Voting Outcome

That Council receives the Accessible Car Parking report. That Council receives the Accessible Car Park Review Report prepared by URPS and as discussed at the September 2026 Elected Member Information & Briefing Session (Attachment 1). That Council endorses the in-house development of a Disability Parking Modernisation Strategy to prioritise recommendations identified within the Accessible Car Parking Review; identify short, medium and long-term implementation actions; consider associated wayfinding and place-finding initiatives; align future works with the objectives of the Disability Access and Inclusion Plan 2026-2030; and provide a framework for future capital works and budget consideration.

C26146, 5. Annual Business Plan & Budget

C26147, 6. Long Term Financial Plan

C26149, 8. Summary Asset Management Plan

C26150, 16. Payment of General Rates

That Council Administration, subject to the November 2026 Local Government Election proceeding in its current proposed timeframes, write to all South Australian based non-resident ratepayers within the District Council of Yankalilla to advise of the opportunity to enrol to vote in the upcoming 2026 Local Government Election and allocates $5000 in FY 2025/26 to cover the specific costs of this mailout. Should the upcoming election be postponed, the cost of this mailout can be undertaken and costs included in a Budget Review across the 2026/27 FY depending on the new timings of the election.

That having considered Agenda Item 17.4 Chief Executive Officer 2025-26 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update in confidence under Section 90(3)(a) of the Local Government Act 1999, the Council orders that agenda report, related attachments, discussion and minutes relative to Agenda Item 17.4 be kept confidential until a further order of Council.

1. That Council receives the 2 Hobart Road, corner Williss Drive, Normanville – Consultation Outcomes of Potential Revocation report. 2. That Council, having taken into consideration public submissions received as part of the community consultation process undertaken between 12 February and 25 March 2026, resolves to proceed with the process to revoke the Community Land classification for the whole parcel of land situated at 2 Hobart Road corner of Williss Drive Normanville, described as Allotment 28 in Deposited Plan 6561 comprised in Certificate of Title Volume 5553 Folio 730. 3. That Council approves a submission to be forwarded to the Minister for Local Government seeking approval to revoke the subject Reserve at 2 Hobart Road, corner of Williss Drive Normanville from community land classification. 4. That Council receives a further report following the receipt of the Minister's decision to enable Council to make a final determination on the revocation proposal.

1. That Council receives the FRWA Risk Management Consideration - Final Report. 2. That Council, following the Fleurieu Regional Waste Authority (FRWA) Risk Management Structured Governance Workshop held 5 May 2026, advise the Audit & Risk Committee that Council is satisfied with the management of risks by the FRWA in its operations.

Motion related to FRWA Risk Management Consideration - Final Report

Motion related to 2 Hobart Road, corner Williss Drive, Normanville – Consultation Outcomes of Potential Revocation

1. That Council receives the Draft Annual Business Plan and Budget 2026-2027, LTFP 2026-2036, Summary AMP for Consultation report. 2. That Council receives the Audit & Risk Committee report (Attachment 1), the observations raised in this report, and recognises that the proposed plans will result in the draft 2026-36 Long-Term Financial Plan deviating from the previously adopted 2025-35 Long-Term Financial Plan and the 3-year Mid-Term Financial Plan. 3. That Council notes the inclusion of a $200 fixed charge and a separate Waste Service Charge in the 2026–27 financial year as per the Review of the Basis of Rating (Rating Review) completed during 2025-26. 4. That Council approves the revised schedule of 2026–27 Fees and Charges for inclusion in the Annual Business Plan & Budget for the purposes of public consultation. 5. That Council approves the revised Rating Policy for inclusion in the Annual Business Plan & Budget for the purposes of public consultation. 6. That Council recognises that the draft Annual Business Plan and Budget, Draft 2026-36 Long-Term Financial Plan, and Draft Summary Asset Management Plan are in draft form and may be subject to minor administrative amendments or any resolutions of Council prior to their release for public consultation. 7. That Council approves the draft 2026–27 Annual Business Plan & Budget (Attachment 2), draft 2026-36 Long-Term Financial Plan (Attachment 3), and draft Summary Asset Management Plan (Attachment 4) subject to minor administrative amendments or any resolutions of Council prior to their release for public consultation, for the purposes of public consultation in accordance with the Community Engagement Plan (Attachment 5), to be undertaken from 23 April 2026 to 19 May 2026. 8. That Council notes that following the public consultation period, revised versions of the draft 2026-27 Annual Business Plan & Budget, draft 2026-36 Long-Term Financial Plan, and draft Summary Asset Management Plan will be presented to the Audit & Risk Committee Special Meeting provisionally scheduled for 15 June 2026, and subsequently to Council for consideration at a Special Council Meeting provisionally scheduled for 30 June 2026.

That the process of sanding and reoiling the posts in the post and rail fencing around parks be discontinued.

That the CEO or Nominee bring a report to the July 2026 Council Meeting discussing options for the future of the Visitor Information Centre (VIC). The report should include, but not be limited to, the following: Current income sources and total income received each year for the past 3 years; Current expenses including allocations for wages, building costs etc for the past 3 years; Report on what other Councils have undertaken to improve income/reduce costs of VIC; Possible alternative sites for the VIC to operate from to share staffing and facilities; Benefits/risks of reducing the VIC operating hours; Options to improve potential income sources or overall benefit to the Community; Potential ideas for alternative uses for the current VIC building that may offer an income; Maintaining/improving the Museum area.

That Council: a. Re-instate its 2025-26 budgetary separate funding arrangement with 5CY (The five churches of Yankalilla) to the amount of $3,000 within the Operating Projects in the draft 2026-27 budget that is being presented for approval by Elected Members in these agenda papers to go to community consultation; and b. Provides the $3,000 funding by way of a decrease of $3,000 from the Operating Projects line item "Building backlog Tier 1 assets" which would decrease that line item from $20,000 to $17,000, or 15%. c. Reduce the Operating Projects line item “Major events and festival sponsorship" from $10,000 to $3,000 and designate the line item as: “Fleurieu Food Festival” sponsorship. d. Provide $10,000 funding as a separate funding agreement for the 2027 Festival Fleurieu by way of the remaining $7,000 from the reduction of the "Major events and festival sponsorship line item” and an additional $3,000 from the line item "Building backlog Tier 1 assets".

That Council: 1. receives the Draft Annual Business Plan and Budget 2026-2027, LTFP 2026-2036, Summary AMP for Consultation report. 2. receives the Audit & Risk Committee report (Attachment 1), the observations raised in this report, and recognises that the proposed plans will result in the draft 2026-36 Long-Term Financial Plan deviating from the previously adopted 2025-35 Long-Term Financial Plan and the 3-year Mid-Term Financial Plan. 3. notes the inclusion of a $200 fixed charge and a separate Waste Service Charge in the 2026–27 financial year as per the Review of the Basis of Rating (Rating Review) completed during 2025-26. 4. approves the revised schedule of 2026–27 Fees and Charges for inclusion in the Annual Business Plan & Budget for the purposes of public consultation. 5. approves the revised Rating Policy for inclusion in the Annual Business Plan & Budget for the purposes of public consultation. 6. recognises that the draft Annual Business Plan & Budget, Draft 2026-36 Long-Term Financial Plan, and Draft Summary Asset Management Plan are in draft form and may be subject to minor administrative amendments or any resolutions of Council prior to their release for public consultation. 7. approves the draft 2026–27 Annual Business Plan & Budget (Attachment 2), draft 2026-36 Long-Term Financial Plan (Attachment 3), and draft Summary Asset Management Plan (Attachment 4) subject to minor administrative amendments or any resolutions of Council prior to their release for public consultation, for the purposes of public consultation in accordance with the Community Engagement Plan (Attachment 5), to be undertaken from 23 April 2026 to 19 May 2026. 8. notes that following the public consultation period, revised versions of the draft 2026-27 Annual Business Plan & Budget, draft 2026-36 Long-Term Financial Plan, and draft Summary Asset Management Plan will be presented to the Audit & Risk Committee Special Meeting provisionally scheduled for 15 June 2026, and subsequently to Council for consideration at a Special Council Meeting provisionally scheduled for 30 June 2026.

That the CEO or Nominee bring a report to the July 2026 Council Meeting discussing options for the future of the Visitor Information Centre (VIC). The report should include, but not be limited to, the following: Current income sources and total income received each year for the past 3 years; Current expenses including allocations for wages, building costs etc for the past 3 years; Report on what other Councils have undertaken to improve income/reduce costs of VIC; Possible alternative sites for the VIC to operate from to share staffing and facilities; Benefits/risks of reducing the VIC operating hours; Options to improve potential income sources or overall benefit to the Community; Potential ideas for alternative uses for the current VIC building that may offer an income; Maintaining/improving the Museum area.

That the process of sanding and reoiling the posts in the post and rail fencing around parks be discontinued.

That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: • Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; • Review, and provide input into, prioritisation methodologies and long-term financial planning it relates to roads; • Make recommendations to Council on matters within the Advisory Group's delegated scope; • Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; • Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and • Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: • Council's Governance Framework and relevant policies; and • Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations.

That Council receives the Rating Review - Consultation Feedback and Further Decision report. 2. After considering the community feedback received through the community engagement period Thursday 27 November 2025 to Tuesday 17 February 2026, Council resolves to proceed with implementation of the proposed changes to the District Council of Yankalilla Rating structure for the 2026-27 financial year as follows: a. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. b. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. c. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The actual costs for household waste services would be removed from the total rates required and charged separately. d. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 3. That Council recognises the administrative work required to implement the adopted change to the rating structure, noting that Council has operated under the same rating structure for more than 10 years and that implementing the required changes will require specialist expertise (as was the case in developing the proposal), and approves an additional budget of $7,000 for external consultants to support the implementation of changes to the District Council of Yankalilla's rating structure for the 2026–27 financial year. This change in budget will be shown in the next Budget Review process.

That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; Review, and provide input into, prioritisation methodologies and long-term financial planning as it relates to roads; Make recommendations to Council on matters within the Advisory Group's delegated scope; Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: 4. The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: Council's Governance Framework and relevant policies; and Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations.

After considering the community feedback received through the community engagement period Thursday 27 November 2025 to Tuesday 17 February 2026, Council resolves to proceed with implementation of the proposed changes to the District Council of Yankalilla Rating structure for the 2026-27 financial year as follows: a. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. b. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. c. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The actual costs for household waste services would be removed from the total rates required and charged separately. d. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. That Council recognises the administrative work required to implement the adopted change to the rating structure, noting that Council has operated under the same rating structure for more than 10 years and that implementing the required changes will require specialist expertise (as was the case in developing the proposal), and approves an additional budget of $7,000 for external consultants to support the implementation of changes to the District Council of Yankalilla's rating structure for the 2026–27 financial year. This change in budget will be shown in the next Budget Review process.

1. That Council receives the Land Management Agreement Waiver - 5A View Court, Carrickalinga report. 2. That the Council, as a party to the Land Management Agreement Dealing Number 8974038, agrees to waive: • Clause 2.1.1, so as to enable the total height of any cut to exceed 1.5 metres from the new benched level of the natural ground level at the top of the cut; and • Clause 2.2, so as to enable a dwelling greater than one storey and 5 metres in height to be constructed on allotment 50.

1. That Council receives the Land Management Agreement Waiver - 5A View Court, Carrickalinga report. 2. That the Council, as a party to the Land Management Agreement Dealing Number 8974038, agrees to waive: • Clause 2.1.1, so as to enable the total height of any cut to exceed 1.5 metres from the new benched level of the natural ground level at the top of the cut; and • Clause 2.2, so as to enable a dwelling greater than one storey and 5 metres in height to be constructed on allotment 50.

That Council request Administration provide a report on the suitability and process required to amend Hewett Crescent, Myponga Beach to one-way access and/or with a lowered speed limit, considered to be 'walking pace'.

That the minutes of the Ordinary Council Meeting held on 16 December 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings.

That Council: 1. Schedules a review of Council’s Township Reserves (Class 1-5) outlined within the 2019 Community Land Management Plan, 2. Review and consider potential amendments to service levels (particularly in relation to irrigation) in the Reserve Maintenance Standards document with respect to Council’s Township Reserves (Class 1-5), and 3. Endorses community consultation as part of this review process acknowledging that community feedback will form a key component of any review of service standards affecting the district.

That (as varied): 1. That Council resolves: a. That all DCY property owners who own land classed as Land Use: Primary Production and the land is currently valued on a Notional Basis are also provided with the Substantive Value that is determined by the VG office, as if the owner were not entitled to the benefit of Notional Valuation (17.6.2021 - Valuation of Land Act 1971 Valuation and valuation rolls - Part 3, 22A (4) When land is valued under the provisions of subsection (2), it must also be valued as if the owner were not entitled to the benefit of this section,...); and, 2. That to minimise the cost to the 2025-26 DCY budget, the information landowners currently valued on a Notional Basis can obtain the Substantive Value from Council, is to be posted on Council's website and Facebook page, published in the 15 January 2026 Yankalilla Regional News, and 'In the Loop' and that Elected Members share that information to minimise the costs of providing information directly to this group of ratepayers; and a. provide a link to the Local Government Association's Fact Sheet 4: Valuations; and the Notional Values Concessional Property Values for Primary Production fact sheet from the Office of the Valuer-General.

1. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 2. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 3.4. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 4. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026.

1. That Administration prepare a business case to introduce township-based Christmas decorations starting in 2026 and continuing annually. The business case should include: • Scope of Decorations: Options for festive displays, from a single focal point (e.g. Village Green) to installations across multiple township locations. • Budget Requirements: Estimated costs for purchasing, installing, maintaining and storing decorations for reuse in future years. • Community Impact: How decorations can enhance the festive atmosphere, foster community engagement, and support local businesses. The findings should be presented to Council for consideration prior to the budget process, with the aim of implementing a sustainable and visually appealing Christmas decoration program from 2026 onwards.

That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.

Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve

That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.

That the Rates Review - for Consultation report be received. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. That the proposed changes on which to consult include the following: Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026.

That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1, Meeting Date and Type: 21/11/2023 – Council, Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club, Council Resolution: C23243, Items retained in confidence: Report and Attachments.

That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1 Meeting Date and Type: 21/11/2023 – Council Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club Council Resolution: C23243 Items retained in confidence: Report and Attachments.

That Council receives the Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve report. That Council supports the direction and detail provided in the draft agreement between Council and the Yankalilla Districts Residents Association (Friends of Normanville / Yankalilla Dog Park Committee) and authorises the Chief Executive Officer to continue to work with the Committee on any minor final amendments (if necessary) to execute the agreement with confirmation that minor ongoing costs such as maintenance, insurance, and administrative support sit with the Council as part of normal obligations for facilities on Council land. That Council commend the Friends of Normanville / Yankalilla Dog Park Committee for the hard work, commitment and funds generated in preparation to deliver a Dog Park for Yankalilla/ Normanville. That Council authorises the Chief Executive Officer (or appropriate delegate) to undertake minor administrative amendments to the agreement, including updating the correct legal names of the parties, and proceed to execute the agreement on behalf of Council.

That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.

1. That the Rates Review - for Consultation report be received. 2. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 3. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 3.4. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 4. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026.

That Council receives the 2 Hobart Road corner Williss Drive Normanville - Community Land Status Revocation Report. That Council determines the land at 2 Hobart Road corner Williss Drive Normanville is surplus to its requirements. That Council resolves to commence the Community Land revocation process with a report under Section 194 of the Local Government Act 1999 to be presented to Council at a future meeting.

1. That Council receives the 2 Hobart Road corner Williss Drive Normanville - Community Land Status Revocation Report. 2. That Council determines the land at 2 Hobart Road corner Williss Drive Normanville is surplus to its requirements. 3. That Council resolves to commence the Community Land revocation process with a report under Section 194 of the Local Government Act 1999 to be presented to Council at a future meeting.

That Cr Lawrie Polomka be granted a Leave of Absence from 13 August 2025 to 30 October 2025 inclusive.

That the Mayor’s Report be included in the minutes of the meeting.

1. That Council receives the Policy Review Project Update – August 2025. 2. That Council notes the updated Project Plan contained within the report.

1. That the report on the July 2025 Monthly Finance Reports be received.

2. That in line with the recommendation from the Audit & Risk Committee, Council request quarterly reports on the performance of the Rapid Bay Campground from Belgravia Pro, to be presented in the same manner as the reports furnished to Council for the BIG4 Normanville Jetty Holiday Park Finance Report.

1. That Council receives the 2025-2026 Community Grants Program report. 2. That Council endorse a maximum of $1,500 per grant application, and limit to one application per organisation or project for the 2025-2026 grant round. 3. That the Community Grants Assessment Panel for 2025-2026 comprise of: 2.1 Mayor Darryl Houston 2.2 Deputy Mayor David Olsson 2.3 Councillor Davina Quirke and Councillor Shane Grocke and is supported by the Group Manager Economy & Community.

1. That Council receives the Economy and Community Monthly Update – Activity in July 2025 report.

1. That Council receives the Chief Executive Officer Report.

3. That Council receive and accept the Financial Sustainability Update and Plans to Achieve the 2026-27 forecast. 4. That Council acknowledge that the Audit & Risk Committee have strongly endorsed the program plan and supports the investment of resources to ensure timely completion.

1. That Council receives the August 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.

1. That the minutes of the meeting held on 15 July 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings. 2. That the minutes of the special meeting held on 21 July 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings.

3. That Council acknowledges the endorsement from the Audit & Risk Committee for the Draft Information and Records Management Policy V4.0, including the recommendations for amendments that have been incorporated into the final version presented to Council. 4. That Council adopts the Draft Information and Records Management Policy V4.0 subject to any further minor administrative amendments.

1. That Council receives the Assets and Environment Update – August 2025 Report. 2. That Council acknowledges and accepts the offer from Belgravia (Management License holder of the Normanville Jetty Holiday Park) of $5K per annum, paid to Council upon request each year to sponsor the Normanville Pontoon. 3. That Council notes that the details of the agreement between Council and Belgravia will be formalised in writing which will outline that the sponsorship will be attributed to cover the costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the agreement (which is anticipated to align with the extent of the Management License Agreement term for the Normanville Jetty Holiday Park). 4. That Council, noting the contributions from Belgravia does not satisfy the full costs anticipated for installation and removal, depreciation and ongoing maintenance, hereby authorise Administration to cover remaining costs attributed to the annual installation and retrieval of the Normanville Pontoon from operational budget lines. Further, the Council notes that officers are continuing to explore and investigate sponsorship opportunities with other suitable parties to mitigate these costs.

5. That Council acknowledges the feedback received from community members during the public consultation on the Draft Code of Practice for Access to Documents and Meetings V5.0 and thanks them for their contribution. 6. That Council adopts the Draft Code of Practice for Access to Documents and Meetings V5.0, subject to any further minor administrative amendments.

1. That Council receives the Council Committee Minutes Report. 2. That Council notes the minutes of the Chief Executive Officer Performance and Remuneration Review Committee meeting held Thursday 17 July 2025 as provided in Attachment A to this report. 3. That Council notes the minutes of the Audit & Risk Committee Ordinary Meeting held Monday 28 July 2025 as provided in Attachment B to this report. 4. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment C.

1. That Council receives the Rapid Bay Camping Ground Community Land Management Plan Amendment and Consultation report. 2. That Council, in accordance with Section 198 of the Local Government Act 1999 and its Public Consultation Policy, resolves to commence community consultation which will be conducted during September/October 2025. 3. That a report be presented to Council following the completion of the community consultation to table the consultation feedback for consideration.

1. That Council receives the initial 2025-26 Workplan Report. 2. That Council recognises the importance of planning to deliver the 2025-26 Annual Business Plan and Budget as it aligns with the full suite of strategic documents: VISION 2030, 2025-35 Long-Term Financial Plan, Infrastructure Asset Management Plans (IAMPs).

1. That Council receives the Carry Forward 2024-25 Capital Work In Progress Budgets Report. 2. That Council acknowledges and adopts the Audit & Risk Committee endorsement of the Updated Carry Forward 2024-25 Capital Work in Progress Budget (excluding the Blacker Road Bridge project) which confirms $111,222 Carry Forward as a budget adjustment to the 2025-26 Budget and inclusion in the August 2025 Month End Reports.

1. That Council receives the Audit & Risk Committee - Recommendations to Council Report.

That Council receives the Chief Executive Officer Key Performance Indicators Summary 2024-2025 and Setting For 2025-2026 Report. That Council acknowledges the achievements of the CEO in relation to the 2024/25 KPI's as provided in Attachment A of this report and as presented to the Chief Executive Officer Performance and Remuneration Review Committee at their meeting held 17 July 2025. That Council adopt the following KPI's for 2025/26 as recommended by the Chief Executive Officer Performance and Remuneration Review Committee (CEO25011) at their meeting held 17 July 2025; KPI 1 - Ongoing delivery of Strategic Finance Workshops with Elected Members to deliver a 3 year financial plan in a user-friendly format to strengthen long-term financial sustainability. KPI 2 - Undertake targeted discussions with Elected Members to work through the detail of the updated Asset Management Plans with consideration given to service standards. KPI 3 - Develop, Implement & Deliver a Service Review during 2025/26 to further assist with financial sustainability. KPI 4 – Develop, Implement & Deliver a Rate Review during 2025/26 in time for implementation in the next budget (26/27). KPI 5 - Implement Strategic Plan Progress Reporting on a 6 monthly basis. KPI 6 – Review and Improve the Performance Development Conversation process across the organisation.

Pursuant to section 90(2) and 90(3)(a) and (e) of the Local Government Act 1999 (the Act) the Council orders that members of the public be excluded from attendance at that part of the meeting relating to Agenda Item 7.1 – Chief Executive Officer 2024-2025 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update, except the following persons – Nathan Cunningham – Chief Executive Officer; Rebecca Hunt – McArthur Management (Independent HR Consultant); Michyla Lewis – Minute Taker (Governance and Policy Officer). That the Council is satisfied that, pursuant to section 90(3)(a) & (e) of the Act, the information to be received, discussed or considered in relation to this Agenda Item 7.1 is information that the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of the Chief Executive Officer, in that details of personal circumstances and performance will be discussed, which are sensitive and are opinion based or observations and are details known to those who are privy to the information. Accordingly, the Council is satisfied that the principle for the meeting to be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.

Motion called by Cr Quirke after Cr Polomka left the meeting, resulting in 4 votes for and 3 against, declared CARRIED.

That in line with the recommendation of the Committee (Resolution CEO25017), in acknowledgement of the performance, achievements and commitment of the CEO and with consideration of the input from the Qualified Independent Person to the Committee, an adjustment to the CEO Salary Package of 2.85% 1% is made, noting that this shift continues to meet the Council's obligations related to the Remuneration Tribunal Determination. That in line with the recommendation of the Committee (Resolution CEO25017), in acknowledgement of the performance, achievements and commitment of the CEO, and with consideration of the input from the Qualified Independent Person to the Committee, an adjustment to the CEO Employment Contract Term of 18 12 months beyond the current end date is made.

That Council receives the Chief Executive Officer 2024-2025 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update Report. That the Council note that the CEO consistently achieved feedback at 3 out of 5 and above, demonstrating satisfactory and above satisfactory performance across all the Key Result Areas. That the Council commend the CEO for his commitment and for the achievements across the year as evidenced through the Performance Review Survey. That in line with the recommendation of the Committee (Resolution CEO25017), in acknowledgement of the performance, achievements and commitment of the CEO and with consideration of the input from the Qualified Independent Person to the Committee, an adjustment to the CEO Salary Package of 2.85% is made, noting that this shift continues to meet the Council’s obligations related to the Remuneration Tribunal Determination. That in line with the recommendation of the Committee (Resolution CEO25017), in acknowledgement of the performance, achievements and commitment of the CEO, and with consideration of the input from the Qualified Independent Person to the Committee, an adjustment to the CEO Employment Contract Term of 2 years beyond the current end date is made.

That having considered Agenda Item 7.1 – Chief Executive Officer 2024-2025 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update in confidence under Sections 90(2) and Sections 90(3)(a) (e) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report and related attachments relative to Agenda Item 7.1 be kept confidential until further order of Council. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. That the public be readmitted to the meeting.

Moving into Confidence: 1. Pursuant to section 90(2) and 90(3)(a) and (e) of the Local Government Act 1999 (the Act) the Council orders that members of the public be excluded from attendance at that part of the meeting relating to Agenda Item 7.1 – Chief Executive Officer 2024-2025 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update, except the following persons – Nathan Cunningham – Chief Executive Officer Rebecca Hunt – McArthur Management (Independent HR Consultant) Michyla Lewis – Minute Taker (Governance and Policy Officer) 2. That the Council is satisfied that, pursuant to section 90(3)(a) & (e) of the Act, the information to be received, discussed or considered in relation to this Agenda Item 7.1 is information that the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of the Chief Executive Officer, in that details of personal circumstances and performance will be discussed, which are sensitive and are opinion based or observations and are details known to the prive to the information. 3. Accordingly, the Council is satisfied that the principle for the meeting to be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.

AMENDMENT: That the following be included 4. That in line with the recommendation of the Committee (Resolution CEO25017), in acknowledgement of the performance, achievements and commitment of the CEO and with consideration of the input from the Qualified Independent Person to the Committee, an adjustment to the CEO Salary Package of 2.85% 1% is made, noting that this shift continues to meet the Council's obligations related to the Remuneration Tribunal Determination. 5. That in line with the recommendation of the Committee (Resolution CEO25017), in acknowledgement of the performance, achievements and commitment of the CEO, and with consideration of the input from the Qualified Independent Person to the Committee, an adjustment to the CEO Employment Contract Term of 18 12 months beyond the current end date is made.

That Council receives the Chief Executive Officer Key Performance Indicators Summary 2024-2025 and Setting For 2025-2026 Report. That Council acknowledges the achievements of the CEO in relation to the 2024/25 KPI's as provided in Attachment A of this report and as presented to the Chief Executive Officer Performance and Remuneration Review Committee at their meeting held 17 July 2025. That Council adopt the following KPI's for 2025/26 as recommended by the Chief Executive Officer Performance and Remuneration Review Committee (CEO25011) at their meeting held 17 July 2025; KPI 1 - Ongoing delivery of Strategic Finance Workshops with Elected Members to deliver a 3 year financial plan in a user-friendly format to strengthen long-term financial sustainability. KPI 2 - Undertake targeted discussions with Elected Members to work through the detail of the updated Asset Management Plans with consideration given to service standards. KPI 3 - Develop, Implement & Deliver a Service Review during 2025/26 to further assist with financial sustainability. KPI 4 – Develop, Implement & Deliver a Rate Review during 2025/26 in time for implementation in the next budget (26/27). KPI 5 - Implement Strategic Plan Progress Reporting on a 6 monthly basis. KPI 6 – Review and Improve the Performance Development Conversation process across the organisation.

C25173 Retain in Confidence: 1. That having considered Agenda Item 7.1 – Chief Executive Officer 2024-2025 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update in confidence under Sections 90(2) and Sections 90(3)(a) (e) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report and related attachments relative to Agenda Item 7.1 be kept confidential until further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting.

The motion includes all 3 points: 1. That Council receives the Fleurieu Peninsula Tourism Agreement report. 2. That Council endorse the partnership agreement with Fleurieu Peninsula Tourism (as provided in Attachment A) in partnership with Alexandrina Council, City of Onkaparinga and City of Victor Harbor for a period of two years, commencing on 1 July 2025, inclusive of exit provisions pending the formation of a new regional tourism structure. 3. That the Chief Executive Officer be authorised to execute and administer the Agreement on behalf of Council.

The motion (as varied) includes all points: 1. That Council acknowledges the forecast 8.3% rate revenue increase in 2026-27, as outlined in the Long-Term Financial Plan, requires focused attention throughout the financial year to minimise this rate increase. Council also recognises that rate increases are only one of several levers available to reduce the operating deficit. Other strategies include reducing operating expenditure and increasing alternative revenue sources. Council's goal is to achieve an Operating Surplus Ratio of 0% or better (i.e. to be in surplus) in the 2026-27 financial year. 2. That throughout the 2025-26 financial year Council acknowledges it will develop a series of Organisational Improvements focusing on Council's financial sustainability that may include but not be limited to the following: Improved operational efficiencies Reduction in discretionary service provision with a review of non-core service delivery to arrive at acceptable and affordable services Rate review to evaluate opportunities to ensure fairness and equity across the District ratepayers Reduction in debt by lease or sale of surplus, unused or under-utilised assets Increase in, and development of, other revenue opportunities Updated Asset Management Planning and asset service delivery, linked to financial planning.

The motion includes all 8 points: 1. That Council receives the Proposed Bungala Reserve Dog Park - Agreement Report. 2. That Council acknowledges that a number of paragraphs within the report, including options which would see Council incur ongoing insurance and maintenance costs do not align with Council's previous resolution of 18 February 2025. 3. That Council endorses the continued development of the proposed dog park at Bungala Reserve in partnership with the Friends of Normanville / Yankalilla Dog Park Committee. 4. That Council resolves to enter into an in-principle agreement with the Committee that outlines the general terms and understanding between parties during negotiations and to draft a Memorandum of Understanding (MoU). 5. That Council instructs the Chief Executive Officer (or appropriate delegate) to commence the preparation of a MoU (through engagement of legal counsel at Council's cost) which provides clarity on the Council's and the Committee's role in; initial site development, ongoing maintenance, future improvements, asset ownership, insurance and various other elements noting that Council's position is that the initial development and ongoing care of assets are to be at no cost to Council. 6. That the MoU be returned to Council for consideration and endorsement prior to execution. 7. That Council applauds the Committee's progress to date, including fundraising activities, draft design plans, and infrastructure proposals as outlined in Attachments A–E. 8. That Council formally expresses support for the Committee's efforts to seek external funding for the proposed accessible ramp, noting engineering advice and planning approval will be required prior to construction.

The motion includes all 4 points: 1. That by the end of the Financial Year 2025-2026, Council initiates and establishes the process of producing audio or audio/visual recordings of all Ordinary and Special Council Meetings held in the Council Chambers at 1 Charles Street, Yankalilla SA 5203; and 2. Publishes the recordings as soon as practicable following the conclusion of the Council meeting date for the public's reference; and 3. Ensures the meeting recordings will be retained for public access for an appropriate period, or as required by legislation; and 4. Develops a policy to provide guidelines for the recording of Council meetings in regard to the appropriate creation, broadcast, storage, usage, access and disposal of such recordings.

Adoption of the 2025-26 Annual Business Plan & Budget, Long-Term Financial Plan 2025-35 and Summary Asset Management Plan Report, incorporating proposed changes and considering specific matters, including rates, valuations, and fees.

That Council authorises the CEO to: 1. Obtain advice in writing from the Local Government Finance Authority (LGFA) CEO as to the ramifications for the District Council of Yankalilla if Council does not meet all Special Conditions placed on CAD 95 FOR $6,500,000 (settlement on 15 June 2023), including but not limited to, the requirement to achieve an operating surplus ratio greater than 0% prior to the end of the financial year ending 30 June 2026; 2. Pass such advice on to Elected Members via email or hard copy, by close of business Friday 6 June 2025.

That Council endorses a pre-budget commitment of $21,161 in the 2025/26 Budget, noting that an allocation has already been included in the draft budget.

That Council receives the Draft Annual Business Plan and Budget 2025-26 and Long-Term Financial Plan 2025-35 for Community Consultation report. That Council confirms that following six (6) dedicated budget workshops and discussions regarding Council's financial position, the draft 2025/26 Annual Business Plan and Budget supports the following: Reduction in the level of capital investment while undertaking revisions of data to inform improved Asset Management Planning; A principal of annual sustainability that sees Council's plan to include operating within its financial means in 2025-26 without increasing the level of borrowing; and The inclusion of 6.4% total rate revenue increase, $1,200 minimum rate, 20% Rebate – Capping. That Council supports the revised schedule of 2025-26 Fees and Charges for inclusion in the Draft Annual Business Plan and Budget 2025-26. That the Draft Annual Business Plan and Budget 2025-26 (refer Attachment C) and Draft Long-Term Financial Plan (refer Attachment D) be endorsed for public consultation, subject to minor administrative amendments, which will be held over the period Thursday 24 April 2025 to Tuesday 22 May 2025. That the Consultation will be carried out as set out in the Engagement Plan shown in Attachments A & B of this report. That the Public Consultation meetings be held as follows; Tuesday 29 April 2025 – Drop-In Session to be held at Yankalilla Library and Cultural Centre, Wednesday 14 May 2025 – Drop-in Session to be held at Second Valley Soldiers' Memorial Hall, Tuesday 20 May 2025 – Public Meeting to be held in Council Chambers. In line with the adopted 2025-26 Annual Business Plan & Long-Term Financial Plan Timetable, following the consultation period the following is proposed (in order): Special Audit & Risk Committee Meeting to consider the revised 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan including results of Community Consultation and make recommendation to Council. (Provisionally scheduled for: Monday 2 June 2025 – 9:30am), Final Elected Member Budget Workshop to discuss the results of the Community Consultation and how the results / feedback have been incorporated into the Budget and Long-Term Financial Plan and Presentation of the Final Draft Annual Business Plan & Budget and Long-Term Financial Plan and Rate Scenarios. (Provisionally scheduled for Tuesday 3 June 2025 12pm - 2:30pm), Special Council Meeting to adopt the Final Draft Annual Business Plan & Budget and Long-Term Financial Plan including results of Community Consultation and any amendments triggered by that process. (Provisionally scheduled for Tuesday 24 June 2025)

1. That Council receives the Disability Parking Review Update Report. 2. That Council provides support for the development of Disability Access and Inclusion Plan which includes a review of disability parking arrangements, in both private and public areas, providing a plan outlining those disability parking spots that need to be updated, and recommendations on of additional or new disability parking where required. 3. That Council investigate and negotiate to have an extra disability carpark placed at or near the Andrews Avenue, Normanville Chemist (for access to the Chemist).

1. That Council receives the Dog and Cat Registration Fees 2025-2026 Report. 2. That Council endorses the proposed Dog and Cat Registration Fees for 2025/26 Financial Year as detailed in Table 1 and 2 of the report. 3. That Council approves the waiver of 2024/25 Fees for New Dog and Cat Registrations received during the month of June 2025.

1. That Council prioritise a Rating Review in the 2025-2026 financial year to examine and recommend changes that improve the equity of ratepayer contributions to Council services, in accordance with Section 150 (Principles of Taxation) and Section 153 (Basis of Rating) of the Local Government Act 1999 (SA). 2. That Council requests a cost estimate for the Rating Review to be presented at the 15 April 2025 Ordinary Council Meeting for possible inclusion in the 2025-2026 Annual Business Plan and Budget. 3. That components of the Rate Review should include at a minimum: a) Analysis of variations to the current differential rating structure under Section 156 of the Local Government Act 1999 (SA). b) Evaluation of a fixed charge model versus the current minimum rate model, assessing impacts on equity across land use categories (Section 152 of the Local Government Act 1999 (SA)). c) An assessment of how the rating system aligns with the principles of equity, efficiency, and simplicity in taxation. 4. That all components of the rating review process, including briefing sessions to inform Elected Members of the process, the report production, community consultation, consideration of the summary report of the community consultation results and Council decision on any changes at an ordinary or special Council meeting are completed by March 2026, in time for any changes to be in place for the 2026-2027 budget.

1. That Council receives the March 2025 Policy Reviews report. 2. That Council notes the updated workplan for the Policy Review Project. 3. That Council acknowledges the recommendations to Council for adoption from the Audit & Risk Committee for: a. Annual Business Plan and Budget Policy V1.4 (A25014) b. Treasury Management Policy V4.1 (A25015) 4. That Council adopts the Annual Business Plan and Budget Policy V1.4, as set out in Attachment B, subject to any further minor administrative amendments. 5. That Council adopts the Treasury Management Policy V4.1, as set out in Attachment D, subject to any further minor administrative amendments.

1. That Council prioritise the option to provide an additional discretionary rate rebate of 5% for the 2025-2026 financial year through the preparation of the Annual Business Plan and Budget. 2. If adopted for inclusion in the final Annual Business Plan and Budget, the discretionary rates rebate would be available by application to ratepayers who meet both of the following criteria: a. Primary production properties of 35 hectares or greater; and b. That are owner-occupied (as evidenced by electoral roll address or alternative method deemed administratively efficient by the CEO).

That the financial information for all costs and expenses for the 2025/2026 budget be fully broken down to individual items for clear transparent decision making.

1. That Council receives the Audit & Risk Committee Terms of Reference Review report. 2. That Council acknowledges the recommendation from the Audit & Risk Committee per Committee Resolution A25004 that Council adopt the proposed Draft Terms of Reference V1.3. 3. That Council adopt the Audit & Risk Committee Terms of Reference V1.3, as provided in Attachment A to this report, subject to any minor administrative amendments. 4. That Council recommends to the Audit & Risk Committee for the 2026 Annual Review of the Terms of Reference that they consider the following changes / additions under item 3. Membership: That if only one Council Member sits on the Committee, it is not necessary to be the Mayor. That appointment of the Elected Member(s) be for a term of two (2) years. The appointee(s) may be reappointed for another term which cannot exceed the term of Council. An Elected Member of Council shall not be a continuous member of the Committee for more than six (6) years. That Council may choose to appoint one proxy member for the Elected Member(s). In the event that the Elected Member(s) are unavailable, they may request the proxy member to attend a specific meeting on their behalf. Independent Members are to be paid a sitting fee as determined by Council for attendance at meetings and authorised training sessions. There are no associated sitting fees for Elected Members or Mayors appointed to the Audit and Risk Committee.

1. That Council receives and notes the Representation Review – Final Approval and Submission to Electoral Commissioner Report. 2. That Council notes the submissions received during the Public Consultation process undertaken in accordance with Section 12(7) of the Local Government Act 1999 ('the Act'). 4. That Council endorses and finalises the Representation Review Report (as set out in Attachment A to this report) in accordance with Section 12(11) of the Act. 5. That Council authorises the Chief Executive Officer to refer the Representation Review Report to the Electoral Commissioner for certification in accordance with Section 12(12) of the Act and, as appropriate, take all other necessary steps to enable the proposal set out in the Representation Review Report to take effect.

1. That Council requests that Administration provide a report to Council no later than the April 2025 Ordinary Council Meeting that provides the following: a) Confirms the current cost to residents of having kerbside waste collection service from mid-December to the end of January that includes: • Weekly collection of Co-mingled recycling • Weekly collection of Food Organics Green Organics (FOGO) in the current FOGO collection areas • Fortnightly collection of General waste (Note that the future ongoing costs to DCY residents for this service were estimated as a recurrent budget of $10,733 per year, as in the May 2022 Ordinary Council meeting agenda.) b) Reports on the cost to residents of the FRWA-employed additional staff and additional trucks required in the 2024/2025 six-week holiday period to collect public litter bins across the regions. c) Reports on the cost to residents in the 2024/2025 period if the mid-December to the end of January kerbside waste collection service included: • Fortnightly collection of Co-mingled recycling • Weekly collection of Food Organics Green Organics (FOGO) in the current FOGO collection areas • Weekly collection of General waste d) Reports on the cost to residents in the 2024/2025 period if the mid-December to the end of January kerbside waste collection service included: • Weekly collection of Co-mingled recycling • Weekly collection of Food Organics Green Organics (FOGO) in the current FOGO collection areas • Weekly collection of General waste

With regard to the concerns of safety, and concern of future net cost to Council ratepayers as the external funding has been exhausted to the level at which it is insufficient to redeploy the pontoon, that we delay the reinstallation of the pontoon until the CEO provides an updated Risk Management Plan to Council Members via email ahead of the reinstallation of the Pontoon.

1. That Council receives the Proposed Road Naming Request Normanville report. 2. That Council adopts the proposed road to be named Fowler (Name) Place (Suffix) in accordance with Councils Road Naming Policy. 3. That Council authorise the Chief Executive Officer to take the appropriate steps to under Section 219 of the Local Government Act and to Gazette the proposed road as Fowler Place.

1. That Council receives the Yankalilla Dog Park Proposal - Consideration of Development and Ongoing Responsibilities Report. 2. That Council notes the results from the public consultation received for the proposed Dog Park at Bungala Reserve, Normanville. 3. That Council authorises the Chief Executive Officer to commence discussions with Friends of Normanville/ Yankalilla Dog Park Committee on suitable agreement models and explore in more detail the likely responsibilities and project costings for the proposed dog park at Bungala Reserve, Normanville. 4. That the Administration works with its lawyers and/ or insurers to investigate suitable agreement models on how responsibility for these tasks on Council land can be transferred and that results of this review (and the discussions with Friends of Normanville/ Yankalilla Dog Park Committee) be reported back to Council for approval at a future date. 5. Any agreement model must include explicit statement(s)/sections that recognise that any and all costs related to the establishment and ongoing operations will not be at net cost to Council and must be borne by the committee responsible for the dog park.

With regard to the concerns of safety, and concern of future net cost to Council ratepayers as the external funding has been exhausted to the level at which it is insufficient to redeploy the pontoon, that we delay the reinstallation of the pontoon until the CEO provides an updated Risk Management Plan to Council Members via email ahead of the reinstallation of the Pontoon.

That Council modify its Elected Members' Allowances and Benefits Policy to include the legislated provision to allow any Council Elected Member to decline to receive all or part of their allowance, or use of Council facilities or support.

1. That Council receive the Fleurieu Regional Waste Authority (FRWA) Loan Application for Equipment Replacement Report. 2. That Council approve the Fleurieu Regional Waste Authority (FRWA) Executive Officer or his delegate to apply for a variable loan of $523,000 with the Local Government Finance Authority for a maximum of a 2-year period, for the purchase of a prime-mover and hook lift trailer in the 2024/25 financial year as replacement of equipment damaged in an accident.

1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council request the CEO to supply Council with Quotes from the Major Banks and Bendigo Bank for Day to Day Banking for Council to make a decision on for Council preferred provider / providers and be brought back to Council once all quotes received.

1. That Council receive the Fleurieu Regional Waste Authority (FRWA) Loan Application for Equipment Replacement Report. 2. That Council approve the Fleurieu Regional Waste Authority (FRWA) Executive Officer or his delegate to apply for a variable loan of $523,000 with the Local Government Finance Authority for a maximum of a 2-year period, for the purchase of a prime-mover and hook lift trailer in the 2024/25 financial year as replacement of equipment damaged in an accident.

1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council request the CEO to supply Council with Quotes from the Major Banks and Bendigo Bank for Day to Day Banking for Council to make a decision on for Council preferred provider / providers and be brought back to Council once all quotes received.

1. That Council receive the Our DCY: VISION 2030 | Phase 3 Consultation Results Report. 2. That Council receive the Our DCY: VISION 2030 Phase 3 Community Consultation Results as set out in Attachments A and B to this report. 3. That Council notes the results of the Community Consultation program. 4. That Council acknowledge that staff will now progress in preparing the final amendments to the Plan (which shall include, but not be limited to, the significant reference in the Our DCY: VISION 2030 Phase 3 Community Consultation Results to debt reduction) before presenting the final DCY VISION 2030: Strategic Community Plan to Council, most likely at its March 2025 Ordinary Meeting.

That Council modify its Elected Members' Allowances and Benefits Policy to include the legislated provision to allow any Council Elected Member to decline to receive all or part of their allowance, or use of Council facilities or support.

1. That the Council authorise the Chief Executive Officer to source any and all documents in relation to the Transfer of land, which was formerly Community Land at 175 Main South Road, Yankalilla including but not limited to: Certificate/s of Title; Previous Council Agendas or Minutes; Heads of Agreement; Contract of Sale; Memorandum of Transfer; and Letters, emails and other relevant documents, digital or hard copy which can be sourced reasonably quickly. 2. That those documents be reviewed by the Chief Executive Officer at the earliest opportunity and that Elected Members be advised by email as soon as such review in completed of any issues noted or any enduring legal or equitable interest that Council may have in the land that is triggered by the current sale/transfer from ACH Group to Edenfield Family Care. Further, that this more detailed summary then returns to Council in the form of a detailed Council Report to the next available Ordinary Meeting of Council (not later than 21 January 2025) or at a Special Meeting of Council if called earlier. 3. That the Chief Executive Officer be encouraged to seek a legal review should this be considered necessary, nothing that this will be dependent on what is found in the various documents.

2. That Council request the Chief Executive Officer (CEO) or delegate to prepare a report outlining the costs, benefits, and potential implications of introducing a green waste voucher scheme for residents who are currently ineligible for kerbside green waste collection. 3. That the report be presented to Council no later than the February 2025 Council meeting to inform further decision-making.

That (as varied): 1. That Council request that staff provide a presentation to Elected Members detailing the current processes and practices for footpath maintenance, including: The methods and criteria used for identifying footpath defects and prioritising rectification works. The types of maintenance and repair work typically undertaken and associated timeframes. An overview of the resources allocated to footpath maintenance, including staffing, equipment, and budget. Any opportunities for improvement or innovation in defect identification and maintenance practices. 2. That the presentation be scheduled for the February 2025 (or as soon as possible after this date) Elected Member Information and Briefing Session, with sufficient time allocated for questions and discussion.

1. That Council receive the Draft Realigned DCY VISION 2030 Strategic Community Plan Report. 2. That the results of the detailed community engagement program as outlined in Attachment B and C be noted. 3. That the Draft DCY VISION 2030 Strategic Community Plan (refer Attachment A) be endorsed for public consultation, which will be held from Wednesday, 20 November 2024 for a period of at least 21 days.

1. That the Fleurieu AG FEST 2025 report be received. 2. That Council rescinds its resolution C24231 from the meeting held on 15 October 2024. 3. That in place of that decision (C24231), Council hereby endorses the proposal from the Parawa Agricultural Bureau (Attachment A) recently received by Council and resolves to allocate $15,000 to deliver AgFest in 2025 with support from the Parawa Agricultural Bureau. 4. That in order to support AG FEST under a community empowerment model, the Council expresses its intention to commit future funding for AG FEST on a sliding scale over the next two financial years, subject to detailed consideration as part of the Annual Budget development process, as follows: $10,000 for financial year 2025/2026 $5,000 for financial year 2026/2027 5. That Council reiterates that future funding allocations beyond the current financial year are subject to confirmation during the annual budget development process and may be adjusted or not allocated based on financial priorities and operational requirements at the time.

Recommendation 3 - Period of confidentiality and delegations

Recommendation 1 - Move into Confidence

That subject to the achievement of a) or b) below, Council will then, if possible, accept the offer of $9,020 from the Yankalilla and Normanville Progress Association (YNPA) as generated by a community fundraiser to fund the repairs and anchor points of the Normanville Swimming Pontoon. Council authorises the Chief Executive Officer (or delegate) to commence negotiations at the earliest opportunity with any/ all potential interested parties with a view to; a) Securing the additional funding or sponsorship (of around $10,000) each year to cover costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the Swimming Pontoon noting that Risk Assessment and Safety Compliance matters to are remain the responsibility of Council and/or b) Subject to relevant legislations or other approvals, gift the Swimming Pontoon to the community or an interested party therefore allowing it to be managed outside of Council without being lost to the community and; c) Undertaking these discussions with a view to seeing the Swimming Pontoon return to the waters during the 2024-25 summer if possible.

That Council receives the Normanville Pontoon Offer of Community Funds for Repairs and Reinstatement Report; thanks the Yankalilla and Normanville Progress Association for their passion and drive in undertaking the fundraising, and in turn, thanks the community for their contribution to this asset; accepts the funds raised as offered through the letter received from the Yankalilla and Normanville Progress Association (Attachment A); authorises the undertaking of the appropriate repairs to have the installation of the pontoon in the waters north of the Normanville Jetty at the earliest opportunity within the Summer of 2024-2025; recognises an annual allocation sits in the operational budget to install and remove the pontoon from the water, and that the additional funding offered from the Yankalilla and Normanville Progress Association is sufficient to repair and therefore reinstall the Pontoon as confirmed through a recent updated quotation received; and that Administration and Councillors investigate all options to further fund the installation, removal, maintenance and engineering reports annually, with administration to report findings back to Council prior to 2025 budget discussions.

1. That Council Administration investigates the costs and ability to record all public Council meetings with the recordings stored for the public to access. 2. That the following information be brought to a future Elected Member Information & Briefing Session for discussion: Consideration of both full video or audio only posting of public meetings. Methods investigated should include YouTube posting, Facebook posting, or simple audio recording posting. Costs for any additional equipment required. Estimated cost for staff time to manage the recordings. Estimated IT capacity, storage space required and potential costs. Estimated cost of changes required to the Council's Website. Any other risks or issues that could be apparent.

That the CEO prepare and tables a report to November 2024 meeting of Council addressing the following questions: 1.1 With regard to the forecast rate increases of 4% above CPI for the next 4 years, advise the following for the past 10 years: a. Amount of Annual Inflation per year b. Amount of Sustainability or Additional Increases above CPI per year 1.2 With regard to the Asset Renewal amounts to cover repairs and maintenance of roads and other Council assets: a. In the past 10 years, what has been the budgeted amount each year for Asset Renewal and the actual Asset Renewal Ratio achieved? b. Given the LGA's recommendation of a minimum of 90% being reinvested in Asset Maintenance Renewal, can a dollar figure be put on the shortfall? 1.3 With regard to staff salary increases over the last 10 years, what has been the Enterprise Bargaining Agreement Salary Increases for both the Municipal Officers Award and the Local Government Employee Award. Additionally, were there any productivity increases that have resulted from the Enterprise Bargaining Agreements and if so, what were they?

That the CEO contacts the Grants Commission to request a visit to the Yankalilla District by Senior Executives to have an open discussion with Elected Members and Staff about the level of Grant Funding currently being offered to District Council of Yankalilla.

Cr Hatch replace Cr Rowlands on the CEO Performance and Remuneration Review Panel.

1. That Council receives the Agribusiness Officer report. 2. That Council not continue the Agri Business Officer's role. 3. That Council not engage a consultant and therefore not continue with Agfest.

Recommendation 1 - Move into Confidence

Recommendation 1 - Move into Confidence

Altered Motion Moved Cr Quirke Seconded Cr Gibbs 1. That Council receives the Tree Management Policy Report. 2. That section 5. Tree Risk Management of the draft Tree Management Policy 2024 be amended to exclude the paragraph struck out below: "Council recognises that the benefits provided by trees require continued public provision and that appropriate measures are necessary to effectively manage associated risk. Tree risk management needs to be adequately resourced to ensure administrative processes, inspection schedules and maintenance programs are effective in managing risks associated with trees. Council will ensure appropriate resources are allocated to tree management so that Council will meet its strategic and legislative obligations. Priority will be given to tree maintenance works involving trees assessed as having highest risk to public or property." 3. That Council adopts the Tree Management Policy 2024 as set out in Attachment A (including the change adopted in recommendation 2), subject to any further minor administrative amendments.

1. That the Discretionary Rebates of Rates Applications Report be received. 2. That Council provide a 75% $4,560.20 discretionary rebate to the Yankalilla Rapid Bay & Myponga Agricultural and Horticultural Society Inc (Yankalilla Showgrounds) for the 2024/25 financial year. 3. That Council provide a 75% $926.05 discretionary rebate to the Myponga Hall Inc for the 2024/25 financial year.

1. That Council receives the Normanville Pontoon Repairs and Reinstatement Report. 2. That Council authorises the undertaking of the appropriate repairs to have the installation of the pontoon in the waters north of the Normanville Jetty for the Summer of 2024-2025. 3. That Council recognises the additional $19,000 in funding will be required to complete the necessary works in 2024-25 and an ongoing annual budget of $11,000 will be required to cover the recurring costs from 2025-26 until such time that the pontoon reaches its end of useful lief (as an asset) and is removed or replaced entirely. 4. That the CEO ensures the $19,000 required to complete the necessary works in 2024-25 will not increase the overall 2024-25 budget operating deficit with relevant savings to be outlined through the Budget Review processes across the year.

The ORIGINAL MOTION (C24143) was put.

That Council keep the Myponga community informed on any responses from the Department of Infrastructure & Transport regarding any safety or aesthetic enhancements at the intersection of South and Pages Flat Roads.

1. That the Chief Executive Officer Performance & Remuneration Review Committee Membership Report be received. 2. That Council appoints Cr Gibbs to the Chief Executive Officer Performance and Renumeration Review Committee for the remainder of the term of the current Council.

That Council review the provision of Disability Access Car Parking throughout the District and prepare a report to Council early in the 2024-25 Financial Year on possible disabled parks in the area.

1. That Council receives the Revised Draft 2024-25 Annual Business Plan and Budget and Long-Term Financial Plan for Consultation Report. 2. That Council, in accordance with para.21(2) of Councils Code of Practice – Formal Proceedings of Council and Committee Meetings, revokes the previous decision C24079 from the 16 April 2024 Ordinary Meeting. 3. That Council confirms that following three (3) dedicated budget workshops and discussion regarding Council's financial position, review by the Audit & Risk Committee, and a further discussion at the May Elected Member Information & Briefing session in May, the Revised Draft 2024-25 Annual Business Plan and Budget and Long-Term Financial Plan supports the following: a. reduction in the level of capital investment when compared to the prior three budget periods; b. a principal of sustainability that sees Council's commitment to operating within its financial means by FY 2027-28 without increasing the overall level of borrowing except where necessary for timing of cash flow management; and c. the inclusion of i. 7.6% total rate revenue increase ii. $1,100 minimum rate iii. 20% Rebate – capping 4. That the Revised Draft 2024-25 Annual Business Plan and Budget and draft Long-Term Financial Plan (Refer Attachment C) be endorsed for public consultation, subject to minor administrative amendments, noting that $100K in savings has been proposed in the Operating Projects lists as compared with the previous adopted Draft (in line with Audit & Risk Committee recommendation) to cover a number of required additional projects. The public consultation period will be held over the required 21-day period from 17 May 2024 to 11 June 2024. 5. That the Consultation will be carried out as set out in the Revised Engagement Plan shown in Attachments A and B of this report. 6. That the Public Consultation meetings be held at: a. Focussing on long-term success - drop-in style Q&A conversations Tuesday, 28 May 2024, 4-7pm at Second Valley Hall b. The Year Ahead: An Online Community Conversation Monday, 3 June 2024, 5:30-7pm held online via Zoom c. The Year Ahead: Public Community Meeting (as required by legislation) Friday, 7 June 2024, 4-5:30pm at Chambers, District Council of Yankalilla 7. Following the consultation period, a separate Workshop discussion will be held with the Elected Members to consider the consultation feedback before a final updated version of the Annual Business Plan and Budget, and Long-Term Financial Plan will be presented to Council's Special Meeting provisionally to be scheduled on 25 June 2024. 8. Further, that Council confirms its support for the Chief Executive Officer to schedule quarterly Strategic Finance Workshops with Elected Members to raise the status and broad focus on achieving a long term financially sustainable position for its community. 9. That a media release be distributed so as to draw attention to and explain the need for the change in approach and the updated position of the Draft Annual Business Plan & Budget and Long-term Financial Plan.

That Council prepare and lodge a submission through the SA Planning Portal in relation to Development Application 24007713 at 129 Williss Drive, Normanville requesting adequate consideration and resolution of at least, the following matters through the planning assessment and decision-making process by the Fleurieu Regional Assessment Panel (FRAP); Stormwater management; Traffic, safety of access/ egress, on site manoeuvrability and road/ driveway layout; Connectivity to heritage listed sand dunes and beach and to Normanville township; Clarification around validity of 'Right of Way' and any other easements; Internal layout of Residential Park to cater for all users and visitors (walkability, traffic calming, gopher and walker friendly layout); Presentation to Williss Drive; Setbacks from site boundaries and interface with neighbouring uses; Landscaping; Impact on Heritage listed property; Waste Management; Wastewater management, system capacity and connectivity; Environmental impact

That Council prepare and lodge a submission through the SA Planning Portal in relation to Development Application 24007713 at 129 Williss Drive, Normanville requesting adequate consideration and resolution of at least, the following matters through the planning assessment and decision-making process by the Fleurieu Regional Assessment Panel (FRAP); Stormwater management; Traffic, safety of access/ egress, on site manoeuvrability and road/ driveway layout; Connectivity to heritage listed sand dunes and beach and to Normanville township; Clarification around validity of 'Right of Way' and any other easements; Internal layout of Residential Park to cater for all users and visitors (walkability, traffic calming, gopher and walker friendly layout); Presentation to Williss Drive; Setbacks from site boundaries and interface with neighbouring uses; Landscaping; Impact on Heritage listed property; Waste Management; Wastewater management, system capacity and connectivity; Environmental impact.

That Council confirms its commitment to support and collaborate with the Yankalilla Memorial Park Committee in working collectively towards an upgrade through the redevelopment project. (with the amendment: At this stage there is no financial commitment.)

That Council receives the Dog and Cat Registration Fees 2024-2025 Report. That Council retains the proposed Dog and Cat Registration Fees at the 2023/24 Financial Year level. That Council approves the waiver of 2023/24 Fees for New Dog and Cat Registrations received during the month of June 2024.

Draft 2024-25 Annual Business Plan and Budget and Long-Term Financial Plan for Consultation

1. That Council receives the BIG4 Normanville Jetty Holiday Park Community Land Management Plan Update and Consultation Report. 2. That Community Consultation be conducted in accordance with Council's Public Consultation Policy and s202(2) of the Local Government Act. 3. That a report be presented to Council following the completion of the community consultation for the revised Community Land Management Plan to table the consultation feedback for consideration.

1. That the report be received. 2. That Council Encourages the Dog Park Committee and thank them for their dedication to build a dog park in DCY. 3. That in line with the Dog Park Committee's request, the land for the dog park be under the care and control of DCY. 4. That Council ask the Dog Park Committee to present their recommendation to the September Council Forum.

That an additional Elected Member Information & Briefing Session be programmed quarterly with the Agenda to be populated either by Elected Members or by Administration with items that are otherwise not on the forward program of discussions. This additional Session is to allow greater time and space for conversations and input to items, issues and ideas that require discussion ahead of formal Council consideration. Further, if no agenda items are listed, the meeting can be held over to the following Quarter.

That Council: 1. Receives the State-wide Bushfire Hazards Overlay Code Amendment Submission Report. 2. Approves the draft letter and Summary of Key Issues paper in response to the State Planning Commission's State-wide Bushfire Hazards Overlay Code Amendment as contained in Attachment A to the agenda report.

That the ruling over Cr. Quirke's amendment to 14.6 be recorded in the minutes.

That the following be included 2. That Council incorporate a group category for awards to be given on Australia Day.

1. That Council receive the Deputy Mayor Resignation from Role and New Appointment Process Report. 2. That Council notes the resignation of Cr. Moffat from the role of Deputy Mayor, that Council thanks him for his services since being elected to the position in November 2022 and that Council acknowledges Cr. Moffat will continue in the role of Ward Councillor. 3. That Council resolves to elect a Deputy Mayor from the group of Elected Members.

1. That Council Administration investigates the costs and ability to record all public Council meetings with the recordings stored on the Council's website for the public to access. 2. That the following information be brought to a future Elected Member Information & Briefing Session for discussion: Consideration of both full video or audio only equipment & storage. Costs for any additional equipment required. Estimated cost for staff time to manage the recordings. Estimated storage space required and potential costs. Estimated cost of changes required to the Council's Website. Any other risks or issues that could be apparent.