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1. That having considered Agenda Item 17.1 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report and related attachments relative to Agenda Item 17.1 be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting.
Topic: Confidential Council Committee Minutes - Period of confidentiality and delegations
1. Pursuant to section 90(2) and 90(3)(d) of the Local Government Act 1999 (the Act) the Council orders that members of the public be excluded from attendance at that part of the meeting relating to Agenda Item 6.1 – CONFIDENTIAL - Chief Executive Officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant, except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Lisa Pearson – Group Manager Economy & Community Mark Gibson - Director of Assets & Environment Michyla Lewis – Governance and Policy Officer (Minute Taker) Liz Soper - Media and Communications Officer Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which— (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Topic: Confidential - Chief Executive Officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant - Move into Confidence
1. That Council receives the Capital Projects Update Report.
Topic: Capital Projects Update
1. That Council receives the FRWA Board Update, CAD application and 2024-25 Mid-Year Budget Review Report. 2. That Council approve the FRWA 2024-25 Mid-Year Budget Review. 3. That Council approve the Fleurieu Regional Waste Authority Executive Officer or his delegate to apply for a variable loan of $2,200,000 with the LGFA for a maximum of a 7-year period, for the completion of the 2024/25 capital program and reimbursement of the ACM CAD loans facility.
Topic: FRWA Board Update, CAD Application and 2024-25 Mid-Year Budget Review
1. That the report on the February 2025 Monthly Finance Reports be received.
Topic: Monthly Finance Reports
1. That Council receive the minutes of the meeting of the Fleurieu Region Community Services Advisory Committee (FRCSAC) meeting held on 11 March 2025.
Topic: Fleurieu Region Community Services Advisory Committee
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Confidential Council Committee Minutes 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Lisa Pearson – Group Manager Economy & Community Mark Gibson - Director of Assets & Environment Michyla Lewis – Governance and Policy Officer (Minute Taker) Liz Soper – Media and Communications Officer Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which— (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Topic: Confidential Council Committee Minutes - Move into Confidence
1. That Council receives the Confidential Council Committee Minutes Report. 5. That Council notes the confidential minutes of the CEO Performance and Remuneration Review Committee meeting held Thursday 13 March 2025 as provided in Attachment A.
Topic: Confidential Council Committee Minutes
1. That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
1. That having considered Agenda Item 6.1 – CONFIDENTIAL - Chief Executive officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant in confidence under Sections 90(2) and Sections 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, minutes and discussion relative to Agenda Item 6.1 – CONFIDENTIAL - Chief Executive officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order in whole or part to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting.
Topic: Confidential - Chief Executive Officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant - Period of confidentiality and delegations
1. That Council prioritise the option to provide an additional discretionary rate rebate of 5% for the 2025-2026 financial year through the preparation of the Annual Business Plan and Budget. 2. If adopted for inclusion in the final Annual Business Plan and Budget, the discretionary rates rebate would be available by application to ratepayers who meet both of the following criteria: a. Primary production properties of 35 hectares or greater; and b. That are owner-occupied (as evidenced by electoral roll address or alternative method deemed administratively efficient by the CEO).
Topic: Drought Relief – Additional Discretionary Rate Rebate
That the meeting be extended to conclude at 7:30pm to allow for the completion of the Agenda.
Topic: Extension of Meeting Time
1. That Council receive the 2025-26 Budget Timeline and Annual Budget and Long-Term Financial Plan Assumptions Report. 2. That Council adopt the assumptions for use in the development of the 2025-26 draft budget and 2025-2035 Long-Term Financial Plan. 3. That Council adopt the inclusion of the information in this report into the body of the Long-Term Financial Plan that will now be developed as a separate strategic report (previously part of the Annual Business Plan and Budget). 4. That Council adopt draft timeline for the preparation and consultation of the 2025-26 Annual Business Plan & Budget.
Topic: 2025-26 Budget Timeline and Annual Budget / LTFP Assumptions
That the Mayor's Report be included in the minutes of the meeting.
Topic: Mayor's Report
1. That Council prioritise a Rating Review in the 2025-2026 financial year to examine and recommend changes that improve the equity of ratepayer contributions to Council services, in accordance with Section 150 (Principles of Taxation) and Section 153 (Basis of Rating) of the Local Government Act 1999 (SA). 2. That Council requests a cost estimate for the Rating Review to be presented at the 15 April 2025 Ordinary Council Meeting for possible inclusion in the 2025-2026 Annual Business Plan and Budget. 3. That components of the Rate Review should include at a minimum: a) Analysis of variations to the current differential rating structure under Section 156 of the Local Government Act 1999 (SA). b) Evaluation of a fixed charge model versus the current minimum rate model, assessing impacts on equity across land use categories (Section 152 of the Local Government Act 1999 (SA)). c) An assessment of how the rating system aligns with the principles of equity, efficiency, and simplicity in taxation. 4. That all components of the rating review process, including briefing sessions to inform Elected Members of the process, the report production, community consultation, consideration of the summary report of the community consultation results and Council decision on any changes at an ordinary or special Council meeting are completed by March 2026, in time for any changes to be in place for the 2026-2027 budget.
Topic: Rating Review 2025/26
That the financial information for all costs and expenses for the 2025/2026 budget be fully broken down to individual items for clear transparent decision making.
Topic: Expenditure Details
3. That Council determines that the proposal to change the name of the Council in accordance with Section 12(2)(b)(i) will not proceed at this time.
Topic: Council Name Change Proposal
1. That the CEO Performance and Remuneration Review Committee - 13 March 2025 – Key Performance Indicators Summary report be received. 2. That Council note the Chief Executive Officer Key Performance Indicators Summary mid-year update (July 2024 to February 2025).
Topic: CEO Performance and Remuneration Review Committee - Key Performance Indicators Summary
1. That Council receives the March 2025 Policy Reviews report. 2. That Council notes the updated workplan for the Policy Review Project. 3. That Council acknowledges the recommendations to Council for adoption from the Audit & Risk Committee for: a. Annual Business Plan and Budget Policy V1.4 (A25014) b. Treasury Management Policy V4.1 (A25015) 4. That Council adopts the Annual Business Plan and Budget Policy V1.4, as set out in Attachment B, subject to any further minor administrative amendments. 5. That Council adopts the Treasury Management Policy V4.1, as set out in Attachment D, subject to any further minor administrative amendments.
Topic: March 2025 Policy Reviews
1. That Council receives the Council Committee Minutes Report. 2. That Council notes the minutes of the Audit & Risk Committee Meeting held Monday 24 February 2025 as provided in Attachment A. 3. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment B. 4. That Council notes the minutes of the CEO Performance and Remuneration Review Committee meeting held Thursday 13 March 2025 as provided in Attachment C.
Topic: Council Committee Minutes
1. That Council receives the Audit & Risk Committee Terms of Reference Review report. 2. That Council acknowledges the recommendation from the Audit & Risk Committee per Committee Resolution A25004 that Council adopt the proposed Draft Terms of Reference V1.3. 3. That Council adopt the Audit & Risk Committee Terms of Reference V1.3, as provided in Attachment A to this report, subject to any minor administrative amendments. 4. That Council recommends to the Audit & Risk Committee for the 2026 Annual Review of the Terms of Reference that they consider the following changes / additions under item 3. Membership: That if only one Council Member sits on the Committee, it is not necessary to be the Mayor. That appointment of the Elected Member(s) be for a term of two (2) years. The appointee(s) may be reappointed for another term which cannot exceed the term of Council. An Elected Member of Council shall not be a continuous member of the Committee for more than six (6) years. That Council may choose to appoint one proxy member for the Elected Member(s). In the event that the Elected Member(s) are unavailable, they may request the proxy member to attend a specific meeting on their behalf. Independent Members are to be paid a sitting fee as determined by Council for attendance at meetings and authorised training sessions. There are no associated sitting fees for Elected Members or Mayors appointed to the Audit and Risk Committee.
Topic: Audit & Risk Committee Terms of Reference Review
1. That Council receives the 2024-25 Mid-Year Budget Review (BR 2) Report 2. That Council acknowledges the Audit & Risk Committee recommendation, endorses the budget revisions set out in the report as presented in Attachment A, and adopts BR2 as the current Council budget. 3. That Council acknowledges the changes that flow through from the mid-year budget review to the Long-Term Financial Plan.
Topic: 2024-25 Mid-Year Budget Review (BR 2)
1. That Council receives the BIG4 Normanville Jetty Holiday Park Quarter 2 2024-25 Financial Report.
Topic: BIG4 Normanville Jetty Holiday Park Q2 2024-25
That the minutes of the meeting held on 18 February 2025, adjourned and reconvened 25 February 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
That Councillor Olsson's Report be included in the minutes of the meeting.
Topic: Councillor's Report – Cr David Olsson
1. That Council receives the Management Licence Agreement and Service Agreement Update (NJHP & RBCG) Report.
Topic: Management Licence Agreement and Service Agreement Update (NJHP & RBCG)
1. That Council prioritise a Rating Review in the 2025-2026 financial year to examine and recommend changes that improve the equity of ratepayer contributions to Council services, in accordance with Section 150 (Principles of Taxation) and Section 153 (Basis of Rating) of the Local Government Act 1999 (SA). 2. That Council requests a cost estimate for the Rating Review to be presented at the 15 April 2025 Ordinary Council Meeting for possible inclusion in the 2025-2026 Annual Business Plan and Budget. 3. That components of the Rate Review should include at a minimum: a) Analysis of variations to the current differential rating structure under Section 156 of the Local Government Act 1999 (SA). b) Evaluation of a fixed charge model versus the current minimum rate model, assessing impacts on equity across land use categories (Section 152 of the Local Government Act 1999 (SA)). c) An assessment of how the rating system aligns with the principles of equity, efficiency, and simplicity in taxation. 4. That all components of the rating review process, including briefing sessions to inform Elected Members of the process, the report production, community consultation, consideration of the summary report of the community consultation results and Council decision on any changes at an ordinary or special Council meeting are completed by March 2026, in time for any changes to be in place for the 2026-2027 budget.
1. That Council receives the March 2025 Policy Reviews report. 2. That Council notes the updated workplan for the Policy Review Project. 3. That Council acknowledges the recommendations to Council for adoption from the Audit & Risk Committee for: a. Annual Business Plan and Budget Policy V1.4 (A25014) b. Treasury Management Policy V4.1 (A25015) 4. That Council adopts the Annual Business Plan and Budget Policy V1.4, as set out in Attachment B, subject to any further minor administrative amendments. 5. That Council adopts the Treasury Management Policy V4.1, as set out in Attachment D, subject to any further minor administrative amendments.
1. That Council prioritise the option to provide an additional discretionary rate rebate of 5% for the 2025-2026 financial year through the preparation of the Annual Business Plan and Budget. 2. If adopted for inclusion in the final Annual Business Plan and Budget, the discretionary rates rebate would be available by application to ratepayers who meet both of the following criteria: a. Primary production properties of 35 hectares or greater; and b. That are owner-occupied (as evidenced by electoral roll address or alternative method deemed administratively efficient by the CEO).
That the financial information for all costs and expenses for the 2025/2026 budget be fully broken down to individual items for clear transparent decision making.
1. That Council receives the Audit & Risk Committee Terms of Reference Review report. 2. That Council acknowledges the recommendation from the Audit & Risk Committee per Committee Resolution A25004 that Council adopt the proposed Draft Terms of Reference V1.3. 3. That Council adopt the Audit & Risk Committee Terms of Reference V1.3, as provided in Attachment A to this report, subject to any minor administrative amendments. 4. That Council recommends to the Audit & Risk Committee for the 2026 Annual Review of the Terms of Reference that they consider the following changes / additions under item 3. Membership: That if only one Council Member sits on the Committee, it is not necessary to be the Mayor. That appointment of the Elected Member(s) be for a term of two (2) years. The appointee(s) may be reappointed for another term which cannot exceed the term of Council. An Elected Member of Council shall not be a continuous member of the Committee for more than six (6) years. That Council may choose to appoint one proxy member for the Elected Member(s). In the event that the Elected Member(s) are unavailable, they may request the proxy member to attend a specific meeting on their behalf. Independent Members are to be paid a sitting fee as determined by Council for attendance at meetings and authorised training sessions. There are no associated sitting fees for Elected Members or Mayors appointed to the Audit and Risk Committee.
1. That Council receives and notes the Representation Review – Final Approval and Submission to Electoral Commissioner Report. 2. That Council notes the submissions received during the Public Consultation process undertaken in accordance with Section 12(7) of the Local Government Act 1999 ('the Act'). 4. That Council endorses and finalises the Representation Review Report (as set out in Attachment A to this report) in accordance with Section 12(11) of the Act. 5. That Council authorises the Chief Executive Officer to refer the Representation Review Report to the Electoral Commissioner for certification in accordance with Section 12(12) of the Act and, as appropriate, take all other necessary steps to enable the proposal set out in the Representation Review Report to take effect.
C25049 Moved Cr Rothwell Seconded Cr Moffat 1. That Council receives the 2025-2029 DCY Strategic Community Plan: Vision 2030 for adoption Report. 2. That Council receives the 2025-2029 Final Strategic Community Plan: Vision 2030 including final amendments (as seen in Attachment A). 3. That Council adopts the Final 2025-2029 DCY Strategic Community Plan: Vision 2030 (as seen in Attachment A) and endorses its publication on Council's website and other appropriate locations subject to any minor administrative amendments. CARRIED Unanimously
Cr Hatch declared a general conflict of interest in relation to Item 14.5 CEO Performance and Remuneration Review Committee – 13 March 2025 - Key Performance Indicators Summary, specifically KPI 5 relating to the Yankalilla Memorial Park, as the secretary of the Yankalilla Memorial Park committee. Cr Hatch advised that as this item does not seek to provide any benefit to the Yankalilla Memorial Park and only provides an update on the CEO's actions, she would remain in the room for the discussion and participate in the vote. C25053 Moved Cr Olsson Seconded Cr Hatch 1. That the CEO Performance and Remuneration Review Committee - 13 March 2025 – Key Performance Indicators Summary report be received. 2. That Council note the Chief Executive Officer Key Performance Indicators Summary mid-year update (July 2024 to February 2025).
C25064 Moved Cr Hatch Seconded Cr Rothwell 1. That Council receives the FRWA Board Update, CAD application and 2024-25 Mid-Year Budget Review Report. 2. That Council approve the FRWA 2024-25 Mid-Year Budget Review. 3. That Council approve the Fleurieu Regional Waste Authority Executive Officer or his delegate to apply for a variable loan of $2,200,000 with the LGFA for a maximum of a 7-year period, for the completion of the 2024/25 capital program and reimbursement of the ACM CAD loans facility. CARRIED
C25065 Moved Cr Moffat Seconded Cr Hatch Move into Confidence 1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Confidential Council Committee Minutes 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Lisa Pearson – Group Manager Economy & Community Mark Gibson - Director of Assets & Environment Michyla Lewis – Governance and Policy Officer (Minute Taker) Liz Soper – Media and Communications Officer Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which— (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED Unanimously Members of the public were excluded from the Gallery and the doors were closed at 7:15pm C25066 Moved Cr Olsson Seconded Cr Hatch 1. That Council receives the Confidential Council Committee Minutes Report. 5. That Council notes the confidential minutes of the CEO Performance and Remuneration Review Committee meeting held Thursday 13 March 2025 as provided in Attachment A. CARRIED Unanimously
C25054 Moved Cr Rothwell Seconded Cr Moffat 1. That Council receives the Management Licence Agreement and Service Agreement Update (NJHP & RBCG) Report. CARRIED Unanimously Cr Rothwell left the meeting at 6:42pm Cr Rothwell returned at 6:43pm
C25067 Moved Cr Olsson Seconded Cr Hatch Period of confidentiality and delegations 1. That having considered Agenda Item 17.1 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report and related attachments relative to Agenda Item 17.1 be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting. CARRIED Unanimously The meeting was reopened to public at 7:20pm. C25068 Moved Cr Grocke Seconded Cr Olsson Move into Confidence 1. Pursuant to section 90(2) and 90(3)(d) of the Local Government Act 1999 (the Act) the Council orders that members of the public be excluded from attendance at that part of the meeting relating to Agenda Item 6.1 – CONFIDENTIAL - Chief Executive Officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant, except the following persons Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Lisa Pearson – Group Manager Economy & Community Mark Gibson - Director of Assets & Environment Michyla Lewis – Governance and Policy Officer (Minute Taker) Liz Soper - Media and Communications Officer Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which— (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED Unanimously Members of the public were excluded from the Gallery and the doors were closed at 7:21pm C25069 CONFIDENTIAL RESOLUTION C25070 Moved Cr Olsson Seconded Cr Hatch Period of confidentiality and delegations 1. That having considered Agenda Item 6.1 – CONFIDENTIAL - Chief Executive officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant in confidence under Sections 90(2) and Sections 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, minutes and discussion relative to Agenda Item 6.1 – CONFIDENTIAL - Chief Executive officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order in whole or part to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting. CARRIED Unanimously
C25058 Moved Cr Hatch Seconded Cr Grocke 1. That Council receives the 2024-25 Mid-Year Budget Review (BR 2) Report 2. That Council acknowledges the Audit & Risk Committee recommendation, endorses the budget revisions set out in the report as presented in Attachment A, and adopts BR2 as the current Council budget. 3. That Council acknowledges the changes that flow through from the mid-year budget review to the Long-Term Financial Plan. CARRIED Unanimously
C25062 Moved Cr Rothwell Seconded Cr Moffat 1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously
C25 Moved Seconded Officers Recommendation 1. That Council receives the Audit & Risk Committee Terms of Reference Review report. 2. That Council acknowledges the recommendation from the Audit & Risk Committee per Committee Resolution A25004 that Council adopt the proposed Draft Terms of Reference V1.3. 3. That Council adopt the Audit & Risk Committee Terms of Reference V1.3, as provided in Attachment A to this report, subject to any minor administrative amendments. Altered Motion (Motion without Notice) C25055 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the Audit & Risk Committee Terms of Reference Review report. 2. That Council acknowledges the recommendation from the Audit & Risk Committee per Committee Resolution A25004 that Council adopt the proposed Draft Terms of Reference V1.3. 3. That Council adopt the Audit & Risk Committee Terms of Reference V1.3, as provided in Attachment A to this report, subject to any minor administrative amendments. 4. That Council recommends to the Audit & Risk Committee for the 2026 Annual Review of the Terms of Reference that they consider the following changes / additions under item 3. Membership: That if only one Council Member sits on the Committee, it is not necessary to be the Mayor. That appointment of the Elected Member(s) be for a term of two (2) years. The appointee(s) may be reappointed for another term which cannot exceed the term of Council. An Elected Member of Council shall not be a continuous member of the Committee for more than six (6) years. That Council may choose to appoint one proxy member for the Elected Member(s). In the event that the Elected Member(s) are unavailable, they may request the proxy member to attend a specific meeting on their behalf. Independent Members are to be paid a sitting fee as determined by Council for attendance at meetings and authorised training sessions. There are no associated sitting fees for Elected Members or Mayors appointed to the Audit and Risk Committee. CARRIED Cr Hatch Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Hatch Cr Grocke Mayor Houston Cr Quirke Against: Cr Olsson Cr Polomka Cr Rothwell Cr Moffat The Mayor declared the vote CARRIED
C25059 Moved Cr Hatch Seconded Cr Grocke 1. That Council receives the BIG4 Normanville Jetty Holiday Park Quarter 2 2024-25 Financial Report. CARRIED Unanimously
C25063 Moved Cr Rothwell Seconded Cr Quirke 1. That Council receive the minutes of the meeting of the Fleurieu Region Community Services Advisory Committee (FRCSAC) meeting held on 11 March 2025. CARRIED Unanimously
The meeting closed at 7:23pm Confirmed: As an accurate record on 15 April 2025. Chairperson
C25050 Moved Cr Rothwell Seconded Cr Grocke 1. That Council receives and notes the Representation Review – Final Approval and Submission to Electoral Commissioner Report. 2. That Council notes the submissions received during the Public Consultation process undertaken in accordance with Section 12(7) of the Local Government Act 1999 ('the Act'). 4. That Council endorses and finalises the Representation Review Report (as set out in Attachment A to this report) in accordance with Section 12(11) of the Act. 5. That Council authorises the Chief Executive Officer to refer the Representation Review Report to the Electoral Commissioner for certification in accordance with Section 12(12) of the Act and, as appropriate, take all other necessary steps to enable the proposal set out in the Representation Review Report to take effect. CARRIED Cr Olsson Called for a DIVISION The Mayor declared the vote set aside For: Cr Grocke Cr Olsson Mayor Houston Cr Polomka Cr Rothwell
The Presiding Member called a short comfort break at 6:07 pm. The meeting resumed at 6:15pm C25051 Moved Cr Rothwell Seconded Cr Olsson 3. That Council determines that the proposal to change the name of the Council in accordance with Section 12(2)(b)(i) will not proceed at this time. CARRIED Unanimously C25052 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the Council Committee Minutes Report. 2. That Council notes the minutes of the Audit & Risk Committee Meeting held Monday 24 February 2025 as provided in Attachment A. 3. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment B. 4. That Council notes the minutes of the CEO Performance and Remuneration Review Committee meeting held Thursday 13 March 2025 as provided in Attachment C. CARRIED Unanimously
Cr Gibbs left the meeting at 6:45pm and did not return. C25056 Moved Mayor Houston Seconded Cr Olsson That the meeting be extended to conclude at 7:30pm to allow for the completion of the Agenda. CARRIED Unanimously C25057 Moved Cr Hatch Seconded Cr Olsson 1. That Council receive the 2025-26 Budget Timeline and Annual Budget and Long-Term Financial Plan Assumptions Report. 2. That Council adopt the assumptions for use in the development of the 2025-26 draft budget and 2025-2035 Long-Term Financial Plan. 3. That Council adopt the inclusion of the information in this report into the body of the Long-Term Financial Plan that will now be developed as a separate strategic report (previously part of the Annual Business Plan and Budget). 4. That Council adopt draft timeline for the preparation and consultation of the 2025-26 Annual Business Plan & Budget. CARRIED Unanimously
C25060 Moved Cr Hatch Seconded Cr Rothwell 1. That the report on the February 2025 Monthly Finance Reports be received. CARRIED Unanimously
C25061 Moved Cr Olsson Seconded Cr Hatch 1. That Council receives the Capital Projects Update Report. CARRIED Unanimously
Nil
CARRIED Unanimously 28th S&HLGA Board Meeting March 3rd Meeting with Helen from BIG4 re Caravan Park 4th Council Budget Workshop 1 4th Information & Briefing Session 5th ABC Radio Interview – Drought 5th Lions Opening of Shade Sail on Playground 6th CEO Monthly Catch Up 6th Meeting with Zane Basic – Liberal Candidate 11th Council Budget Workshop 2 Club Fleurieu - Lunch – 26 February 2025 At the February Club Fleurieu Lunch, President Louise Allstrom and myself presented a cheque for $6,500.00 to Keren Webber following the Mayors Charity Dinner & Fleurieu Club BINGO in January. Keren was thrilled to accept on behalf of 5CY and shared some background information about the 5CY Community Pantry and told us their services continue to be needed more than ever in our local area. Once again I would like to thank everyone involved in making this event such a great success and plans are again underway to hold a similar function each year. Drought Conditions The Fleurieu is one of several regions in South Australia to have the lowest rainfall on record. Many members of our community are suffering as a result, and I have taken opportunities through meetings with MPs and through Media contact to actively advocate for support from the State and Federal governments. I was pleased to see the additional carriers authorised to deliver water this week and we will continue to work with stakeholders to advocate for our region and to support our community in these challenging times.
C25044 Moved Cr Olsson Seconded Cr Quirke That Councillor Olsson's Report be included in the minutes of the meeting. CARRIED Unanimously
Provided a verbal report on the forthcoming closure of the Yankalilla RSL Sub-Branch.
C25046 Moved Cr Hatch Seconded Cr Grocke 1. That Council prioritise a Rating Review in the 2025-2026 financial year to examine and recommend changes that improve the equity of ratepayer contributions to Council services, in accordance with Section 150 (Principles of Taxation) and Section 153 (Basis of Rating) of the Local Government Act 1999 (SA). 2. That Council requests a cost estimate for the Rating Review to be presented at the 15 April 2025 Ordinary Council Meeting for possible inclusion in the 2025-2026 Annual Business Plan and Budget. 3. That components of the Rate Review should include at a minimum: a) Analysis of variations to the current differential rating structure under Section 156 of the Local Government Act 1999 (SA). b) Evaluation of a fixed charge model versus the current minimum rate model, assessing impacts on equity across land use categories (Section 152 of the Local Government Act 1999 (SA)). c) An assessment of how the rating system aligns with the principles of equity, efficiency, and simplicity in taxation. 4. That all components of the rating review process, including briefing sessions to inform Elected Members of the process, the report production, community consultation, consideration of the summary report of the community consultation results and Council decision on any changes at an ordinary or special Council meeting are completed by March 2026, in time for any changes to be in place for the 2026-2027 budget. CARRIED Cr Hatch Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Mayor Houston Cr Quirke Cr Polomka Cr Moffat Against: Cr Olsson Cr Rothwell The Mayor declared the vote CARRIED
C25048 Moved Cr Olsson Seconded Cr Rothwell 1. That Council receives the March 2025 Policy Reviews report. 2. That Council notes the updated workplan for the Policy Review Project. 3. That Council acknowledges the recommendations to Council for adoption from the Audit & Risk Committee for: a. Annual Business Plan and Budget Policy V1.4 (A25014) b. Treasury Management Policy V4.1 (A25015) 4. That Council adopts the Annual Business Plan and Budget Policy V1.4, as set out in Attachment B, subject to any further minor administrative amendments. 5. That Council adopts the Treasury Management Policy V4.1, as set out in Attachment D, subject to any further minor administrative amendments. Cr Quirke left the meeting at 5:20pm Cr Quirke returned to the meeting at 5:24pm CARRIED Cr Moffat Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka Cr Rothwell Against: Cr Quirke Cr Moffat The Mayor declared the vote CARRIED
I attended the Deputy Mayor Forum on the 21 February at LGA House. The session was an important opportunity to share insights and develop skills with other Deputy Mayors across the state. The theme for the day concentrated on Adaptive Leadership and the key-note speakers included: • Dr Josie McLean – Leading change in complexity • Alex Hart - Behavioural Standards Panel update • Fiana Wei - Leadership learning: Psychological health and wellbeing
Questions were asked and answered.
C25045 Moved Cr Hatch Seconded Cr Quirke 1. That Council prioritise the option to provide an additional discretionary rate rebate of 5% for the 2025-2026 financial year through the preparation of the Annual Business Plan and Budget. 2. If adopted for inclusion in the final Annual Business Plan and Budget, the discretionary rates rebate would be available by application to ratepayers who meet both of the following criteria: a. Primary production properties of 35 hectares or greater; and b. That are owner-occupied (as evidenced by electoral roll address or alternative method deemed administratively efficient by the CEO). CARRIED Cr Hatch Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Mayor Houston Cr Quirke Cr Polomka Cr Moffat Against: Cr Olsson Cr Rothwell The Mayor declared the vote CARRIED
C25047 Moved Cr Quirke Seconded Cr Gibbs 1. That the financial information for all costs and expenses for the 2025/2026 budget be fully broken down to individual items for clear transparent decision making. Motion LOST Cr Quirke Called for a DIVISION The Mayor declared the vote set aside For: Cr Hatch Cr Quirke Cr Moffat Against: Cr Gibbs Cr Grocke Cr Olsson Mayor Houston Cr Polomka Cr Rothwell The Mayor declared the vote Motion LOST
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C25043 Moved Mayor Houston Seconded Cr Grocke That the Mayor's Report be included in the minutes of the meeting. February 12th Newswire Interview – Drought 12th ABC Radio Interview – Drought 13th Meeting with Adam Gray – SACCA 17th Meeting with Rebecca Sharkie 18th Pre-Council Meeting 18th Ordinary Council Meeting 20th Yankalilla Museum Visit – Diprotodon 21st Resilient Hills & Coast RECAP Launch Event 21st S&HLGA Governance Review 24th Audit & Risk Committee Meeting 25th Adjourned Ordinary Council Meeting 25th Quarterly Strategic Financial Workshop 26th Club Fleurieu Lunch 27th Myponga Coffee Group 27th Yankalilla Memorial Park Tour - with Mark Gibson & Peter Filsell CARRIED Unanimously
Provided a verbal report on his attendance at the recent FRCSAC meeting and his attendance at a meeting with Meals on Wheels at their Yankalilla premises.
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The meeting commenced at 4:00pm. Including recognition of the traditional land owners The Mayor read aloud "We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past, present and emerging.”
C25042 Moved Cr Hatch Seconded Cr Olsson That the minutes of the meeting held on 18 February 2025, adjourned and reconvened 25 February 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED Unanimously
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Cr Hatch declared a general conflict of interest in relation to Item 14.5 CEO Performance and Remuneration Review Committee – 13 March 2025 - Key Performance Indicators Summary, specifically KPI 5 relating to the Yankalilla Memorial Park, as the secretary of the Yankalilla Memorial Park committee. Cr Hatch advised that as this item does not seek to provide any benefit to the Yankalilla Memorial Park and only provides an update on the CEO's actions, she would remain in the room for the discussion and participate in the vote.