Full-Council-Minutes-18-February-2025

8 Deputations

community funds for the 'pre-installation' repair, the pre-Christmas installation (contractor costs) and the end of summer retrieval (contractor costs). In order to manage the risks that were present in January 2025, additional actions needed to be undertaken (which incurred expenditure) so as to provide continuity of service for this Council asset. As it stands, the Council has not expended the full $19050 made available from community fundraising and anonymous donations on the use of external contractors for installation and repair costs.

12 Motions on Notice

12.1 Portion of Land on Reservoir Road, Myponga – "The Lookout" – Cr Gibbs

C25022 Moved Cr Gibbs Seconded Cr Hatch 1. That Council Administration prepare a report on the ownership, status, zoning (if applicable) and future options for the portion of land to the northern side of Reservoir Road Myponga, colloquially referred to as 'the lookout', a fenced parcel of approximately 4000sqm located approximately 1.9km west of the intersection with Main South Road. 2. That the Report is to focus on process and options for Council to consider the future of that land through sale, transfer, redevelopment or other change and the Report can outline any procedural information or likely costs associated with changing ownership or changing use of the land. CARRIED Unanimously

12.2 Advocating to the State Government for an extension to the First Home Buyers Stamp Duty Waiver - Mayor Houston

C25023 Moved Mayor Houston Seconded Cr Gibbs 1. That District Council of Yankalilla join the City of Victor Harbor in advocating to the State Government for an extension of the First Home Buyers Stamp Duty Waiver to include the purchase of existing homes across the State, or at the very least, within regional areas such as the Fleurieu Peninsula by: 1.1. Acknowledging the request from City of Victor Harbor and writing to them to confirm that District Council of Yankalilla will also be advocating to the State Government. 1.2. Writing to the State Government requesting that they extend they current Stamp Duty Exemption for First Home Buyers to include the purchase of existing homes for the entire state, or if not the entire state, for purchases in regional and rural communities, including the District Council of Yankalilla. 1.3. Supporting the Proposed Item of Business submitted by City of Victor Harbor to the Local Government Association Ordinary General Meeting as contained within Attachment A to this Motion. Cr Grocke left the meeting at 5:43pm

Cr Grocke returned to the meeting at 5:44pm CARRIED Unanimously

Cr Moffat requested the Mayor consider Suspension of Standing Orders. Mayor Houston sought approval of two-thirds of the members present to suspend meeting procedures pursuant to Regulation 20 (1) of the Local Government (Procedures at Meetings) Regulations 2013. Approval was not achieved and therefore standing orders remained in place. Amendment Moved Cr Moffat Seconded Cr Rothwell With regard to the concerns of safety, and concern of future net cost to Council ratepayers as the external funding has been exhausted to the level at which it is insufficient to redeploy the pontoon, that we delay the reinstallation of the pontoon until the CEO provides an updated Risk Management Plan to Council Members via email ahead of the reinstallation of the Pontoon. CARRIED Cr Quirke called for a DIVISION The Mayor declared the vote set aside For: Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka Cr Rothwell Cr Moffat Against: Cr Gibbs Cr Quirke The Mayor declared the vote CARRIED Motion as AMENDED 1. With regard to the concerns of safety, and concern of future net cost to Council ratepayers as the external funding has been exhausted to the level at which it is insufficient to redeploy the pontoon, that we delay the reinstallation of the pontoon until the CEO provides an updated Risk Management Plan to Council Members via email ahead of the reinstallation of the Pontoon. FORMAL MOTION C25028 Moved Cr Rothwell Seconded Cr Olsson That the amended motion be put. Cr Quirke Called for a DIVISION The Mayor declared the vote set aside

14.5 Submission of Draft Assessment Improvements Code Amendment

C25034 Moved Cr Rothwell Seconded Cr Gibbs 1. That Council receives the Submission on Draft Assessment Improvements Code Amendment Report.

14.7 Yankalilla Dog Park Proposal – Consideration of Development and Ongoing Responsibilities

Note: Agenda Item 14.7 was considered directly after Agenda Item 8.1 after the Mayor sought and was granted leave of the meeting to change the order of proceedings to consider Agenda Item 14.7 immediately, while the person who delivered the deputation was present.

a. Council Website b. Signage at Council Buildings i.e. Civic Centre, Library and Visitor Information Centre C. Links in Administration's Email Signatures throughout December d. Social Media i.e. Council's Facebook Page e. Print Media including: i. In the Loop (Council Newsletter) ii. Yankalilla Regional News iii. Myponga Mudlark CARRIED

16 Other Business/Admission of Late Items

Nil

18 Closure

The meeting closed at 2:18pm Confirmed: As an accurate record on 18 March 2025. Chairperson

7.1

Cr Quirke provided a verbal report regarding an email received from the Adelaide Fringe advising that new Citizens can receive a free 12-month membership to the Fringe.

8.1 Friends of the Dog Park – Agenda Item 14.7 Yankalilla Dog Park Proposal Consideration of Development and Ongoing Responsibilities

Ms Bronwyn Lewis (on behalf of the Friends of the Normanville/Yankalilla Dog Park addressed the Gallery and Elected Members about Agenda Item 14.7 Yankalilla Dog Park Proposal - Consideration of Development and Ongoing Responsibilities. Mayor Houston sought and was granted leave of the meeting to change the order of proceedings to consider Agenda Item 14.7 immediately, while the person who delivered the deputation was present.

14.6 Proposed Road Naming Request Normanville

C25035 Moved Cr Olsson Seconded Cr Grocke 1. That Council receives the Proposed Road Naming Request Normanville report. 2. That Council adopts the proposed road to be named Fowler (Name) Place (Suffix) in accordance with Councils Road Naming Policy. 3. That Council authorise the Chief Executive Officer to take the appropriate steps to under Section 219 of the Local Government Act and to Gazette the proposed road as Fowler Place. CARRIED Cr Hatch Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Olsson Mayor Houston Cr Quirke Cr Polomka Cr Rothwell Against: Cr Hatch The Mayor declared the vote CARRIED

14.10 Audit & Risk Committee Independent Member and Chair Appointment – Feb 2025

C25038 Moved Cr Rothwell Seconded Cr Olsson 1. That Council receives the Audit & Risk Committee Independent Member and Chair Appointment - Feb 2025 Report. 2. That Council re-appoint Christine Hahn the Independent Presiding Member (Chair) of the District Council of Yankalilla Audit & Risk Committee for a period of a further two (2) years beyond her current term. CARRIED Unanimously

17 Confidential Items

Nil

Altered Motion (Motion without Notice)

C25020 Moved Cr Hatch Seconded Cr Rothwell 1. That Council receives the Yankalilla Dog Park Proposal - Consideration of Development and Ongoing Responsibilities Report. 2. That Council notes the results from the public consultation received for the proposed Dog Park at Bungala Reserve, Normanville. 3. That Council authorises the Chief Executive Officer to commence discussions with Friends of Normanville/ Yankalilla Dog Park Committee on suitable agreement models and explore in more detail the likely responsibilities and project costings for the proposed dog park at Bungala Reserve, Normanville. 4. That the Administration works with its lawyers and/ or insurers to investigate suitable agreement models on how responsibility for these tasks on Council land can be transferred and that results of this review (and the discussions with Friends of Normanville/ Yankalilla Dog Park Committee) be reported back to Council for approval at a future date. 5. Any agreement model must include explicit statement(s)/sections that recognise that any and all costs related to the establishment and ongoing operations will not be at net cost to Council and must be borne by the committee responsible for the dog park. CARRIED Cr Quirke Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Quirke Cr Rothwell Cr Moffat Against: Cr Polomka The Mayor declared the vote CARRIED Cr Quirke left the meeting at 5:11pm Following the previously granted change in order of the proceedings sought by Mayor Houston, following consideration of item 14.7 the meeting resumed the natural order as presented in the Agenda.

10 Questions on Notice

11.1 Safety and Re-Installation of the Normanville Swimming Pontoon – Cr Hatch

a) Bearing in mind the major safety and misuse issues that were evident prior to the last removal in January 2025, what measures if any does the CEO intend to implement prior to the return and once the pontoon is in the water? Administration have reviewed the process which led to the removal of the Pontoon from the water in January 2025 and are satisfied that the risk was identified (5 days before removal), assessed (4 days before removal), monitored (updates received from staff in foreshore proximity and other community or SLSC members), and when circumstances changed over the course of the weekend, actions were immediately put in place on Sunday evening to remove the Pontoon from the water at its earliest opportunity (which occurred on the Monday). It is the view of Administration that the Risk management protocols followed were appropriate for the unprecedented event and could be followed again should such an issue arise again (noting that this had never happened across multiple summers with the Pontoon in these waters). Action to remove the Pontoon from the water in future would draw on the experience of January 2025 which might expedite the removal should a floatation device be known to be compromised. b) What monitoring procedures will be and/or can be taken by: a. Council b. Surf lifesaving club; c. police; or d. marine safety; to prevent misuse of the pontoon. All staff undertaking work in the vicinity of the Pontoon during summer are asked to undertake a visual inspection from the shore to recognise any significant or obvious risks. Conversations have commenced with Surf Lifesaving SA in regard to additional monitoring or oversight opportunities for Normanville and multiple other sites across the State as they have expressed a desire to be part of the solution for the challenges Councils and community groups face with pontoons. Additional signage on the Pontoon is being considered which outlines what is appropriate and inappropriate usage and Administration will investigate whether Marine Safety branch of DIT have similar powers over misuse of a pontoon as they do with other marine safety issues during the off-season. c) Confirmation that past present and anticipated future costs relative to the pontoon have been and will be covered by the external donations from: (Elected Members, Normanville Progress Association or other 3rd party donors), Council resolution C24241 and not contrary to the motion carried in the 5 November 2024 special meeting. The scope of the previous Council resolution was more facilitative than restrictive. Its focus was on expenditure with contractors and operational costs continue to be available from Council's overall budget in order to undertake necessary or unplanned works (including retrieval, assessment, transportation and repair). The previous resolution sought to utilise

13 Motions Without Notice

C25025 Moved Cr Hatch 1. With regard to the concerns of safety, and concern of future net cost to Council ratepayers as the external funding has been exhausted to the level at which it is insufficient to redeploy the pontoon, that we abandon the reinstallation of the pontoon. Mayor Houston called a short comfort break at 6:01pm The meeting resumed at 6:14pm Seconded Cr Gibbs C25026 Moved Cr Moffat Seconded Cr Quirke That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence a matter relating to a Motion without Notice regarding the Normanville Swimming Pontoon. 1. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer –Director Corporate Services • Lisa Pearson – Group Manager Economy & Community • Mark Gibson - Director of Assets & Environment • Michyla Lewis – Minute Taker (Policy & Organisational Development Officer) • Marni Pritchard – Customer Experience Officer 2. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(h) of the Act, Council resolves that the information to be received, discussed or considered in confidence is Legal Advice. 3. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED Cr Quirke called for a DIVISION The Mayor declared vote the set aside For: Cr Gibbs Cr Hatch Mayor Houston Cr Quirke Cr Polomka Cr Moffat

Against: Cr Grocke Cr Olsson Cr Rothwell The Mayor declared the vote CARRIED The public was excluded from the meeting at 6:20pm The public was readmitted to the meeting at 6:46pm C25027 Moved Mayor Houston Seconded Cr. Quirke That the meeting be extended to conclude at 7:30pm to allow for the completion of the Agenda. CARRIED Mayor Houston declared a General Conflict of Interest in relation to the Motion without Notice regarding the Normanville Swimming Pontoon as a previous donator to the Community Fundraiser for the Pontoon, however that has been dealt with by a previous decision of Council where those funds have been accepted in total by the Council and he no longer stands to gain or lose a benefit from future decisions on the pontoon and therefore will remain in Chambers and participate in the debate and vote on the matter. Cr Grocke declared a General Conflict of Interest in relation to the Motion without Notice regarding the Normanville Swimming Pontoon as a previous coordinator in his role as Chair of the Yankalilla Normanville Progress Association and donator to the Community Fundraiser for the Pontoon, however that has been dealt with by a previous decision of Council where those funds have been accepted in total by the Council and he no longer stands to gain or lose a benefit from future decisions on the pontoon and therefore will remain in Chambers and participate in the debate and vote on the matter. Deputations Mayor Houston, at his discretion, in line with the Deputation Guidelines, allowed a Deputation from David Jolly from the YNPA in relation to the Normanville Swimming Pontoon. David Jolly (on behalf of the Yankalilla Normanville Progress Association) addressed the Gallery and Elected Members regarding the Motion without Notice relating to the Normanville Swimming Pontoon. Mayor Houston, at his discretion, in line with the Deputation Guidelines, allowed a Deputation from Des Gubbin in relation to the Normanville Swimming Pontoon. Des Gubbin addressed the Gallery and Elected Members regarding the Motion without Notice relating to the Normanville Swimming Pontoon.

14 Reports of Officers

3. That Council authorise the Mayor and Chief Executive Officer to sign and seal all necessary documentation to complete the road closure process. 4. That Council authorises the administration to negotiate an agreement with the owner of the adjoining land to determine the terms of the Road Closure and transfer, with the sale price to be determined by an independent valuation and all associated costs with the closure, including the cost of the valuation, to be met by the owner. 5. That Council approves the procurement of a single valuation to establish market value. 6. That Council approves, subject to the outcome of the road closure process, that the Closed Road marked B be merged with Allotment comprising Pieces 47 and 48 in Deposited Plan 56120 contained in Certificate of Title Volume 5852 Folio 789. 7. That Council approves, subject to the outcome of the road closure process, that the Road be excluded from the Community Land classification in accordance with Section 193(4a) of the Local Government Act 1999. 8. That Council acknowledge that a further report will be submitted tabling the outcomes of the public consultation period which at that time will recommend whether a road process order should be made. CARRIED Unanimously

14.11 Monthly Finance Reports

C25039 Moved Cr Gibbs Seconded Cr Polomka 1. That the report on the January 2025 Monthly Finance Reports be received. CARRIED Unanimously

14.12 Capital Projects Update

C25040 Moved Cr Hatch Seconded Cr Olsson 1. That Council receives the Capital Projects Update Report. CARRIED Unanimously

1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously

7 Reports of Members, Delegates and Working Parties

14.7 Yankalilla Dog Park Proposal – Consideration of Development and Ongoing Responsibilities

Original Motion from Agenda 1. That Council receives the Yankalilla Dog Park Proposal – Consideration of Development and Ongoing Responsibilities. 2. That Council notes the results from the public consultation received for the proposed Dog Park at Bungala Reserve, Normanville. 3. That Council authorises the Chief Executive Officer to commence discussions with Friends of Normanville/ Yankalilla Dog Park Committee on suitable agreement models and explore in more detail the likely responsibilities and project costings for the proposed dog park at Bungala Reserve, Normanville. 4. That the Administration works with its lawyers and/ or insurers to investigate suitable agreement models on how responsibility for these tasks on Council land can be transferred and that results of this review (and the discussions with Friends of Normanville/ Yankalilla Dog Park Committee) be reported back to Council at a future date.

9 Petitions

Nil

10.1 Rabbit Control - Past, Current and Future Plans - Cr Hatch

Background I note that Victor Harbor Council is poised to undertake a rabbit control program using RHDV K5 treated carrots. "The City of Victor Harbor is beginning its Rabbit Control Program in February, taking steps to control wild rabbits and in turn, protect the natural environment and primary production.” (from https://www.victor.sa.gov.au/notice-board/the-latest/latest-news/council-to-begin-rabbit-control-program-in-february) Anecdotally, and from my own observations in the Carrickalinga area over the past 6 months, the rabbit population appears to be on the increase. Question Can the CEO briefly summarise the following for the District Council of Yankalilla: • Previous rabbit control programs (over the past 6 months); • Any current rabbit control program that is in progress; • Plans for future rabbit control programs (over the next 6 months) Response District Council of Yankalilla has rabbit control programs which are carried out in partnership with the Hills and Fleurieu Landscape Board and Green Adelaide each year. The control program continues across different parts of the calendar year and the location changes across the district dependant on where the greatest impact can be achieved. We have current programs in both Carrickalinga and Normanville which involved the release of the K5RHD Virus commonly known as the Calicivirus, in February 2025. Council contributes to the program by paying for the contractor to undertake the works, while Hills and Fleurieu Landscape Board and Green Adelaide pay for the virus component. Calicivirus RHDV K5 affects rabbits exclusively, posing no threat to dogs, possums, birds, or humans. This current program does not involve any poison and does not require any signage. The current works are designed to control the rabbit population that it reaches, however there may be some additional follow up controls required in specific locations. The need is monitored by the Hills and Fleurieu Landscape Board and also based on community feedback on problem areas.

11 Questions without Notice

C25021 Moved Cr Hatch Cr Quirke returned to the meeting at 5:12pm Seconded Cr Moffat

1. That the Questions without Notice relating to the safety and re-installation of the Normanville Swimming Pontoon and the responses to these questions are recorded in the minutes. CARRIED Unanimously

12.3 FRWA Summer Peak Collection - Cr Hatch

C25024 Moved Cr Hatch Seconded Cr Quirke 1. That Council requests that Administration provide a report to Council no later than the April 2025 Ordinary Council Meeting that provides the following: a) Confirms the current cost to residents of having kerbside waste collection service from mid-December to the end of January that includes: • Weekly collection of Co-mingled recycling • Weekly collection of Food Organics Green Organics (FOGO) in the current FOGO collection areas • Fortnightly collection of General waste (Note that the future ongoing costs to DCY residents for this service were estimated as a recurrent budget of $10,733 per year, as in the May 2022 Ordinary Council meeting agenda.) b) Reports on the cost to residents of the FRWA-employed additional staff and additional trucks required in the 2024/2025 six-week holiday period to collect public litter bins across the regions. c) Reports on the cost to residents in the 2024/2025 period if the mid-December to the • end of January kerbside waste collection service included: • Fortnightly collection of Co-mingled recycling • Weekly collection of Food Organics Green Organics (FOGO) in the current FOGO collection areas • Weekly collection of General waste d) Reports on the cost to residents in the 2024/2025 period if the mid-December to the • end of January kerbside waste collection service included: • Weekly collection of Co-mingled recycling • Weekly collection of Food Organics Green Organics (FOGO) in the current FOGO collection areas • Weekly collection of General waste Cr Hatch Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Cr Quirke Cr Moffat Against: Cr Olsson Mayor Houston Cr Polomka Cr Rothwell The Mayor declared the vote CARRIED

For: Cr Gibbs Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka Cr Rothwell Cr Moffat Against: Cr Quirke CARRIED The Motion as Amended (C25025) was immediately put. CARRIED Cr Quirke called for a DIVISION The Mayor declared the vote set aside FOR: Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka Cr Rothwell Cr Moffat Against: Cr Quirke Cr Gibbs The Mayor declared the vote CARRIED FORMAL MOTION C25029 Moved Cr. Rothwell Seconded Cr Hatch 1. That the meeting of the Council be adjourned due to reaching the prescribed time limit for the meeting in line with the Code of Practice – Formal Proceedings of Council and Committee Meetings. 2. That the remaining agenda items being 14.1 – 14.13 be held over to be addressed at a reconvened Meeting to be held Tuesday 25th February at 1pm in Council Chambers – 1 Charles Street, Yankalilla SA 5203. CARRIED Unanimously In accordance with the Code of Practice – Formal Proceedings of Council and Committee Meetings, the meeting was adjourned at 7:33pm. The remaining items of business on this Agenda for consideration were adjourned to 1pm on Tuesday 25 November 2024 at 1 Charles Street, Yankalilla. Recommencement of Meeting from 18 February 2025 The adjourned meeting of the Council recommenced at 1:00pm on 25 February 2025. The Mayor read aloud "We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past, present and emerging."

In Attendance

Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Simon Rothwell Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Tia Russell Acting Group Manager Economy & Community Mark Gibson Director Assets & Environment Joel Cross Manager, Corporate Services Nick Noack Operations Business Manager Michyla Lewis Minute Secretary (Policy and Organisational Development Officer) Liz Soper Communications and Executive Administration Officer Marni Pritchard Customer Experience Officer Apologies Cr Tim Moffat

14.1 February 2025 Policy Reviews

C25030 Moved Cr Olsson Seconded Cr Gibbs 1. That Council receives the February 2025 Policy Reviews Report. 2. That Council revokes the Control of Election Signs Policy (for Federal, State and Local Government Elections, Referenda and Polls) V1.1, as set out in Attachment A. CARRIED Unanimously

14.2 Proposed ABP + Budget Timeline 2025-26

C25031 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the Proposed ABP + Budget Timeline 2025-26 Report. 2. The Council notes the attached Draft Budget Timetable and recognises that it will be finalised and returned to Council in March after consideration by the Council's Audit and Risk Committee.

14.3 By-Law No. 8 Miscellaneous Amendment By-Law 2025

CARRIED Unanimously C25032 Moved Cr Gibbs Seconded Cr Grocke 1. That Council receives the By-Law No 8. Miscellaneous Amendment By-Law 2025 Report. 2. That the Chief Executive Officer be authorised to refer By-Law No 8. Miscellaneous Amendment By-Law 2025 as attached to the report By-Law No 8. Miscellaneous Amendment By-Law 2025 to the Dog and Cat Management Board for comment in accordance with Section 90(5)(a)-(b) of the Dog and Cat Management Act 1995. 3. That the Council endorse the following Draft By-laws for the purposes of public consultation in accordance with Section 249 of the Local Government Act 1999. Such consultation will commence 21 days after the Chief Executive Officer has complied with resolution No 2 (above). 4. That the Chief Executive Officer be authorised to make the draft By-laws available for public inspection without charge at the principal office of the Council during ordinary office hours for 21 days after complying with resolution No 2 and No 3. 5. That the Chief Executive Officer be authorised to publish notice, informing the public of the availability of the draft By-laws in Yankalilla News after complying with resolution No 2 and No 3. CARRIED Unanimously

14.4 Council Submission on Draft Accommodation Diversity Code Amendment

C25033 Moved Cr Rothwell Seconded Cr Olsson 1. That Council receives the Council Submission on Draft Accommodation Diversity Code Amendment Report. 2. That Council endorses the letter as contained in Attachment A to this report as a suitable response to the Draft Accommodation Diversity Code Amendment as proposed by the Designated Entity, the State Planning Commission. CARRIED Unanimously

2. That Council endorses the letter as contained in Attachment A to this report as a suitable response to the draft Assessment Improvements Code Amendment as proposed by the Designated Entity, the State Planning Commission. CARRIED Unanimously

14.8 Request to Close and Purchase Unmade Road at 279 Sampson Road, Myponga Beach

C25036 Moved Cr Rothwell Seconded Cr Quirke 1. That Council receives the request to close and purchase unmade road at 279 Sampson Road Myponga Beach report. 2. That Council commence the road closing process (including public notification) for the unmade road marked B, as shown in the Preliminary Plan at Attachments A and B in accordance with Section 5 of the Roads (Opening and Closing) Act 1991.

14.9 2025/26 Council Festive Season Partial Closure

C25037 Moved Cr Polomka Seconded Cr Grocke 1. That Council receives the 2025/26 Council Festive Season Partial Closure Report. 2. That Council approves the following changes to Service Openings and Provisions: a. Civic Centre – Closed from 5pm (Close of Business) Tuesday 23 December 2025 and reopening at 9:00am Friday 2 January 2026. b. The Yankalilla Library – Closed from 5pm (Close of Business) Tuesday 23 December 2025 and reopening at 10:00am on Saturday 27 December 2025. With the exception of designated Public Holidays, the Library will resume ordinary hours from its reopening on 27 December 2025. C. The Fleurieu Coast Visitor Information Centre will be open daily excluding Christmas Day and Boxing Day to maximise service offerings through the peak visitor period and to support any other customers seeking service by Council. d. The Depot will be closed from 5pm (Close of Business) Tuesday 23 December 2025 and reopening at 8:00am on Friday 2 January 2026. The Depot will continue to operate through this closure period on an 'On-Call' Roster as well as an additional roster of staff to cover any emergencies beyond the on-call service. 3. That Administration provides clear notification to the community on the updated services arrangements for the 2025/26 Council Festive Partial Closure via the following means:

14.13 Chief Executive Officer Report

C25041 Moved Cr Rothwell Seconded Cr Quirke

15 Regional Subsidiaries and other Organisations/Entities

Nil

1 Commencement

The meeting commenced at 4.00pm. Including recognition of the traditional land owners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past, present and emerging."

2 Apologies

Nil

5 Declaration of Interest

Nil

6 Mayor's Report

6.1 Mayor's Report

C25019 Moved Mayor Houston Seconded Cr Polomka Recommendation That the Mayor's Report be included in the minutes of the meeting. CARRIED Unanimously January 18th Club Fleurieu – 5CY Charity Dinner 21st Pre-Council Meeting & Run Through 21st CEO Performance & Remuneration Review – Planning for Committee Meeting 21st Ordinary Council Meeting 23rd SAROC Committee Meeting 25th Dinner with John Shepherd & wife at AQUA Blue 26th Australia Day Celebration 28th Meeting with Cr Hatch 29th Online Representation Review Public Info Session 30th Myponga Coffee Group 30th Cape Jervis Progress Association – Jetty Timbers Project Meeting 30th Adelaide Hills and Fleurieu Peninsula Dry Seasonal Conditions Round Table February 3rd ABC Radio interview – Name Change Consultation 3rd Monthly CEO Meeting 3rd Myponga Memorial Community Centre Meeting 4th SA Coastal Councils Alliance Committee Meeting 4th Elected Member Information & Briefing Session 5th Tour of the Yankalilla Museum 6th Fleurieu Coast Community Network Meeting 9th Book Launch -The Vets of the Valley: Vietnam – Inman Valley Hall

SAROC Committee Meeting

I attended the SAROC 23 January 2025 Committee Meeting, you may find a copy of the Agenda and draft minutes here SAROC meeting minutes & agendas | LGA South Australia Adelaide Hills and Fleurieu Peninsula Dry Seasonal Conditions Round Table / ABC interview I was involved in a recent interview on the drought conditions affecting the District and below is some information from the interview The Fleurieu is one of several regions in SA to have their lowest rainfall on record for any 12-month February to January period. There is unprecedented demand for water deliveries to farms and homes south of Adelaide and across the Fleurieu Peninsula. As we know many small towns across the Fleurieu and the majority of our council area have no connection to mains water, including Cape Jervis, Rapid Bay and the tourist hotspot of Second Valley. Second Valley caravan park manager Jo Fell said in early December they had to start getting water trucked in at a cost of $1,000 per week "just to keep the toilets flushing". Ms Fell said it was the first time the park had ever had to buy water in the 25 years she had worked there. Between the park and the iconic Second Valley beach are well-maintained public toilets, which usually run from tanks fed by the creek flowing behind them. This year however there has not been enough rain to keep the water flowing. District Council of Yankalilla Mayor Darryl Houston said it was the first time he could recall the council having to buy in water to keep the toilets operational. The state government announced an $18 million drought relief package in November for farmers across the state. Mr Houston said councils across the Adelaide Hills and Fleurieu Peninsula would continue to pressure for additional help for communities.

In Attendance

Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Simon Rothwell Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Tim Moffat Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Jodie Summer Director Corporate Services Lisa Pearson Group Manager Economy & Community Mark Gibson Director Assets & Environment Michyla Lewis Minute Secretary (Policy and Organisational Development Officer) Michelle Wooldridge Executive Assistant Liz Soper Communications and Executive Administration Officer Scott Manning Manager, Assets & Infrastructure Joel Cross Manager Corporate Services Marni Pritchard Customer Experience Officer

3 Leave of Absence

Nil

4 Confirmation of Minutes

C25018 Moved Cr Olsson Seconded Cr Gibbs That the minutes of the meeting held on 21 January 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED Unanimously

The Mayor is Cooking - Club Fleurieu - 5CY Fundraiser - 18 January 2025

This is the second year I assisted with the fundraiser in aid of 5CY and some 82 people came along to enjoy my cooking with the fantastic support of Club Fleurieu members (thankfully it went well). An auction and raffle were held during the night with many thanks to the people who donated items. We achieved a great result with some $5,500 raised. Australia Day Event I would like to congratulate all the Council staff involved with the planning and organisation of our Australia day Event and it was lovely to receive the following note from our Australian Day Ambassador John Shepherd. “Just a note to thank you for your welcome and hospitality shown to Jan and I when we attended your council area to assist with the Australia Day celebrations. Thanks to you, your wife Leonie, and Tia for hosting us to dinner on the Saturday evening at the Aqua Blue Restaurant. It was a very enjoyable evening and a great way to start the weekend. We really enjoyed your celebration event at the Village Green at Normanville and delighted with the friendly welcome we had from those present. Can you pass to your Council CEO Nathan my thanks and congratulations on the success of the day. We also appreciated the excellent organisation and coordination of the weekend by Tia. Her work made our visit easy and wrinkle free. Thanks again. Kind Regards John Shepherd AM”

I would support administration in any efforts to provide updates on the assistance available to our Rural community.