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1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council notes the external costs associated with the Request for Quotation process are approximately $3,000, and requests that this be reflected in Budget Review 2.
Topic: Council Banking Service Provider Report
That Council modify its Elected Members' Allowances and Benefits Policy to include the legislated provision to allow any Council Elected Member to decline to receive all or part of their allowance, or use of Council facilities or support.
Topic: Elected Members Allowance and Benefits Policy – Cr Hatch
1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council notes the external costs associated with the Request for Quotation process are approximately $3,000, and requests that this be reflected in Budget Review 2.
Topic: Council Banking Service Provider Report
1. That Council receives the Great Southern Bolt Road Closure and Traffic Changes report. 2. That Council supports the closure and detour of Main South Road from Hansen Street, Myponga to Country Road Sellicks Beach. a) Providing evidence of satisfactory insurance to cover any damage to third party property caused by the event. b) Notifying all property owners along the route and in Hansen Street, Myponga, in writing. c) Erecting advance notices of road closures on the affected roads, at least 3 weeks prior to the event. d) Assuming responsibility for any damage to the road and associated infrastructure resulting from the event. e) Facilitating the road closure and assisting local residents and road users through the detours, using marshals and professional traffic management contractors. f) Advertising the road closure in The Times - Victor Harbor, two weeks before the staging of the event. 3. That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 ("the Act") and Clause G of the General Approval of the Minister dated 22 August 2013 to: 3.1 Declare that the event conducted, being the Great Southern Bolt 2025, is an event to which Section 33 of the Act applies, and 3.2 Make an order that the following roads in the Myponga area will be temporarily closed or have a change to traffic conditions from 6:00 am to 10:00 am on Sunday 2 March 2025: • Main South Road – from Hansen Street, Myponga to Country Road, Sellicks Beach. • Hutchison Street, Stephens Road, Rowley Road, Hindmarsh Tiers Road, Pages Flat Road and Reservoir Road.
Topic: Great Southern Bolt, Road Closure & Traffic Changes
1. That Council receives the Request to Loan ‘A Grey Day, Second Valley' Painting report. 2. That Council supports the loan of 'A Grey Day, Second Valley' painting to the Royal South Australian Society of Arts (RSASA) for the purpose of the exhibition 27 April – 31 May 2025 in accordance with the terms and conditions proposed by RSASA noting permission from Mr Graham Moseley as the owner of the painting has been granted. 3. That administration review and approve the insurance and transport arrangements outlined by RSASA and update the painting's valuation and the loan agreement if required. 4. That Council approve the proposed minor frame modifications as proposed by RSASA, ensuring they are reversible and do not compromise the painting's integrity.
Topic: Request to Loan 'A Grey Day, Second Valley' Painting
1. That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
1. That Council receive the Fleurieu Regional Waste Authority (FRWA) Loan Application for Equipment Replacement Report. 2. That Council approve the Fleurieu Regional Waste Authority (FRWA) Executive Officer or his delegate to apply for a variable loan of $523,000 with the Local Government Finance Authority for a maximum of a 2-year period, for the purchase of a prime-mover and hook lift trailer in the 2024/25 financial year as replacement of equipment damaged in an accident.
Topic: Fleurieu Regional Waste Authority – Loan Application for Equipment Replacement
1. That Council receives the January 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
Topic: Minute Action Report
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer – Director Corporate Services • Lisa Pearson – Acting Director of Assets & Environment • Darren Burgess – Acting Group Manager Economy & Community • Matt Atkinson – Assessment Manager – Fleurieu Regional Assessment Panel • Joel Cross - Manager Corporate Services • Michyla Lewis – Minute Taker (Policy and Organisational Development Officer) • Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(a) Council resolves that the information to be received, discussed or considered in confidence is: Information concerning the personal affairs of any person (living or dead), the disclosure of which would be unreasonable. being the employment history and suitability of the applicants for the roles of Independent Members of the Fleurieu Regional Assessment Panel. 4. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Topic: Appointment of Members to the Fleurieu Regional Assessment Panel (FRAP)
1. That the report on the December 2024 Monthly Finance Reports be received. 2. That Council receive the Audit & Risk Committee acknowledgment (A24088 18 Oct 2024) of the limited resources and financial constraints of the Council and the recommendation that Council prioritise functions that will deliver financial sustainability by reducing effort on low-risk activities
Topic: Monthly Finance Reports
1. That Council receives the Capital Projects Update Report.
Topic: Capital Projects Update
1. That having considered Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel in confidence under Sections 90(2) and Section 90(3)(a) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that: • The agenda report, related attachments, minutes and discussion relative to Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct a review of the confidentiality order once in every year to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in whole or in part, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting.
Topic: Appointment of Members to the Fleurieu Regional Assessment Panel (FRAP)
That the minutes of the meeting held on 17 December 2024 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
That the Mayor's Report be included in the minutes of the meeting.
Topic: Mayor's Report
1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council request the CEO to supply Council with Quotes from the Major Banks and Bendigo Bank for Day to Day Banking for Council to make a decision on for Council preferred provider / providers and be brought back to Council once all quotes received.
Topic: Council Banking Service Provider Report
1. That Council receives the January 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
Topic: Minute Action Report
1. That Council receive the Fleurieu Regional Waste Authority (FRWA) Loan Application for Equipment Replacement Report. 2. That Council approve the Fleurieu Regional Waste Authority (FRWA) Executive Officer or his delegate to apply for a variable loan of $523,000 with the Local Government Finance Authority for a maximum of a 2-year period, for the purchase of a prime-mover and hook lift trailer in the 2024/25 financial year as replacement of equipment damaged in an accident.
Topic: Fleurieu Regional Waste Authority – Loan Application for Equipment Replacement
CONFIDENTIAL RESOLUTION
Topic: Confidential Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel (FRAP)
That Council modify its Elected Members' Allowances and Benefits Policy to include the legislated provision to allow any Council Elected Member to decline to receive all or part of their allowance, or use of Council facilities or support.
Topic: Elected Members Allowance and Benefits Policy
1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council notes the external costs associated with the Request for Quotation process are approximately $3,000, and requests that this be reflected in Budget Review 2.
Topic: Council Banking Service Provider Report
1. That the report on the December 2024 Monthly Finance Reports be received. 2. That Council receive the Audit & Risk Committee acknowledgment (A24088 18 Oct 2024) of the limited resources and financial constraints of the Council and the recommendation that Council prioritise functions that will deliver financial sustainability by reducing effort on low-risk activities
Topic: Monthly Finance Reports
1. That having considered Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel in confidence under Sections 90(2) and Section 90(3)(a) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that: The agenda report, related attachments, minutes and discussion relative to Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct a review of the confidentiality order once in every year to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in whole or in part, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting.
Topic: Retain in Confidence for Appointment of Members to the Fleurieu Regional Assessment Panel (FRAP)
That the minutes of the meeting held on 17 December 2024 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
1. That Council receives the Capital Projects Update Report.
Topic: Capital Projects Update
1. That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
CONFIDENTIAL RESOLUTION
Topic: Confidential Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel (FRAP)
That the Mayor's Report be included in the minutes of the meeting.
Topic: Mayor's Report
1. That Council receive the Our DCY: VISION 2030 | Phase 3 Consultation Results Report. 2. That Council receive the Our DCY: VISION 2030 Phase 3 Community Consultation Results as set out in Attachments A and B to this report. 3. That Council notes the results of the Community Consultation program. 4. That Council acknowledge that staff will now progress in preparing the final amendments to the Plan (which shall include, but not be limited to, the significant reference in the Our DCY: VISION 2030 Phase 3 Community Consultation Results to debt reduction) before presenting the final DCY VISION 2030: Strategic Community Plan to Council, most likely at its March 2025 Ordinary Meeting.
Topic: Our DCY: Vision 2030 | Phase 3 Consultation Results
1. That Council receives the Great Southern Bolt Road Closure and Traffic Changes report. 2. That Council supports the closure and detour of Main South Road from Hansen Street, Myponga to Country Road Sellicks Beach. a) Providing evidence of satisfactory insurance to cover any damage to third party property caused by the event. b) Notifying all property owners along the route and in Hansen Street, Myponga, in writing. c) Erecting advance notices of road closures on the affected roads, at least 3 weeks prior to the event. d) Assuming responsibility for any damage to the road and associated infrastructure resulting from the event. e) Facilitating the road closure and assisting local residents and road users through the detours, using marshals and professional traffic management contractors. f) Advertising the road closure in The Times - Victor Harbor, two weeks before the staging of the event. 3. That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 ("the Act") and Clause G of the General Approval of the Minister dated 22 August 2013 to: 3.1 Declare that the event conducted, being the Great Southern Bolt 2025, is an event to which Section 33 of the Act applies, and 3.2 Make an order that the following roads in the Myponga area will be temporarily closed or have a change to traffic conditions from 6:00 am to 10:00 am on Sunday 2 March 2025: Main South Road – from Hansen Street, Myponga to Country Road, Sellicks Beach. Hutchison Street, Stephens Road, Rowley Road, Hindmarsh Tiers Road, Pages Flat Road and Reservoir Road.
Topic: Great Southern Bolt, Road Closure & Traffic Changes
1. That Council receives the Request to Loan ‘A Grey Day, Second Valley' Painting report. 2. That Council supports the loan of 'A Grey Day, Second Valley' painting to the Royal South Australian Society of Arts (RSASA) for the purpose of the exhibition 27 April – 31 May 2025 in accordance with the terms and conditions proposed by RSASA noting permission from Mr Graham Moseley as the owner of the painting has been granted. 3. That administration review and approve the insurance and transport arrangements outlined by RSASA and update the painting's valuation and the loan agreement if required. 4. That Council approve the proposed minor frame modifications as proposed by RSASA, ensuring they are reversible and do not compromise the painting's integrity.
Topic: Request to Loan 'A Grey Day, Second Valley' Painting
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Darren Burgess – Acting Group Manager Economy & Community Lisa Pearson – Acting Director of Assets & Environment Matt Atkinson – Assessment Manager – Fleurieu Regional Assessment Panel Joel Cross - Manager Corporate Services Michyla Lewis – Minute Taker (Policy and Organisational Development Officer) Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(a) Council resolves that the information to be received, discussed or considered in confidence is: Information concerning the personal affairs of any person (living or dead), the disclosure of which would be unreasonable. being the employment history and suitability of the applicants for the roles of Independent Members of the Fleurieu Regional Assessment Panel. 4. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public in order to keep the information or matter confidential.
Topic: Move Into Confidence for Appointment of Members to the Fleurieu Regional Assessment Panel (FRAP)
That Council modify its Elected Members' Allowances and Benefits Policy to include the legislated provision to allow any Council Elected Member to decline to receive all or part of their allowance, or use of Council facilities or support.
1. That Council receive the Fleurieu Regional Waste Authority (FRWA) Loan Application for Equipment Replacement Report. 2. That Council approve the Fleurieu Regional Waste Authority (FRWA) Executive Officer or his delegate to apply for a variable loan of $523,000 with the Local Government Finance Authority for a maximum of a 2-year period, for the purchase of a prime-mover and hook lift trailer in the 2024/25 financial year as replacement of equipment damaged in an accident.
1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council request the CEO to supply Council with Quotes from the Major Banks and Bendigo Bank for Day to Day Banking for Council to make a decision on for Council preferred provider / providers and be brought back to Council once all quotes received.
1. That Council receive the Fleurieu Regional Waste Authority (FRWA) Loan Application for Equipment Replacement Report. 2. That Council approve the Fleurieu Regional Waste Authority (FRWA) Executive Officer or his delegate to apply for a variable loan of $523,000 with the Local Government Finance Authority for a maximum of a 2-year period, for the purchase of a prime-mover and hook lift trailer in the 2024/25 financial year as replacement of equipment damaged in an accident.
1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council request the CEO to supply Council with Quotes from the Major Banks and Bendigo Bank for Day to Day Banking for Council to make a decision on for Council preferred provider / providers and be brought back to Council once all quotes received.
1. That Council receive the Our DCY: VISION 2030 | Phase 3 Consultation Results Report. 2. That Council receive the Our DCY: VISION 2030 Phase 3 Community Consultation Results as set out in Attachments A and B to this report. 3. That Council notes the results of the Community Consultation program. 4. That Council acknowledge that staff will now progress in preparing the final amendments to the Plan (which shall include, but not be limited to, the significant reference in the Our DCY: VISION 2030 Phase 3 Community Consultation Results to debt reduction) before presenting the final DCY VISION 2030: Strategic Community Plan to Council, most likely at its March 2025 Ordinary Meeting.
That Council modify its Elected Members' Allowances and Benefits Policy to include the legislated provision to allow any Council Elected Member to decline to receive all or part of their allowance, or use of Council facilities or support.
Des Gubbin addressed the Gallery and Elected Members about Agenda Item 14.2 Our DCY: VISION 2030 | Phase 3 Consultation Results.
The meeting commenced at 4.02pm. Including recognition of the traditional land owners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past, present and emerging.”
C25001 Moved Cr Hatch Seconded Cr Gibbs That the minutes of the meeting held on 17 December 2024 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED Unanimously
C25008 Moved Cr Olsson Seconded Cr Quirke 1. That Council receives the Request to Loan ‘A Grey Day, Second Valley' Painting report. 2. That Council supports the loan of 'A Grey Day, Second Valley' painting to the Royal South Australian Society of Arts (RSASA) for the purpose of the exhibition 27 April – 31 May 2025 in accordance with the terms and conditions proposed by RSASA noting permission from Mr Graham Moseley as the owner of the painting has been granted. 3. That administration review and approve the insurance and transport arrangements outlined by RSASA and update the painting's valuation and the loan agreement if required. 4. That Council approve the proposed minor frame modifications as proposed by RSASA, ensuring they are reversible and do not compromise the painting's integrity. CARRIED Unanimously
Nil
Cr Gibbs, on behalf of the Normanville New Years Eve Pageant Committee, wished to express thanks to Council staff for their support on the night.
Nil
Cr Moffat declared a Material Conflict of Interest for Confidential Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel (FRAP) and will leave the meeting.
C25009 Moved Cr Gibbs Seconded Cr Polomka 1. That the report on the December 2024 Monthly Finance Reports be received. 2. That Council receive the Audit & Risk Committee acknowledgment (A24088 18 Oct 2024) of the limited resources and financial constraints of the Council and the recommendation that Council prioritise functions that will deliver financial sustainability by reducing effort on low-risk activities CARRIED Unanimously
Officers Recommendation 1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council notes the external costs associated with the Request for Quotation process are approximately $3,000, and requests that this be reflected in Budget Review 2. Motion as Altered (Motion without Notice) C25004 Moved Cr Quirke Seconded Cr Gibbs 1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council request the CEO to supply Council with Quotes from the Major Banks and Bendigo Bank for Day to Day Banking for Council to make a decision on for Council preferred provider / providers and be brought back to Council once all quotes received. Motion LOST Original Recommendation C25005 Moved Cr Moffat Seconded Cr Hatch 1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council notes the external costs associated with the Request for Quotation process are approximately $3,000, and requests that this be reflected in Budget Review 2. CARRIED
C25010 Moved Cr Hatch Seconded Cr Olsson 1. That Council receives the Capital Projects Update Report. CARRIED Unanimously
Cr Quirke provided a verbal update on involvement in Dog Park Committee at the Normanville New Years Eve Pageant and her involvement with a meeting with the Department of Infrastructure and Transport.
C25012 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the January 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report. CARRIED Unanimously
Cr Olsson echoed the sentiments of Cr Gibbs regarding the Normanville New Years Eve Pageant and provided verbal updates regarding attendance at the Mayor's Fundraising night for 5CY, and attendance at an informal gathering at the Surf Lifesaving Club 19 January where artwork from Andrew Munn was presented to Dave Jansen.
Cr Hatch provided an update on her attendance and request to speak at the recently held Carrickalinga Ratepayers Association Annual General Meeting (AGM) and advised that the Association have updated their name to Carrickalinga Community Association. Cr Hatch wished to thank Jodie Summer Director Corporate Services & Lisa Pearson – Acting Director Assets & Environment for their attendance at the CRA AGM.
Recommendation 1. That Council receive the Our DCY: VISION 2030 | Phase 3 Consultation Results Report. 2. That Council receive the Our DCY: VISION 2030 Phase 3 Community Consultation Results as set out in Attachments A and B to this report. 3. That Council notes the results of the Community Consultation program. 4. That Council acknowledge that staff will now progress in preparing the final amendments to the Plan before presenting the final DCY VISION 2030: Strategic Community Plan to Council, most likely at its February 2025 Ordinary Meeting. Motion as Altered (Motion without Notice) C25006 Moved Cr Hatch Seconded Cr Quirke 1. That Council receive the Our DCY: VISION 2030 | Phase 3 Consultation Results Report. 2. That Council receive the Our DCY: VISION 2030 Phase 3 Community Consultation Results as set out in Attachments A and B to this report. 3. That Council notes the results of the Community Consultation program. 4. That Council acknowledge that staff will now progress in preparing the final amendments to the Plan (which shall include, but not be limited to, the significant reference in the Our DCY: VISION 2030 Phase 3 Community Consultation Results to debt reduction) before presenting the final DCY VISION 2030: Strategic Community Plan to Council, most likely at its March 2025 Ordinary Meeting. Cr Moffat requested to suspend Part 2 of the Local Government (Procedures at Meetings) Regulations 2013 for 5 minutes to allow for informal discussion in relation to Agenda Item 14.2.
Questions were asked and answered.
C25014 Moved Cr Gibbs Seconded Cr Polomka Recommendation 1 - Move Into Confidence 1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Lisa Pearson – Acting Director of Assets & Environment Darren Burgess – Acting Group Manager Economy & Community Matt Atkinson – Assessment Manager – Fleurieu Regional Assessment Panel Joel Cross - Manager Corporate Services Michyla Lewis – Minute Taker (Policy and Organisational Development Officer) Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(a) Council resolves that the information to be received, discussed or considered in confidence is: Information concerning the personal affairs of any person (living or dead), the disclosure of which would be unreasonable. being the employment history and suitability of the applicants for the roles of Independent Members of the Fleurieu Regional Assessment Panel. 4. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED Unanimously Members of the public were excluded from the Gallery and the doors were closed at 6.09pm. Recommendation 2 C25015 CONFIDENTIAL RESOLUTION C25016 CONFIDENTIAL RESOLUTION Recommendation 3 - Retain in Confidence C25017 Moved Cr Grocke Seconded Cr Hatch 1. That having considered Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel in confidence under Sections 90(2) and Section 90(3)(a) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that: • The agenda report, related attachments, minutes and discussion relative to Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct a review of the confidentiality order once in every year to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in whole or in part, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting. CARRIED Unanimously
C25011 Moved Cr Gibbs Seconded Cr Olsson 1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously
C25007 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the Great Southern Bolt Road Closure and Traffic Changes report. 2. That Council supports the closure and detour of Main South Road from Hansen Street, Myponga to Country Road Sellicks Beach. a) Providing evidence of satisfactory insurance to cover any damage to third party property caused by the event. b) Notifying all property owners along the route and in Hansen Street, Myponga, in writing. c) Erecting advance notices of road closures on the affected roads, at least 3 weeks prior to the event. d) Assuming responsibility for any damage to the road and associated infrastructure resulting from the event. e) Facilitating the road closure and assisting local residents and road users through the detours, using marshals and professional traffic management contractors. f) Advertising the road closure in The Times - Victor Harbor, two weeks before the staging of the event. 3. That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 ("the Act") and Clause G of the General Approval of the Minister dated 22 August 2013 to: 3.1 Declare that the event conducted, being the Great Southern Bolt 2025, is an event to which Section 33 of the Act applies, and 3.2 Make an order that the following roads in the Myponga area will be temporarily closed or have a change to traffic conditions from 6:00 am to 10:00 am on Sunday 2 March 2025: • • Main South Road – from Hansen Street, Myponga to Country Road, Sellicks Beach. Hutchison Street, Stephens Road, Rowley Road, Hindmarsh Tiers Road, Pages Flat Road and Reservoir Road. CARRIED Unanimously
The meeting closed at 6:47pm Confirmed: As an accurate record on 18 February 2025. Chairperson
Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Tim Moffat Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Jodie Summer Director Corporate Services Darren Burgess Acting Group Manager Economy & Community Lisa Pearson Acting Director Assets & Environment Joel Cross Manager Corporate Services Michyla Lewis Minute Secretary (Policy & Organisational Development Officer) Marni Pritchard Customer Experience Officer
Cr Simon Rothwell
C25002 Moved Mayor Houston Seconded Cr Gibbs That the Mayor's Report be included in the minutes of the meeting. CARRIED Unanimously December 13th Myponga Christmas Event 16th Volunteer Thankyou Christmas Lunch 17th Ordinary Council Meeting 19th Myponga Coffee Morning January 9th Monthly CEO Meeting 9th Meeting with DIT Volunteer Thank you Christmas Lunch 16 December It was privilege to assist in recognising the great volunteers we have and how they make a difference in our community making our community a better place to live. Their willingness to share both time and talent by volunteering with the District Council of Yankalilla says a lot about each of them as human beings and the ability to give and to help others speaks to both their strength and the quality of character.
Cr Olsson provided a verbal report to advise that the Second Valley Progress Association will be undertaking a Clean Up Australia Day Event on 2 March.
Question Can Administration please advise the cost requirement for the Normanville Beach Pontoon for the 2025/26 season, and if possible, for the further 3-5 years, so that any potential sponsor understands what will be involved? Response The following are cost estimates based on the actual cost of installing the swimming pontoon for the 2024/25 season. $ 1,000 Annual pre-installation maintenance - replacement of chain and shackle systems $10,000 Seasonal deployment and retrieval costs using competent personnel $11,000 Council is self-insured through the Local Government Mutual Liability Scheme and the pontoon is covered as a Council asset under this scheme. Additional costs currently covered/absorbed within Council staff and resources include: $ 4,000 Transport between storage location and foreshore (if external contractors engaged) Estimated repair / replacement costs which could occur at some stage within the next 3-5 years: $ 1,200 Fabrication of ladder (recently undertaken) $ 3,000 Manufacture of structurally certified anchor blocks (undertaken for 2024/25 season) $ 5,000 Replacement of flotation modules (4 total on the pontoon – undertaken for 2024/25 season)
Background At the June 2022 Ordinary Council meeting, a decision was made to change the summer holiday kerbside pickup schedule from the Fleurieu Regional Waste Authority (FRWA) starting in the 2022/23 holiday season. Details in this screenshot from the June 2022 agenda. The initial and future ongoing costs to DCY were estimated as follows (from the May 2022 agenda): Questions 1. Can Administration confirm (through FRWA if necessary) the recurrent budget amount paid by Council to FRWA for the current 2024/25 summer holiday period kerbside collection? 2. Also, for the current 6-week summer holiday period, can Administration (through FRWA if necessary) provide: a) the frequency of the public brown bin pickup across the district; b) who picks up the rubbish from these bins; and c) the cost to Council of this pickup service from the brown public bins. 3. Especially during the summer holiday period, there is considerable waste dumped on the ground next to full public bins. Can Administration explain who is responsible to pick up this waste, and how much Council pays for this cleanup across the 6-week holiday period? 4. Both the co-mingled recycling (yellow) bins and FOGO (green) bins are contaminated during the summer holiday period with general waste, as the general waste (blue) bins are often full well before the latter's fortnightly pickup. a) Can Administration provide the financial penalty, if any, from FRWA for having to deal with contamination in these two recycling bins? b) Can Council confirm the fate of both yellow and green bins if the contents are contaminated with general waste. 5. Can Administration please provide (through FRWA if necessary) the costings for the two scenarios below for the 6-week summer holiday pickup period, using current budget charges (i.e. 2024/25). (In other words, as if they were the scenarios in place for the current summer period, rather than the one we have from the June 2022 Chamber decision): a) Scenario 1: Weekly general waste blue bin pickup; fortnightly collection of the co- mingled recycling (yellow) bin; fortnightly collection of the FOGO (green) bin b) Scenario 2: Weekly general waste blue bin pickup; fortnightly collection of the co- mingled recycling (yellow) bin; weekly collection of the FOGO (green) bin c) Scenario 3: Weekly general waste blue bin pickup; weekly collection of the co- mingled recycling (yellow) bin; weekly collection of the FOGO (green) bin 6. Can Administration please summarise what, if any, engagement has taken place with the Yankalilla District Residents Association (YDRA) on this topic since February 2024? Responses 1. The cost to provide Kerbside Collections is not accounted for or costed separately. The cost is included in the annual cost to provide kerbside collection services. 2. a. the frequency of the public brown bin pickup across the district; Public litter bins are collected daily from mid-December through to the end of January to align best with demand. b. who picks up the rubbish from these bins; FRWA engage additional staff and hire an additional truck to collect public litter bins across the region during the peak period between mid-December to the end of January. c. the cost to Council of this pickup service from the brown public bins. The cost of this service is available and can be calculated given more time. 3. FRWA staff generally collect waste dumped next to public litter bins as part of the Public Litter Bin Collection Service. If the waste contains Hard Rubbish (such as furniture or large items) this is reported to Council as Hard Waste and Council responds/ treats this as illegal dumping. There have been no reports of this behaviour at this stage in 2024-25. 4. a. Can Council provide the financial penalty, if any, from FRWA for having to deal with contamination in these two recycling bins? While contamination may be slightly higher during the summer period due to the recycling habits of visitors, it is not to the level that has required any loads to be rejected by our processors or that incur additional costs. b. Can Council confirm the fate of both yellow and green bins if the contents are contaminated with general waste. If the truck driver can visibly determine that a bin is contaminated prior to lifting, they are not collected, and an exception is raised in FRWA's Waste Tracking system. If upon collection the driver sees that the bin is grossly contaminated, an exception is also raised in the Waste Tracking system. On average, across the district, 173 exceptions are raised for contaminated bins per month. In December 2024 14,600 bins were collected, and 194 exceptions were raised (1.3% of bins collected). Whilst 0% is desired, the contamination rate is considered low. 5. Given the level of detail associated with this question, it would be more appropriate for a Motion to be put where, if adopted, appropriate resourcing can be applied to the task of analysing and calculating these scenarios. 6. The Yankalilla District Residents Association presented responses to their 2023 Waste Survey to Elected Members at the Information and Briefing Session held 3 October 2023. Following this, Council resolved to acknowledge the input from YDRA and requested a further report from Administration to provide a detailed written response to the conclusions for consideration by YDRA. This report was brought to Council at the 20 February 2024 meeting (C24032). This report included detailed responses / considerations from FRWA. Subsequently, FRWA's Executive Officer presented to the March 2024 Elected Member Information & Briefing Session held at Inman Valley. No further formal engagement has occurred to date; however, this matter remains in progress in Council's Minute Action Report as policies remain outstanding for review and update.
Background Council last modified its Elected Members' Allowances and Benefits Policy in March 2024. The policy is not due for review until November 2026, which is after the next periodic Local Government election cycle. The policy currently does not include the section of Local Government Act legislature regarding the possibility of declining to receive an EM allowance. This item is found in Chapter 5(76)—Members of Council-Allowances and Benefits: (12) An allowance under this section is to be paid in accordance with any requirement set out in the regulations (unless the member declines to accept payment of an allowance). This proposed motion will allow both potential candidates for Council and also newly Elected Members to easily find this relevant legislature in our Council Allowances and Benefits Policy rather than reading the Act itself. A 2-minute search of SA Councils yielded 8 other Councils who include this item within their Allowances and Benefits Policy. I suggest Alexandrina Council has taken the simplest approach and included a line within the Scope & Responsibilities section of their Policy (https://www.alexandrina.sa.gov.au/data/assets/pdf_file/0025/193354/CM-Allowances,- Benefits,Support-and-Facilities-v2.pdf - The following draft pages are based on their document, and illustrate the following: • Extract of the Scope & Responsibilities section from our current policy (Attachment A) Track changes that show the proposed change (Attachment B) Clean version of the page (Attachment C) Motion C25003 Moved Cr Hatch Seconded Cr Quirke That Council modify its Elected Members' Allowances and Benefits Policy to include the legislated provision to allow any Council Elected Member to decline to receive all or part of their allowance, or use of Council facilities or support. CARRIED
Nil
C25013 Moved Cr Olsson Seconded Cr Gibbs 1. That Council receive the Fleurieu Regional Waste Authority (FRWA) Loan Application for Equipment Replacement Report. 2. That Council approve the Fleurieu Regional Waste Authority (FRWA) Executive Officer or his delegate to apply for a variable loan of $523,000 with the Local Government Finance Authority for a maximum of a 2-year period, for the purchase of a prime-mover and hook lift trailer in the 2024/25 financial year as replacement of equipment damaged in an accident. CARRIED
Cr Moffat declared a Material Conflict of Interest for Confidential Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel (FRAP) and will leave the meeting.
Question Can Administration please advise the cost requirement for the Normanville Beach Pontoon for the 2025/26 season, and if possible, for the further 3-5 years, so that any potential sponsor understands what will be involved? Response The following are cost estimates based on the actual cost of installing the swimming pontoon for the 2024/25 season. $ 1,000 Annual pre-installation maintenance - replacement of chain and shackle systems $10,000 Seasonal deployment and retrieval costs using competent personnel $11,000 Council is self-insured through the Local Government Mutual Liability Scheme and the pontoon is covered as a Council asset under this scheme. Additional costs currently covered/absorbed within Council staff and resources include: $ 4,000 Transport between storage location and foreshore (if external contractors engaged) Estimated repair / replacement costs which could occur at some stage within the next 3-5 years: $ 1,200 Fabrication of ladder (recently undertaken) $ 3,000 Manufacture of structurally certified anchor blocks (undertaken for 2024/25 season) $ 5,000 Replacement of flotation modules (4 total on the pontoon – undertaken for 2024/25 season)
Background At the June 2022 Ordinary Council meeting, a decision was made to change the summer holiday kerbside pickup schedule from the Fleurieu Regional Waste Authority (FRWA) starting in the 2022/23 holiday season. Details in this screenshot from the June 2022 agenda. 2. That the District Council of Yankalilla endorse the following kerbside waste collection service from mid-December to the end of January: Weekly collection of Co-mingled Recycling (Yellow Bin) Weekly collection Food Organics Green Organics (Green Bin) in the current FOGO collection areas Fortnightly collection of General Waste (Blue Bin) The initial and future ongoing costs to DCY were estimated as follows (from the May 2022 agenda): 32. The cost of the service, including collection, transport, processing and implementation for the District Council of Yankalilla are outlined below. Collection $ 4,005 Transport/Disposal $ 6,728 Implementation $ 3,150 Total $ 13,883 33. A recurrent budget of $10,733 would be required to provide this service in future years. Questions 1. Can Administration confirm (through FRWA if necessary) the recurrent budget amount paid by Council to FRWA for the current 2024/25 summer holiday period kerbside collection? 2. Also, for the current 6-week summer holiday period, can Administration (through FRWA if necessary) provide: a) the frequency of the public brown bin pickup across the district; b) who picks up the rubbish from these bins; and c) the cost to Council of this pickup service from the brown public bins. 3. Especially during the summer holiday period, there is considerable waste dumped on the ground next to full public bins. Can Administration explain who is responsible to pick up this waste, and how much Council pays for this cleanup across the 6-week holiday period? 4. Both the co-mingled recycling (yellow) bins and FOGO (green) bins are contaminated during the summer holiday period with general waste, as the general waste (blue) bins are often full well before the latter's fortnightly pickup. a) Can Administration provide the financial penalty, if any, from FRWA for having to deal with contamination in these two recycling bins? b) Can Administration confirm the fate of both yellow and green bins if the contents are contaminated with general waste. 5. Can Administration please provide (through FRWA if necessary) the costings for the two scenarios below for the 6-week summer holiday pickup period, using current budget charges (i.e. 2024/25). (In other words, as if these were the scenarios in place for the current summer period, rather than the one we have from the June 2022 Chamber decision): a) Scenario 1: Weekly general waste blue bin pickup; fortnightly collection of the co- mingled recycling (yellow) bin; fortnightly collection of the FOGO (green) bin b) Scenario 2: Weekly general waste blue bin pickup; fortnightly collection of the co- mingled recycling (yellow) bin; weekly collection of the FOGO (green) bin c) Scenario 3: Weekly general waste blue bin pickup; weekly collection of the co- mingled recycling (yellow) bin; weekly collection of the FOGO (green) bin 6. Can Administration please summarise what, if any, engagement has taken place with the Yankalilla District Residents Association (YDRA) on this topic since February 2024? Responses 1. The cost to provide Kerbside Collections is not accounted for or costed separately. The cost is included in the annual cost to provide kerbside collection services. 2. a. the frequency of the public brown bin pickup across the district; Public litter bins are collected daily from mid-December through to the end of January to align best with demand. b. who picks up the rubbish from these bins; FRWA engage additional staff and hire an additional truck to collect public litter bins across the region during the peak period between mid-December to the end of January. c. the cost to Council of this pickup service from the brown public bins. The cost of this service is available and can be calculated given more time. 3. FRWA staff generally collect waste dumped next to public litter bins as part of the Public Litter Bin Collection Service. If the waste contains Hard Rubbish (such as furniture or large items) this is reported to Council as Hard Waste and Council responds/ treats this as illegal dumping. There have been no reports of this behaviour in this stage in 2024-25. 4. a. Can Council provide the financial penalty, if any, from FRWA for having to deal with contamination in these two recycling bins? While contamination may be slightly higher during the summer period due to the recycling habits of visitors, it is not to the level that has required any loads to be rejected by our processors or that incur additional costs. b. Can Council confirm the fate of both yellow and green bins if the contents are contaminated with general waste. If the truck driver can visibly determine that a bin is contaminated prior to lifting, they are not collected, and an exception is raised in FRWA's Waste Tracking system. If upon collection the driver sees that the bin is grossly contaminated, an exception is also raised in the Waste Tracking system. On average, across the district, 173 exceptions are raised for contaminated bins per month. In December 2024 14,600 bins were collected, and 194 exceptions were raised (1.3% of bins collected). Whilst 0% is desired, the contamination rate is considered low. 5. Given the level of detail associated with this question, it would be more appropriate for a Motion to be put where, if adopted, appropriate resourcing can be applied to the task of analysing and calculating these scenarios. 6. The Yankalilla District Residents Association presented responses to their 2023 Waste Survey to Elected Members at the Information and Briefing Session held 3 October 2023. Following this, Council resolved to acknowledge the input from YDRA and requested a further report from Administration to provide a detailed written response to the conclusions for consideration by YDRA. This report was brought to Council at the 20 February 2024 meeting (C24032). This report included detailed responses / considerations from FRWA. Subsequently, FRWA's Executive Officer presented to the March 2024 Elected Member Information & Briefing Session held at Inman Valley. No further formal engagement has occurred to date; however, this matter remains in progress in Council's Minute Action Report as policies remain outstanding for review and update.
Officers Recommendation 1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council notes the external costs associated with the Request for Quotation process are approximately $3,000, and requests that this be reflected in Budget Review 2. Motion as Altered (Motion without Notice) C25004 Moved Cr Quirke Seconded Cr Gibbs 1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council request the CEO to supply Council with Quotes from the Major Banks and Bendigo Bank for Day to Day Banking for Council to make a decision on for Council preferred provider / providers and be brought back to Council once all quotes received. Motion LOST Cr Quirke Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Quirke Against: Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka Cr Moffat The Mayor declared the vote LOST Original Recommendation C25005 Moved Cr Moffat Seconded Cr Hatch 1. That the Council receive the Council Banking Service Provider Report in response to Resolution C24227. 2. That Council requests a Request for Quotation process be undertaken in accordance with Council's adopted Procurement Policy to assess and recommend a banking service provider that meets the required criteria. 3. That Council notes the external costs associated with the Request for Quotation process are approximately $3,000, and requests that this be reflected in Budget Review 2. CARRIED
C25007 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the Great Southern Bolt Road Closure and Traffic Changes report. 2. That Council supports the closure and detour of Main South Road from Hansen Street, Myponga to Country Road Sellicks Beach. a) Providing evidence of satisfactory insurance to cover any damage to third party property caused by the event. b) Notifying all property owners along the route and in Hansen Street, Myponga, in writing. c) Erecting advance notices of road closures on the affected roads, at least 3 weeks prior to the event. d) Assuming responsibility for any damage to the road and associated infrastructure resulting from the event. e) Facilitating the road closure and assisting local residents and road users through the detours, using marshals and professional traffic management contractors. f) Advertising the road closure in The Times - Victor Harbor, two weeks before the staging of the event. 3. That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 ("the Act") and Clause G of the General Approval of the Minister dated 22 August 2013 to: 3.1 Declare that the event conducted, being the Great Southern Bolt 2025, is an event to which Section 33 of the Act applies, and 3.2 Make an order that the following roads in the Myponga area will be temporarily closed or have a change to traffic conditions from 6:00 am to 10:00 am on Sunday 2 March 2025: Main South Road – from Hansen Street, Myponga to Country Road, Sellicks Beach. Hutchison Street, Stephens Road, Rowley Road, Hindmarsh Tiers Road, Pages Flat Road and Reservoir Road. CARRIED Unanimously
C25008 Moved Cr Olsson Seconded Cr Quirke 1. That Council receives the Request to Loan ‘A Grey Day, Second Valley' Painting report. 2. That Council supports the loan of 'A Grey Day, Second Valley' painting to the Royal South Australian Society of Arts (RSASA) for the purpose of the exhibition 27 April – 31 May 2025 in accordance with the terms and conditions proposed by RSASA noting permission from Mr Graham Moseley as the owner of the painting has been granted. 3. That administration review and approve the insurance and transport arrangements outlined by RSASA and update the painting's valuation and the loan agreement if required. 4. That Council approve the proposed minor frame modifications as proposed by RSASA, ensuring they are reversible and do not compromise the painting's integrity. CARRIED Unanimously
C25001 Moved Cr Hatch Seconded Cr Gibbs That the minutes of the meeting held on 17 December 2024 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED Unanimously
C25002 Moved Mayor Houston Seconded Cr Gibbs That the Mayor's Report be included in the minutes of the meeting. CARRIED Unanimously December 13th Myponga Christmas Event 16th Volunteer Thankyou Christmas Lunch 17th Ordinary Council Meeting 19th Myponga Coffee Morning January 9th Monthly CEO Meeting 9th Meeting with DIT Volunteer Thank you Christmas Lunch 16 December It was privilege to assist in recognising the great volunteers we have and how they make a difference in our community making our community a better place to live. Their willingness to share both time and talent by volunteering with the District Council of Yankalilla says a lot about each of them as human beings and the ability to give and to help others speaks to both their strength and the quality of character.
8.1 Des Gubbin addressed the Gallery and Elected Members about Agenda Item 14.2 Our DCY: VISION 2030 | Phase 3 Consultation Results.
Nil
Recommendation 1. That Council receive the Our DCY: VISION 2030 | Phase 3 Consultation Results Report. 2. That Council receive the Our DCY: VISION 2030 Phase 3 Community Consultation Results as set out in Attachments A and B to this report. 3. That Council notes the results of the Community Consultation program. 4. That Council acknowledge that staff will now progress in preparing the final amendments to the Plan before presenting the final DCY VISION 2030: Strategic Community Plan to Council, most likely at its February 2025 Ordinary Meeting. Motion as Altered (Motion without Notice) C25006 Moved Cr Hatch Seconded Cr Quirke 1. That Council receive the Our DCY: VISION 2030 | Phase 3 Consultation Results Report. 2. That Council receive the Our DCY: VISION 2030 Phase 3 Community Consultation Results as set out in Attachments A and B to this report. 3. That Council notes the results of the Community Consultation program. 4. That Council acknowledge that staff will now progress in preparing the final amendments to the Plan (which shall include, but not be limited to, the significant reference in the Our DCY: VISION 2030 Phase 3 Community Consultation Results to debt reduction) before presenting the final DCY VISION 2030: Strategic Community Plan to Council, most likely at its March 2025 Ordinary Meeting. Cr Moffat requested to suspend Part 2 of the Local Government (Procedures at Meetings) Regulations 2013 for 5 minutes to allow for informal discussion in relation to Agenda Item 14.2. The Presiding Member, with consent of two thirds of the members present, suspended the operation of Part 2 of the Regulations at 5:16pm for up to 5 minutes. The Presiding Member resumed Part 2 of the Local Government (Procedures at Meetings) Regulations 2013 at 5:22pm. CARRIED Cr Quirke Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Hatch Mayor Houston Cr Quirke Cr Polomka Cr Moffat Against: Cr Grocke Cr Olsson The Mayor declared the vote CARRIED
The meeting closed at 6:47pm Confirmed: As an accurate record on 18 February 2025. Chairperson
Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Tim Moffat Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Jodie Summer Director Corporate Services Darren Burgess Acting Group Manager Economy & Community Lisa Pearson Acting Director Assets & Environment Joel Cross Manager Corporate Services Michyla Lewis Minute Secretary (Policy & Organisational Development Officer) Marni Pritchard Customer Experience Officer
Nil
Nil
C25011 Moved Cr Gibbs Seconded Cr Olsson 1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously
C25014 Moved Cr Gibbs Seconded Cr Polomka Recommendation 1 - Move Into Confidence 1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Darren Burgess – Acting Group Manager Economy & Community Lisa Pearson – Acting Director of Assets & Environment Matt Atkinson – Assessment Manager – Fleurieu Regional Assessment Panel Joel Cross - Manager Corporate Services Michyla Lewis – Minute Taker (Policy and Organisational Development Officer) Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(a) Council resolves that the information to be received, discussed or considered in confidence is: Information concerning the personal affairs of any person (living or dead), the disclosure of which would be unreasonable. being the employment history and suitability of the applicants for the roles of Independent Members of the Fleurieu Regional Assessment Panel. 4. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED Unanimously Members of the public were excluded from the Gallery and the doors were closed at 6.09pm. Recommendation 2 C25015 CONFIDENTIAL RESOLUTION C25016 CONFIDENTIAL RESOLUTION Recommendation 3 - Retain in Confidence C25017 Moved Cr Grocke Seconded Cr Hatch 1. That having considered Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel in confidence under Sections 90(2) and Section 90(3)(a) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that: The agenda report, related attachments, minutes and discussion relative to Agenda Item 17.1 Appointment of Members to the Fleurieu Regional Assessment Panel be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct a review of the confidentiality order once in every year to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in whole or in part, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting. CARRIED Unanimously The Meeting was reopened to the public at 6:47pm
The meeting commenced at 4.02pm. Including recognition of the traditional land owners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past, present and emerging."
Cr Simon Rothwell
7.1 Cr Quirke provided a verbal update on involvement in Dog Park Committee at the Normanville New Years Eve Pageant and her involvement with a meeting with the Department of Infrastructure and Transport. 7.2 Cr Gibbs, on behalf of the Normanville New Years Eve Pageant Committee, wished to express thanks to Council staff for their support on the night. 7.3 Cr Olsson echoed the sentiments of Cr Gibbs regarding the Normanville New Years Eve Pageant and provided verbal updates regarding attendance at the Mayor's Fundraising night for 5CY, and attendance at an informal gathering at the Surf Lifesaving Club 19 January where artwork from Andrew Munn was presented to Dave Jansen. 7.4 Cr Olsson provided a verbal report to advise that the Second Valley Progress Association will be undertaking a Clean Up Australia Day Event on 2 March. 7.5 Cr Hatch provided an update on her attendance and request to speak at the recently held Carrickalinga Ratepayers Association Annual General Meeting (AGM) and advised that the Association have updated their name to Carrickalinga Community Association. Cr Hatch wished to thank Jodie Summer – Director Corporate Services & Lisa Pearson – Acting Director Assets & Environment for their attendance at the CRA AGM.
Questions were asked and answered.
Background Council last modified its Elected Members' Allowances and Benefits Policy in March 2024. The policy is not due for review until November 2026, which is after the next periodic Local Government election cycle. The policy currently does not include the section of Local Government Act legislature regarding the possibility of declining to receive an EM allowance. This item is found in Chapter 5(76)—Members of Council-Allowances and Benefits: (12) An allowance under this section is to be paid in accordance with any requirement set out in the regulations (unless the member declines to accept payment of an allowance). This proposed motion will allow both potential candidates for Council and also newly Elected Members to easily find this relevant legislature in our Council Allowances and Benefits Policy rather than reading the Act itself. A 2-minute search of SA Councils yielded 8 other Councils who include this item within their Allowances and Benefits Policy. I suggest Alexandrina Council has taken the simplest approach and included a line within the Scope & Responsibilities section of their Policy (https://www.alexandrina.sa.gov.au/ data/assets/pdf_file/0025/193354/CM-Allowances,- Benefits,Support-and-Facilities-v2.pdf The following draft pages are based on their document, and illustrate the following: • Extract of the Scope & Responsibilities section from our current policy (Attachment A) • Track changes that show the proposed change (Attachment B) • Clean version of the page (Attachment C) Motion C25003 Moved Cr Hatch Seconded Cr Quirke That Council modify its Elected Members' Allowances and Benefits Policy to include the legislated provision to allow any Council Elected Member to decline to receive all or part of their allowance, or use of Council facilities or support. CARRIED Cr Hatch Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Quirke Cr Moffat Against: Cr Polomka The Mayor declared the vote CARRIED
C25009 Moved Cr Gibbs Seconded Cr Polomka 1. That the report on the December 2024 Monthly Finance Reports be received. 2. That Council receive the Audit & Risk Committee acknowledgment (A24088 18 Oct 2024) of the limited resources and financial constraints of the Council and the recommendation that Council prioritise functions that will deliver financial sustainability by reducing effort on low-risk activities CARRIED Unanimously
C25010 Moved Cr Hatch Seconded Cr Olsson 1. That Council receives the Capital Projects Update Report. CARRIED Unanimously
C25012 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the January 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report. CARRIED Unanimously
C25013 Moved Cr Olsson Seconded Cr Gibbs 1. That Council receive the Fleurieu Regional Waste Authority (FRWA) Loan Application for Equipment Replacement Report. 2. That Council approve the Fleurieu Regional Waste Authority (FRWA) Executive Officer or his delegate to apply for a variable loan of $523,000 with the Local Government Finance Authority for a maximum of a 2-year period, for the purchase of a prime-mover and hook lift trailer in the 2024/25 financial year as replacement of equipment damaged in an accident. CARRIED Cr Quirke Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka Cr Moffat Against: Cr Quirke The Mayor declared the vote CARRIED