Special-Council-Minutes-24-June-2025

5 Deputations

C25146

Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the Chief Executive Officer's Statement on Financial Sustainability 2025-2026 report. CARRIED Unanimously

C25147

Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the Audit & Risk Committee Report on the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan 2025-35. CARRIED Unanimously

Altered Motion (Motion without Notice)

Moved Cr Hatch Cr Rothwell left his chair at 3.30pm. Cr Rothwell returned to his chair at 3.30pm. Seconded 1. That the Adoption of the 2025-26 Annual Business Plan & Budget, Long-Term Financial Plan 2025-35 and Summary Asset Management Plan Report be received. 2. In accordance with s123 (6) and (6a) of the Local Government Act 1999, Council acknowledge the following proposed changes to the 2025-26 Annual Business Plan and Budget and the Long-Term Financial Plan, compared to the draft documents released for consultation. These changes have been prompted by community feedback, updated information, and discussions held during the final budget workshop and the June 2025 Information & Briefing Session: Budget Description Adjustment FINAL TOTAL Operating Project Expense Economic Development Strategy Implementation -$4,500 $5,500 Operating Project Expense Community, Arts and Creativity Program +$6,500 $14,000 Operating Project Expense Support for 5CY +$3,000 $3,000 Operating Project Expense Major events & festival sponsorship +$7,500 $10,000 Operating Project Expense Finance costs (flow through from BR3 and 2025-26 budget changes) -$43,048 $662,648 Employee Costs Vacancy target -$110,667 $8,279,866 Capital (Renewal) Project Expense Sealed Roads -$100,000 $800,000 Capital (Renewal) Project Expense Unsealed Roads -$70,000 $630,000 Capital (New) Project Expense Compliance vehicle canopy for safe animal containment -$20,000 $15,000 TOTAL ADJUSTMENT Total changes results in a reduction of $331K worth of expenditure 3. That Council indicates it has taken into account the following matters (without limitation) in the course of now considering whether to adopt the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan, and to declare rates and charges, in the terms presented for consideration at this meeting: 3.1. All submissions made to the Council during the public consultation period with respect to the draft Annual Business Plan & Budget and the Long-Term Financial Plan, including those made in-person at the public meeting held on 20 May 2025 and including submissions received in writing and those received outside of the nominated engagement channels (all of which are summarised in Attachment C); 3.2. All information in the possession of the Council that is relevant to the material contained in the draft Annual Business Plan & Budget and Long-Term Financial Plan; 3.3. The sustainability of the Council's long-term financial performance and position; 3.4. The capital valuation of all land in the area of the Council as set by the Valuer General of South Australia; 3.5. The relationship of the amount of rates needed to meet the objectives of the Council's revised Strategic VISION 2030, the Annual Business Plan & Budget 2025-26, Long-Term Financial Plan and Rating Strategy; 3.6. District Council of Yankalilla's Rating Strategy and Structure proposed to be adopted as part of this report; 3.7. The relevant principles to be observed by Council under section 8 of the Local Government Act 1999; 3.8. The general principles of rating set out in section 150 of the Local Government Act 1999; 3.9. Issues of consistency and comparability across council areas in the imposition of rates on various sectors of the business and wider community in accordance with section 153(2) of the Local Government Act 1999; and 3.10. The equity of the proposed rating structure. 4. That Council previously approved a draft 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan for Community Consultation and followed the relevant steps set out in the Council's own public consultation policy, taking into account the requirements of section 123 (4) & (5) and 122 (6) of the Local Government Act 1999 being; 4.1. The publication of a notice informing the public of the preparation of the draft annual business plan in a newspaper, on the Council website, on Council's social media, and in Council's newsletter 'In the Loop', 4.2. A public meeting was held in relation to the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan on 20 May 2025, which was at least 21 days after the publication of the notice, and the meeting achieved a 1 hour duration, 4.3. The additional opportunity to supply feedback and written submissions was supplied through Q&A drop-in sessions, via YourSay, via letter and via email, 4.4. Copies of the draft 2025-26 Annual Business Plan & Budget, Long Term Financial Plan were available at the consultation meetings and at Council's office, the Fleurieu Coast Visitor Centre, and the Yankalilla Library. Copies of the Summary Asset Management Plan were available at the Civic Centre (noting the consultation of the Summary Asset Management Plan occurred on its own schedule). 5. That having considered this report, and all relevant information in the possession of the Council, and in accordance with section 123 of the Local Government Act 1999, Council adopts the; 5.1. 2025-26 Annual Business Plan (Attachment A) and authorises the Chief Executive Officer to make any necessary typographical corrections or minor editorial adjustments or graphical presentation alterations to the Annual Business Plan prior to formal publication; 5.2. 2025-26 Budget Statutory Financial Statements (Attachment A – Appendix 1), which includes the following: g) Statement of Comprehensive Income; h) Statement of Cash Flows; i) Balance Sheet; j) Uniform Presentation of Finances k) Statement of Changes in Equity; and l) All other statements and information in accordance with Part 2 of the Local Government (Financial Management) Regulations 2011 for the financial year 2025-26 be adopted, including: (i) Total estimated Operating Income of $19,316,693; (ii) Total estimated Operating Expenditure of $20,540,753; (iii) Total amount to be raised from General Rates of $15,770,372; (iv) Total Capital Expenditure of $2,642,900; 5.3. 2025-35 Long Term Financial Plan (Attachment C – Appendix D) prepared in accordance with Section 122(1a) of the Local Government Act 1999 and includes information and is accompanied by the statement required by regulation 5 of the Local Government (Financial Management) Regulations 2011. 5.4. That Council acknowledges the forecast 8.3% rate revenue increase in 2026-27, as outlined in the Long-Term Financial Plan, requires focused attention throughout the financial year to minimise this rate increase. Council also recognises that rate increases are only one of several levers available to reduce the operating deficit. Other strategies include reducing operating expenditure and increasing alternative revenue sources. Council's goal is to achieve an Operating Surplus Ratio of 0% or better (i.e. to be in surplus) in the 2026-27 financial year. 6. Adoption of Valuations 6.1. Pursuant to Section 167(2)(a) of the Local Government Act 1999, Council adopts the most recent valuations of Capital Value (of all land) made by the Valuer General and available to the Council in relation to the area of the Council for rating purposes for the year ending 30 June 2026 being $4,212,264,780, and specifies that the total value of all rateable land within the area of the Council is $4,118,655,260. 7. Declaration of Differential General Rate and Minimum Rate 7.1. That in order to raise the amount of rates revenue required for the 2025-26 adopted Budget that pursuant to Sections 152(1)(a) and 153(1)(b) of the Local Government Act 1999, the Council having adopted its Annual Business Plan & Budget for the 2025-26 financial year and the capital valuations that are to apply to land within its area for rating purposes for the 2025-26 financial year, declares differential general rates on rateable land within its area for the 2025-26 financial year, differentiating according to the use of the land in accordance with section 156(1)(a) of the Local Government Act 1999 and regulation 14 of the Local Government (General) Regulations 1999, as follows: 7.1.1. Residential A differential General Rate of 0.367981 cents in the dollar on the value of residential rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.2. Commercial-Shop A differential General Rate of 0.367981 cents in the dollar on the value of commercial-shop rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.3. Commercial-Office A differential General Rate of 0.367981 cents in the dollar on the value of commercial office rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.4. Commercial-Other A differential General Rate of 0.367981 cents in the dollar on the value of commercial-other rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.5. Industry-Light A differential General Rate of 0.367981 cents in the dollar on the value of industry-light rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.6. Industry-Other A differential General Rate of 0.367981 cents in the dollar on the value of industry-other rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.7. Primary Production A differential General Rate of 0.367981 cents in the dollar on the value of primary production rateable land within the District Council of Yankalilla for 2025-26 financial year 7.1.8. Vacant Land A differential General Rate of 0.496774 cents in the dollar on the value of vacant rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.9. Other A differential General Rate 0.367981 cents in the dollar on the value of other rateable land within the District Council of Yankalilla for the 2025-26 financial year 8. Minimum amount payable 8.1 That pursuant to Section 158(1) (a) of the Local Government Act 1999, a minimum amount payable by way of general rate in respect of rateable land in the Council area be fixed at $1,200. 9. Discretionary rebates – Primary Production 9.1 That pursuant to and in accordance with Section 166(1)(b) of the Local Government Act 1999, Council continue to provide a 9% rebate of rates to Primary Producers on greater than 35 hectares where the assessment is, 9.1.1 Not subject to notional valuation. 9.1.2 Not owned by a Government entity or an entity owned by a Government entity. 10. Discretionary rebates – Capping 10.1 With respect to any rateable land which has has been subject to a significant increase in capital value (as valued by the Valuer General), resulting in general rates for the 2025–26 financial year being more than 20% higher than the general rates payable for the 2024–25 financial year, the Council will, in accordance with Section 166(1)(I) of the Local Government Act 1999, grant a rebate of general rates for the financial year ending 30 June 2026. The rebate will be calculated to ensure that the general rates payable do not exceed a 20% increase on the general rates payable in the 2024-25 financial year, subject to the following conditions: 10.1.1 the increase in valuation is not as a result of development or capital works; 10.1.2 there has not been a change in the land use category attaching to the land; and 10.1.3 if the application of the rebate would result in a liability that is less than the minimum amount fixed by the Council by way of rates (being $1,200), the minimum amount will be payable. 11. Maximum Increase in General Rates 11.1 That pursuant to Section 153(3) of the Local Government Act 1999, the Council resolves not to fix a maximum increase as a dollar figure in the general rate to be charged on any rateable land within its area that constitutes the principal place of residence of a principal ratepayer, noting however that an automatic discretionary rebate may apply (by virtue of the above resolution) in cases where the amount payable by way of general rates has increased more than 20%. 12. Declaration of Separate Rate – Hills & Fleurieu Regional Landscapes Levy 12.1 That in exercise of the powers contained in Section 69 of the Landscapes South Australia Act 2019 and Section 154 of the Local Government Act 1999, and in order to reimburse to the Council the amount the Council contributes to the Hills and Fleurieu Landscape Board being $394,415.50 a separate rate of 0.009579 cents in the dollar, based on the Capital Value of rateable land, is declared on all rateable land in the Council area in respect of the 2025-26 financial year. The Net amount raised by the separate rate is $393,243.85, after taking into account any rebates or remissions to be granted by the council. 13. Payment of General Rates 13.1 That all rates (general and separate) declared by these resolutions be payable in four equally or approximately equal quarterly instalments (unless otherwise agreed with the Principal Ratepayer) due on the: 13.1.1 First day of September 2025, 13.1.2 First day of December 2025, 13.1.3 Second day of March 2026, and 13.1.4 First day of June 2026, provided that in cases where the initial account requiring payment of rates is not sent at least 30 days prior to this date, or an amended account is required to be sent, subject to Section 181 of the Local Government Act 1999, authority to fix the date by which rates must be paid in respect of those assessments affected is hereby delegated (pursuant to Section 44 of the Local Government Act 1999) to the Chief Executive Officer. 13.2 That pursuant to Section 44 of the Local Government Act 1999 the Chief Executive Officer is delegated the power to enter into agreements with Principal Ratepayers, in accordance with Section 181(4)(b) of the Local Government Act 1999, relating to the timing of payment of rates in any case where the Chief Executive Officer considers it necessary or desirable to do so. 13.3 That pursuant to Section 44 of the Local Government Act 1999 in order to address issues of hardship, the Chief Executive Officer is delegated all powers under sections 182(1) and (2) and section 182A of the Local Government Act 1999 to enter into agreements with Principal Ratepayers regarding the grant of a remission or postponement of rates, in accordance with the Rating Strategy included within the Annual Business Plan. 14. Fees and Charges 14.1 That the proposed 2025-26 Fees and Charges Schedule as attached in the 2025-26 Annual Business Plan (Attachment A, Appendix 2) together with statutory charges for 2025-26 which have yet to be prescribed under legislation, be adopted in accordance with Section 188 of the Local Government Act 1999. 15. Summary Annual Business Plan 15.1 That pursuant to Section 123(9-12) of the Local Government Act 1999 Council approves the 2025-26 Annual Business Plan & Budget Summary (Attachment B), subject to any necessary typographical corrections or minor editorial adjustments or graphical presentation alterations (which the Chief Executive Officer is hereby authorised to make), to accompany the first rates notice sent to rate payers after the declaration of its rates for the financial year. 16. Summary Asset Management Plan 16.1 That following a period of Community Consultation no less than 21 days, Council receive the Summary Asset Management Plan Community Engagement Report (Attachment E). 16.2 That having considered this report, and all relevant information in the possession of the Council, and in accordance with section 122 Strategic Management Plans of the Local Government Act 1999, Council adopts the Summary Asset Management Plan (Attachment D). 16.3 That in accordance with section 122(1b) of the Local Government Act 1999 Council confirms that the financial projections in the Long-Term Financial Plan adopted by Council are consistent with those in the Summary Asset Management Plan adopted by Council. Motion LAPSED for want of a SECONDER

C25148

Following the ‘Amended Motion (Motion without Notice)' lapsing for want of a seconder, the original recommendation was moved as shown below. Moved Cr Rothwell Seconded Cr Olsson 1. That the Adoption of the 2025-26 Annual Business Plan & Budget, Long-Term Financial Plan 2025-35 and Summary Asset Management Plan Report be received. 2. In accordance with s123 (6) and (6a) of the Local Government Act 1999, Council acknowledge the following proposed changes to the 2025-26 Annual Business Plan and Budget and the Long-Term Financial Plan, compared to the draft documents released for consultation. These changes have been prompted by community feedback, updated information, and discussions held during the final budget workshop and the June 2025 Information & Briefing Session: Budget Description Adjustment FINAL TOTAL Operating Project Expense Economic Development Strategy Implementation -$4,500 $5,500 Operating Project Expense Community, Arts and Creativity Program +$6,500 $14,000 Operating Project Expense Support for 5CY +$3,000 $3,000 Operating Project Expense Major events & festival sponsorship +$7,500 $10,000 Operating Project Expense Finance costs (flow through from BR3 and 2025-26 budget changes) -$43,048 $662,648 Employee Costs Vacancy target -$110,667 $8,279,866 Capital (Renewal) Project Expense Sealed Roads -$100,000 $800,000 Capital (Renewal) Project Expense Unsealed Roads -$70,000 $630,000 Capital (New) Project Expense Compliance vehicle canopy for safe animal containment -$20,000 $15,000 TOTAL ADJUSTMENT Total changes results in a reduction of $331K worth of expenditure 3. That Council indicates it has taken into account the following matters (without limitation) in the course of now considering whether to adopt the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan, and to declare rates and charges, in the terms presented for consideration at this meeting: 3.1. All submissions made to the Council during the public consultation period with respect to the draft Annual Business Plan & Budget and the Long-Term Financial Plan, including those made in-person at the public meeting held on 20 May 2025 and including submissions received in writing and those received outside of the nominated engagement channels (all of which are summarised in Attachment C); 3.2. All information in the possession of the Council that is relevant to the material contained in the draft Annual Business Plan & Budget and Long-Term Financial Plan; 3.3. The sustainability of the Council's long-term financial performance and position; 3.4. The capital valuation of all land in the area of the Council as set by the Valuer General of South Australia; 3.5. The relationship of the amount of rates needed to meet the objectives of the Council's revised Strategic VISION 2030, the Annual Business Plan & Budget 2025-26, Long-Term Financial Plan and Rating Strategy; 3.6. District Council of Yankalilla's Rating Strategy and Structure proposed to be adopted as part of this report; 3.7. The relevant principles to be observed by Council under section 8 of the Local Government Act 1999; 3.8. The general principles of rating set out in section 150 of the Local Government Act 1999; 3.9. Issues of consistency and comparability across council areas in the imposition of rates on various sectors of the business and wider community in accordance with section 153(2) of the Local Government Act 1999; and 3.10. The equity of the proposed rating structure. 4. That Council previously approved a draft 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan for Community Consultation and followed the relevant steps set out in the Council's own public consultation policy, taking into account the requirements of section 123 (4) & (5) and 122 (6) of the Local Government Act 1999 being; 4.1. The publication of a notice informing the public of the preparation of the draft annual business plan in a newspaper, on the Council website, on Council's social media, and in Council's newsletter 'In the Loop', 4.2. A public meeting was held in relation to the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan on 20 May 2025, which was at least 21 days after the publication of the notice, and the meeting achieved a 1 hour duration, 4.3. The additional opportunity to supply feedback and written submissions was supplied through Q&A drop-in sessions, via YourSay, via letter and via email, 4.4. Copies of the draft 2025-26 Annual Business Plan & Budget, Long Term Financial Plan were available at the consultation meetings and at Council's office, the Fleurieu Coast Visitor Centre, and the Yankalilla Library. Copies of the Summary Asset Management Plan were available at the Civic Centre (noting the consultation of the Summary Asset Management Plan occurred on its own schedule). 5. That having considered this report, and all relevant information in the possession of the Council, and in accordance with section 123 of the Local Government Act 1999, Council adopts the; 5.1. 2025-26 Annual Business Plan (Attachment A) and authorises the Chief Executive Officer to make any necessary typographical corrections or minor editorial adjustments or graphical presentation alterations to the Annual Business Plan prior to formal publication; 5.2. 2025-26 Budget Statutory Financial Statements (Attachment A – Appendix 1), which includes the following: a) Statement of Comprehensive Income; b) Statement of Cash Flows; c) Balance Sheet; d) Uniform Presentation of Finances e) Statement of Changes in Equity; and f) All other statements and information in accordance with Part 2 of the Local Government (Financial Management) Regulations 2011 for the financial year 2025-26 be adopted, including: (i) Total estimated Operating Income of $19,316,693; (ii) Total estimated Operating Expenditure of $20,540,753; (iii) Total amount to be raised from General Rates of $15,770,372; (iv) Total Capital Expenditure of $2,642,900; 5.3. 2025-35 Long Term Financial Plan (Attachment C – Appendix D) prepared in accordance with Section 122(1a) of the Local Government Act 1999 and includes information and is accompanied by the statement required by regulation 5 of the Local Government (Financial Management) Regulations 2011. 5.4. That Council acknowledges the forecast 8.3% rate revenue increase in 2026-27, as outlined in the Long-Term Financial Plan, requires focused attention throughout the financial year to minimise this rate increase. Council also recognises that rate increases are only one of several levers available to reduce the operating deficit. Other strategies include reducing operating expenditure and increasing alternative revenue sources. Council's goal is to achieve an Operating Surplus Ratio of 0% or better (i.e. to be in surplus) in the 2026-27 financial year. 6. Adoption of Valuations 6.1. Pursuant to Section 167(2)(a) of the Local Government Act 1999, Council adopts the most recent valuations of Capital Value (of all land) made by the Valuer General and available to the Council in relation to the area of the Council for rating purposes for the year ending 30 June 2026 being $4,212,264,780, and specifies that the total value of all rateable land within the area of the Council is $4,118,655,260. 7. Declaration of Differential General Rate and Minimum Rate 7.1. That in order to raise the amount of rates revenue required for the 2025-26 adopted Budget that pursuant to Sections 152(1)(a) and 153(1)(b) of the Local Government Act 1999, the Council having adopted its Annual Business Plan & Budget for the 2025-26 financial year and the capital valuations that are to apply to land within its area for rating purposes for the 2025-26 financial year, declares differential general rates on rateable land within its area for the 2025-26 financial year, differentiating according to the use of the land in accordance with section 156(1)(a) of the Local Government Act 1999 and regulation 14 of the Local Government (General) Regulations 1999, as follows: 7.1.1. Residential A differential General Rate of 0.367981 cents in the dollar on the value of residential rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.2. Commercial-Shop A differential General Rate of 0.367981 cents in the dollar on the value of commercial-shop rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.3. Commercial-Office A differential General Rate of 0.367981 cents in the dollar on the value of commercial office rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.4. Commercial-Other A differential General Rate of 0.367981 cents in the dollar on the value of commercial-other rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.5. Industry-Light A differential General Rate of 0.367981 cents in the dollar on the value of industry-light rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.6. Industry-Other A differential General Rate of 0.367981 cents in the dollar on the value of industry-other rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.7. Primary Production A differential General Rate of 0.367981 cents in the dollar on the value of primary production rateable land within the District Council of Yankalilla for 2025-26 financial year 7.1.8. Vacant Land A differential General Rate of 0.496774 cents in the dollar on the value of vacant rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.9. Other A differential General Rate 0.367981 cents in the dollar on the value of other rateable land within the District Council of Yankalilla for the 2025-26 financial year 8. Minimum amount payable 8.1 That pursuant to Section 158(1) (a) of the Local Government Act 1999, a minimum amount payable by way of general rate in respect of rateable land in the Council area be fixed at $1,200. 9. Discretionary rebates – Primary Production 9.1 That pursuant to and in accordance with Section 166(1)(b) of the Local Government Act 1999, Council continue to provide a 9% rebate of rates to Primary Producers on greater than 35 hectares where the assessment is, 9.1.1 Not subject to notional valuation. 9.1.2 Not owned by a Government entity or an entity owned by a Government entity. 10. Discretionary rebates – Capping 10.1 With respect to any rateable land which has has been subject to a significant increase in capital value (as valued by the Valuer General), resulting in general rates for the 2025–26 financial year being more than 20% higher than the general rates payable for the 2024–25 financial year, the Council will, in accordance with Section 166(1)(I) of the Local Government Act 1999, grant a rebate of general rates for the financial year ending 30 June 2026. The rebate will be calculated to ensure that the general rates payable do not exceed a 20% increase on the general rates payable in the 2024-25 financial year, subject to the following conditions: 10.1.1 the increase in valuation is not as a result of development or capital works; 10.1.2 there has not been a change in the land use category attaching to the land; and 10.1.3 if the application of the rebate would result in a liability that is less than the minimum amount fixed by the Council by way of rates (being $1,200), the minimum amount will be payable. 11. Maximum Increase in General Rates 11.1 That pursuant to Section 153(3) of the Local Government Act 1999, the Council resolves not to fix a maximum increase as a dollar figure in the general rate to be charged on any rateable land within its area that constitutes the principal place of residence of a principal ratepayer, noting however that an automatic discretionary rebate may apply (by virtue of the above resolution) in cases where the amount payable by way of general rates has increased more than 20%. 12. Declaration of Separate Rate – Hills & Fleurieu Regional Landscapes Levy 12.1 That in exercise of the powers contained in Section 69 of the Landscapes South Australia Act 2019 and Section 154 of the Local Government Act 1999, and in order to reimburse to the Council the amount the Council contributes to the Hills and Fleurieu Landscape Board being $394,415.50 a separate rate of 0.009579 cents in the dollar, based on the Capital Value of rateable land, is declared on all rateable land in the Council area in respect of the 2025-26 financial year. The Net amount raised by the separate rate is $393,243.85, after taking into account any rebates or remissions to be granted by the council. 13. Payment of General Rates 13.1 That all rates (general and separate) declared by these resolutions be payable in four equally or approximately equal quarterly instalments (unless otherwise agreed with the Principal Ratepayer) due on the: 13.1.1 First day of September 2025, 13.1.2 First day of December 2025, 13.1.3 Second day of March 2026, and 13.1.4 First day of June 2026, provided that in cases where the initial account requiring payment of rates is not sent at least 30 days prior to this date, or an amended account is required to be sent, subject to Section 181 of the Local Government Act 1999, authority to fix the date by which rates must be paid in respect of those assessments affected is hereby delegated (pursuant to Section 44 of the Local Government Act 1999) to the Chief Executive Officer. 13.2 That pursuant to Section 44 of the Local Government Act 1999 the Chief Executive Officer is delegated the power to enter into agreements with Principal Ratepayers, in accordance with Section 181(4)(b) of the Local Government Act 1999, relating to the timing of payment of rates in any case where the Chief Executive Officer considers it necessary or desirable to do so. 13.3 That pursuant to Section 44 of the Local Government Act 1999 in order to address issues of hardship, the Chief Executive Officer is delegated all powers under sections 182(1) and (2) and section 182A of the Local Government Act 1999 to enter into agreements with Principal Ratepayers regarding the grant of a remission or postponement of rates, in accordance with the Rating Strategy included within the Annual Business Plan. 14. Fees and Charges 14.1 That the proposed 2025-26 Fees and Charges Schedule as attached in the 2025-26 Annual Business Plan (Attachment A, Appendix 2) together with statutory charges for 2025-26 which have yet to be prescribed under legislation, be adopted in accordance with Section 188 of the Local Government Act 1999. 15. Summary Annual Business Plan 15.1 That pursuant to Section 123(9-12) of the Local Government Act 1999 Council approves the 2025-26 Annual Business Plan & Budget Summary (Attachment B), subject to any necessary typographical corrections or minor editorial adjustments or graphical presentation alterations (which the Chief Executive Officer is hereby authorised to make), to accompany the first rates notice sent to rate payers after the declaration of its rates for the financial year. 16. Summary Asset Management Plan 16.1 That following a period of Community Consultation no less than 21 days, Council receive the Summary Asset Management Plan Community Engagement Report (Attachment E). 16.2 That having considered this report, and all relevant information in the possession of the Council, and in accordance with section 122 Strategic Management Plans of the Local Government Act 1999, Council adopts the Summary Asset Management Plan (Attachment D). 16.3 That in accordance with section 122(1b) of the Local Government Act 1999 Council confirms that the financial projections in the Long-Term Financial Plan adopted by Council are consistent with those in the Summary Asset Management Plan adopted by Council. Cr Olsson called for a DIVISION The Mayor declared the vote set aside For: Cr Grocke, Cr Olsson, Mayor Houston, Cr Polomka, Cr Rothwell Against: Cr Gibbs, Cr Hatch, Cr Moffat The Mayor declared the vote CARRIED

5.1 Mr Des Gubbin

Mr Des Gubbin addressed the Gallery and Elected Members about Agenda Item 6.3 Adoption of the 2025-26 Annual Business Plan & Budget, Long-Term Financial Plan 2025-35 and Summary Asset Management Plan.

C25145

Moved Cr Gibbs Seconded Cr Hatch That a copy of the deputation be attached to the minutes. CARRIED

6 Reports of Officers

7 Closure

The meeting closed at 4.07pm Confirmed: As an accurate record on 15 July 2025. Chairperson

1 Commencement

The meeting commenced at 3.00pm. Including recognition of the traditional landowners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present.”

2 Apologies

Cr Davina Quirke

6.3 Adoption of the 2025-26 Annual Business Plan & Budget, Long-Term Financial Plan 2025-35 and Summary Asset Management Plan

Officer's Recommendation 1. That the Adoption of the 2025-26 Annual Business Plan & Budget, Long-Term Financial Plan 2025-35 and Summary Asset Management Plan Report be received. 2. In accordance with s123 (6) and (6a) of the Local Government Act 1999, Council acknowledge the following proposed changes to the 2025-26 Annual Business Plan and Budget and the Long-Term Financial Plan, compared to the draft documents released for consultation. These changes have been prompted by community feedback, updated information, and discussions held during the final budget workshop and the June 2025 Information & Briefing Session: Budget Description Adjustment FINAL TOTAL Operating Project Expense Economic Development Strategy Implementation -$4,500 $5,500 Operating Project Expense Community, Arts and Creativity Program +$6,500 $14,000 Operating Project Expense Support for 5CY +$3,000 $3,000 Operating Project Expense Major events & festival sponsorship +$7,500 $10,000 Operating Project Expense Finance costs (flow through from BR3 and 2025-26 budget changes) -$43,048 $662,648 Employee Costs Vacancy target -$110,667 $8,279,866 Capital (Renewal) Project Expense Sealed Roads -$100,000 $800,000 Capital (Renewal) Project Expense Unsealed Roads -$70,000 $630,000 Capital (New) Project Expense Compliance vehicle canopy for safe animal containment -$20,000 $15,000 TOTAL ADJUSTMENT Total changes results in a reduction of $331K worth of expenditure 3. That Council indicates it has taken into account the following matters (without limitation) in the course of now considering whether to adopt the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan, and to declare rates and charges, in the terms presented for consideration at this meeting: 3.1. All submissions made to the Council during the public consultation period with respect to the draft Annual Business Plan & Budget and the Long-Term Financial Plan, including those made in-person at the public meeting held on 20 May 2025 and including submissions received in writing and those received outside of the nominated engagement channels (all of which are summarised in Attachment C); 3.2. All information in the possession of the Council that is relevant to the material contained in the draft Annual Business Plan & Budget and Long-Term Financial Plan; 3.3. The sustainability of the Council's long-term financial performance and position; 3.4. The capital valuation of all land in the area of the Council as set by the Valuer General of South Australia; 3.5. The relationship of the amount of rates needed to meet the objectives of the Council's revised Strategic VISION 2030, the Annual Business Plan & Budget 2025-26, Long-Term Financial Plan and Rating Strategy; 3.6. District Council of Yankalilla's Rating Strategy and Structure proposed to be adopted as part of this report; 3.7. The relevant principles to be observed by Council under section 8 of the Local Government Act 1999; 3.8. The general principles of rating set out in section 150 of the Local Government Act 1999; 3.9. Issues of consistency and comparability across council areas in the imposition of rates on various sectors of the business and wider community in accordance with section 153(2) of the Local Government Act 1999; and 3.10. The equity of the proposed rating structure. 4. That Council previously approved a draft 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan for Community Consultation and followed the relevant steps set out in the Council's own public consultation policy, taking into account the requirements of section 123 (4) & (5) and 122 (6) of the Local Government Act 1999 being; 4.1. The publication of a notice informing the public of the preparation of the draft annual business plan in a newspaper, on the Council website, on Council's social media, and in Council's newsletter 'In the Loop', 4.2. A public meeting was held in relation to the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan on 20 May 2025, which was at least 21 days after the publication of the notice, and the meeting achieved a 1 hour duration, 4.3. The additional opportunity to supply feedback and written submissions was supplied through Q&A drop-in sessions, via YourSay, via letter and via email, 4.4. Copies of the draft 2025-26 Annual Business Plan & Budget, Long Term Financial Plan were available at the consultation meetings and at Council's office, the Fleurieu Coast Visitor Centre, and the Yankalilla Library. Copies of the Summary Asset Management Plan were available at the Civic Centre (noting the consultation of the Summary Asset Management Plan occurred on its own schedule). 5. That having considered this report, and all relevant information in the possession of the Council, and in accordance with section 123 of the Local Government Act 1999, Council adopts the; 5.1. 2025-26 Annual Business Plan (Attachment A) and authorises the Chief Executive Officer to make any necessary typographical corrections or minor editorial adjustments or graphical presentation alterations to the Annual Business Plan prior to formal publication; 5.2. 2025-26 Budget Statutory Financial Statements (Attachment A – Appendix 1), which includes the following: a) Statement of Comprehensive Income; b) Statement of Cash Flows; c) Balance Sheet; d) Uniform Presentation of Finances e) Statement of Changes in Equity; and f) All other statements and information in accordance with Part 2 of the Local Government (Financial Management) Regulations 2011 for the financial year 2025-26 be adopted, including: (i) Total estimated Operating Income of $19,316,693; (ii) Total estimated Operating Expenditure of $20,540,753; (iii) Total amount to be raised from General Rates of $15,770,372; (iv) Total Capital Expenditure of $2,642,900; 5.3. 2025-35 Long Term Financial Plan (Attachment C – Appendix D) prepared in accordance with Section 122(1a) of the Local Government Act 1999 and includes information and is accompanied by the statement required by regulation 5 of the Local Government (Financial Management) Regulations 2011. 5.4. That Council acknowledges the forecast 8.3% rate revenue increase in 2026-27, as outlined in the Long-Term Financial Plan, requires focused attention throughout the financial year to minimise this rate increase. Council also recognises that rate increases are only one of several levers available to reduce the operating deficit. Other strategies include reducing operating expenditure and increasing alternative revenue sources. Council's goal is to achieve an Operating Surplus Ratio of 0% or better (i.e. to be in surplus) in the 2026-27 financial year. 6. Adoption of Valuations 6.1. Pursuant to Section 167(2)(a) of the Local Government Act 1999, Council adopts the most recent valuations of Capital Value (of all land) made by the Valuer General and available to the Council in relation to the area of the Council for rating purposes for the year ending 30 June 2026 being $4,212,264,780, and specifies that the total value of all rateable land within the area of the Council is $4,118,655,260. 7. Declaration of Differential General Rate and Minimum Rate 7.1. That in order to raise the amount of rates revenue required for the 2025-26 adopted Budget that pursuant to Sections 152(1)(a) and 153(1)(b) of the Local Government Act 1999, the Council having adopted its Annual Business Plan & Budget for the 2025-26 financial year and the capital valuations that are to apply to land within its area for rating purposes for the 2025-26 financial year, declares differential general rates on rateable land within its area for the 2025-26 financial year, differentiating according to the use of the land in accordance with section 156(1)(a) of the Local Government Act 1999 and regulation 14 of the Local Government (General) Regulations 1999, as follows: 7.1.1. Residential A differential General Rate of 0.367981 cents in the dollar on the value of residential rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.2. Commercial-Shop A differential General Rate of 0.367981 cents in the dollar on the value of commercial-shop rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.3. Commercial-Office A differential General Rate of 0.367981 cents in the dollar on the value of commercial office rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.4. Commercial-Other A differential General Rate of 0.367981 cents in the dollar on the value of commercial-other rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.5. Industry-Light A differential General Rate of 0.367981 cents in the dollar on the value of industry-light rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.6. Industry-Other A differential General Rate of 0.367981 cents in the dollar on the value of industry-other rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.7. Primary Production A differential General Rate of 0.367981 cents in the dollar on the value of primary production rateable land within the District Council of Yankalilla for 2025-26 financial year 7.1.8. Vacant Land A differential General Rate of 0.496774 cents in the dollar on the value of vacant rateable land within the District Council of Yankalilla for the 2025-26 financial year 7.1.9. Other A differential General Rate 0.367981 cents in the dollar on the value of other rateable land within the District Council of Yankalilla for the 2025-26 financial year 8. Minimum amount payable 8.1 That pursuant to Section 158(1) (a) of the Local Government Act 1999, a minimum amount payable by way of general rate in respect of rateable land in the Council area be fixed at $1,200. 9. Discretionary rebates – Primary Production 9.1 That pursuant to and in accordance with Section 166(1)(b) of the Local Government Act 1999, Council continue to provide a 9% rebate of rates to Primary Producers on greater than 35 hectares where the assessment is, 9.1.1 Not subject to notional valuation. 9.1.2 Not owned by a Government entity or an entity owned by a Government entity. 10. Discretionary rebates – Capping 10.1 With respect to any rateable land which has has been subject to a significant increase in capital value (as valued by the Valuer General), resulting in general rates for the 2025–26 financial year being more than 20% higher than the general rates payable for the 2024–25 financial year, the Council will, in accordance with Section 166(1)(I) of the Local Government Act 1999, grant a rebate of general rates for the financial year ending 30 June 2026. The rebate will be calculated to ensure that the general rates payable do not exceed a 20% increase on the general rates payable in the 2024-25 financial year, subject to the following conditions: 10.1.1 the increase in valuation is not as a result of development or capital works; 10.1.2 there has not been a change in the land use category attaching to the land; and 10.1.3 if the application of the rebate would result in a liability that is less than the minimum amount fixed by the Council by way of rates (being $1,200), the minimum amount will be payable. 11. Maximum Increase in General Rates 11.1 That pursuant to Section 153(3) of the Local Government Act 1999, the Council resolves not to fix a maximum increase as a dollar figure in the general rate to be charged on any rateable land within its area that constitutes the principal place of residence of a principal ratepayer, noting however that an automatic discretionary rebate may apply (by virtue of the above resolution) in cases where the amount payable by way of general rates has increased more than 20%. 12. Declaration of Separate Rate – Hills & Fleurieu Regional Landscapes Levy 12.1 That in exercise of the powers contained in Section 69 of the Landscapes South Australia Act 2019 and Section 154 of the Local Government Act 1999, and in order to reimburse to the Council the amount the Council contributes to the Hills and Fleurieu Landscape Board being $394,415.50 a separate rate of 0.009579 cents in the dollar, based on the Capital Value of rateable land, is declared on all rateable land in the Council area in respect of the 2025-26 financial year. The Net amount raised by the separate rate is $393,243.85, after taking into account any rebates or remissions to be granted by the council. 13. Payment of General Rates 13.1 That all rates (general and separate) declared by these resolutions be payable in four equally or approximately equal quarterly instalments (unless otherwise agreed with the Principal Ratepayer) due on the: 13.1.1 First day of September 2025, 13.1.2 First day of December 2025, 13.1.3 Second day of March 2026, and 13.1.4 First day of June 2026, provided that in cases where the initial account requiring payment of rates is not sent at least 30 days prior to this date, or an amended account is required to be sent, subject to Section 181 of the Local Government Act 1999, authority to fix the date by which rates must be paid in respect of those assessments affected is hereby delegated (pursuant to Section 44 of the Local Government Act 1999) to the Chief Executive Officer. 13.2 That pursuant to Section 44 of the Local Government Act 1999 the Chief Executive Officer is delegated the power to enter into agreements with Principal Ratepayers, in accordance with Section 181(4)(b) of the Local Government Act 1999, relating to the timing of payment of rates in any case where the Chief Executive Officer considers it necessary or desirable to do so. 13.3 That pursuant to Section 44 of the Local Government Act 1999 in order to address issues of hardship, the Chief Executive Officer is delegated all powers under sections 182(1) and (2) and section 182A of the Local Government Act 1999 to enter into agreements with Principal Ratepayers regarding the grant of a remission or postponement of rates, in accordance with the Rating Strategy included within the Annual Business Plan. 14. Fees and Charges 14.1 That the proposed 2025-26 Fees and Charges Schedule as attached in the 2025-26 Annual Business Plan (Attachment A, Appendix 2) together with statutory charges for 2025-26 which have yet to be prescribed under legislation, be adopted in accordance with Section 188 of the Local Government Act 1999. 15. Summary Annual Business Plan 15.1 That pursuant to Section 123(9-12) of the Local Government Act 1999 Council approves the 2025-26 Annual Business Plan & Budget Summary (Attachment B), subject to any necessary typographical corrections or minor editorial adjustments or graphical presentation alterations (which the Chief Executive Officer is hereby authorised to make), to accompany the first rates notice sent to rate payers after the declaration of its rates for the financial year. 16. Summary Asset Management Plan 16.1 That following a period of Community Consultation no less than 21 days, Council receive the Summary Asset Management Plan Community Engagement Report (Attachment E). 16.2 That having considered this report, and all relevant information in the possession of the Council, and in accordance with section 122 Strategic Management Plans of the Local Government Act 1999, Council adopts the Summary Asset Management Plan (Attachment D). 16.3 That in accordance with section 122(1b) of the Local Government Act 1999 Council confirms that the financial projections in the Long-Term Financial Plan adopted by Council are consistent with those in the Summary Asset Management Plan adopted by Council.

3 Leave of Absence

Nil

4 Declaration of Interest

Nil

6.1 Chief Executive Officers Statement of Financial Sustainability

6.2 Audit & Risk Committee Report on the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan 2025-35

C25145 - Attachment A Deputation from Mr Des Gubbin

Gmail (no subject) 1 message Kathleen To: Des & Kathleen Gubbin Tue, 24 June 2025 at 2:45 pm I have attended two Budget and Long Term Financial Plan consultations at Second Valley and Yankalilla. I had the finance officer fill out a form at Second Valley and a 6 minute presentation at the Yankalilla consultation, I was told that it my presentation would be noted. Looking at the report, I cannot find any reference to my proposal to reduce staff numbers, by closing the tourist office, and move to a small brochure outlet at the library. And leave the selling of local produce and art works up to those respective industries. There were also many farmers at the meetings and I see there is very little reference in the report regarding their concerns of high council rates and debt. I believe the report, having left out my opinion and of the farmers, is not a true representation of the districts view. I would like it to be corrected or noted, before passing the budget and LTFP here today. I have also had a deputation at a Council meeting, as the CEO is aware of, as it was discussed during the budget briefings and information sessions. Look, I can understand that staff want to protect their jobs they're all good people, but that's not what this is about. Its about cost savings and transparency in reporting with the possibility of independent reporting if the practice of omissions continues.

In Attendance

Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Simon Rothwell Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Tim Moffat Light Ward STAFF Nathan Cunningham Chief Executive Officer Lisa Pearson Group Manager Economy & Community Mark Gibson Director Assets & Environment Liz Soper Minute Taker (Strategic Communications Officer) Michelle Wooldridge EA to the CEO and Mayor