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That the minutes of the Ordinary Council Meeting held on 17 February 2026 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings.
Topic: Confirmation of Minutes
That the CEO or delegate undertake a desktop survey of regulatory activities during peak periods (Summer Holidays, Weekends & Public Holidays) and provide a report back to Council detailing how similar sized and resourced Councils are operating and include any options to increase our regulatory activities during these peak periods without incurring additional costs, if any exist.
Topic: Township Parking during Summer Peak Periods
That Council receives the Myponga Loop Event Road Closure & Traffic Changes Report. 2. Supports the temporary closure and detour of the following roads for the purpose of staging the 2026 Myponga Loop, subject to the conditions in Resolution 3: • Main South Road (B23) - from Hansen Street, Myponga to Reservoir Road, Myponga (half road closure, northbound/eastbound direction); • Main South Road (B23) - from Forktree Road to Myponga Reservoir Track 22 (half road closure); • Reservoir Road - from Main South Road to Forktree Road and Sampson Road (managed via traffic controllers and portable traffic signals); • Hansen Street - from Main South Road to Myponga Reservoir Entry; • Affected side roads and intersections as detailed in the Instatraffic TGS, Scheme ID 961. 3. Approves the event subject to the Traffic Guidance Scheme prepared by Instatraffic, Job No. 961, dated 23 February 2026, and requires the event organiser to: • Provide evidence of public liability insurance coverage of not less than $20 million, prior to the event; • Notify all property owners along the route and in Hansen Street, Myponga, in writing, at least three weeks prior to the event; • Erect advance notices of road closures on the affected roads, at least three weeks prior to the event; • Assume responsibility for any damage to road infrastructure resulting from the event; • Facilitate road closures and assist local residents and road users through detours using marshals and professional traffic management contractors accredited under the South Australian Workzone Traffic Management Standard and AS 1742.3:2019; • Advertise the road closure, no less than two weeks before the event; • Obtain all required approvals from DIT and SA Water prior to event staging; • Ensure a certified Traffic Management Planner is available and contactable during the event, as required by the Instatraffic TGS. 4. Exercises the power pursuant to Section 33 of the Road Traffic Act 1961 (SA) and Clause G of the General Approval of the Minister to: • Declare that the 2026 Myponga Loop is an event to which Section 33 of the Road Traffic Act 1961 (SA) applies; and • Make an order that the roads identified in Resolution 2 above will be temporarily closed or subject to changed traffic conditions from 6:00 am to 2:00 pm on Sunday, 31 May 2026. 5. Authorises the Chief Executive Officer or delegate to impose any additional conditions considered necessary to ensure public safety, operational compliance, and Council's legislative obligations are met. 6. Supports Great Southern Runs' application to DIT to close the following sections of Main South Road (B23): • From Hansen Street to Reservoir Road; and • From Forktree Road to Myponga Reservoir Track 22.
Topic: Myponga Loop Event Road Closure & Traffic Changes
That Council: 1. Receive the Arts Advisory Framework Consultation Report. 2. Endorse the District Council of Yankalilla Community and Public Art Framework 2026 – 2030 (provided in Attachment 2) for public consultation to be conducted by the Yankalilla Arts and Cultural Advisory Group with support from Council administration from Wednesday 18th March until Wednesday 15th April 2026. 3. Note the Yankalilla Arts and Cultural Advisory group will attend the Elected Member Information and Briefing session on 5 May 2026 to share the consultation findings. 4. Note that a further report will be presented to Council at the May or June 2026 Ordinary Council Meeting to consider adoption of the Community and Public Art Framework.
Topic: Arts Advisory Framework Consultation
That Council receives the Revocation of Community Land Classification for Old Closed Roads - Sellicks Hill report. 2. That Council determines the land comprising Closed Roads C, D, E and F on Road Plan 1635 is surplus to its requirements. 3. That Council approves the revocation report in relation to the land comprising Closed Roads C, D, E and F on Road Plan 1635, and the commencement of the process to revoke the community land classification by undertaking public consultation. 4. That Council note the public consultation will commence Thursday 19 March 2026 for 6 weeks concluding Wednesday 29 April 2026. 5. That Council authorise the Chief Executive Officer or his delegate to sign the Applications for Document of Title in Road Plan 1635. 6. That a further report will be presented to Council following the outcome of the public consultation phase of the revocation process.
Topic: Revocation of Community Land Classification for Old Closed Roads - Sellicks Hill
That Council receives the Road Process Order - Unmade Road at 279 Sampson Road Myponga Beach report. 2. That Council raise a Road Process Order pursuant to the Roads (Opening and Closing) Act 1991 to close and merge the land marked 'B' in Preliminary Plan No. 25/0030 (Attachment 1) with the adjoining Allotment comprising Pieces 47 and 48 in Deposited Plan 56120 contained in Certificate of Title Volume 5852 Folio 789. 3. That subject to the closure of the unmade road identified in Preliminary Plan No. 25/0030, the closed road be sold to the owner of Certificate of Title Volume 5852 Folio 789 for the amount of $48,000 plus GST together with all fees and charges associated with the road closure process. 4. That Council authorise the Mayor and Chief Executive Officer to implement the above decisions and to sign and seal all necessary documentation to complete the road closure process.
Topic: Road Process Order - Unmade Road at 279 Sampson Road Myponga Beach
That Council received the Asset & Environment Update - March 2026 report.
Topic: Asset & Environment Update - March 2026
That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
That Council receive the Council Committee Minutes report. 2. That Council notes the minutes of the Audit & Risk Committee meeting held 23 February 2026 as provided as Attachment 1 to this report. 3. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment 2 to this report.
Topic: Council Committee Minutes
That Council receives the Quarterly Review of Confidential Items report. 2. That Council notes the updated Register of Confidential Items as at 10 March 2026 as presented as Attachment 1 to this report.
Topic: Quarterly Review of Confidential Items
That Council receives the Fleurieu Region Community Services Advisory Committee Membership report. 2. That Council acknowledges the Committee vacancy triggered by the resignation of Cr Tim Moffat and thanks him for his service to the role. 3. That Council appoints Cr Shane Grocke as Council's Elected Member Representative to FRCSAC for the remainder of this Council Term.
Topic: Fleurieu Region Community Services Advisory Committee Membership
That the Mayor's Report be included in the minutes of the meeting.
Topic: Mayor's Report
That Council receives the Resignation of Councillor Tim Moffat report. 2. That Council takes this opportunity to thank former Councillor Tim Moffat for his time and services as Light Ward Councillor since being elected in 2022. 3. That Council notes that the required notice will be published in the Government Gazette dated 19 March 2026. 4. That Council notes that in line with Section 6(2) of the Local Government (Elections) Act 1999 that as the vacancy has occurred within 12 months before the polling day of a periodic election, a supplementary election will not be held to fill this vacancy. 5. That Council note that outgoing costs associated with this vacancy will be limited to Government Gazette publishing charges.
Topic: Resignation of Councillor Tim Moffat
That Council receives the Service Review Business Case report. 2. That Council notes the Audit & Risk Committee's feedback regarding their support for the ongoing investment and resourcing in Service Reviews and their request for a post implementation report measuring the financial and non-financial benefits. 3. That Council allocates $20K through this resolution to fund (in the current Financial Year) progress of the Service Review project outcomes by engaging specialist procurement and contract management expertise to carry out the work identified in the Service Review Business Case. 4. That Council approves an additional $20K budget for the next 3 financial years (2026-27, 2027-28 & 2028-29) to ensure the Service Review Projects identified by the consultant and the Service Review Working Group as part of the structured Service Review Program have initial funds allocated for implementation.
Topic: Service Review Business Case
That Council receives the Request to Close and Purchase Unmade Roads - Sellicks Hill report. 2. That Council commence the road closing process (including public notification) for the unmade roads marked A, B, C and D, as shown in the Preliminary Plan at Attachment A, in accordance with Section 5 of the Roads (Opening and Closing) Act 1991. 3. That Council authorise the Mayor and Chief Executive Officer to sign and seal all necessary documentation to complete the road closure process. 4. That Council authorises the Administration to negotiate an agreement with the owner of the adjoining land to determine the terms of the Road Closure and transfer, with the sale price to be determined by an independent valuation and all associated costs with the closure, including the cost of the valuation, to be met by the owner. 5. That Council approves the procurement of a single valuation to establish market value. 6. That Council approves, subject to the outcome of the road closure process, that the unmade roads marked A and C be merged with Allotment comprising Pieces 21, 22, 23, 24 & 25 in Filed Plan 208306 contained in Certificate of Title Volume 5490 Folio 498, the unmade road marked B be merged with Section 547 contained in Certificate of Title Volume 6050 Folio 813 and the unmade road marked D be merged with Allotment 2 in Deposited Plan 12393 contained in Certificate of Title Volume 5349 Folio 765. 7. That Council approves, subject to the outcome of the road closure process, that the unmade roads be excluded from the Community Land classification in accordance with Section 193(4a) of the Local Government Act 1999. 8. A further report will be submitted to Council including the outcome of the public notification process and recommending whether a Road Process Order should be made.
Topic: Request to Close and Purchase Unmade Roads - Sellicks Hill
That Council receives the Policy Review Project Update - March 2026 report. 2. That Council notes the endorsement and recommendations from the Audit & Risk Committee for Annual Business Plan and Budget Policy V1.5 (A2614) and Prudential Management Policy V4.1 (A2615) 3. That Council adopts the Annual Business Plan and Budget Policy V1.5 as presented as Attachment 1 to this report, subject to any further minor administrative amendments. 4. That Council adopts the Prudential Management Policy V4.1 as presented as Attachment 3 to this report, subject to any further minor administrative amendments.
Topic: Policy Review Project Update
That Council receives the External Audit Contract Renewal report. 2. That Council receives the Audit & Risk Committee recommendation and resolves to exercise the option to extend the appointment of Galpins as Council's external auditor for a further two years, being the 2025–26 and 2026–27 financial years, in accordance with the original Council resolution of March 2023 (C23057). 3. That Council receives the Audit & Risk Committee recommendation and resolves to authorise the Chief Executive Officer to finalise the contractual arrangements necessary to give effect to the 2-year extension for the appointment of Galpins as Council's external auditor.
Topic: External Audit Contract Renewal
That the report on the March 2026 Monthly Finance Reports be received. 2. That Director Assets & Environment, Mark Gibson, be authorised to be added to the District Council of Yankalilla ANZ bank signatories and that the previous Director Assets & Environment, Ross Whitfield, be formally removed as a signatory (understanding that he has had no access to the bank account since his departure however this formal decision has not been captured in a council resolution).
Topic: Monthly Finance Report
That Council received the Economy and Community Monthly Update - Activity in February 2026 report.
Topic: Economy and Community Monthly Update - Activity in February 2026
That the meeting be extended by 40 minutes to conclude at 7:30pm to allow for completion of the Agenda.
Topic: FORMAL MOTION - Extension of Meeting
That Council received the Fleurieu Regional Waste Authority (FRWA) Board Update report. 2. That the District Council of Yankalilla receives the FRWA Board recommendation and understand that the request is to refinance existing variable Cash Advance Debentures to Fixed Interest Credit Foncier loans and that no additional funding is requested. Based on this understanding, Council approves the Fleurieu Regional Waste Authority Chief Executive Officer or his delegate to apply for a: a) Fixed Interest Debenture (Credit Foncier) Loan Facility for $1,103,719.88 over a 4-year period to refinance Cash Advance Debenture Loan #6 (LGFA ref 64684), terminating Loan #6 early and as soon as practical. b) Fixed Interest Debenture (Credit Foncier) Loan Facility for $774,588.60 over a 4-year period to refinance Cash Advance Debenture #11 (LGFA ref 64679), terminating Loan #11 early and as soon as practical. c) Fixed Interest Debenture (Credit Foncier) Loan Facility for $2,153,809.00 over a 7-year period to refinance Cash Advance Debenture Loan #15 (LGFA ref 64682) terminating Loan #15 early and as soon as practical.
Topic: Fleurieu Regional Waste Authority (FRWA) Board Update
That Council receives the FRWA Risk Management Consideration report. 2. That Council, on the recommendation of the Audit & Risk Committee (A263), convene a structured governance workshop involving Council, the FRWA Board Chair, FRWA WHS & Risk Coordinator and FRWA Chief Executive Officer and others as appropriate.
Topic: FRWA Risk Management Consideration
That Council receives the FRWA Budget Review 2 report. 2. That Council approves the Fleurieu Regional Waste Authority Budget Review 2 (BR2) as provided in Attachment 2.
Topic: FRWA Budget Review 2
That Council receives the FRWA Board Appointment report. 2. That the District Council of Yankalilla (DCY) appoints Mark Gibson (Director Assets & Environment) to the position of Board Member as the DCY representative on the Fleurieu Regional Waste Authority Board.
Topic: FRWA Board Appointment
That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: • Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; • Review, and provide input into, prioritisation methodologies and long-term financial planning it relates to roads; • Make recommendations to Council on matters within the Advisory Group's delegated scope; • Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; • Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and • Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: • Council's Governance Framework and relevant policies; and • Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations.
Topic: Establishment of a DCY Infrastructure & Heavy Plant Advisory Group (IHP Advisory Group)
That Council receives the Rating Review - Consultation Feedback and Further Decision report. 2. After considering the community feedback received through the community engagement period Thursday 27 November 2025 to Tuesday 17 February 2026, Council resolves to proceed with implementation of the proposed changes to the District Council of Yankalilla Rating structure for the 2026-27 financial year as follows: a. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. b. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. c. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The actual costs for household waste services would be removed from the total rates required and charged separately. d. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 3. That Council recognises the administrative work required to implement the adopted change to the rating structure, noting that Council has operated under the same rating structure for more than 10 years and that implementing the required changes will require specialist expertise (as was the case in developing the proposal), and approves an additional budget of $7,000 for external consultants to support the implementation of changes to the District Council of Yankalilla's rating structure for the 2026–27 financial year. This change in budget will be shown in the next Budget Review process.
Topic: Rating Review - Consultation Feedback and Further Decision
That Council receives the Leave Liability report.
Topic: Leave Liability
That Council receives the Budget Review 2 (BR2) and updated Long-Term Financial Plan (LTFP) report. 2. That Council receive the Audit & Risk Committee's recommendation and resolve to adopt the second budget revisions set out in this report, as presented in Attachment 1, as the current Council budget.
Topic: Budget Review 2 (BR2) and updated Long-Term Financial Plan (LTFP)
1. That Council receives the FRWA Board Appointment report. 2. That the District Council of Yankalilla (DCY) appoints Mark Gibson (Director Assets & Environment) to the position of Board Member as the DCY representative on the Fleurieu Regional Waste Authority Board.
Topic: FRWA Board Appointment
1. That Council receives the Fleurieu Region Community Services Advisory Committee Membership report. 2. That Council acknowledges the Committee vacancy triggered by the resignation of Cr Tim Moffat and thanks him for his service to the role. 3. That Council appoints Cr Shane Grocke as Council's Elected Member Representative to FRCSAC for the remainder of this Council Term.
Topic: Fleurieu Region Community Services Advisory Committee Membership
1. That Council received the Fleurieu Regional Waste Authority (FRWA) Board Update report. 2. That the District Council of Yankalilla receives the FRWA Board recommendation and understand that the request is to refinance existing variable Cash Advance Debentures to Fixed Interest Credit Foncier loans and that no additional funding is requested. Based on this understanding, Council approves the Fleurieu Regional Waste Authority Chief Executive Officer or his delegate to apply for a: a) Fixed Interest Debenture (Credit Foncier) Loan Facility for $1,103,719.88 over a 4-year period to refinance Cash Advance Debenture Loan #6 (LGFA ref 64684), terminating Loan #6 early and as soon as practical. b) Fixed Interest Debenture (Credit Foncier) Loan Facility for $774,588.60 over a 4-year period to refinance Cash Advance Debenture #11 (LGFA ref 64679), terminating Loan #11 early and as soon as practical. c) Fixed Interest Debenture (Credit Foncier) Loan Facility for $2,153,809.00 over a 7-year period to refinance Cash Advance Debenture Loan #15 (LGFA ref 64682) terminating Loan #15 early and as soon as practical.
Topic: Fleurieu Regional Waste Authority (FRWA) Board Update
1. That Council receives the FRWA Risk Management Consideration report. 2. That Council, on the recommendation of the Audit & Risk Committee (A263), convene a structured governance workshop involving Council, the FRWA Board Chair, FRWA WHS & Risk Coordinator and FRWA Chief Executive Officer and others as appropriate.
Topic: FRWA Risk Management Consideration
1. That Council receives the FRWA Budget Review 2 report. 2. That Council approves the Fleurieu Regional Waste Authority Budget Review 2 (BR2) as provided in Attachment 2.
Topic: FRWA Budget Review 2
1. That Council receives the Service Review Business Case report. 2. That Council notes the Audit & Risk Committee's feedback regarding their support for the ongoing investment and resourcing in Service Reviews and their request for a post implementation report measuring the financial and non-financial benefits. 3. That Council allocates $20K through this resolution to fund (in the current Financial Year) progress of the Service Review project outcomes by engaging specialist procurement and contract management expertise to carry out the work identified in the Service Review Business Case. 4. That Council approves an additional $20K budget for the next 3 financial years (2026-27, 2027-28 & 2028-29) to ensure the Service Review Projects identified by the consultant and the Service Review Working Group as part of the structured Service Review Program have initial funds allocated for implementation.
Topic: Service Review Business Case
1. That Council receives the Budget Review 2 (BR2) and updated Long-Term Financial Plan (LTFP) report. 2. That Council receive the Audit & Risk Committee's recommendation and resolve to adopt the second budget revisions set out in this report, as presented in Attachment 1, as the current Council budget.
Topic: Budget Review 2 (BR2) and updated Long-Term Financial Plan (LTFP)
1. That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
That the minutes of the Ordinary Council Meeting held on 17 February 2026 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings.
Topic: Confirmation of Minutes
That the CEO or delegate undertake a desktop survey of regulatory activities during peak periods (Summer Holidays, Weekends & Public Holidays) and provide a report back to Council detailing how similar sized and resourced Councils are operating and include any options to increase our regulatory activities during these peak periods without incurring additional costs, if any exist.
Topic: Township Parking during Summer Peak Periods
1. That Council receives the Myponga Loop Event Road Closure & Traffic Changes Report. 2. Supports the temporary closure and detour of the following roads for the purpose of staging the 2026 Myponga Loop, subject to the conditions in Resolution 3: Main South Road (B23) - from Hansen Street, Myponga to Reservoir Road, Myponga (half road closure, northbound/eastbound direction); Main South Road (B23) - from Forktree Road to Myponga Reservoir Track 22 (half road closure); Reservoir Road - from Main South Road to Forktree Road and Sampson Road (managed via traffic controllers and portable traffic signals); Hansen Street - from Main South Road to Myponga Reservoir Entry; Affected side roads and intersections as detailed in the Instatraffic TGS, Scheme ID 961. 3. Approves the event subject to the Traffic Guidance Scheme prepared by Instatraffic, Job No. 961, dated 23 February 2026, and requires the event organiser to: Provide evidence of public liability insurance coverage of not less than $20 million, prior to the event; Notify all property owners along the route and in Hansen Street, Myponga, in writing, at least three weeks prior to the event; Erect advance notices of road closures on the affected roads, at least three weeks prior to the event; Assume responsibility for any damage to road infrastructure resulting from the event; Facilitate road closures and assist local residents and road users through detours using marshals and professional traffic management contractors accredited under the South Australian Workzone Traffic Management Standard and AS 1742.3:2019; Advertise the road closure, no less than two weeks before the event; Obtain all required approvals from DIT and SA Water prior to event staging; Ensure a certified Traffic Management Planner is available and contactable during the event, as required by the Instatraffic TGS. 4. Exercises the power pursuant to Section 33 of the Road Traffic Act 1961 (SA) and Clause G of the General Approval of the Minister to: Declare that the 2026 Myponga Loop is an event to which Section 33 of the Road Traffic Act 1961 (SA) applies; and Make an order that the roads identified in Resolution 2 above will be temporarily closed or subject to changed traffic conditions from 6:00 am to 2:00 pm on Sunday, 31 May 2026. 5. Authorises the Chief Executive Officer or delegate to impose any additional conditions considered necessary to ensure public safety, operational compliance, and Council's legislative obligations are met. 6. Supports Great Southern Runs' application to DIT to close the following sections of Main South Road (B23): From Hansen Street to Reservoir Road; and From Forktree Road to Myponga Reservoir Track 22.
Topic: Myponga Loop Event Road Closure & Traffic Changes
1. That Council receives the Road Process Order - Unmade Road at 279 Sampson Road Myponga Beach report. 2. That Council raise a Road Process Order pursuant to the Roads (Opening and Closing) Act 1991 to close and merge the land marked 'B' in Preliminary Plan No. 25/0030 (Attachment 1) with the adjoining Allotment comprising Pieces 47 and 48 in Deposited Plan 56120 contained in Certificate of Title Volume 5852 Folio 789. 3. That subject to the closure of the unmade road identified in Preliminary Plan No. 25/0030, the closed road be sold to the owner of Certificate of Title Volume 5852 Folio 789 for the amount of $48,000 plus GST together with all fees and charges associated with the road closure process. 4. That Council authorise the Mayor and Chief Executive Officer to implement the above decisions and to sign and seal all necessary documentation to complete the road closure process.
Topic: Road Process Order - Unmade Road at 279 Sampson Road Myponga Beach
1. That Council receives the Leave Liability report.
Topic: Leave Liability
1. That Council received the Economy and Community Monthly Update - Activity in February 2026 report.
Topic: Economy and Community Monthly Update - Activity in February 2026
That the meeting be extended by 40 minutes to conclude at 7:30pm to allow for completion of the Agenda.
Topic: Extension of Meeting
1. That Council receives the Quarterly Review of Confidential Items report. 2. That Council notes the updated Register of Confidential Items as at 10 March 2026 as presented as Attachment 1 to this report.
Topic: Quarterly Review of Confidential Items
That the Mayor's Report be included in the minutes of the meeting.
Topic: Mayor's Report
1. That Council receives the Resignation of Councillor Tim Moffat report. 2. That Council takes this opportunity to thank former Councillor Tim Moffat for his time and services as Light Ward Councillor since being elected in 2022. 3. That Council notes that the required notice will be published in the Government Gazette dated 19 March 2026. 4. That Council notes that in line with Section 6(2) of the Local Government (Elections) Act 1999 that as the vacancy has occurred within 12 months before the polling day of a periodic election, a supplementary election will not be held to fill this vacancy. 5. That Council note that outgoing costs associated with this vacancy will be limited to Government Gazette publishing charges.
Topic: Resignation of Councillor Tim Moffat
1. That Council receives the Policy Review Project Update - March 2026 report. 2. That Council notes the endorsement and recommendations from the Audit & Risk Committee for Annual Business Plan and Budget Policy V1.5 (A2614) and Prudential Management Policy V4.1 (A2615) 3. That Council adopts the Annual Business Plan and Budget Policy V1.5 as presented as Attachment 1 to this report, subject to any further minor administrative amendments. 4. That Council adopts the Prudential Management Policy V4.1 as presented as Attachment 3 to this report, subject to any further minor administrative amendments.
Topic: Policy Review Project Update - March 2026
1. That Council receives the Rating Review - Consultation Feedback and Further Decision report.
Topic: Rating Review - Consultation Feedback and Further Decision
2. After considering the community feedback received through the community engagement period Thursday 27 November 2025 to Tuesday 17 February 2026, Council resolves to proceed with implementation of the proposed changes to the District Council of Yankalilla Rating structure for the 2026-27 financial year as follows: a. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. b. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. c. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The actual costs for household waste services would be removed from the total rates required and charged separately. d. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 3. That Council recognises the administrative work required to implement the adopted change to the rating structure, noting that Council has operated under the same rating structure for more than 10 years and that implementing the required changes will require specialist expertise (as was the case in developing the proposal), and approves an additional budget of $7,000 for external consultants to support the implementation of changes to the District Council of Yankalilla's rating structure for the 2026–27 financial year. This change in budget will be shown in the next Budget Review process.
Topic: Rating Review - Consultation Feedback and Further Decision
1. That Council receives the External Audit Contract Renewal report. 2. That Council receives the Audit & Risk Committee recommendation and resolves to exercise the option to extend the appointment of Galpins as Council's external auditor for a further two years, being the 2025–26 and 2026–27 financial years, in accordance with the original Council resolution of March 2023 (C23057). 3. That Council receives the Audit & Risk Committee recommendation and resolves to authorise the Chief Executive Officer to finalise the contractual arrangements necessary to give effect to the 2-year extension for the appointment of Galpins as Council's external auditor.
Topic: External Audit Contract Renewal
1. That Council receives the Request to Close and Purchase Unmade Roads - Sellicks Hill report. 2. That Council commence the road closing process (including public notification) for the unmade roads marked A, B, C and D, as shown in the Preliminary Plan at Attachment A, in accordance with Section 5 of the Roads (Opening and Closing) Act 1991. 3. That Council authorise the Mayor and Chief Executive Officer to sign and seal all necessary documentation to complete the road closure process. 4. That Council authorises the Administration to negotiate an agreement with the owner of the adjoining land to determine the terms of the Road Closure and transfer, with the sale price to be determined by an independent valuation and all associated costs with the closure, including the cost of the valuation, to be met by the owner. 5. That Council approves the procurement of a single valuation to establish market value. 6. That Council approves, subject to the outcome of the road closure process, that the unmade roads marked A and C be merged with Allotment comprising Pieces 21, 22, 23, 24 & 25 in Filed Plan 208306 contained in Certificate of Title Volume 5490 Folio 498, the unmade road marked B be merged with Section 547 contained in Certificate of Title Volume 6050 Folio 813 and the unmade road marked D be merged with Allotment 2 in Deposited Plan 12393 contained in Certificate of Title Volume 5349 Folio 765. 7. That Council approves, subject to the outcome of the road closure process, that the unmade roads be excluded from the Community Land classification in accordance with Section 193(4a) of the Local Government Act 1999. 8. A further report will be submitted to Council including the outcome of the public notification process and recommending whether a Road Process Order should be made.
Topic: Request to Close and Purchase Unmade Roads - Sellicks Hill
1. That Council receives the Revocation of Community Land Classification for Old Closed Roads - Sellicks Hill report. 2. That Council determines the land comprising Closed Roads C, D, E and F on Road Plan 1635 is surplus to its requirements. 3. That Council approves the revocation report in relation to the land comprising Closed Roads C, D, E and F on Road Plan 1635, and the commencement of the process to revoke the community land classification by undertaking public consultation. 4. That Council note the public consultation will commence Thursday 19 March 2026 for 6 weeks concluding Wednesday 29 April 2026. 5. That Council authorise the Chief Executive Officer or his delegate to sign the Applications for Document of Title in Road Plan 1635. 6. That a further report will be presented to Council following the outcome of the public consultation phase of the revocation process.
Topic: Revocation of Community Land Classification for Old Closed Roads - Sellicks Hill
1. That Council received the Asset & Environment Update - March 2026 report.
Topic: Asset & Environment Update - March 2026
1. That Council receive the Council Committee Minutes report. 2. That Council notes the minutes of the Audit & Risk Committee meeting held 23 February 2026 as provided as Attachment 1 to this report. 3. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment 2 to this report.
Topic: Council Committee Minutes
That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; Review, and provide input into, prioritisation methodologies and long-term financial planning as it relates to roads; Make recommendations to Council on matters within the Advisory Group's delegated scope; Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: 4. The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: Council's Governance Framework and relevant policies; and Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations.
Topic: Establishment of a DCY Infrastructure & Heavy Plant Advisory Group
1. Receive the Arts Advisory Framework Consultation Report. 2. Endorse the District Council of Yankalilla Community and Public Art Framework 2026 – 2030 (provided in Attachment 2) for public consultation to be conducted by the Yankalilla Arts and Cultural Advisory Group with support from Council administration from Wednesday 18th March until Wednesday 15th April 2026. 3. Note the Yankalilla Arts and Cultural Advisory group will attend the Elected Member Information and Briefing session on 5 May 2026 to share the consultation findings. 4. Note that a further report will be presented to Council at the May or June 2026 Ordinary Council Meeting to consider adoption of the Community and Public Art Framework.
Topic: Arts Advisory Framework Consultation
1. That the report on the March 2026 Monthly Finance Reports be received. 2. That Director Assets & Environment, Mark Gibson, be authorised to be added to the District Council of Yankalilla ANZ bank signatories and that the previous Director Assets & Environment, Ross Whitfield, be formally removed as a signatory (understanding that he has had no access to the bank account since his departure however this formal decision has not been captured in a council resolution).
Topic: Monthly Finance Report
That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: • Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; • Review, and provide input into, prioritisation methodologies and long-term financial planning it relates to roads; • Make recommendations to Council on matters within the Advisory Group's delegated scope; • Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; • Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and • Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: • Council's Governance Framework and relevant policies; and • Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations.
That Council receives the Rating Review - Consultation Feedback and Further Decision report. 2. After considering the community feedback received through the community engagement period Thursday 27 November 2025 to Tuesday 17 February 2026, Council resolves to proceed with implementation of the proposed changes to the District Council of Yankalilla Rating structure for the 2026-27 financial year as follows: a. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. b. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. c. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The actual costs for household waste services would be removed from the total rates required and charged separately. d. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 3. That Council recognises the administrative work required to implement the adopted change to the rating structure, noting that Council has operated under the same rating structure for more than 10 years and that implementing the required changes will require specialist expertise (as was the case in developing the proposal), and approves an additional budget of $7,000 for external consultants to support the implementation of changes to the District Council of Yankalilla's rating structure for the 2026–27 financial year. This change in budget will be shown in the next Budget Review process.
That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; Review, and provide input into, prioritisation methodologies and long-term financial planning as it relates to roads; Make recommendations to Council on matters within the Advisory Group's delegated scope; Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: 4. The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: Council's Governance Framework and relevant policies; and Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations.
After considering the community feedback received through the community engagement period Thursday 27 November 2025 to Tuesday 17 February 2026, Council resolves to proceed with implementation of the proposed changes to the District Council of Yankalilla Rating structure for the 2026-27 financial year as follows: a. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. b. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. c. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The actual costs for household waste services would be removed from the total rates required and charged separately. d. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. That Council recognises the administrative work required to implement the adopted change to the rating structure, noting that Council has operated under the same rating structure for more than 10 years and that implementing the required changes will require specialist expertise (as was the case in developing the proposal), and approves an additional budget of $7,000 for external consultants to support the implementation of changes to the District Council of Yankalilla's rating structure for the 2026–27 financial year. This change in budget will be shown in the next Budget Review process.
C2645 Moved: Cr Lawrie Polomka Seconded: Cr Wayne Gibbs 1. That Council receives the Service Review Business Case report. 2. That Council notes the Audit & Risk Committee's feedback regarding their support for the ongoing investment and resourcing in Service Reviews and their request for a post implementation report measuring the financial and non-financial benefits. 3. That Council allocates $20K through this resolution to fund (in the current Financial Year) progress of the Service Review project outcomes by engaging specialist procurement and contract management expertise to carry out the work identified in the Service Review Business Case. 4. That Council approves an additional $20K budget for the next 3 financial years (2026-27, 2027-28 & 2028-29) to ensure the Service Review Projects identified by the consultant and the Service Review Working Group as part of the structured Service Review Program have initial funds allocated for implementation. CARRIED UNANIMOUSLY The Presiding Member called a short comfort break at 6:17 pm. The meeting recommenced at 6:22 pm Cr Polomka declared a general conflict of interest as he has a preexisting relationship with the principal in relation to item 14.7 External Audit Contract Renewal and left the chamber for the item and did not participate
C2646 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That Council receives the External Audit Contract Renewal report. 2. That Council receives the Audit & Risk Committee recommendation and resolves to exercise the option to extend the appointment of Galpins as Council's external auditor for a further two years, being the 2025–26 and 2026–27 financial years, in accordance with the original Council resolution of March 2023 (C23057). 3. That Council receives the Audit & Risk Committee recommendation and resolves to authorise the Chief Executive Officer to finalise the contractual arrangements necessary to give effect to the 2-year extension for the appointment of Galpins as Council's external auditor. CARRIED UNANIMOUSLY Cr Polomka returned to the chamber.
C2649 Moved: Cr Karin Hatch Seconded: Cr David Olsson 1. That Council receives the Road Process Order - Unmade Road at 279 Sampson Road Myponga Beach report. 2. That Council raise a Road Process Order pursuant to the Roads (Opening and Closing) Act 1991 to close and merge the land marked 'B' in Preliminary Plan No. 25/0030 (Attachment 1) with the adjoining Allotment comprising Pieces 47 and 48 in Deposited Plan 56120 contained in Certificate of Title Volume 5852 Folio 789. 3. That subject to the closure of the unmade road identified in Preliminary Plan No. 25/0030, the closed road be sold to the owner of Certificate of Title Volume 5852 Folio 789 for the amount of $48,000 plus GST together with all fees and charges associated with the road closure process. 4. That Council authorise the Mayor and Chief Executive Officer to implement the above decisions and to sign and seal all necessary documentation to complete the road closure process. CARRIED UNANIMOUSLY
C2650 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the Leave Liability report. CARRIED UNANIMOUSLY
C2653 Moved: Cr Shane Grocke Seconded: Cr Wayne Gibbs 1. That Council received the Economy and Community Monthly Update - Activity in February 2026 report. CARRIED UNANIMOUSLY
C2656 Moved: Cr David Olsson Seconded: Cr Shane Grocke 1. That Council receives the Chief Executive Officer Report. CARRIED UNANIMOUSLY
C2660 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the FRWA Risk Management Consideration report. 2. That Council, on the recommendation of the Audit & Risk Committee (A263), convene a structured governance workshop involving Council, the FRWA Board Chair, FRWA WHS & Risk Coordinator and FRWA Chief Executive Officer and others as appropriate. CARRIED UNANIMOUSLY
C2661 Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke 1. That Council receives the FRWA Budget Review 2 report. 2. That Council approves the Fleurieu Regional Waste Authority Budget Review 2 (BR2) as provided in Attachment 2. CARRIED UNANIMOUSLY
C2662 Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke 1. That Council receives the FRWA Board Appointment report. 2. That the District Council of Yankalilla (DCY) appoints Mark Gibson (Director Assets & Environment) to the position of Board Member as the DCY representative on the Fleurieu Regional Waste Authority Board. CARRIED UNANIMOUSLY
14.1 Resignation of Councillor Tim Moffat C2639 Moved: Cr Wayne Gibbs Seconded: Cr Davina Quirke 1. That Council receives the Resignation of Councillor Tim Moffat report. 2. That Council takes this opportunity to thank former Councillor Tim Moffat for his time and services as Light Ward Councillor since being elected in 2022. 3. That Council notes that the required notice will be published in the Government Gazette dated 19 March 2026. 4. That Council notes that in line with Section 6(2) of the Local Government (Elections) Act 1999 that as the vacancy has occurred within 12 months before the polling day of a periodic election, a supplementary election will not be held to fill this vacancy. 5. That Council note that outgoing costs associated with this vacancy will be limited to Government Gazette publishing charges. CARRIED UNANIMOUSLY
C2640 Moved: Cr Karin Hatch Seconded: Cr Simon Rothwell 1. That Council receives the Policy Review Project Update - March 2026 report. 2. That Council notes the endorsement and recommendations from the Audit & Risk Committee for Annual Business Plan and Budget Policy V1.5 (A2614) and Prudential Management Policy V4.1 (A2615) 3. That Council adopts the Annual Business Plan and Budget Policy V1.5 as presented as Attachment 1 to this report, subject to any further minor administrative amendments. 4. That Council adopts the Prudential Management Policy V4.1 as presented as Attachment 3 to this report, subject to any further minor administrative amendments. CARRIED UNANIMOUSLY
C2641 Moved: Cr Simon Rothwell Seconded: Cr Davina Quirke 1. That Council receives the Rating Review - Consultation Feedback and Further Decision report. CARRIED UNANIMOUSLY C2642 Moved: Cr Karin Hatch Seconded: Cr Shane Grocke 2. After considering the community feedback received through the community engagement period Thursday 27 November 2025 to Tuesday 17 February 2026, Council resolves to proceed with implementation of the proposed changes to the District Council of Yankalilla Rating structure for the 2026-27 financial year as follows: a. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. b. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. c. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The actual costs for household waste services would be removed from the total rates required and charged separately. d. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 3. That Council recognises the administrative work required to implement the adopted change to the rating structure, noting that Council has operated under the same rating structure for more than 10 years and that implementing the required changes will require specialist expertise (as was the case in developing the proposal), and approves an additional budget of $7,000 for external consultants to support the implementation of changes to the District Council of Yankalilla's rating structure for the 2026–27 financial year. This change in budget will be shown in the next Budget Review process. CARRIED Cr Davina Quirke Called for a DIVISION The Mayor Declared the Vote Set Aside For: Cr Shane Grocke, Cr Karin Hatch, Cr David Olsson, Mayor Darryl Houston and Cr Lawrie Polomka Against: Cr Wayne Gibbs, Cr Davina Quirke and Cr Simon Rothwell The Mayor Declared the Motion CARRIED
C2644 Moved: Cr David Olsson Seconded: Cr Shane Grocke That Council: 1. Receive the Arts Advisory Framework Consultation Report. 2. Endorse the District Council of Yankalilla Community and Public Art Framework 2026 – 2030 (provided in Attachment 2) for public consultation to be conducted by the Yankalilla Arts and Cultural Advisory Group with support from Council administration from Wednesday 18th March until Wednesday 15th April 2026. 3. Note the Yankalilla Arts and Cultural Advisory group will attend the Elected Member Information and Briefing session on 5 May 2026 to share the consultation findings. 4. Note that a further report will be presented to Council at the May or June 2026 Ordinary Council Meeting to consider adoption of the Community and Public Art Framework. CARRIED UNANIMOUSLY
Cr Quirke left the meeting at 5:34pm and did not return. C2643 Moved: Cr Simon Rothwell Seconded: Cr Wayne Gibbs 1. That Council receives the Myponga Loop Event Road Closure & Traffic Changes Report. 2. Supports the temporary closure and detour of the following roads for the purpose of staging the 2026 Myponga Loop, subject to the conditions in Resolution 3: • Main South Road (B23) - from Hansen Street, Myponga to Reservoir Road, Myponga (half road closure, northbound/eastbound direction); • Main South Road (B23) - from Forktree Road to Myponga Reservoir Track 22 (half road closure); • Reservoir Road - from Main South Road to Forktree Road and Sampson Road (managed via traffic controllers and portable traffic signals); • Hansen Street - from Main South Road to Myponga Reservoir Entry; • Affected side roads and intersections as detailed in the Instatraffic TGS, Scheme ID 961. 3. Approves the event subject to the Traffic Guidance Scheme prepared by Instatraffic, Job No. 961, dated 23 February 2026, and requires the event organiser to: • Provide evidence of public liability insurance coverage of not less than $20 million, prior to the event; • Notify all property owners along the route and in Hansen Street, Myponga, in writing, at least three weeks prior to the event; • Erect advance notices of road closures on the affected roads, at least three weeks prior to the event; • Assume responsibility for any damage to road infrastructure resulting from the event; • Facilitate road closures and assist local residents and road users through detours using marshals and professional traffic management contractors accredited under the South Australian Workzone Traffic Management Standard and AS 1742.3:2019; • Advertise the road closure, no less than two weeks before the event; • Obtain all required approvals from DIT and SA Water prior to event staging; • Ensure a certified Traffic Management Planner is available and contactable during the event, as required by the Instatraffic TGS. 4. Exercises the power pursuant to Section 33 of the Road Traffic Act 1961 (SA) and Clause G of the General Approval of the Minister to: • Declare that the 2026 Myponga Loop is an event to which Section 33 of the Road Traffic Act 1961 (SA) applies; and • Make an order that the roads identified in Resolution 2 above will be temporarily closed or subject to changed traffic conditions from 6:00 am to 2:00 pm on Sunday, 31 May 2026. 5. Authorises the Chief Executive Officer or delegate to impose any additional conditions considered necessary to ensure public safety, operational compliance, and Council's legislative obligations are met. 6. Supports Great Southern Runs' application to DIT to close the following sections of Main South Road (B23): • From Hansen Street to Reservoir Road; and • From Forktree Road to Myponga Reservoir Track 22. CARRIED UNANIMOUSLY
C2655 Moved: Cr David Olsson Seconded: Cr Shane Grocke That the meeting be extended by 40 minutes to conclude at 7:30pm to allow for completion of the Agenda. CARRIED UNANIMOUSLY
C2651 Moved: Cr David Olsson Seconded: Cr Wayne Gibbs 1. That Council receives the Budget Review 2 (BR2) and updated Long-Term Financial Plan (LTFP) report. 2. That Council receive the Audit & Risk Committee's recommendation and resolve to adopt the second budget revisions set out in this report, as presented in Attachment 1, as the current Council budget. CARRIED UNANIMOUSLY
15.1 Fleurieu Regional Waste Authority (FRWA) Board Update C2659 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That Council received the Fleurieu Regional Waste Authority (FRWA) Board Update report. 2. That the District Council of Yankalilla receives the FRWA Board recommendation and understand that the request is to refinance existing variable Cash Advance Debentures to Fixed Interest Credit Foncier loans and that no additional funding is requested. Based on this understanding, Council approves the Fleurieu Regional Waste Authority Chief Executive Officer or his delegate to apply for a: a) Fixed Interest Debenture (Credit Foncier) Loan Facility for $1,103,719.88 over a 4-year period to refinance Cash Advance Debenture Loan #6 (LGFA ref 64684), terminating Loan #6 early and as soon as practical. b) Fixed Interest Debenture (Credit Foncier) Loan Facility for $774,588.60 over a 4-year period to refinance Cash Advance Debenture #11 (LGFA ref 64679), terminating Loan #11 early and as soon as practical. c) Fixed Interest Debenture (Credit Foncier) Loan Facility for $2,153,809.00 over a 7-year period to refinance Cash Advance Debenture Loan #15 (LGFA ref 64682) terminating Loan #15 early and as soon as practical. CARRIED UNANIMOUSLY
C2654 Moved: Cr Karin Hatch Seconded: Cr David Olsson 1. That Council received the Asset & Environment Update - March 2026 report. CARRIED UNANIMOUSLY
C2663 Moved: Cr Simon Rothwell Seconded: Cr Wayne Gibbs 1. That Council receives the Fleurieu Region Community Services Advisory Committee Membership report. 2. That Council acknowledges the Committee vacancy triggered by the resignation of Cr Tim Moffat and thanks him for his service to the role. 3. That Council appoints Cr Shane Grocke as Council's Elected Member Representative to FRCSAC for the remainder of this Council Term. CARRIED UNANIMOUSLY
Nil
C2647 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the Request to Close and Purchase Unmade Roads - Sellicks Hill report. 2. That Council commence the road closing process (including public notification) for the unmade roads marked A, B, C and D, as shown in the Preliminary Plan at Attachment A, in accordance with Section 5 of the Roads (Opening and Closing) Act 1991. 3. That Council authorise the Mayor and Chief Executive Officer to sign and seal all necessary documentation to complete the road closure process. 4. That Council authorises the Administration to negotiate an agreement with the owner of the adjoining land to determine the terms of the Road Closure and transfer, with the sale price to be determined by an independent valuation and all associated costs with the closure, including the cost of the valuation, to be met by the owner. 5. That Council approves the procurement of a single valuation to establish market value. 6. That Council approves, subject to the outcome of the road closure process, that the unmade roads marked A and C be merged with Allotment comprising Pieces 21, 22, 23, 24 & 25 in Filed Plan 208306 contained in Certificate of Title Volume 5490 Folio 498, the unmade road marked B be merged with Section 547 contained in Certificate of Title Volume 6050 Folio 813 and the unmade road marked D be merged with Allotment 2 in Deposited Plan 12393 contained in Certificate of Title Volume 5349 Folio 765. 7. That Council approves, subject to the outcome of the road closure process, that the unmade roads be excluded from the Community Land classification in accordance with Section 193(4a) of the Local Government Act 1999. 8. A further report will be submitted to Council including the outcome of the public notification process and recommending whether a Road Process Order should be made. CARRIED UNANIMOUSLY
C2648 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the Revocation of Community Land Classification for Old Closed Roads - Sellicks Hill report. 2. That Council determines the land comprising Closed Roads C, D, E and F on Road Plan 1635 is surplus to its requirements. 3. That Council approves the revocation report in relation to the land comprising Closed Roads C, D, E and F on Road Plan 1635, and the commencement of the process to revoke the community land classification by undertaking public consultation. 4. That Council note the public consultation will commence Thursday 19 March 2026 for 6 weeks concluding Wednesday 29 April 2026. 5. That Council authorise the Chief Executive Officer or his delegate to sign the Applications for Document of Title in Road Plan 1635. 6. That a further report be presented to Council following the outcome of the public consultation phase of the revocation process. CARRIED UNANIMOUSLY
C2652 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That the report on the March 2026 Monthly Finance Reports be received. 2. That Director Assets & Environment, Mark Gibson, be authorised to be added to the District Council of Yankalilla ANZ bank signatories and that the previous Director Assets & Environment, Ross Whitfield, be formally removed as a signatory (understanding that he has had no access to the bank account since his departure however this formal decision has not been captured in a council resolution). CARRIED UNANIMOUSLY
C2657 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receive the Council Committee Minutes report. 2. That Council notes the minutes of the Audit & Risk Committee meeting held 23 February 2026 as provided as Attachment 1 to this report. 3. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment 2 to this report. CARRIED UNANIMOUSLY
C2658 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the Quarterly Review of Confidential Items report. 2. That Council notes the updated Register of Confidential Items as at 10 March 2026 as presented as Attachment 1 to this report. CARRIED UNANIMOUSLY
Nil
The meeting closed at 6:58 pm Confirmed: As an accurate record on 21 April 2026. Chairperson
Nil
4.1 Confirmation of Minutes C2635 Moved: Cr Karin Hatch Seconded: Cr David Olsson That the minutes of the Ordinary Council Meeting held on 17 February 2026 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings. CARRIED UNANIMOUSLY
Nil
6.1 Mayors Report C2636 Moved: Mayor Darryl Houston Seconded: Cr Wayne Gibbs That the Mayor's Report be included in the minutes of the meeting. CARRIED UNANIMOUSLY February 12th Thankyou Video – Deep Creek Fire Response 12th Parawa Ag Bureau Meeting – Rates Review 16th Deep Creek Fire – Local Recovery Committee Meeting 16th Myponga Walkers 20th Birthday Lunch Deep Creek Fire - Local Recovery Committee Recovery is the process of restoring or improving the social, economic, environmental and built environments of a disaster-affected community. Following recent events impacting our district, it is important to recognise that recovery extends beyond immediate emergency response. It focuses on rebuilding and strengthening communities across several key areas: • Social recovery – supporting the health and wellbeing of individuals, families and communities. • Built and infrastructure recovery – restoring essential infrastructure, including road networks, housing and community facilities. • Economic recovery – supporting local businesses, tourism operators and primary producers to regain stability and confidence. • Environmental recovery – protecting and restoring air and water quality, as well as the natural environment including plants and wildlife. Experience consistently shows that recovery is most effective when communities themselves play a central role in shaping the process. A high level of community involvement and self-determination ensures that recovery efforts reflect the real needs and priorities of those directly impacted. This recovery committee will play an important role in this process by bringing together a range of perspectives, skills and local knowledge. The involvement of community members and local stakeholders ensures that decisions are informed by those with lived experience of the impacts. Club Fleurieu Lunch - 5CY Fundraiser Presentation On Saturday 7 February the Mayor's Charity Dinner was held at the Club as a fundraiser for 5CY. The dinner has become an important annual event on the Club's calendar. The delicious Italian style dinner enjoyed by 75 people was cooked by myself and my wife Leonie and supported by the Club volunteers. An auction and raffles were held raising a total of $6,000. Thank you to everyone involved in making the dinner a huge success, contributing to a worthy cause. A presentation was made to Keren Webber representing 5CY at the February Club lunch. Budget Workshop 1 At the Budget Workshop, we looked into how your money (rates) is being spent and planned for the future. Here's what we covered: • Budget Overview: This is a high-level look at all the money coming in (from rates, grants, etc.) and all the money going out for services, salaries, and everything else the council does. It's about making sure the budget is balanced and sustainable. • Projects (non-capital renewal): These are ongoing smaller projects or maintenance that keep existing services and facilities running smoothly. • Projects (capital projects): These are bigger, one-time investments in new infrastructure or major upgrades. These often have a long-term impact on the community. • Rate Scenarios: This is where we look at different options for how much your rates might increase next year. We discussed various percentage increases. This directly affects how much you pay. Essentially, we are scrutinizing how council plans to manage finances, maintain current services, invest in new community assets, and what that all means for your household budget through future rate adjustments.
The meeting commenced at 4:00 pm. Including recognition of the traditional landowners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present".
12.1 Township Parking during Summer Peak Periods - Cr Olsson C2637 Moved: Cr David Olsson Seconded: Cr Shane Grocke 1. That the CEO or delegate undertake a desktop survey of regulatory activities during peak periods (Summer Holidays, Weekends & Public Holidays) and provide a report back to Council detailing how similar sized and resourced Councils are operating and include any options to increase our regulatory activities during these peak periods without incurring additional costs, if any exist. CARRIED UNANIMOUSLY
Nil
Mayor Houston stated that members present are ratepayers within the District and may be affected by any decisions relating to Council's rating structure as will be discussed in Agenda Item 14.3 Rating Review Consultation Feedback and Further Decision, However, under section 75A of the Local Government Act 1999, Elected Members are exempt from having a conflict of interest in matters where any benefit, detriment or consequence would be experienced by all or most ratepayers as a result of the imposition of rates or charges. This exemption allows all Members to participate in discussions and decisions relating to the setting or review of Council rates, as these decisions affect the community generally rather than any individual Member personally. On that basis, members are permitted to take part in this item in the best interests of the community. Cr Polomka declared a general conflict of interest as he has a preexisting relationship with the principal in relation to item 14.7 External Audit Contract Renewal and will leave the room for the item and not participate.
Nil
Nil
C2638 Moved: Cr Karin Hatch Seconded: Cr Davina Quirke That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: • Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; • Review, and provide input into, prioritisation methodologies and long-term financial planning it relates to roads; • Make recommendations to Council on matters within the Advisory Group's delegated scope; • Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; • Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and • Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: • Council's Governance Framework and relevant policies; and • Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations. Motion TIED (and therefore not carried) Cr Karin Hatch Called for a DIVISION The Mayor Declared the Vote Set Aside For: Cr Wayne Gibbs, Cr Karin Hatch, Mayor Darryl Houston and Cr Davina Quirke Against: Cr Shane Grocke, Cr David Olsson, Cr Lawrie Polomka and Cr Simon Rothwell The Mayor Declared the Motion TIED (and therefore not carried)
7.1 Councillor's Report – Cr Olsson Cr Olsson provided a verbal report on his attendance at the Tour De Cure Morning Tea on 23 February 2026. 7.2 Councillor's Report – Cr Quirke Cr Quirke provided a verbal update on the progress of the Dog Park.
8.1 Mr John Harland – Finniss Vale Drive, Second Valley Mr John Harland addressed Members and the gallery regarding the roadworks at Finniss Vale Drive, Second Valley and the adjacent heritage walking trail as discussed in Agenda Item 14.15 Asset & Environment Update - March 2026.
Nil
C2657 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receive the Council Committee Minutes report. 2. That Council notes the minutes of the Audit & Risk Committee meeting held 23 February 2026 as provided as Attachment 1 to this report. 3. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment 2 to this report. CARRIED UNANIMOUSLY
C2661 Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke 1. That Council receives the FRWA Budget Review 2 report. 2. That Council approves the Fleurieu Regional Waste Authority Budget Review 2 (BR2) as provided in Attachment 2. CARRIED UNANIMOUSLY
Nil
C2658 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the Quarterly Review of Confidential Items report. 2. That Council notes the updated Register of Confidential Items as at 10 March 2026 as presented as Attachment 1 to this report. CARRIED UNANIMOUSLY
C2663 Moved: Cr Simon Rothwell Seconded: Cr Wayne Gibbs 1. That Council receives the Fleurieu Region Community Services Advisory Committee Membership report. 2. That Council acknowledges the Committee vacancy triggered by the resignation of Cr Tim Moffat and thanks him for his service to the role. 3. That Council appoints Cr Shane Grocke as Council's Elected Member Representative to FRCSAC for the remainder of this Council Term. CARRIED UNANIMOUSLY
C2656 Moved: Cr David Olsson Seconded: Cr Shane Grocke 1. That Council receives the Chief Executive Officer Report. CARRIED UNANIMOUSLY
C2660 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the FRWA Risk Management Consideration report. 2. That Council, on the recommendation of the Audit & Risk Committee (A263), convene a structured governance workshop involving Council, the FRWA Board Chair, FRWA WHS & Risk Coordinator and FRWA Chief Executive Officer and others as appropriate. CARRIED UNANIMOUSLY
C2662 Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke 1. That Council receives the FRWA Board Appointment report. 2. That the District Council of Yankalilla (DCY) appoints Mark Gibson (Director Assets & Environment) to the position of Board Member as the DCY representative on the Fleurieu Regional Waste Authority Board. CARRIED UNANIMOUSLY
Nil
C2659 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That Council received the Fleurieu Regional Waste Authority (FRWA) Board Update report. 2. That the District Council of Yankalilla receives the FRWA Board recommendation and understand that the request is to refinance existing variable Cash Advance Debentures to Fixed Interest Credit Foncier loans and that no additional funding is requested. Based on this understanding, Council approves the Fleurieu Regional Waste Authority Chief Executive Officer or his delegate to apply for a: a) Fixed Interest Debenture (Credit Foncier) Loan Facility for $1,103,719.88 over a 4-year period to refinance Cash Advance Debenture Loan #6 (LGFA ref 64684), terminating Loan #6 early and as soon as practical. b) Fixed Interest Debenture (Credit Foncier) Loan Facility for $774,588.60 over a 4-year period to refinance Cash Advance Debenture #11 (LGFA ref 64679), terminating Loan #11 early and as soon as practical. c) Fixed Interest Debenture (Credit Foncier) Loan Facility for $2,153,809.00 over a 7-year period to refinance Cash Advance Debenture Loan #15 (LGFA ref 64682) terminating Loan #15 early and as soon as practical. CARRIED UNANIMOUSLY
The meeting closed at 6:58 pm Confirmed: As an accurate record on 21 April 2026.
Nil
C2639 Moved: Cr Wayne Gibbs Seconded: Cr Davina Quirke 1. That Council receives the Resignation of Councillor Tim Moffat report. 2. That Council takes this opportunity to thank former Councillor Tim Moffat for his time and services as Light Ward Councillor since being elected in 2022. 3. That Council notes that the required notice will be published in the Government Gazette dated 19 March 2026. 4. That Council notes that in line with Section 6(2) of the Local Government (Elections) Act 1999 that as the vacancy has occurred within 12 months before the polling day of a periodic election, a supplementary election will not be held to fill this vacancy. 5. That Council note that outgoing costs associated with this vacancy will be limited to Government Gazette publishing charges. CARRIED UNANIMOUSLY
Cr Quirke left the meeting at 5:34pm and did not return. C2643 Moved: Cr Simon Rothwell Seconded: Cr Wayne Gibbs 1. That Council receives the Myponga Loop Event Road Closure & Traffic Changes Report. 2. Supports the temporary closure and detour of the following roads for the purpose of staging the 2026 Myponga Loop, subject to the conditions in Resolution 3: Main South Road (B23) - from Hansen Street, Myponga to Reservoir Road, Myponga (half road closure, northbound/eastbound direction); Main South Road (B23) - from Forktree Road to Myponga Reservoir Track 22 (half road closure);
Reservoir Road - from Main South Road to Forktree Road and Sampson Road (managed via traffic controllers and portable traffic signals); Hansen Street - from Main South Road to Myponga Reservoir Entry; Affected side roads and intersections as detailed in the Instatraffic TGS, Scheme ID 961. 3. Approves the event subject to the Traffic Guidance Scheme prepared by Instatraffic, Job No. 961, dated 23 February 2026, and requires the event organiser to: Provide evidence of public liability insurance coverage of not less than $20 million, prior to the event; Notify all property owners along the route and in Hansen Street, Myponga, in writing, at least three weeks prior to the event; Erect advance notices of road closures on the affected roads, at least three weeks prior to the event; Assume responsibility for any damage to road infrastructure resulting from the event; Facilitate road closures and assist local residents and road users through detours using marshals and professional traffic management contractors accredited under the South Australian Workzone Traffic Management Standard and AS 1742.3:2019; Advertise the road closure, no less than two weeks before the event; Obtain all required approvals from DIT and SA Water prior to event staging; Ensure a certified Traffic Management Planner is available and contactable during the event, as required by the Instatraffic TGS. 4. Exercises the power pursuant to Section 33 of the Road Traffic Act 1961 (SA) and Clause G of the General Approval of the Minister to: Declare that the 2026 Myponga Loop is an event to which Section 33 of the Road Traffic Act 1961 (SA) applies; and Make an order that the roads identified in Resolution 2 above will be temporarily closed or subject to changed traffic conditions from 6:00 am to 2:00 pm on Sunday, 31 May 2026. 5. Authorises the Chief Executive Officer or delegate to impose any additional conditions considered necessary to ensure public safety, operational compliance, and Council's legislative obligations are met. 6. Supports Great Southern Runs' application to DIT to close the following sections of Main South Road (B23): From Hansen Street to Reservoir Road; and From Forktree Road to Myponga Reservoir Track 22. CARRIED UNANIMOUSLY
C2644 Moved: Cr David Olsson Seconded: Cr Shane Grocke That Council: 1. Receive the Arts Advisory Framework Consultation Report. 2. Endorse the District Council of Yankalilla Community and Public Art Framework 2026 – 2030 (provided in Attachment 2) for public consultation to be conducted by the Yankalilla Arts and Cultural Advisory Group with support from Council administration from Wednesday 18th March until Wednesday 15th April 2026. 3. Note the Yankalilla Arts and Cultural Advisory group will attend the Elected Member Information and Briefing session on 5 May 2026 to share the consultation findings. 4. Note that a further report will be presented to Council at the May or June 2026 Ordinary Council Meeting to consider adoption of the Community and Public Art Framework. CARRIED UNANIMOUSLY
The meeting recommenced at 6:22 pm
C2646 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That Council receives the External Audit Contract Renewal report. 2. That Council receives the Audit & Risk Committee recommendation and resolves to exercise the option to extend the appointment of Galpins as Council's external auditor for a further two years, being the 2025–26 and 2026–27 financial years, in accordance with the original Council resolution of March 2023 (C23057). 3. That Council receives the Audit & Risk Committee recommendation and resolves to authorise the Chief Executive Officer to finalise the contractual arrangements necessary to give effect to the 2-year extension for the appointment of Galpins as Council's external auditor. CARRIED UNANIMOUSLY
C2647 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the Request to Close and Purchase Unmade Roads - Sellicks Hill report. 2. That Council commence the road closing process (including public notification) for the unmade roads marked A, B, C and D, as shown in the Preliminary Plan at Attachment A, in accordance with Section 5 of the Roads (Opening and Closing) Act 1991. 3. That Council authorise the Mayor and Chief Executive Officer to sign and seal all necessary documentation to complete the road closure process. 4. That Council authorises the Administration to negotiate an agreement with the owner of the adjoining land to determine the terms of the Road Closure and transfer, with the sale price to be determined by an independent valuation and all associated costs with the closure, including the cost of the valuation, to be met by the owner. 5. That Council approves the procurement of a single valuation to establish market value. 6. That Council approves, subject to the outcome of the road closure process, that the unmade roads marked A and C be merged with Allotment comprising Pieces 21, 22, 23, 24 & 25 in Filed Plan 208306 contained in Certificate of Title Volume 5490 Folio 498, the unmade road marked B be merged with Section 547 contained in Certificate of Title Volume 6050 Folio 813 and the unmade road marked D be merged with Allotment 2 in Deposited Plan 12393 contained in Certificate of Title Volume 5349 Folio 765. 7. That Council approves, subject to the outcome of the road closure process, that the unmade roads be excluded from the Community Land classification in accordance with Section 193(4a) of the Local Government Act 1999. 8. A further report will be submitted to Council including the outcome of the public notification process and recommending whether a Road Process Order should be made. CARRIED UNANIMOUSLY
C2649 Moved: Cr Karin Hatch Seconded: Cr David Olsson 1. That Council receives the Road Process Order - Unmade Road at 279 Sampson Road Myponga Beach report. 2. That Council raise a Road Process Order pursuant to the Roads (Opening and Closing) Act 1991 to close and merge the land marked 'B' in Preliminary Plan No. 25/0030 (Attachment 1) with the adjoining Allotment comprising Pieces 47 and 48 in Deposited Plan 56120 contained in Certificate of Title Volume 5852 Folio 789. 3. That subject to the closure of the unmade road identified in Preliminary Plan No. 25/0030, the closed road be sold to the owner of Certificate of Title Volume 5852 Folio 789 for the amount of $48,000 plus GST together with all fees and charges associated with the road closure process. 4. That Council authorise the Mayor and Chief Executive Officer to implement the above decisions and to sign and seal all necessary documentation to complete the road closure process. CARRIED UNANIMOUSLY
C2655 Moved: Cr David Olsson Seconded: Cr Shane Grocke That the meeting be extended by 40 minutes to conclude at 7:30pm to allow for completion of the Agenda. CARRIED UNANIMOUSLY
Mr John Harland addressed Members and the gallery regarding the roadworks at Finniss Vale Drive, Second Valley and the adjacent heritage walking trail as discussed in Agenda Item 14.15 Asset & Environment Update - March 2026.
C2637 Moved: Cr David Olsson Seconded: Cr Shane Grocke 1. That the CEO or delegate undertake a desktop survey of regulatory activities during peak periods (Summer Holidays, Weekends & Public Holidays) and provide a report back to Council detailing how similar sized and resourced Councils are operating and include any options to increase our regulatory activities during these peak periods without incurring additional costs, if any exist. CARRIED UNANIMOUSLY
C2648 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the Revocation of Community Land Classification for Old Closed Roads - Sellicks Hill report. 2. That Council determines the land comprising Closed Roads C, D, E and F on Road Plan 1635 is surplus to its requirements. 3. That Council approves the revocation report in relation to the land comprising Closed Roads C, D, E and F on Road Plan 1635, and the commencement of the process to revoke the community land classification by undertaking public consultation. 4. That Council note the public consultation will commence Thursday 19 March 2026 for 6 weeks concluding Wednesday 29 April 2026. 5. That Council authorise the Chief Executive Officer or his delegate to sign the Applications for Document of Title in Road Plan 1635. 6. That a further report will be presented to Council following the outcome of the public consultation phase of the revocation process. CARRIED UNANIMOUSLY
At the Budget Workshop, we looked into how your money (rates) is being spent and planned for the future. Here's what we covered: Budget Overview: This is a high-level look at all the money coming in (from rates, grants, etc.) and all the money going out for services, salaries, and everything else the council does. It's about making sure the budget is balanced and sustainable. Projects (non-capital renewal): These are ongoing smaller projects or maintenance that keep existing services and facilities running smoothly. Projects (capital projects): These are bigger, one-time investments in new infrastructure or major upgrades. These often have a long-term impact on the community. Rate Scenarios: This is where we look at different options for how much your rates might increase next year. We discussed various percentage increases. This directly affects how much you pay. Essentially, we are scrutinizing how council plans to manage finances, maintain current services, invest in new community assets, and what that all means for your household budget through future rate adjustments.
Cr Olsson provided a verbal report on his attendance at the Tour De Cure Morning Tea on 23 February 2026.
C2638 Moved: Cr Karin Hatch Seconded: Cr Davina Quirke That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; Review, and provide input into, prioritisation methodologies and long-term financial planning as it relates to roads; Make recommendations to Council on matters within the Advisory Group's delegated scope; Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: 4. The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: Council's Governance Framework and relevant policies; and Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations. Motion TIED (and therefore not carried) Cr Karin Hatch Called for a DIVISION The Mayor Declared the Vote Set Aside For: Cr Wayne Gibbs, Cr Karin Hatch, Mayor Darryl Houston and Cr Davina Quirke Against: Cr Shane Grocke, Cr David Olsson, Cr Lawrie Polomka and Cr Simon Rothwell The Mayor Declared the Motion TIED (and therefore not carried)
Nil
C2640 Moved: Cr Karin Hatch Seconded: Cr Simon Rothwell 1. That Council receives the Policy Review Project Update - March 2026 report. 2. That Council notes the endorsement and recommendations from the Audit & Risk Committee for Annual Business Plan and Budget Policy V1.5 (A2614) and Prudential Management Policy V4.1 (A2615) 3. That Council adopts the Annual Business Plan and Budget Policy V1.5 as presented as Attachment 1 to this report, subject to any further minor administrative amendments. 4. That Council adopts the Prudential Management Policy V4.1 as presented as Attachment 3 to this report, subject to any further minor administrative amendments. CARRIED UNANIMOUSLY
C2652 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That the report on the March 2026 Monthly Finance Reports be received. 2. That Director Assets & Environment, Mark Gibson, be authorised to be added to the District Council of Yankalilla ANZ bank signatories and that the previous Director Assets & Environment, Ross Whitfield, be formally removed as a signatory (understanding that he has had no access to the bank account since his departure however this formal decision has not been captured in a council resolution). CARRIED UNANIMOUSLY
C2654 Moved: Cr Karin Hatch Seconded: Cr David Olsson 1. That Council received the Asset & Environment Update - March 2026 report. CARRIED UNANIMOUSLY
Their input will help identify community needs, guide recovery priorities, and support effective decisions regarding resource allocation and recovery initiatives, ensuring the process remains locally informed and community led. On Saturday 7 February the Mayor's Charity Dinner was held at the Club as a fundraiser for 5CY. The dinner has become an important annual event on the Club's calendar. The delicious Italian style dinner enjoyed by 75 people was cooked by myself and my wife Leonie and supported by the Club volunteers. An auction and raffles were held raising a total of $6,000. Thank you to everyone involved in making the dinner a huge success, contributing to a worthy cause. A presentation was made to Keren Webber representing 5CY at the February Club lunch.
Cr Quirke provided a verbal update on the progress of the Dog Park.
Nil
Nil
C2641 Moved: Cr Simon Rothwell Seconded: Cr Davina Quirke 1. That Council receives the Rating Review - Consultation Feedback and Further Decision report. CARRIED UNANIMOUSLY
C2642 Moved: Cr Karin Hatch Seconded: Cr Shane Grocke 2. After considering the community feedback received through the community engagement period Thursday 27 November 2025 to Tuesday 17 February 2026, Council resolves to proceed with implementation of the proposed changes to the District Council of Yankalilla Rating structure for the 2026-27 financial year as follows: a. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. b. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. c. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The actual costs for household waste services would be removed from the total rates required and charged separately. d. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 3. That Council recognises the administrative work required to implement the adopted change to the rating structure, noting that Council has operated under the same rating structure for more than 10 years and that implementing the required changes will require specialist expertise (as was the case in developing the proposal), and approves an additional budget of $7,000 for external consultants to support the implementation of changes to the District Council of Yankalilla's rating structure for the 2026–27 financial year. This change in budget will be shown in the next Budget Review process. CARRIED Cr Davina Quirke Called for a DIVISION The Mayor Declared the Vote Set Aside For: Cr Shane Grocke, Cr Karin Hatch, Cr David Olsson, Mayor Darryl Houston and Cr Lawrie Polomka Against: Cr Wayne Gibbs, Cr Davina Quirke and Cr Simon Rothwell The Mayor Declared the Motion CARRIED
C2645 Moved: Cr Lawrie Polomka Seconded: Cr Wayne Gibbs 1. That Council receives the Service Review Business Case report. 2. That Council notes the Audit & Risk Committee's feedback regarding their support for the ongoing investment and resourcing in Service Reviews and their request for a post implementation report measuring the financial and non-financial benefits. 3. That Council allocates $20K through this resolution to fund (in the current Financial Year) progress of the Service Review project outcomes by engaging specialist procurement and contract management expertise to carry out the work identified in the Service Review Business Case. 4. That Council approves an additional $20K budget for the next 3 financial years (2026-27, 2027-28 & 2028-29) to ensure the Service Review Projects identified by the consultant and the Service Review Working Group as part of the structured Service Review Program have initial funds allocated for implementation. CARRIED UNANIMOUSLY
C2650 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receives the Leave Liability report. CARRIED UNANIMOUSLY
C2651 Moved: Cr David Olsson Seconded: Cr Wayne Gibbs 1. That Council receives the Budget Review 2 (BR2) and updated Long-Term Financial Plan (LTFP) report. 2. That Council receive the Audit & Risk Committee's recommendation and resolve to adopt the second budget revisions set out in this report, as presented in Attachment 1, as the current Council budget. CARRIED UNANIMOUSLY
C2653 Moved: Cr Shane Grocke Seconded: Cr Wayne Gibbs 1. That Council received the Economy and Community Monthly Update - Activity in February 2026 report. CARRIED UNANIMOUSLY
Nil
17th Pre Council Meeting 17th Ordinary Council Meeting 17th Public Meeting – Rates Review 18th Club Fleurieu Lunch - 5CY Presentation 18th Meeting with John & Jackie Mazzocato 18th Yankalilla Youth Theatre Meeting 20th Algal Bloom Briefing 23rd Audit & Risk Committee Meeting 24th FRWA Meeting Mayors & CEO's 24th Meeting with Ben Sarre Cottage Homes 27th LGA Webinar - Ombudsman
Recovery is the process of restoring or improving the social, economic, environmental and built environments of a disaster-affected community. Following recent events impacting our district, it is important to recognise that recovery extends beyond immediate emergency response. It focuses on rebuilding and strengthening communities across several key areas: Social recovery – supporting the health and wellbeing of individuals, families and communities. Built and infrastructure recovery – restoring essential infrastructure, including road networks, housing and community facilities. Economic recovery – supporting local businesses, tourism operators and primary producers to regain stability and confidence. Environmental recovery – protecting and restoring air and water quality, as well as the natural environment including plants and wildlife. Experience consistently shows that recovery is most effective when communities themselves play a central role in shaping the process. A high level of community involvement and self-determination ensures that recovery efforts reflect the real needs and priorities of those directly impacted. This recovery committee will play an important role in this process by bringing together a range of perspectives, skills and local knowledge. The involvement of community members and local stakeholders ensures that decisions are informed by those with lived experience of the impacts.
Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Simon Rothwell Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Ben Thompson Director Corporate Services Jodie Summer Executive Manager Financial Sustainability Lisa Pearson Group Manager Economy & Community Mark Gibson Director Assets & Environment Michyla Lewis Minute Taker (Governance and Policy Officer) Liz Soper Strategic Communications Officer Amber Nancarrow Strategic Reporting & Engagement Officer Tia Russell Team Leader Community Services
Nil
That the minutes of the Ordinary Council Meeting held on 17 February 2026 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings. CARRIED UNANIMOUSLY
The meeting commenced at 4:00 pm. Including recognition of the traditional landowners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present".
C2635 Moved: Cr Karin Hatch Seconded: Cr David Olsson That the minutes of the Ordinary Council Meeting held on 17 February 2026 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings. CARRIED UNANIMOUSLY
Mayor Houston stated that members present are ratepayers within the District and may be affected by any decisions relating to Council's rating structure as will be discussed in Agenda Item 14.3 Rating Review Consultation Feedback and Further Decision. However, under section 75A of the Local Government Act 1999, Elected Members are exempt from having a conflict of interest in matters where any benefit, detriment or consequence would be experienced by all or most ratepayers as a result of the imposition of rates or charges. This exemption allows all Members to participate in discussions and decisions relating to the setting or review of Council rates, as these decisions affect the community generally rather than any individual Member personally. On that basis, members are permitted to take part in this item in the best interests of the community. Cr Polomka declared a general conflict of interest as he has a preexisting relationship with the principal in relation to item 14.7 External Audit Contract Renewal and will leave the room for the item and not participate.
C2636 Moved: Mayor Darryl Houston Seconded: Cr Wayne Gibbs That the Mayor's Report be included in the minutes of the meeting. CARRIED UNANIMOUSLY February 12th Thankyou Video – Deep Creek Fire Response 12th Parawa Ag Bureau Meeting – Rates Review 16th Deep Creek Fire – Local Recovery Committee Meeting 16th Myponga Walkers 20th Birthday Lunch
2nd Deep Creek Fire – Local Recovery Committee Meeting 2nd Meeting with Normanville Tennis Club - Michael Waite 3rd Budget Workshop 1 3rd Info & Briefing Session 5th Myponga Coffee Group - Jenni Mitton 5th Meeting with Cape Jervis Progress Association 6th S&HLGA Meeting 6th RDA Strategy Meeting 7th Myponga Park Run 7th Normanville Surf Club - Nippers Presentation 10th Budget Workshop 2 10th CEO Monthly Meeting
That the Mayor's Report be included in the minutes of the meeting. CARRIED UNANIMOUSLY February 12th Thankyou Video – Deep Creek Fire Response 12th Parawa Ag Bureau Meeting – Rates Review 16th Deep Creek Fire – Local Recovery Committee Meeting 16th Myponga Walkers 20th Birthday Lunch