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That Cr Lawrie Polomka be granted a Leave of Absence from 13 August 2025 to 30 October 2025 inclusive.
That the Mayor’s Report be included in the minutes of the meeting.
1. That Council receives the Policy Review Project Update – August 2025. 2. That Council notes the updated Project Plan contained within the report.
1. That the report on the July 2025 Monthly Finance Reports be received.
2. That in line with the recommendation from the Audit & Risk Committee, Council request quarterly reports on the performance of the Rapid Bay Campground from Belgravia Pro, to be presented in the same manner as the reports furnished to Council for the BIG4 Normanville Jetty Holiday Park Finance Report.
1. That Council receives the 2025-2026 Community Grants Program report. 2. That Council endorse a maximum of $1,500 per grant application, and limit to one application per organisation or project for the 2025-2026 grant round. 3. That the Community Grants Assessment Panel for 2025-2026 comprise of: 2.1 Mayor Darryl Houston 2.2 Deputy Mayor David Olsson 2.3 Councillor Davina Quirke and Councillor Shane Grocke and is supported by the Group Manager Economy & Community.
1. That Council receives the Economy and Community Monthly Update – Activity in July 2025 report.
1. That Council receives the Chief Executive Officer Report.
3. That Council receive and accept the Financial Sustainability Update and Plans to Achieve the 2026-27 forecast. 4. That Council acknowledge that the Audit & Risk Committee have strongly endorsed the program plan and supports the investment of resources to ensure timely completion.
1. That Council receives the August 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
1. That the minutes of the meeting held on 15 July 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings. 2. That the minutes of the special meeting held on 21 July 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings.
3. That Council acknowledges the endorsement from the Audit & Risk Committee for the Draft Information and Records Management Policy V4.0, including the recommendations for amendments that have been incorporated into the final version presented to Council. 4. That Council adopts the Draft Information and Records Management Policy V4.0 subject to any further minor administrative amendments.
1. That Council receives the Assets and Environment Update – August 2025 Report. 2. That Council acknowledges and accepts the offer from Belgravia (Management License holder of the Normanville Jetty Holiday Park) of $5K per annum, paid to Council upon request each year to sponsor the Normanville Pontoon. 3. That Council notes that the details of the agreement between Council and Belgravia will be formalised in writing which will outline that the sponsorship will be attributed to cover the costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the agreement (which is anticipated to align with the extent of the Management License Agreement term for the Normanville Jetty Holiday Park). 4. That Council, noting the contributions from Belgravia does not satisfy the full costs anticipated for installation and removal, depreciation and ongoing maintenance, hereby authorise Administration to cover remaining costs attributed to the annual installation and retrieval of the Normanville Pontoon from operational budget lines. Further, the Council notes that officers are continuing to explore and investigate sponsorship opportunities with other suitable parties to mitigate these costs.
5. That Council acknowledges the feedback received from community members during the public consultation on the Draft Code of Practice for Access to Documents and Meetings V5.0 and thanks them for their contribution. 6. That Council adopts the Draft Code of Practice for Access to Documents and Meetings V5.0, subject to any further minor administrative amendments.
1. That Council receives the Council Committee Minutes Report. 2. That Council notes the minutes of the Chief Executive Officer Performance and Remuneration Review Committee meeting held Thursday 17 July 2025 as provided in Attachment A to this report. 3. That Council notes the minutes of the Audit & Risk Committee Ordinary Meeting held Monday 28 July 2025 as provided in Attachment B to this report. 4. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment C.
1. That Council receives the Rapid Bay Camping Ground Community Land Management Plan Amendment and Consultation report. 2. That Council, in accordance with Section 198 of the Local Government Act 1999 and its Public Consultation Policy, resolves to commence community consultation which will be conducted during September/October 2025. 3. That a report be presented to Council following the completion of the community consultation to table the consultation feedback for consideration.
1. That Council receives the initial 2025-26 Workplan Report. 2. That Council recognises the importance of planning to deliver the 2025-26 Annual Business Plan and Budget as it aligns with the full suite of strategic documents: VISION 2030, 2025-35 Long-Term Financial Plan, Infrastructure Asset Management Plans (IAMPs).
1. That Council receives the Carry Forward 2024-25 Capital Work In Progress Budgets Report. 2. That Council acknowledges and adopts the Audit & Risk Committee endorsement of the Updated Carry Forward 2024-25 Capital Work in Progress Budget (excluding the Blacker Road Bridge project) which confirms $111,222 Carry Forward as a budget adjustment to the 2025-26 Budget and inclusion in the August 2025 Month End Reports.
1. That Council receives the Audit & Risk Committee - Recommendations to Council Report.
Nil
Question That the following information be provided on all seminar's, conferences, dinners and events attended for the month of July 2025. The report is to include the following: All costs including: o Cost of event o Travel o Accommodation o Meals; and o Any other expenses incurred by the District Council of Yankalilla. Who attended The reason for the attendance The Benefit to the community The area of the organisation and the position they have within Council; and If the attendees paid for any component themselves. Background This is to improve transparency to our community and give understanding of budget spending. Response This question replicates a question asked at the 15 July 2025 Ordinary Council Meeting. Please refer to the July Agenda for the Question and Response.
C25182 Moved Cr Rothwell Seconded Cr Moffat 1. That Council receives the 2025-2026 Community Grants Program report. 2. That Council endorse a maximum of $1,500 per grant application, and limit to one application per organisation or project for the 2025-2026 grant round. 3. That the Community Grants Assessment Panel for 2025-2026 comprise of: 2.1 Mayor Darryl Houston 2.2 Deputy Mayor David Olsson 2.3 Councillor Davina Quirke and Councillor Shane Grocke and is supported by the Group Manager Economy & Community. CARRIED Unanimously
Officer's Recommendation 1. That Council receives the Assets and Environment Update – August 2025 Report. 2. That Council acknowledges and accepts the offer from Belgravia (Management License holder of the Normanville Jetty Holiday Park) of $5K per annum, paid to Council upon request each year to sponsor the Normanville Pontoon. 3. That Council notes that the details of the agreement between Council and Belgravia will be formalised in writing which will outline that the sponsorship will be attributed to cover the costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the agreement (which is anticipated to align with the extent of the Management License Agreement term for the Normanville Jetty Holiday Park). 4. That Council note that Administration will continue to work on further contributions, sponsorships or savings through procurement to cover the annual installation and retrieval of the Normanville Pontoon. Altered Motion (Motion without Notice) C25185 Moved Cr Rothwell Seconded Cr Olsson 1. That Council receives the Assets and Environment Update – August 2025 Report. 2. That Council acknowledges and accepts the offer from Belgravia (Management License holder of the Normanville Jetty Holiday Park) of $5K per annum, paid to Council upon request each year to sponsor the Normanville Pontoon. 3. That Council notes that the details of the agreement between Council and Belgravia will be formalised in writing which will outline that the sponsorship will be attributed to cover the costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the agreement (which is anticipated to align with the extent of the Management License Agreement term for the Normanville Jetty Holiday Park). 4. That Council, noting the contributions from Belgravia does not satisfy the full costs anticipated for installation and removal, depreciation and ongoing maintenance, hereby authorise Administration to cover remaining costs attributed to the annual installation and retrieval of the Normanville Pontoon from operational budget lines. Further, the Council notes that officers are continuing to explore and investigate sponsorship opportunities with other suitable parties to mitigate these costs. CARRIED
C25186 Moved Cr Olsson Seconded Cr Grocke 1. That Council receives the Economy and Community Monthly Update – Activity in July 2025 report. CARRIED Unanimously
Nil
Nil
The meeting closed at 5:33pm Confirmed: As an accurate record on 16 September 2025. Chairperson
Nil
Nil
C25184 Moved Cr Rothwell Seconded Cr Grocke 1. That the report on the July 2025 Monthly Finance Reports be received. CARRIED Unanimously
C25192 Moved Cr Grocke Seconded Cr Olsson 1. That Council receives the August 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report. CARRIED Unanimously
Cr Olsson provided a verbal report on his attendance at the Parawa AGM
Cr Grocke provided a verbal report on the first meeting of the Service Review Working Group.
Questions were asked and answered.
C25177 Moved Cr Olsson Seconded Cr Rothwell 1. That Council receives the Policy Review Project Update – August 2025. 2. That Council notes the updated Project Plan contained within the report. CARRIED Unanimously C25178 Moved Cr Olsson Seconded Cr Rothwell 3. That Council acknowledges the endorsement from the Audit & Risk Committee for the Draft Information and Records Management Policy V4.0, including the recommendations for amendments that have been incorporated into the final version presented to Council. 4. That Council adopts the Draft Information and Records Management Policy V4.0 subject to any further minor administrative amendments. CARRIED Unanimously
C25181 Moved Cr Olsson Seconded Cr Moffat 1. That Council receives the initial 2025-26 Workplan Report. 2. That Council recognises the importance of planning to deliver the 2025-26 Annual Business Plan and Budget as it aligns with the full suite of strategic documents: VISION 2030, 2025-35 Long-Term Financial Plan, Infrastructure Asset Management Plans (IAMPs). CARRIED Unanimously
Question That the CEO provide all training or training related activities, that has been undertaken by any Elected Member and Staff/ contractors including the CEO for the month of July 2025 That the answer includes: All costs including: o Cost of event o Travel o Accommodation o Meals; and o Any other expenses incurred by the District Council of Yankalilla. Who attended The reason for the attendance The area of the organisation and the position they have within Council; and If the attendees paid for any component themselves. Response This question replicates a question asked at the 15 July 2025 Ordinary Council Meeting. Please refer to the July Agenda for the Question and Response.
C25183 Moved Cr Rothwell Seconded Cr Olsson 1. That Council receives the Carry Forward 2024-25 Capital Work In Progress Budgets Report. 2. That Council acknowledges and adopts the Audit & Risk Committee endorsement of the Updated Carry Forward 2024-25 Capital Work in Progress Budget (excluding the Blacker Road Bridge project) which confirms $111,222 Carry Forward as a budget adjustment to the 2025-26 Budget and inclusion in the August 2025 Month End Reports. CARRIED Unanimously
C25187 Moved Cr Grocke Seconded Cr Moffat 1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously
Nil
C25188 Moved Cr Rothwell Seconded Cr Olsson 1. That Council receives the Council Committee Minutes Report. 2. That Council notes the minutes of the Chief Executive Officer Performance and Remuneration Review Committee meeting held Thursday 17 July 2025 as provided in Attachment A to this report. 3. That Council notes the minutes of the Audit & Risk Committee Ordinary Meeting held Monday 28 July 2025 as provided in Attachment B to this report. 4. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment C. CARRIED Unanimously
C25180 Moved Cr Olsson Seconded Cr Rothwell 1. That Council receives the Rapid Bay Camping Ground Community Land Management Plan Amendment and Consultation report. 2. That Council, in accordance with Section 198 of the Local Government Act 1999 and its Public Consultation Policy, resolves to commence community consultation which will be conducted during September/October 2025. 3. That a report be presented to Council following the completion of the community consultation to table the consultation feedback for consideration. CARRIED Unanimously
C25189 Moved Cr Rothwell Seconded Cr Olsson 1. That Council receives the Audit & Risk Committee - Recommendations to Council Report. CARRIED Unanimously C25190 Moved Cr Rothwell Seconded Cr Olsson 2. That in line with the recommendation from the Audit & Risk Committee, Council request quarterly reports on the performance of the Rapid Bay Campground from Belgravia Pro, to be presented in the same manner as the reports furnished to Council for the BIG4 Normanville Jetty Holiday Park Finance Report. CARRIED Unanimously C25191 Moved Cr Rothwell Seconded Cr Olsson 3. That Council receive and accept the Financial Sustainability Update and Plans to Achieve the 2026-27 forecast. 4. That Council acknowledge that the Audit & Risk Committee have strongly endorsed the program plan and supports the investment of resources to ensure timely completion. CARRIED Unanimously
Nil
Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Simon Rothwell Field Ward Cr Shane Grocke Light Ward Cr Tim Moffat Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Jodie Summer Director Corporate Services Lisa Pearson Group Manager Economy & Community Mark Gibson Director Assets & Environment Michyla Lewis Minute Taker (Governance and Policy Officer) Sophie Maclay-Ross Governance and Communications Support Officer Liz Soper Strategic Communications Officer
The meeting commenced at 4.00pm. Including recognition of the traditional landowners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present.”
C25175 Moved Cr Grocke Seconded Cr Olsson 1. That the minutes of the meeting held on 15 July 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings. 2. That the minutes of the special meeting held on 21 July 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings. CARRIED
Having spent my career in the banking and finance industry and being new to local government, I quickly felt that something was missing in the budget planning process. The introduction of a three-year budget represents a key innovation for this Council. It bridges the critical gap between the legislated Annual Budget and the 10-year Long-Term Financial Plan, offering a practical and actionable medium-term view. This approach, being worked on in the months ahead, enables more proactive decision-making and helps Elected Members better understand the cumulative impact of their decisions. By testing options across multiple years of funding constraints, the three-year budget supports more deliberate, informed, and sustainable planning for change.
I attended a South Australian Government community forum at Victor Harbor on the current algal bloom affecting coastal areas across the state. The forum, attended by senior government leaders including the Premier, provided updates on response and recovery efforts, the latest scientific research, public health advice and support measures for affected communities and industries. Presentations were given by subject matter experts, followed by a Q&A session to address community concerns.
Cr Quirke provided a verbal report on her attendance at the recent Harmful Algal Bloom Community meeting. Cr Quirke is arranging a community meeting regarding the Virtual Museum with further details to come.
Cr Moffat provided a verbal report on his attendance at the SALA Opening, and the Hockey quiz night held at Club Fleurieu recently.
C25174 Moved Cr Grocke Seconded Cr Olsson 1. That Cr Lawrie Polomka be granted a Leave of Absence from 13 August 2025 to 30 October 2025 inclusive. Cr Rothwell arrived at 4:02pm CARRIED Unanimously
Cr Lawrie Polomka Cr Karin Hatch Cr Wayne Gibbs
C25176 Moved Mayor Houston Seconded Cr Grocke That the Mayor’s Report be included in the minutes of the meeting. CARRIED Unanimously
July 15th Pre Council Meeting 15th Ordinary Council Meeting 17th CEO Performance & Remuneration Committee 18th S&H LGA Meeting 18th Heritage Fleurieu Coast Festival Meeting 21st Special Council Meeting 22nd Quarterly Strategic Workshop – 3 Year Budget 23rd Service Review Pre Workshop Preparation 24th SAROC Meeting 25th CEO & Mayor Forum 28th Audit & Risk Committee Meeting August 4th Letter of Support - YDHS Heritage Fleurieu Coast Fest 2026 – Attachment A 11th CEO Monthly Catch Up 12th Algal Bloom Community Forum 13th Mayors short story challenge Judging Day
Nil
Service Level Review - To ensure long-term sustainability, Council has now invested in undertaking a strategic review of service levels and workforce needs in key areas of the organisation. This work will deliver a baseline understanding of what services we provide, how much they cost, and how they are resourced. The resulting framework will help Council align services with community needs, financial constraints, and operational capacity; while ensuring we attract, retain, and develop the right people to deliver on our commitments. A Service Review Working Group that includes 4 Elected Members and appropriate Administration positions has been established that will support the prioritisation of and delivery of consultant-led service reviews.
I just wanted to highlight some of the positive outcomes discussed at this meeting – Through our positive approach to debt management, it is pleasing to outline that during 2024-25, the Council paid off $860,331 of its fixed loans. At the beginning of the 2024-25 financial year, over $1.1M was outstanding in prior year rate debt (2024-2016). This oldest debt has reduced significantly (by $746K) to a closing balance of $354K as at 30 June 2025 – Great work from the Finance team. Risk management resourcing remains a key focus to ensure long-term sustainability. Council continues to strengthen its Strategic Risk Register, actively reviewing existing risks and identifying new strategic risks as they emerge. Business continuity planning is progressing, supported by the upcoming Critical Functions Workshop, which will identify essential council functions. This will enable the development of targeted control plans to be incorporated into the Crisis Management Arrangements (CMA). The WHS Action Plan and associated projects are driving ongoing improvement, supporting Council's eligibility for maximum LGRS rebate returns. Enhancing incident investigation processes will further support both corrective and preventative actions, contributing to long term improvements in WHS performance. Work continues on the Policy Review Project and addressing the backlog of outstanding Policy Reviews, whilst balancing the demand on reviews coming due and requests for new policy development we have reduced the overdue policies by 12 last financial year. Council's transition to a management licence model for NJHP has commenced smoothly, with Belgravia providing its first quarterly report and associated revenue payments as required. Anecdotally, there has been positive feedback regarding the management and operations of the NJHP. Noting a settling period is necessary, the initial period indicates alignment with expected performance, and ongoing reporting will support transparency, financial forecasting, and the continued improvement of park operations.
Cr Rothwell provided a verbal report on his attendance at the Parawa AGM.