Council-Minutes-15-July-2025

In Attendance

Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Tim Moffat Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Lisa Pearson Group Manager Economy & Community Mark Gibson Director Assets & Environment Michyla Lewis Minute Taker (Governance and Policy Officer) Marni Pritchard Customer Experience Officer Nick Noack Darren Burgess Manager, Tourism & Economy

Mayor's Report

6.1 Mayor's Report C25150 Moved Mayor Houston Seconded Cr Olsson That the Mayor's Report be included in the minutes of the meeting. CARRIED Unanimously June 11th Depot Thankyou BBQ 17th Pre Council Meeting 17th Ordinary Council Meeting 19th Emergency Redi Workshop - Yankalilla 24th Special Council Meeting - Budget 25th Radio Interview 5AA – Storm Damage 25th Radio Interview ABC -Storm Damage 26th Radio Interview 5AA -Storm Damage 30th Radio Interview 5MU – Storm Damage 30th Lions 40th Handover Dinner July 1st State Waste Strategy Consultation / GAROC SAROC 1st Meeting with Christine Ryan - Myponga Resident 2nd CEO Monthly Meeting 3rd Myponga Coffee Group 3rd Fleurieu Caravan Group Meeting 4th Visited MENS SHED – with Mark Gibson 4th Meeting with Luke Hutt – Elders Normanville 11th Loan Document signing 11th LGA Webinar Drought Response Update Depot Thankyou BBQ What a great morning at the depot with Myself & Michelle cooking a BBQ for the depot team which they really appreciated. District Council of Yankalilla recently won a WHS Best Practice Merit Award 24/25 for an Accredited Respirator Fit Testing Program developed by DCY Depot Staff Member Megan Nottle (Pictured below receiving the award). This was an opportunity to thank staff and present the Merit Award to Megan. Webinar Drought response update The LGA Drought relief response update seminar gave updates to the work the LGA are doing in conjunction with the State government on support for drought affected areas. Hopefully more can be done to assist the sector statewide. The current support available is as follows: Drought support from the Australian Government The Australian Government has support programs to help primary producers at risk of financial hardship. You may be eligible for more than you realise – know your options and apply early. Don't self-assess, but call to discuss: Farm Household Allowance Call the Farmer Assistance Hotline on 132 316 or visit Services Australia to see if you are eligible for up to four years of support. Rural Financial Counselling Service Call 1300 771 741 to access free, confidential and independent financial counselling. Concessional loans Call 1800 875 675 to see if you're eligible for a low-cost RIC loan. Farm Management Deposits Talk to your accountant about drawing down on any farm management deposit account you may have. Tax support Call 1800 806 218 to ask the ATO for more time to lodge and pay tax or talk to a registered tax professional about other concessions. Social support and wellbeing Call Lifeline Australia on 13 11 14 for immediate support or visit Head to Health for a list of other services that can help. Visit: drought.gov.au for more information. Lions 40th Handover Dinner It was an honour to attend the Lions Handover Dinner and reflect on the remarkable journey of Lions International's collective achievements. Founded in 1917, Lions International has grown into a global powerhouse of service, with 1.4 million members spread across 49,000 clubs in over 200 countries. Lions came to Australia 78 years ago and the Yankalilla & District Lions Club was established in 1985 and is well recognised for making our community a better place to live. Efforts are channelled into eight critical global causes: Childhood Cancer, Diabetes, Disaster Relief, Environment, Humanitarian Efforts, Hunger, Vision, and Youth. These causes are the pillars upon which Lions build initiatives, making a profound difference in the lives of countless individuals around the world. Since its inception in 1968, the Lions Clubs International Foundation has awarded more than US$1.2 billion in grant funding. These grants have empowered Lions Clubs to carry out life-changing projects, fostering peace and international understanding. Lions Australia celebrated its 75th anniversary in 2022 and has grown to become the largest service club organisation in the country. This milestone is a testament to the unwavering dedication of members and their commitment to making a difference. Last year we looked ahead, and here we are marking the 40th anniversary- over the past four decades, the Yankalilla & District Lions Club has built a strong history of community service, consistently improving the lives of others and embodying the true spirit of Lions. On behalf of our community, I extended my heartfelt gratitude to each and every Lion for their dedication, hard work, and passion. Their contributions are the lifeblood of the Lions, and the reason Lions continue to thrive. Finally, I toasted the outgoing President Lion Russell Boxer and welcomed President Elect Lion Peter Filsell and the new board wishing them all the best. Yankalilla Football Club – Telstra Footy Country Grant Application I was recently approached by the Yankalilla Football Club to provide a letter of support for their application for the Telstra Footy Country Grant. I was more than happy to support this endeavor, and a copy of the letter is attached to this report (Attachment A)

Proposed Bungala Reserve Dog Park – Agreement Report

C25151 Moved Cr Gibbs Seconded Cr Quirke 1. That Council receives the Proposed Bungala Reserve Dog Park - Agreement Report. 2. That Council acknowledges that a number of paragraphs within the report, including options which would see Council incur ongoing insurance and maintenance costs do not align with Council's previous resolution of 18 February 2025. 3. That Council endorses the continued development of the proposed dog park at Bungala Reserve in partnership with the Friends of Normanville / Yankalilla Dog Park Committee. 4. That Council resolves to enter into an in-principle agreement with the Committee that outlines the general terms and understanding between parties during negotiations and to draft a Memorandum of Understanding (MoU). 5. That Council instructs the Chief Executive Officer (or appropriate delegate) to commence the preparation of a MoU (through engagement of legal counsel at Council's cost) which provides clarity on the Council's and the Committee's role in; initial site development, ongoing maintenance, future improvements, asset ownership, insurance and various other elements noting that Council's position is that the initial development and ongoing care of assets are to be at no cost to Council. 6. That the MoU be returned to Council for consideration and endorsement prior to execution. 7. That Council applauds the Committee's progress to date, including fundraising activities, draft design plans, and infrastructure proposals as outlined in Attachments A–E. 8. That Council formally expresses support for the Committee's efforts to seek external funding for the proposed accessible ramp, noting engineering advice and planning approval will be required prior to construction. Cr Quirke called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Quirke Cr Moffat Against: Cr Polomka CARRIED The Mayor declared the vote CARRIED

Proposed Bungala Reserve Dog Park – Agreement Report

Note: Agenda Item 14.2 was considered directly after Agenda Item 8 – Deputations after the Presiding Member sought and was granted leave of the meeting to change the order of proceedings to consider Agenda Item 14.2 whilst the persons that provided the deputation were present.

Establishment of Service Review Working Group

C25158 Moved Cr Gibbs Seconded Cr Quirke 1. That Council receives the Establishment of a Service Review Working Group report. 2. That Council endorses the formation of a Service Review Working Group comprising up to three (3) Elected Members, the Mayor, and relevant Administration staff. 3. That the group operates under the governance provisions of Information & Briefing Sessions, a Terms of Reference (ToR) (drafted and supplied via attachment B) to guide the group's operations, and that the group's initial task includes receiving presentations from at least two consulting firms specialising in Service Reviews. CARRIED Unanimously C25159 Moved Cr Gibbs Seconded Cr Quirke 4. That the following Elected Members be appointed to the Service Review Working Group for the period of time associated with the budgeted Service Review project: a) Cr Gibbs b) Cr Hatch c) Cr Grocke d) Mayor Darryl Houston

Road Name Change - Cheeseman Street Normanville to Cheesman Street

C25160 Moved Cr Olsson Seconded Cr Quirke 1. That Council receives the Road Name Change - Cheeseman Street Normanville to Cheesman Street report. 2. That Council, in accordance with Section 219 of the Local Government Act 1999 and its Road Naming Policy, resolves to correct the name of the road from Cheeseman Street to Cheesman Street taking effect from 16 July 2025 with a Government Gazette notice to be published accordingly. CARRIED Unanimously

Fleurieu Peninsula Tourism Agreement

Note: Agenda Item 14.5 was considered directly after Agenda Item 8 – Deputations after the Presiding Member sought and was granted leave of the meeting to change the order of proceedings to consider Agenda Item 14.5 whilst the persons that provided the deputation were present.

Confidential Items

Nil

Closure

The meeting closed at 6:55pm Confirmed: As an accurate record on 19 August 2025. Chairperson

Apologies

Cr Simon Rothwell

Reports of Members, Delegates and Working Parties

Nil

Change to the Order of Proceedings

The Presiding Member sought and was granted leave of the meeting to change the order of the proceedings to consider Agenda Item 14.2 Proposed Bungala Reserve Dog Park – Agreement Report & Agenda Item 14.5 Fleurieu Peninsula Tourism Agreement immediately to allow the matters to be discussed and considered whilst the persons who delivered the deputations are present.

Questions on Notice

10.1 Representative Attendance Costs – Seminars and Conferences – Cr Quirke Question Can the CEO provide a detailed information on all seminars, conferences, dinners and events attended since 1 July 2024. The report is to include the following: All costs including: Cost of event Travel Accommodation Meals; and Any other expenses incurred by the District Council of Yankalilla. Who attended The reason for the attendance The area of the organisation and the position they have within Council; and If the attendees paid for any component themselves. Response As outlined in multiple emails from Administration, the extent of work required to answer this question is beyond what is reasonable for a Question on Notice and therefore a Motion is needed. That allows the Council to consider and determine whether resources need to be reassigned from other tasks in order to outline how an approved budget line (representing 0.004% of the Council budget) was expended at such a level of detail. 10.2 Representative Attendance Costs – Training – Cr Quirke Question Can the CEO provide all details on all training that has been undertaken by any Elected Member and Staff/Contractors including the CEO (Paid or part paid by the District Council of Yankalilla for the financial year 2024-25) All costs including: Cost of event Travel Accommodation Meals; and Any other expenses incurred by the District Council of Yankalilla. Who attended The reason for the attendance The area of the organisation and the position they have within Council; and If the attendees paid for any component themselves including reimbursements. Response As outlined in multiple emails from Administration, the extent of work required to answer this question is beyond what is reasonable for a Question on Notice and therefore a Motion is needed. That allows the Council to consider and determine whether resources need to be reassigned from other tasks in order to outline how an approved budget line (representing 0.004% of the Council budget) was expended at such a level of detail. 10.3 Normanville Jetty Lease - Cr Hatch Question Can Administration provide a summary of the details of its Normanville Jetty lease agreement with the SA Government including: Date signed Expiration date of lease agreement A description of the benefits (if any) that were awarded to Council in exchange for signing the lease agreement Any renewal caveats Details of the Council responsibilities for maintenance, including a definition of maintenance, frequency and type of maintenance required as per the lease agreement, and maintenance cost-sharing arrangements with DIT, if any Details of any damage repair cost-sharing arrangements, whether split between DIT and DCY, or covered by insurance to any level, outside of normal maintenance costs Response The Normanville Jetty lease agreement commenced on 15 May 2001 for a fifty-year term. The lease agreement contains the following special condition; “Notwithstanding anything herein contained to the contrary, the Lessee may at any time after the expiration of 25 years from the commencement date terminate this lease if in the reasonable opinion of the Lessee acting upon the advise of its appropriately qualified engineers, the structural integrity of the Jetty has deteriorated at a greater rate than that expected by the Lessee.” Council is responsible for ensuring that the Jetty is maintained in a good and substantial repair, including the day-to-day repair and repairs that are structural or capital in nature. In the event of significant damage arising out of a storm, the Lessee shall reinstate the jetty or that remaining portion to at least the pre-incident condition. The Lessee shall meet the first $10,000 (indexed to CPI pa). The balance of the remaining expenditure shall be met by the Lessor. In the case of the recent storms (May, June and July 2025), current discussions with DIT and with LGMLS are focused on this initial Council (lessee) contribution.

Questions without Notice

Questions were asked and answered. C25153 Moved Cr Olsson Seconded Cr Grocke That the Question without Notice regarding the Second Valley Heritage Jetty Causeway and response to it be included in the minutes. CARRIED Unanimously Question Recently after several severe winter storms along the Fleurieu Coast a section of the Second Valley Heritage Jetty Causeway has collapsed. This means that there is no safe access to the jetty. Can the CEO advise what steps are being taken with the Department of Infrastructure to undertake an inspection of the damage and scoping of repairs and any information on potential timelines for remedial actions to repair the causeway to allow access to the jetty. Response It has certainly been sad to see the collapse of a portion of the State Heritage listed causeway at the Second Valley Jetty precinct. Since the first of the three large storms which rolled through the district in late May, our team has been in regular communication with the Department of Infrastructure & Transport (DIT). The DIT team have been proactive in their contact and have provided clarity and reassurance regarding their role which confirms that all costs are their responsibility. Ahead of the most recent (third) storm, DIT had already engaged a licensed contractor to scope the repairs. Unfortunately, that scope has now needed to expand however we can advise that DIT will be on-site tomorrow to commence some tidy-up works. With the structure being State Heritage Listed, any repairs require a Development Approval under the Planning, Development & Infrastructure Act 2016 which includes a referral to Heritage SA. This process will take time before any works can occur at the site and before the Jetty access can be reinstated. We will continue to collaborate and assist DIT where we can.

Footpath Improvements – Williss Drive Normanville

C25155 Moved Cr Gibbs Cr Quirke returned to the meeting at 6:09pm Seconded Cr Quirke 1. That the CEO or nominee undertake an internal review of the current footpath along the western side of Williss Drive between Hobart Road and the Beachside Caravan Park in Normanville. 2. That the review includes the consideration of alternative footpath options and engagement with the Department of Transport (DIT) as owners of the adjacent public road. 3. On completion of the review and for consideration as part of the 2026-27 FY Budget deliberations, a report be presented to Council on the findings of the review and the potential next steps including cost estimates for design work. CARRIED Unanimously

Financial Sustainability Focus for 25-26 FY

C25156 Moved Cr Hatch Seconded Mayor Houston 1. That Council acknowledges the forecast 8.3% rate revenue increase in 2026-27, as outlined in the Long-Term Financial Plan, requires focused attention throughout the financial year to minimise this rate increase. Council also recognises that rate increases are only one of several levers available to reduce the operating deficit. Other strategies include reducing operating expenditure and increasing alternative revenue sources. Council's goal is to achieve an Operating Surplus Ratio of 0% or better (i.e. to be in surplus) in the 2026-27 financial year. 2. That throughout the 2025-26 financial year Council will develop a series of Organisational Improvements focusing on Council's financial sustainability that may include but not be limited to the following: Improved operational efficiencies Reduction in discretionary service provision with a review of non-core service delivery to arrive at acceptable and affordable services Rate review to evaluate opportunities to ensure fairness and equity across the District ratepayers Reduction in debt by lease or sale of surplus, unused or under-utilised assets Increase in, and development of, other revenue opportunities Updated Asset Management Planning and asset service delivery, linked to financial planning. Cr Olsson, with the consent of Cr Hatch (as the mover) and Mayor Houston (as the seconder), sought and was granted leave of the meeting to vary the motion as follows: That (as varied): 1. That Council acknowledges the forecast 8.3% rate revenue increase in 2026-27, as outlined in the Long-Term Financial Plan, requires focused attention throughout the financial year to minimise this rate increase. Council also recognises that rate increases are only one of several levers available to reduce the operating deficit. Other strategies include reducing operating expenditure and increasing alternative revenue sources. Council's goal is to achieve an Operating Surplus Ratio of 0% or better (i.e. to be in surplus) in the 2026-27 financial year. 2. That throughout the 2025-26 financial year Council acknowledges it will develop a series of Organisational Improvements focusing on Council's financial sustainability that may include but not be limited to the following: Improved operational efficiencies Reduction in discretionary service provision with a review of non-core service delivery to arrive at acceptable and affordable services Rate review to evaluate opportunities to ensure fairness and equity across the District ratepayers Reduction in debt by lease or sale of surplus, unused or under-utilised assets Increase in, and development of, other revenue opportunities Updated Asset Management Planning and asset service delivery, linked to financial planning. Cr Hatch called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Quirke Against: Cr Moffat CARRIED The Mayor declared the vote CARRIED

Monthly Finance Reports

C25161 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the June 2025 Monthly Finance Report. 2. That Council acknowledges the Fleurieu Regional Waste Authority (FRWA) annual charge, approved in the adopted Council Budget, exceeds the CEO's delegated authority of $1 million and a specific authorisation is necessary. Accordingly, Council authorises the CEO to accept the FRWA waste collection charge as budgeted at $1.258M + GST and sign the necessary standing order. CARRIED Unanimously

Economy and Community Update Report

C25163 Moved Cr Olsson Seconded Cr Grocke 1. That Council receives the Economy and Community Update report. CARRIED Unanimously

Fleurieu Regional Waste Authority (FRWA) Board Update July 2025

C25167 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the Fleurieu Regional Waste Authority (FRWA) Update July 2025. CARRIED

Other Business/Admission of Late Items

Nil

Commencement

The meeting commenced at 4.01pm. Including recognition of the traditional landowners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present.”

Leave of Absence

Nil

Confirmation of Minutes

C25149 Moved Cr Hatch Seconded Cr Olsson 1. That the minutes of the meeting held on 17 June 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. 2. That the minutes of the special meeting held on 24 June 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED Unanimously

Declaration of Interest

Nil

Deputations

8.1 Fleurieu Peninsula Tourism Board Ms Sondra Stewart (Regional Tourism Manager) & Mr Matthew Hurley (Chair) presented to Elected Members regarding Agenda Item 14.5 Fleurieu Peninsula Tourism Agreement. 8.2 Yankalilla/Normanville Dog Park Committee Ms Bronwyn Lewis & Ms Lorraine Felix on behalf of the Committee presented to Elected Members regarding Agenda Item 14.2 Proposed Bungala Reserve Dog Park – Agreement Report.

Fleurieu Peninsula Tourism Agreement

C25152 Moved Cr Olsson Cr Quirke returned to the meeting at 5:17pm Seconded Cr Grocke 1. That Council receives the Fleurieu Peninsula Tourism Agreement report. 2. That Council endorse the partnership agreement with Fleurieu Peninsula Tourism (as provided in Attachment A) in partnership with Alexandrina Council, City of Onkaparinga and City of Victor Harbor for a period of two years, commencing on 1 July 2025, inclusive of exit provisions pending the formation of a new regional tourism structure. 3. That the Chief Executive Officer be authorised to execute and administer the Agreement on behalf of Council. Cr Hatch called for a DIVISION The Mayor declared the vote set aside For: Cr Grocke Cr Olsson Mayor Houston Cr Polomka Cr Moffat Against: Cr Gibbs Cr Hatch Cr Quirke CARRIED The Mayor declared the vote CARRIED Following the previously granted change in the order of the proceedings sought by the Presiding Member, following consideration of Agenda Item 14.2 Proposed Bungala Reserve Dog Park - Agreement Report & Agenda Item 14.5 Fleurieu Peninsula Tourism Agreement the meeting resumed the natural order as presented in the agenda.

Motions Without Notice

Nil

Quarterly Review of Confidential Items – July 2025

C25157 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the Quarterly Review of Confidential Items – June 2025. 2. That Council notes the updated Register of Confidential Items as at 30 June 2025 as presented as Attachment A to this report. CARRIED Unanimously

FORMAL MOTION – EXTENSION OF MEETING

C25164 Moved Mayor Houston Seconded Cr Olsson That the meeting be extended by 30 minutes to conclude at 7:30pm to allow for completion of the Agenda. CARRIED Unanimously

Chief Executive Officer Report

C25165 Moved Cr Olsson Seconded Cr Gibbs 1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously

Petitions

Nil

Motions on Notice

Recording of Council Meetings – Cr Hatch

C25154 Moved Cr Hatch Seconded Cr Quirke 1. That by the end of the Financial Year 2025-2026, Council initiates and establishes the process of producing audio or audio/visual recordings of all Ordinary and Special Council Meetings held in the Council Chambers at 1 Charles Street, Yankalilla SA 5203; and 2. Publishes the recordings as soon as practicable following the conclusion of the Council meeting date for the public's reference; and 3. Ensures the meeting recordings will be retained for public access for an appropriate period, or as required by legislation; and 4. Develops a policy to provide guidelines for the recording of Council meetings in regard to the appropriate creation, broadcast, storage, usage, access and disposal of such recordings. Cr Polomka left the meeting at 5:59pm and did not return. Cr Hatch called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Mayor Houston Cr Quirke Cr Moffat Against: Cr Olsson CARRIED The Mayor declared the vote CARRIED

Reports of Officers

Assets and Environment Update – July 2025

C25162 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the Assets and Environment Update – July 2025 Report. CARRIED Unanimously

July 2025 Minute Action Report

C25166 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the July 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report. CARRIED Unanimously

Regional Subsidiaries and other Organisations/Entities