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That Council receives the ‘Asset Management for Heavy Plant Report' for each future budget year at the start of that year's budget setting process.
Topic: Asset Management for Heavy Plant Report
1. That Council receives the Regional Development Australia Funding Agreement report. 2. That Council endorses the draft Partnership Agreement between Regional Development Australia Adelaide Hills, Fleurieu and Kangaroo Island and the District Council of Yankalilla for a three-year period commencing 1 July 2025. 3. That Council authorises the Mayor and Chief Executive Officer to affix the Common Seal to all documentation to give effect to the funding agreement
Topic: Regional Development Australia Funding Agreement Renewal
1. That Council receives the Update on Financial Sustainability and Plans to Achieve the 2026-27 Forecast Report.
Topic: Update on Financial Sustainability and Plans to Achieve the 2026-27 Forecast
1. That the Asset Management Plan Summary - for Consultation report be received. 2. That the Asset Management Plan Summary 2025 be endorsed for public consultation, subject to minor administrative amendments, which will be held over the period Wednesday 21 May 2025 to Wednesday 11 June 2025.
Topic: Asset Management Plan Summary – For Consultation
1. That Council receives the Council Committee Minutes Report. 2. That Council notes the minutes of the Audit & Risk Committee Ordinary Meeting held Monday 12 May 2025 as provided in Attachment A. 3. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment B.
Topic: Council Committee Minutes
That Councillor Grocke's Report be included in the minutes of the meeting.
Topic: Councillor's Report
1. That Council receives the Policy Review Project Update – May 2025. 2. That Council notes the updated Workplan contained within the report.
Topic: Policy Review Project Update
1. That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
That the Mayor's Report be included in the minutes of the meeting.
Topic: Mayor's Report
That Council authorises the CEO to: 1. Obtain advice in writing from the Local Government Finance Authority (LGFA) CEO as to the ramifications for the District Council of Yankalilla if Council does not meet all Special Conditions placed on CAD 95 FOR $6,500,000 (settlement on 15 June 2023), including but not limited to, the requirement to achieve an operating surplus ratio greater than 0% prior to the end of the financial year ending 30 June 2026; 2. Pass such advice on to Elected Members via email or hard copy, by close of business Friday 6 June 2025.
Topic: LGFA and Financial Covenant Advice
That Council congratulate local resident Charlotte Walker on her recent election as a Senator Elect (not yet declared by the Electoral Commission) for South Australia.
Topic: Congratulations to Local Resident – Charlotte Walker
1. That Council notes that the Audit & Risk Committee at their meeting held 12 May 2025 supported the proposal to suspend the Community Group Loans Policy V2.0 as per resolution A25059. 2. That Council approve the suspension the Community Group Loans Policy V2.0 for a period of 2 Financial Years, with a review of the suspension to be conducted in line with the Annual Business Plan & Budget process for 2026/27. 3. That Council note that if the policy suspension is to be lifted a full review of the policy will be conducted prior to it being reinstated.
Topic: Community Group Loans Policy V2.0 Suspension
1. That Council receives the Debt Portfolio Review Report. 2. That Council endorses the application to the LGFA to seek the individual extensions of CA96 maturing on 17/07/25 for a 1 year period; and CA98 maturing on 15/07/25 for a 1 year period. A Deed of Variation will be prepared by LGFA for the extension if approved by the LGFA Board. 3. That Council endorses the application to the LGFA for the transfer of $4M of CA94 to a fixed rate credit foncier loan (principal repayment and fixed interest) with a three-year balloon payment based on a 10 year repayment structure. 4. That pursuant to s38 and s44 of the Local Government Act 1999, Council authorises the Mayor and Chief Executive Officer to sign and affix the Common Seal of Council to the relevant loan documentation.
Topic: Debt Portfolio Review Report
1. That Council receives the Assets & Environment Update – May 2025 Report.
Topic: Assets and Environment Update
1. That Council receives the May 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
Topic: Minute Action Report
That the minutes of the meeting held on 15 April 2025, adjourned and reconvened 17 April 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
That the minutes of the special meeting held on 17 April 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
That the Drought Relief Support Flyer from Cr Quirke be included in the minutes of the meeting.
Topic: Drought Relief Support Flyer
1. That Council receives and notes the LGA SA Ordinary General Meeting 2025 – Voting Preferences for Topics Report. 2. That Council endorses the voting preferences as presented in Attachment A to this report and supports the Mayor as Council's Delegate, subject to debate at the meeting, altering such preferences accordingly.
Topic: LGA SA Ordinary General Meeting 2025 – Voting Preferences for Motions
1. That Council adopts the Heritage Policy V2.0, as set out in Attachment C to this report, subject to any further minor administrative amendments.
Topic: Heritage Policy V2.0
That Council authorises the CEO to: 1. Obtain advice in writing from the Local Government Finance Authority (LGFA) CEO as to the ramifications for the District Council of Yankalilla if Council does not meet all Special Conditions placed on CAD 95 FOR $6,500,000 (settlement on 15 June 2023), including but not limited to, the requirement to achieve an operating surplus ratio greater than 0% prior to the end of the financial year ending 30 June 2026; 2. Pass such advice on to Elected Members via email or hard copy, by close of business Friday 6 June 2025.
That Council endorses a pre-budget commitment of $21,161 in the 2025/26 Budget, noting that an allocation has already been included in the draft budget.
Question 1 Can the CEO provide a breakdown of the Draft 2025-2026 budget expenditure line Materials, Contracts and Other Expenses to the same level of detail as provided to the Elected Members during the budget workshops. Response 1 See attachment A (to the Agenda report) - Materials Contracts Other 2025-26 Budget details PDF previously supplied to Elected Members. Question 2 In the draft 2025-2026 proposed Replacement/Renewal Capital Projects is an amount of $700,000 for Unsealed Road Renewal. Can the CEO provide: 1. A detailed list of which unsealed roads are included in this expenditure; 2. The listing of the priority for those roads; 3. The reason(s)/justification for the expenditure for that stretch of road in this particular fiscal year, and; 4. The costs for each individual road. Question 3 In the draft 2025-2026 proposed Replacement/Renewal Capital Projects is an amount of $100,000 for Sealed Road Renewal-other. Can the CEO provide: 1. a detailed list of which sealed roads are included in this expenditure; 2. the listing of priority for those roads; 3. the reason(s)/justification for the expenditure for that stretch of road in this particular fiscal year, and; 4. the costs for each individual road. Response 2 & 3 The allocations of $700,000 for Unsealed Road Renewal and $100,000 for Sealed Road Renewal – Other in the draft 2025–2026 Replacement/Renewal Capital Projects budget are based on Council's known delivery capacity for road renewal works, rather than a fixed list of road segments at this point in time. This is due to the need to work through the Asset Management Roadmap in order to improve the data and details in the Asset Management Plans which can drive future 'lists'. Summary: A detailed list of roads, priorities, justifications, and individual costings is not yet available at this stage of the budget cycle. The process to finalise the year's work program occurs post-budget adoption, once internal assessments and capacity planning (with external engineering expertise) are complete. Administration ensures that the funds allocated align with what can be delivered effectively within existing staffing and contractor resourcing. This process ensures Council targets its capital renewal funding where it is most needed and can achieve the best value, based on both technical data and localised operational knowledge. The internal process for determining the annual road renewal work program is supplied in more detail below: Post-Delivery Update: At the end of each year, the works completed are provided to our external engineering consultants, Tonkin, by the Assets team. Tonkin then updates Conquest (Council's asset management system) and the asset register, reflecting any changes that occurred during delivery. Priority Identification: The Assets team compiles a list of proposed roads for renewal in the upcoming year, based on Tonkin's latest assessment data (often referred to as a "black box" desktop model) and their own operational insight. This list reflects the next priority roads rather than a predefined list aligned to budget. Condition Validation: The proposed list is then reviewed by the Operations team to ensure the desktop-based priorities match real-world conditions. Discrepancies are resolved through on-site assessments and discussions. Road Selection and Costing: Once there is consensus between the Assets and Operations teams on which roads should be prioritised, the Operations team then individually costs each road segment. While ideally this costing would precede budgeting, the reality is that the team prioritises delivering as much renewal work as possible within the allocated budget. This allows for flexibility in managing unknowns while ensuring funds are fully utilised. Program Activation: Purchase orders are then raised, and works commence as appropriate during the financial year.
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Questions were asked and answered.
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The meeting closed at 5:45pm Confirmed: As an accurate record on 17 June 2025. Chairperson
The meeting commenced at 4:00pm. Including recognition of the traditional landowners The Mayor read aloud "We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past, present and emerging."
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11th S&H LGA Board Meeting 14th Budget Workshop - LTFP 15th Pre Council Meeting 15th Ordinary Council Meeting 16th Meeting with Kate & Janette Hill & Domenic Rugari re Horizon Development next stages 20th Festival Fun at The Cape – Festival Fleurieu 22nd Young People & Family Activities – Yankalilla Library – Festival Fleurieu 23rd Delamere Art Exhibition Opening - Festival Fleurieu 25th ANZAC DAY SERVICE - Myponga 25th ANZAC DAY MUSIC SOIREE – INMAN VALLEY – Festival Fleurieu 26th ROCK THE HALL – MYPONGA – Festival Fleurieu 29th Draft 25-26 Budget Drop In -Yankalilla Library
I would like to congratulate Libby Robertson and the Festival Fleurieu Committee on a vibrant celebration of art, heritage, landscape, and community. This biennial event brings together artists, musicians, writers, and performers for a rich cultural experience. From art exhibitions, art workshops, artist studio trail, environment, history and heritage, music performances and food and wine events, there was something for everyone. It was great to see the entire district involved.
Great to see four successful ANZAC Day services across our district with a strong turnout to all. Services were held at Inman Valley, Myponga, Second Valley and Yankalilla.
ANZAC Day Dawn Service 2025 at Yankalilla was a great success with over 500 people in attendance and about 250 attending the gunfire breakfast. It was a pleasure to lay a wreath on behalf of Council. I'd like to thank the Yankalilla RSL, Group Captain Darren Jones, the Yankalilla Normanville Progress Association and the Yankalilla Football Club for all their efforts in making this a great success. The Yankalilla RSL raised almost $550 from the day and will donate this to the ANZAC Appeal.
1st Gin Jazz & Follies - "A Birdie Told Me" event 6th CEO catch up 6th Elected Members Info & Briefing Session 6th Business Network Meeting - Normanville 10th YDRA Meeting – 25-26 Draft Budget – Open Discussion 12th Audit & Risk Committee Meeting 14th Draft 25-26 Budget Drop In – Second Valley
I encourage everyone to provide feedback to assist and guide elected members in the decision-making process. I attended the Southern and Hills LGA board meeting on 11 April. Please see a link to the agenda minutes for your information: https://www.lga.sa.gov.au/southern-and-hills-lga/meeting-and-business
Cr Quirke advised re her attendance at the YDRA Consultation Meeting and provided a copy of the flyer with information on Drought Relief Support that she had handed out at the meeting for inclusion in the minutes.
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Mayor Darryl Houston Field Ward Cr Simon Rothwell Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Tim Moffat Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Jodie Summer Director Corporate Services Lisa Pearson Group Manager Economy & Community Mark Gibson Director Assets & Environment Michyla Lewis Minute Taker (Governance and Policy Officer) Marni Pritchard Customer Experience Officer Liz Soper Strategic Communications Officer
We're inviting our community to provide feedback on the District Council of Yankalilla's Draft 2025-26 Annual Business Plan & Budget, now open for public consultation until Thursday, 22 May 2025. This year's draft is the result of one of the most detailed and collaborative planning processes Council has ever undertaken. Six dedicated workshops with Elected Members, in addition to our regular quarterly financial workshops, provided space for ideas, suggestions and models to be shared, questioned, refined and tested. This robust engagement has shaped a draft plan that is balanced, strategic and ready for your feedback. The result is a carefully considered draft that outlines Council's priorities and financial commitments for the year ahead. It reflects our shared long-term vision, VISION 2030, and a strong focus on financial sustainability. Key features include: A proposed total rates income increase of 6.4% to accommodate inflationary pressures, growth and service sustainability. A continued focus on responsible capital investment, with a reduced spend on asset renewal while updated asset data is gathered to inform future planning better. A principle of operating within our financial means in 2025-26, without increasing borrowing. A revised suite of fees and charges, reflecting Council's cost-recovery approach.
Cr Moffat advised regarding his attendance the FRCSAC Meeting 13 May 2025 and his attendance at the YDRA Consultation Meeting, commended Festival Fleurieu.
Deputy Mayor David Olsson Cr Lawrie Polomka
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Information on state government drought assistance: $1,500 Rural Support Grants are available to primary producers and small rural businesses in financial hardship (Get in contact with Rural Business Support on 1800 836 211 or by emailing enquiries@ruralbusinesssupport.org.au). On-Farm Drought Infrastructure Grants have been increased to up to $20,000 with a 50% co-contribution required from producers. $5,000 On-Farm Drought Infrastructure Grants with 25% co-contribution are still open for applications. $5,000 grants to sports clubs in regional areas affected by drought (www.orsr.sa.gov.au/grants/active-club-program ) Commercial vehicle registration relief for people receiving the Farm Household Allowance (more information will be available very shortly). The Government is subsidising the cost of charities transporting donated fodder to farmers in need. People can register with charities directly to receive donated fodder (https://pir.sa.gov.au/emergencies and recovery/drought/drought support/donated fodder transport scheme ) Those on the Farm Household Allowance can also receive a rebate on the 2025-26 Emergency Services Levy (https://www.revenuesa.sa.gov.au/esl/emergency-services-levy-drought-relief-rebate). The PIRSA website has the full list of support measures being provided by the Government, including more mental health support, bulk water collection points, funding for standpipe upgrades and pest control funding: https://pir.sa.gov.au/emergencies and recovery/drought/drought support I have put this information out to help members of the community who may be struggling with drought as a community service. I am required to state that this information is provided by Councillor Davina Quirke and is not a statement on behalf of the council. Authorised by Davina Quirke, PO Box 2258, Normanville SA 5204.