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That Council receives the Assets and Environment Update – October 2025 Report. That Council notes the update to the Fleurieu Coast Environmental Reference Group (FERG) terms of reference. That Council formally thank the local businesses; Belgravia Leisure, Forktree Brewing Co, Aqua Blue and Chief Catering for their wonderful contributions to support the Normanville Swimming Pontoon and commits to naming these businesses in local promotional material thanking them.
Topic: Assets and Environment Update
That Council receives the Economy and Community Monthly Update – Activities in September 2025 report.
Topic: Economy and Community Monthly Update
That the information provided to members via email regarding the travel vouchers be included in the minutes.
Topic: Travel vouchers
That Council adopts the Public Art Policy V2.0 as presented as Attachment B to this report, subject to any further minor administrative amendments.
Topic: Public Art Policy
That the report on the September 2025 Monthly Finance Reports be received.
Topic: Monthly Finance Reports
That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
That the minutes of the meeting held on 16 September 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
That the Mayor's Report be included in the minutes of the meeting. That Council supports the City of Burnside in its advocacy request regarding freight movements as per Attachment A to this report.
Topic: Mayor's Report
That Council receives the Policy Review Project Update – October 2025. That Council notes the updated Project Plan contained within the report.
Topic: Policy Review Project Update
That Council receives the Delegations Update Report.
Topic: Delegations Update Report
That Council having conducted a further review of the powers and functions previously delegated to the Chief Executive Officer and others, in exercise of the power contained in Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power under S181(9) to remit any amount payable under S181(8), which includes fines & interest, to take effect from 22 October 2025. That Council having conducted a further review of the powers and functions previously delegated to the Chief Executive Officer and others, in exercise of the power contained in Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power under S188(3), to take effect from 22 October 2025. That having conducted a review of newly delegable items, identified on the regular reviews conducted by the LGA considering any changes in the act, that Council, in exercise of the power contained in Section 44 of the Local Government Act 1999 hereby delegate the powers under the following sections of the Local Government Act 1999 to the Chief Executive Officer, to take effect from 22 October 2025: Section 125(3), Section 126(9).
Topic: Delegations under the Local Government Act 1999
That council authorises the following person(s) pursuant to Clause A.7 of the General Approval to endorse Traffic Impact Statements for the purposes of Clause A of the General Approval provided that such person(s) shall take into account the matters specified in Clause A.7 of the General Approval in respect of Traffic Impact Statements: Scott Manning - Manager Assets & Infrastructure. That council is of the opinion that the following person(s) is/are experienced traffic engineering practitioner(s) for the purposes of preparing a Traffic Impact Statement as required by Clause A.7 of the General Approval: Scott Manning – Manager Assets & Infrastructure. That council is of the opinion that the following person(s) has (have) an appropriate level of knowledge and expertise in the preparation of Traffic Management Plans: Scott Manning – Manager Assets & Infrastructure.
Topic: Traffic Impact Statements and Management Plans
That Council receives the 2 Hobart Road corner Williss Drive Normanville - Community Land Status Revocation Report. That Council determines the land at 2 Hobart Road corner Williss Drive Normanville is surplus to its requirements. That Council resolves to commence the Community Land revocation process with a report under Section 194 of the Local Government Act 1999 to be presented to Council at a future meeting.
Topic: Community Land Status Revocation
That Council receives the October 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
Topic: October 2025 Minute Action Report
That Council receives the Quarterly Review of Confidential Items – October 2025. That Council notes the updated Register of Confidential Items as of 1 October 2025 as presented as Attachment A to this report.
Topic: Quarterly Review of Confidential Items
That Council receives the Fleurieu Regional Waste Authority (FRWA) Update September 2025.
Topic: Fleurieu Regional Waste Authority (FRWA) Board Update
That the minutes of the meeting held on 16 September 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
1. That Council receives the Policy Review Project Update – October 2025. 2. That Council notes the updated Project Plan contained within the report.
Topic: Policy Review Project Update
3. That Council adopts the Public Art Policy V2.0 as presented as Attachment B to this report, subject to any further minor administrative amendments.
Topic: Public Art Policy
1. That Council receives the Delegations Update Report.
Topic: Delegations Update
2. That Council having conducted a further review of the powers and functions previously delegated to the Chief Executive Officer and others, in exercise of the power contained in Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power under S181(9) to remit any amount payable under S181(8), which includes fines & interest, to take effect from 22 October 2025. 3. That Council having conducted a further review of the powers and functions previously delegated to the Chief Executive Officer and others, in exercise of the power contained in Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power under S188(3), to take effect from 22 October 2025. 4. That having conducted a review of newly delegable items, identified on the regular reviews conducted by the LGA considering any changes in the act, that Council, in exercise of the power contained in Section 44 of the Local Government Act 1999 hereby delegate the powers under the following sections of the Local Government Act 1999 to the Chief Executive Officer, to take effect from 22 October 2025: Section 125(3) Section 126(9)
Topic: Delegations Update
5. In accordance with the Instrument of General Approval and Delegation to Council (dated 22 August 2013) from the Minister for Transport and Infrastructure (General Approval) the council authorises the following person(s) pursuant to Clause A.7 of the General Approval to endorse Traffic Impact Statements for the purposes of Clause A of the General Approval provided that such person(s) shall take into account the matters specified in Clause A.7 of the General Approval in respect of Traffic Impact Statements: Scott Manning - Manager Assets & Infrastructure 6. In accordance with Clause A.7 of the General Approval, the council is of the opinion that the following person(s) is/are experienced traffic engineering practitioner(s) for the purposes of preparing a Traffic Impact Statement as required by Clause A.7 of the General Approval: Scott Manning – Manager Assets & Infrastructure 7. In accordance with Clause E.2 of the General Approval, the council is of the opinion that the following person(s) has (have) an appropriate level of knowledge and expertise in the preparation of Traffic Management Plans: Scott Manning – Manager Assets & Infrastructure
Topic: Authorisation for Traffic Impact Statements and Management Plans
1. That Council receives the Assets and Environment Update – October 2025 Report. 2. That Council notes the update to the Fleurieu Coast Environmental Reference Group (FERG) terms of reference. 3. That Council formally thank the local businesses; Belgravia Leisure, Forktree Brewing Co, Aqua Blue and Chief Catering for their wonderful contributions to support the Normanville Swimming Pontoon and commits to naming these businesses in local promotional material thanking them.
Topic: Assets and Environment Update
1. That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
1. That Council receives the 2 Hobart Road corner Williss Drive Normanville - Community Land Status Revocation Report. 2. That Council determines the land at 2 Hobart Road corner Williss Drive Normanville is surplus to its requirements. 3. That Council resolves to commence the Community Land revocation process with a report under Section 194 of the Local Government Act 1999 to be presented to Council at a future meeting.
Topic: Community Land Status Revocation
That the information provided to members via email regarding the travel vouchers be included in the minutes.
Topic: Questions without Notice
1. That Council receives the October 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
Topic: October 2025 Minute Action Report
1. That the report on the September 2025 Monthly Finance Reports be received.
Topic: Monthly Finance Reports
1. That Council receives the Economy and Community Monthly Update – Activities in September 2025 report.
Topic: Economy and Community Monthly Update
1. That Council receives the Quarterly Review of Confidential Items – October 2025. 2. That Council notes the updated Register of Confidential Items as of 1 October 2025 as presented as Attachment A to this report.
Topic: Quarterly Review of Confidential Items
1. That Council receives the Fleurieu Regional Waste Authority (FRWA) Update September 2025.
Topic: Fleurieu Regional Waste Authority (FRWA) Board Update
1. That the Mayor’s Report be included in the minutes of the meeting. 2. That Council supports the City of Burnside in its advocacy request regarding freight movements as per Attachment A to this report.
Topic: Mayor's Report
That Council receives the 2 Hobart Road corner Williss Drive Normanville - Community Land Status Revocation Report. That Council determines the land at 2 Hobart Road corner Williss Drive Normanville is surplus to its requirements. That Council resolves to commence the Community Land revocation process with a report under Section 194 of the Local Government Act 1999 to be presented to Council at a future meeting.
1. That Council receives the 2 Hobart Road corner Williss Drive Normanville - Community Land Status Revocation Report. 2. That Council determines the land at 2 Hobart Road corner Williss Drive Normanville is surplus to its requirements. 3. That Council resolves to commence the Community Land revocation process with a report under Section 194 of the Local Government Act 1999 to be presented to Council at a future meeting.
Questions 1. Can the CEO assure the Community that Council is not building a new building in or around the Council Works Depot or adjacent Community Nursery, on Bartlett Place and Kemmiss Hill Road? 2. Can the CEO assure the Community that any new proposed building would come to the Elected Council before consideration by Council Staff. Response Critically, both the Council's adopted Strategic Plan and Long-Term Financial Plan make no reference to new buildings being developed by Council at either site. Such significant proposals or projects would absolutely need to be referenced in these key documents (which are adopted by the Council) for them to be initiated. While it is understood this question may have stemmed from visible evidence of some civil or potential building works occurring in the area near the Council Works Depot, these are not Council-owned or initiated and are not Council funded projects.
C25210 Moved Cr Rothwell Seconded Cr Olsson That the information provided to members via email regarding the travel vouchers be included in the minutes. CARRIED Unanimously As of Friday, the District Council of Yankalilla is leading the way in the voucher redemptions across the Fleurieu Peninsula. In fact, businesses within our district make up four of the top five most redeemed vouchers in the region. Top Redeeming Businesses: 1. Fleurieu Gin 2. McCracken Resort 3. Echo Holiday Parks (formally Beachside Holiday Park) 4. Links Lady Bay Resort 5. BIG4 Normanville Jetty Holiday Park Overall, 53% of all vouchers redeemed in the Fleurieu Peninsula have been used within the District Council of Yankalilla area. This is a strong testament to the proactive approach of our local businesses in responding to the Algal Bloom and highlights the enduring popularity of our coastline and visitor experiences.
Nil
C25214 Moved Cr Hatch Seconded Cr Olsson 2. That Council having conducted a further review of the powers and functions previously delegated to the Chief Executive Officer and others, in exercise of the power contained in Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power under S181(9) to remit any amount payable under S181(8), which includes fines & interest, to take effect from 22 October 2025. 3. That Council having conducted a further review of the powers and functions previously delegated to the Chief Executive Officer and others, in exercise of the power contained in Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power under S188(3), to take effect from 22 October 2025. 4. That having conducted a review of newly delegable items, identified on the regular reviews conducted by the LGA considering any changes in the act, that Council, in exercise of the power contained in Section 44 of the Local Government Act 1999 hereby delegate the powers under the following sections of the Local Government Act 1999 to the Chief Executive Officer, to take effect from 22 October 2025: • Section 125(3) • Section 126(9) CARRIED
C25217 Moved Cr Hatch CEO Nathan Cunningham left the meeting at 5:21pm CEO Nathan Cunningham returned to the meeting at 5:24pm Seconded Cr Gibbs 1. That the report on the September 2025 Monthly Finance Reports be received. CARRIED Unanimously
C25219 Moved Cr Grocke Seconded Cr Hatch 1. That Council receives the Economy and Community Monthly Update – Activities in September 2025 report. CARRIED Unanimously
Nil
Nil
Question With the end of support for several Microsoft products on October 14, 2025, could the CEO please advise: 3. Has the Council completed the removal of all devices running these unsupported products? 4. If not, what is the expected timeline for their removal? 5. Is there an existing Microsoft agreement or extended support arrangement in place to cover any remaining devices? The affected Microsoft products include: Operating Systems • Windows 10 (Home, Pro, Enterprise, Education, IoT Enterprise, Enterprise LTSB 2015, Windows 10 Team for Surface Hub) • Windows 11 Version 22H2 (Enterprise, Education, IoT Enterprise) Office and Productivity Suites • Office 2016 • Office 2019 • Visio 2016 • Visio 2019 • Project 2016 • Project 2019 Server Products • Exchange Server 2016 • Exchange Server 2019 • Skype for Business Server 2015 • Skype for Business Server 2019 Developer Tools • Visual Studio 2015 • Visual Studio Team Foundation Server The response will help ensure compliance and mitigate any potential security or operational risks. Response Administration have completed a review of all computers to ensure they were compatible with future Windows upgrades. Devices that could not be upgraded beyond Windows 10 were replaced or removed from the fleet in the lead-up to this critical date. As Council had previously transitioned to cloud-based Microsoft 365 services, most software updates now occur automatically, reducing the impact of product lifecycle changes. Our approach has been to demonstrate appropriate risk mitigation in our systems and our team remains committed to maintaining reliable and efficient technology systems that support staff to deliver.
Context I understand that the State Government has announced as part of its Algal Bloom Summer Plan that extra daily algae patrols on metropolitan and southern beaches will be deployed in partnership with Surf Life Saving SA. Question 1. Can the CEO please confirm why the Normanville Surf Life Saving Club has been excluded from this arrangement? 2. Can the CEO advise what steps can be taken with the State Government and Surf Life Saving SA to address the situation for the Normanville beach with NSLSC over the summer period? Response 1. Inclusion of Normanville Surf Life Saving Club (NSLSC): The Normanville Surf Life Saving Club has not been excluded from the arrangement. Normanville is included as part of the State Government's Summer at the Beach initiative, which supports surf life saving services across South Australia. As part of this program, a new app has been launched to provide real-time information on participating beaches, including images and updated beach conditions. These updates will be maintained by Surf Life Saving Club members and trained beach volunteers. 2. Next Steps for Ongoing Support: The CEO will continue to work collaboratively with the State Government and Surf Life Saving SA to ensure that adequate support is provided for the Normanville beach and the NSLSC during the summer period. This includes engaging in regular dialogue to advocate for resources, confirm service schedules, and ensure public safety expectations are met.
Background Each year SA Councils supply audited financial statements and Local Government Grants Commission Supplementary Returns (LGGCSR) to the State Government. These are compiled together into the “SA Local Government Grants Commission Database Reports". One of the 'major functional' Council Expenditure groups in the LGGCSR is Economic Development. This group is broken into 5 purpose codes (Figure 1). Council Expenditure: Economic Development Purpose code 41 Employment Creation Programs 42 Regional Development 43 Support to Local Businesses 44 Tourism and regional promotion 34 Other Economic Development Figure 1. Council expenditure group Economic Development and associated Purpose Codes. Taken from the SA Model Financial Statements 2024. Question 1. For 2023-24, for the functional group Economic Development, can the CEO provide the full detail of expenses per purpose code, with each listed discrete expenditure item broken down to a minimum of $2000? So for example, if Employee Costs are over $2000, then which employee(s) (by title) and how much? If Materials/Contracts/Other is over $2000, then what are the details for that expenditure? 2. Could the CEO please provide the same information for 2024-25 if it is available at this time? Response OPERATING EXPENSES BY PURPOSE Please Note: Operating expenses by purpose may be considered immaterial if the Total expenses for a function amount to less than 1% of Total Expenses, or $50,000, whichever is the lesser. In which case, the immaterial data for the function may be (that is, it is not compulsory) included with another classification. 1. Expenditure that makes up the $1.391M includes the following: 1.1 Employee Costs: $540K direct employee costs which also includes the Group Manager (which might be inconsistent with other Councils reporting) and the remainder is an allocation of Council's administrative team who support all departments. 1.1.1 Full allocation of the following positions (noting that a number are part time): Group Manager Economic Tourism & Community, Economy Tourism and Community Support Officer, Agribusiness & Economic Engagement Officer, Economic Development Support Officer, Team Leader Tourism & Visitor Centre 1.1.2 Partial allocation of the following positions: Community Projects Officer(s) and Communications/Executive Administration Officer. 1.1.3 Attribution: an appropriate attribution of Council's Administration team who provide administrative support to all other departments. 1.1.4 It should be noted that upon review, the Tourism & Visitor Centre costs have been allocated to Other Economic Development rather than Tourism and Regional Promotion. 1.2 Grants to outside bodies / persons: $17,200 to the Rotary Club of Yankalilla, City of Marion Southern Business Mentoring Program and the Yankalilla and District Historical Society. They do however appear in the correct over-arching category of Economic Development. 1.3 Balance of materials / contracts & other expenses: $178K actual expenditure and $77K allocation of Council's administrative overheads (other than Employee Costs). The $178K is made up of approx. 540 transactions. Given the volume and the work necessary to summarise and explain these transactions, this task will not be progressed via a Question on Notice. 1.4 Depreciation / amortisation & impairment: depreciation on the All-Terrain Wheelchairs. 2. The 2024-25 Grants Commission report has not yet been prepared, therefore the same information for the last Financial Year is not available at this time. It is worth noting that data provided to the South Australian Local Government Grants Commission is submitted using templates and classifications prescribed by the Commission. These categories are designed for state-wide comparability but it is evident that they do not always align precisely with Council's internal financial reporting structure. Administration applies professional judgement to map Council's financial and service data to the required categories as accurately as possible. However, due to variations in interpretation and the subjective nature of some definitions, inconsistency is likely and expected in how information is reported between councils across the state.
Nil
Background In Special Meeting held on 5th November 2024 Council Resolution C24241 was passed as follows: 1. That subject to the achievement of a) or b) below, Council will then, if possible, accept the offer of $9,020 from the Yankalilla and Normanville Progress Association (YNPA) as generated by a community fundraiser to fund the repairs and anchor points of the Normanville Swimming Pontoon. Council recognises that additional funds of around $10,000 are required each year for installation, retrieval and general maintenance of the Normanville Swimming Pontoon. Council authorises the Chief Executive Officer (or delegate) to commence negotiations at the earliest opportunity with any/ all potential interested parties with a view to; a) Securing the additional funding or sponsorship (of around $10,000) each year to cover costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the Swimming Pontoon noting that Risk Assessment and Safety Compliance matters to are remain the responsibility of Council and/or b) Subject to relevant legislations or other approvals, gift the Swimming Pontoon to the community or an interested party therefore allowing it to be managed outside of Council without being lost to the community and; c) Undertaking these discussions with a view to seeing the Swimming Pontoon return to the waters during the 2024-25 summer if possible. In August 2025, while 3 Elected Members were absent, the following was passed Altered Motion (Motion without Notice) C25185 Moved Cr Rothwell Seconded Cr Olsson 1. That Council receives the Assets and Environment Update – August 2025 Report. 2. That Council acknowledges and accepts the offer from Belgravia (Management License holder of the Normanville Jetty Holiday Park) of $5K per annum, paid to Council upon request each year to sponsor the Normanville Pontoon. 3. That Council notes that the details of the agreement between Council and Belgravia will be formalised in writing which will outline that the sponsorship will be attributed to cover the costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the agreement (which is anticipated to align with the extent of the Management License Agreement term for the Normanville Jetty Holiday Park). 4. That Council, noting the contributions from Belgravia does not satisfy the full costs anticipated for installation and removal, depreciation and ongoing maintenance, hereby authorise Administration to cover remaining costs attributed to the annual installation and retrieval of the Normanville Pontoon from operational budget lines. Further, the Council notes that officers are continuing to explore and investigate sponsorship opportunities with other suitable parties to mitigate these costs. Despite emails requesting a detailed explanation of the Staff decision, there has been no explanation given other than "that was the decision". At the September 2025 meeting, the CEO revealed he had not made any effort to read the 2 resolutions in their entirety despite the obvious concerns of some Elected Members. He had instead relied entirely on the expertise of his staff to give adequate direction at the time of the Motion without Notice being received. Question 1. Could the CEO, using his experience and expertise in the Local Government Sector, please undertake the following: • Read the Pontoon Motion from November 2024 (Resolution C24241) and, after also considering the meetings leading up to this meeting, provide a summary of his interpretation of this Motion. • Read the Altered Motion Without Notice regarding the Pontoon from August 2025 (Resolution C25185) and provide a Summary of his interpretation of this Motion. • Read the Local Government (Procedures at Meetings) Regulations 2013 (SA) regarding revoking or amending prior resolutions, specifically the following: (Part 2, Div 2 section 12): “3) A motion the effect of which, if carried, would be to revoke or amend a resolution passed since the last general election of the council must be brought by written notice of motion. 2. Can the CEO please provide his opinion on how the August 2025 Resolution does not amend or affect the September 2024 Resolution. 3. Can the CEO please confirm that, in his opinion, that Resolution C25185, passed in August 2025, is not an Illegal Motion based on LGA Procedures at Meetings Regulations. 4. Can the CEO please explain why, if the August 2025 resolution does not affect the September 2024 Resolution, what does the later resolution achieve? 5. Since August 2025, has the CEO discussed with the Governance staff or Council's Lawyers these Resolutions and the implication or interpretations of the LGA Meeting Regulations 2013 on these decisions? Response Firstly, it is noted that there are statements in the background that are not statements of fact. Secondly, significant time has been spent over several weeks outlining that it is the position of Administration that the two resolutions can co-exist. This was made clear ahead of the August 2025 decision being made. Such advice is designed to provide the requisite comfort regarding the decisions, and this advice has been provided through multiple emails and through questions both On Notice and Without Notice at the September 2025 Council Meeting. The role of Administration is to provide advice regarding whether Motions or potential Motions are valid. This has already occurred and the position provided from the professional and experienced officers is that there is specific language in the November 2024 resolution that leaves sufficient scope for the second resolution. It is the position of Administration that the August 2025 does not therefore revoke or amend the November 2024 decision as there is language in the November 2024 resolution which is considered enabling, and not all simply restrictive. Further, a Question on Notice cannot be used to direct the actions of any Council officer, (including the CEO), as this would be beyond the authority of an individual Elected Member. A request seeking to initiate or to direct a review is not a valid question. As previously advised on this and other matters, if Council as a body wishes to seek a legal review of a decision (or multiple decisions), this can be provided by resolution which will then be progressed together with appropriate resourcing. And finally, it is noted that all Elected Members present at the time of the decision in August 2025 had asked questions during the discussion on the very points being raised through email and through these (and previous) Questions on Notice. At the August 2025 meeting, Elected Members, armed with this advice, proceeded to vote on the matter to support the Motion.
Question Please provide the $ dollar expended for the months of April, May, June, July, August, and September 2025 for anyone at the DCY to attend Seminars, Conferences, Dinners, and Events. I am asking what council has paid in those months not the attendance in those months Response In responding to this query, it is noted that the Council's financial system combines Training, Seminars, Conferences, Dinners, and Events (and any costs associated with attending – e.g travel & accommodation) into one expense code and one adopted budget line. As training costs are included in the same expense code in Council's financial system, the data has been analysed and training costs have been removed. The table below supplies the monthly totals for the combined expenditure on Seminars, Conferences, Dinners, and Events for the months requested. Given the subjective nature of the definitions for Seminars, Conferences, Dinners, and Events, the following list provides a breakdown of each Conference, Award, or Event included in the expenditure table. Conferences: LGA OGM & Conference LGA Mayor and CEO Forum LG SA CEO Forum LG Chief Officers Group Forum PIA State Conference CEO Regional Development Aust Summit Awards LG Professionals SA Annual Leadership Awards UDIA Awards PIA Awards National Small Tourism Town Award Events Business VH: State of the Nation PIA SA event with Minister for Planning
Questions were asked and answered.
A Motion without Notice was proposed by Cr Quirke, however the Mayor, after taking into consideration the Guiding Principles, refused the Motion without Notice. The Mayor has confirmed the subject matter has been discussed out of session with the CEO who had confirmed the matter could be dealt with outside of a Motion.
C25211 Moved Cr Rothwell Seconded Cr Hatch 1. That Council receives the Policy Review Project Update – October 2025. 2. That Council notes the updated Project Plan contained within the report. CARRIED C25212 Moved Cr Rothwell Seconded Cr Olsson 3. That Council adopts the Public Art Policy V2.0 as presented as Attachment B to this report, subject to any further minor administrative amendments. CARRIED
C25216 Moved Cr Gibbs Seconded Cr Olsson 1. That Council receives the 2 Hobart Road corner Williss Drive Normanville - Community Land Status Revocation Report. 2. That Council determines the land at 2 Hobart Road corner Williss Drive Normanville is surplus to its requirements. 3. That Council resolves to commence the Community Land revocation process with a report under Section 194 of the Local Government Act 1999 to be presented to Council at a future meeting. Cr Olsson called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs, Cr Grocke, Cr Hatch, Cr Olsson, Mayor Houston, Cr Rothwell, Cr Moffat Against: Cr Quirke The Mayor declared the vote CARRIED
C25215 Moved Cr Hatch Seconded Cr Olsson 5. In accordance with the Instrument of General Approval and Delegation to Council (dated 22 August 2013) from the Minister for Transport and Infrastructure (General Approval) the council authorises the following person(s) pursuant to Clause A.7 of the General Approval to endorse Traffic Impact Statements for the purposes of Clause A of the General Approval provided that such person(s) shall take into account the matters specified in Clause A.7 of the General Approval in respect of Traffic Impact Statements: • Scott Manning - Manager Assets & Infrastructure 6. In accordance with Clause A.7 of the General Approval, the council is of the opinion that the following person(s) is/are experienced traffic engineering practitioner(s) for the purposes of preparing a Traffic Impact Statement as required by Clause A.7 of the General Approval: • Scott Manning – Manager Assets & Infrastructure 7. In accordance with Clause E.2 of the General Approval, the council is of the opinion that the following person(s) has (have) an appropriate level of knowledge and expertise in the preparation of Traffic Management Plans: • Scott Manning – Manager Assets & Infrastructure CARRIED Unanimously
C25223 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the Fleurieu Regional Waste Authority (FRWA) Update September 2025. CARRIED
C25218 Moved Cr Olsson Seconded Cr Gibbs 1. That Council receives the Assets and Environment Update – October 2025 Report. 2. That Council notes the update to the Fleurieu Coast Environmental Reference Group (FERG) terms of reference. 3. That Council formally thank the local businesses; Belgravia Leisure, Forktree Brewing Co, Aqua Blue and Chief Catering for their wonderful contributions to support the Normanville Swimming Pontoon and commits to naming these businesses in local promotional material thanking them. CARRIED
C25220 Moved Cr Hatch Seconded Cr Moffat 1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously The Presiding Member called a short comfort break at 6:15 pm. The Meeting resumed at 6:19 pm
C25221 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the October 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report. CARRIED Unanimously
C25222 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the Quarterly Review of Confidential Items – October 2025. 2. That Council notes the updated Register of Confidential Items as of 1 October 2025 as presented as Attachment A to this report. CARRIED Unanimously
Context I understand that the State Government has engaged Artisan Stone Restorations to repair the Second Valley heritage listed jetty causeway/jetty. Question 1 Can the CEO please confirm the name of the stonemason provider and the proposed timetable for completion of the works? Response 1 This question was posed to the Department of Infrastructure and Transport, and the following information was provided: Artisan Stone Restorations has been engaged. Works have commenced on site but have been impacted by weather. The work will not be continuous, as it is dependent on varying weather conditions and tides. It is expected that the work is to be completed within the next couple of months. Question 2 Subject to the advice on the timetable of works can the CEO indicate what traffic management provisions will be in place to deal with the works disruption and the reduced parking in the Second Valley beach carpark during the busy summer period? Response 2 This question was posed to the Department of Infrastructure and Transport, and the following information was provided: A small area (about half that used by Maritime Constructions) has been fenced off, in the carpark for receipt of material deliveries etc. which is attempting to minimise any impact at the foreshore precinct.
Background As reported in the Advertiser newspaper on 1 October 2025, “Venues on the Fleurieu Peninsula, Yorke Peninsula and as far afield as the Limestone Coast are reporting lower than normal bookings." https://www.adelaidenow.com.au/news/south-australia/algae-confusion-means-areas-normally-fully-booked-for-labour-day-long-weekend-holiday-are-offering-bargains/news-story/ab0be0e6748666623a760efaa3486988 This quote is in reference to October long weekend bookings. There is also reference to a slower than expected Christmas/January booking uptake. Question Can the CEO please present the current forward booking data for accommodation sites at the Normanville Jetty Holiday Park and camping sites at the Rapid Bay Campground for the period of 19 December 2025 through 27 January 2026? Response Administration requested and received forward booking reports from Belgravia Leisure for the dates specified in the Question. The data provided responds directly to the information requested and outlines current and future bookings for the BIG4 Normanville Jetty Holiday Park and Rapid Bay Campground. It is important to note that while the data supplied responds directly to the request, it does not offer any trend analysis or comparisons so it would be inappropriate to draw any performance-related conclusions from what is provided. Normanville Jetty Holiday Park: the data excludes Annual Licence Holders. The table on the following page shows what is in the forward booking system for the dates requested as of 10/10/2025. The table has comparatives for the 2025-26 Summer period vs the 2024-25 Summer period forward bookings. Belgravia informed Administration that the Summer School Holiday period is on par with the prior year however outside of those key dates future bookings are down almost across the board. Belgravia saw a similar pattern in the September holidays however they ended up performing well due to a lot of last-minute bookings. The table shows that despite the total future reservation numbers being lower, the number of nights is higher in the current (2025-26) Summer forward bookings. Rapid Bay Campground: As the Rapid Bay Campground was not previously managed on an electronic booking system, comparative data is unavailable. The table on the following page provides the 2025-26 Summer period forward bookings. For commercial confidence, the forward revenue projections have been excluded from the report however Administration can report that the forward gross revenue projections are already higher in the period 19 December 2025 through 27 January 2026 than the same period in 2024-25. This increase is the combination of dynamic pricing, night numbers, and the type of accommodation being pre-booked.
C25213 Moved Cr Hatch Seconded Cr Olsson 1. That Council receives the Delegations Update Report. CARRIED
Nil
The meeting closed at 6:27pm Confirmed: As an accurate record on 18 November 2025. Chairperson
Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Simon Rothwell Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Tim Moffat Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Jodie Summer Executive Manager Financial Sustainability Lisa Pearson Acting Director Corporate Services Mark Gibson Director Assets & Environment Darren Burgess Acting Group Manager Economy & Community Michyla Lewis Minute Taker (Governance and Policy Officer) Sophie Maclay-Ross Governance and Communications Support Officer Liz Soper Strategic Communications Officer
Nil
Cr Lawrie Polomka
C25208 Moved Cr Olsson Seconded Cr Hatch That the minutes of the meeting held on 16 September 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED Unanimously
The meeting commenced at 4.00pm. Including recognition of the traditional landowners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present.”
Cr Olsson provided a verbal report on his attendance at the Algal Bloom presentation held in Normanville Monday 20 October.
Nil
C25209 Moved Mayor Houston Seconded Cr Rothwell 1. That the Mayor's Report be included in the minutes of the meeting. 2. That Council supports the City of Burnside in its advocacy request regarding freight movements as per Attachment A to this report. CARRIED September 11th Mayors' Short Story Challenge – Presentations at Strathalbyn 14th Tiny Home Opening – Coachman's Rest – Pages Flat Rd 16th Pre Council Meeting 16th Elected Members Rate Review Workshop 16th Ordinary Council Meeting 17th Flinders to Fleurieu Rally 2026 Meeting 17th Australian Citizenship Day – Citizenship Ceremony 18th Meeting with Myponga Project Group 18th Meeting with Nick Hutchinson – Fleurieu Milk 25th Jetty Press Release 25th Meeting with Libby & Judith from the Arts advisory Group – Myponga Mural 29th ABC Radio Interview – Jetty Update 29th JOINT BRIEFING SESSION – Yankalilla, Victor Harbor & Alexandrina Council October 2nd Opening of Ponga Ponga – New shop in Myponga 2nd SAROC Meeting 2nd Service Review Working Group – Informal Meeting 2nd Fleurieu Coast Community Network Meeting 6th Opening Day Myponga Bowling Club 7th Info & Briefing Session – Inman Valley 9th Monthly Meeting with CEO Mayors’ Short Story Challenge The Mayors’ Short Story Challenge 2025 is an annual partnership between Alexandrina Council, City of Victor Harbor and the District Council of Yankalilla. The Challenge is about encouraging school children to let their imaginations run wild and share stories through creative writing. The winners of the 2025 Mayors’ Short Story Challenge were announced at a celebration held at the Strathalbyn Library on September 11th. District Council of Yankalilla’s over-all winner was Addi McArdle, Rapid Bay Primary School student with her story ‘The Ride’. District Council of Yankalilla’s Shortlisted and Section winners were: Years Reception – 2 Category: Shortlisted students: Abigail Nottle, Year Two, Yankalilla Area School, ‘The three cute dragons’ Poppy Walker, Year One, Yankalilla Area School, ‘The magical bunny’ Matilda Miller, Year Two, Yankalilla Area School, 'The Three Tigers!’ Evelyn Johns, Year Two, Yankalilla Area School, ‘Stinky RED Riding Hood’ Category Winner: Abigail Nottle, Year Two, Yankalilla Area School, ‘The three cute dragons’ Years 3 – 4 Category: Shortlisted students: Matilda Graetz, Year Four, Yankalilla Area School, ‘The Great Poet’ Winnie Redenlinghuys, Year Four, Myponga Primary School, ‘World's Youngest Astronaut’ Joshua McCallum, Year Three, Yankalilla Area School, ‘GUMNUT BOY’ Freddy Oliver, Year Four, Myponga Primary School ‘Jumbo's Story’ Category Winner: Joshua McCallum, Year Three, Yankalilla Area School, ‘GUMNUT BOY’ Years 5 – 7 Category: Shortlisted students: Addi McArdle, Year Six, Rapid Bay Primary School, ‘The Ride’ Xzhalia Stone, Year Six, Rapid Bay Primary School, ‘The Ride’ Seth Scott, Year Six, Rapid Bay Primary School, ‘The Dragon Hunter’ Carson Mills, Year Six, Myponga Primary School, ‘Today's History’ Billy Deed Cole, Year Six, Rapid Bay Primary School, 'The Funniest Trip Ever!!! Carter Falkenbenberg, Year Six, Myponga Primary School, 'Shadow of the Village' Category Winner: Addi McArdle, Year Six, Rapid Bay Primary School, ‘The Ride’ Special Options: Shortlisted and joint winners Christopher Nemth, Year Five, Myponga Primary School “A great journey” Cruz Stevens, Year Six, Myponga Primary School “Room 13" I would like to thank the Yankalilla Library our local judges, teachers, students and parents for supporting this program. SAROC Meeting The following item of business was one I was happy to support - 1. Transfer of Landscape Levy Collection Responsibility from Local Government to State Government (The Rural City of Murray Bridge) Ο Advocate for transferring the collection responsibility of the State Government Landscape Levy from local councils to RevenueSA or another state agency. Ο Consider modifying rates notices to distinguish the levy from council-imposed rates for transparency. This item aims to address the financial burden and administrative responsibilities placed on council collecting a State government Tax and was carried at the SAROC meeting to be discussed at the LGA AGM. Joint Elected Member Briefing Session It was great to have a joint meeting with our neighboring councils to look at ways we can all work together to improve our communities. The following agenda items where discussed – 1. Local Government Association Climate Risk Information Session The purpose of the presentation was to provide Council Members with the risks associated with Climate and the increasing and compounding impacts of climate change on council services, infrastructure, finances and community wellbeing. 2. Virtual Power Plants The purpose of the presentation is to provide Council Members with information about the advantages of a Virtual Power Plants (VPP) for the community, businesses and Councils, what is involved for a Council to establish a VPP and insights from the City of Mitcham after three years of operation. 3. Shared Services - Building Fire Safety Committee The purpose of the presentation is to provide Council Members with an update on the Transitional plan for including the City of Victor Harbor into the Fleurieu Regional Building Fire Safety Committee. Press Release - Repairs to Normanville Jetty Confirmed and Funded The District Council of Yankalilla is pleased to announce that repairs to the storm-damaged Normanville Jetty will soon begin, following confirmation that the Department for Infrastructure and Transport (DIT) will fund the majority of the works, with Council's required lease contribution to be covered by insurance. Council has appointed Southern Marine Resources, the specialist contractor recently responsible for the successful Port Noarlunga Jetty repairs, to undertake the project. The company has advised that it will take approximately four to six weeks to source the required timber and equipment, with on-site works to follow for about a month. The whole process is expected to take around 11 weeks, with completion anticipated by the second week of December, just in time for the busy summer season. Mayor Darryl Houston welcomed the announcement, saying the news will be celebrated by the local community and visitors alike. "The Normanville Jetty is a much-loved icon of our district and an important part of our coastal landscape,” Mayor Houston said. "To have the repairs approved, funded and scheduled before the peak summer period is a fantastic outcome for residents and holidaymakers. I thank our staff for their persistence and DIT for recognising the importance of this project." Invitation City of Burnside Advocacy for High Productivity Vehicle Network / Greater Adelaide Freight Bypass The City of Burnside has invited the District Council of Yankalilla to join a collective advocacy effort supporting the High Productivity Vehicle Network (HPVN) and the Greater Adelaide Freight Bypass (GAFB). The proposal, developed by the Department for Infrastructure and Transport aims to create a dedicated freight corridor extending from the South Australia – Victoria border to the South Australia - Western Australia border. Of particular importance is the Greater Adelaide Freight Bypass, which would divert heavy vehicles away from suburban roads such as Portrush, Cross and Glen Osmond Roads, reducing congestion, improving safety and enhancing liveability in metropolitan areas. The initiative seeks to unite up to 30 councils across South Australia in urging the State and Federal Governments to commit funding and delivery of this strategic freight infrastructure. Council's endorsement is sought to demonstrate support for this coordinated advocacy and to authorise the Mayor and Chief Executive to co-sign the joint letter to the relevant Ministers and Department Heads. A copy of the correspondence is provided as Attachment A for Council's consideration. Completion of Cape Jervis and Penneshaw Ports Upgrade Minister for Infrastructure and Transport and Minister for Autism Hon Emily Bourke MLC has written to me to confirm that the upgrade of the Cape Jervis and Penneshaw Ports has now been completed. These upgrades were designed improve safety and efficiency and better support ferry services between Kangaroo Island and the mainland. A copy of the letter is provided as Attachment B to this report.
Cr Quirke provided a verbal report on her attendance at the recent Cape Jervis DIT Masterplan Meeting. Also attended the YDRA Meeting / Sausage Sizzle and the AGM for the Yankalilla National Trust during the last month. Cr Quirke also promoted an event with the Chairperson of the Virtual War Museum being held at the Library on Saturday 8 November.
Cr Moffat provided a verbal report and feedback on the Yankalilla Show.
Nil
The meeting closed at 6:27pm Confirmed: As an accurate record on 18 November 2025. Chairperson
Nil
C25223 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the Fleurieu Regional Waste Authority (FRWA) Update September 2025. CARRIED
The meeting commenced at 4.00pm. Including recognition of the traditional landowners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present.”
Cr Lawrie Polomka
It was great to have a joint meeting with our neighboring councils to look at ways we can all work together to improve our communities. The following agenda items where discussed - 1. Local Government Association Climate Risk Information Session The purpose of the presentation was to provide Council Members with the risks associated with Climate and the increasing and compounding impacts of climate change on council services, infrastructure, finances and community wellbeing. 2. Virtual Power Plants The purpose of the presentation is to provide Council Members with information about the advantages of a Virtual Power Plants (VPP) for the community, businesses and Councils, what is involved for a Council to establish a VPP and insights from the City of Mitcham after three years of operation. 3. Shared Services - Building Fire Safety Committee The purpose of the presentation is to provide Council Members with an update on the Transitional plan for including the City of Victor Harbor into the Fleurieu Regional Building Fire Safety Committee.
Nil
Nil
Cr Moffat provided a verbal report and feedback on the Yankalilla Show.
Nil
The District Council of Yankalilla is pleased to announce that repairs to the storm-damaged Normanville Jetty will soon begin, following confirmation that the Department for Infrastructure and Transport (DIT) will fund the majority of the works, with Council's required lease contribution to be covered by insurance. Council has appointed Southern Marine Resources, the specialist contractor recently responsible for the successful Port Noarlunga Jetty repairs, to undertake the project. The company has advised that it will take approximately four to six weeks to source the required timber and equipment, with on-site works to follow for about a month. The whole process is expected to take around 11 weeks, with completion anticipated by the second week of December, just in time for the busy summer season. Mayor Darryl Houston welcomed the announcement, saying the news will be celebrated by the local community and visitors alike. 'The Normanville Jetty is a much-loved icon of our district and an important part of our coastal landscape,” Mayor Houston said. 'To have the repairs approved, funded and scheduled before the peak summer period is a fantastic outcome for residents and holidaymakers. I thank our staff for their persistence and DIT for recognising the importance of this project.'
Question With the end of support for several Microsoft products on October 14, 2025, could the CEO please advise: 3. Has the Council completed the removal of all devices running these unsupported products? 4. If not, what is the expected timeline for their removal? 5. Is an existing Microsoft agreement or extended support arrangement in place to cover any remaining devices? The affected Microsoft products include: Operating Systems Windows 10 (Home, Pro, Enterprise, Education, IoT Enterprise, Enterprise LTSB 2015, Windows 10 Team for Surface Hub) Windows 11 Version 22H2 (Enterprise, Education, IoT Enterprise) Office and Productivity Suites Office 2016 Office 2019 Visio 2016 Visio 2019 Project 2016 Project 2019 Server Products Exchange Server 2016 Exchange Server 2019 Skype for Business Server 2015 Skype for Business Server 2019 Developer Tools Visual Studio 2015 Visual Studio Team Foundation Server The response will help ensure compliance and mitigate any potential security or operational risks. Response Administration have completed a review of all computers to ensure they were compatible with future Windows upgrades. Devices that could not be upgraded beyond Windows 10 were replaced or removed from the fleet in the lead-up to this critical date. As Council had previously transitioned to cloud-based Microsoft 365 services, most software updates now occur automatically, reducing the impact of product lifecycle changes. Our approach has been to demonstrate appropriate risk mitigation in our systems and our team remains committed to maintaining reliable and efficient technology systems that support staff to deliver.
Context I understand that the State Government has announced as part of its Algal Bloom Summer Plan that extra daily algae patrols on metropolitan and southern beaches will be deployed in partnership with Surf Life Saving SA. Question 1. Can the CEO please confirm why the Normanville Surf Life Saving Club has been excluded from this arrangement? 2. Can the CEO advise what steps can be taken with the State Government and Surf Life Saving SA to address the situation for the Normanville beach with NSLSC over the summer period? Response 1. Inclusion of Normanville Surf Life Saving Club (NSLSC): The Normanville Surf Life Saving Club has not been excluded from the arrangement. Normanville is included as part of the State Government's Summer at the Beach initiative, which supports surf life saving services across South Australia. As part of this program, a new app has been launched to provide real-time information on participating beaches, including images and updated beach conditions. These updates will be maintained by Surf Life Saving Club members and trained beach volunteers. Further details, including a list of participating clubs and beaches, can be found at: https://www.algalbloom.sa.gov.au/news/summer-at-the-beach-theres-an-app-for-that 2. Next Steps for Ongoing Support: The CEO will continue to work collaboratively with the State Government and Surf Life Saving SA to ensure that adequate support is provided for the Normanville beach and the NSLSC during the summer period. This includes engaging in regular dialogue to advocate for resources, confirm service schedules, and ensure public safety expectations are met.
The City of Burnside has invited the District Council of Yankalilla to join a collective advocacy effort supporting the High Productivity Vehicle Network (HPVN) and the Greater Adelaide Freight Bypass (GAFB). The proposal, developed by the Department for Infrastructure and Transport aims to create a dedicated freight corridor extending from the South Australia – Victoria border to the South Australia - Western Australia border. Of particular importance is the Greater Adelaide Freight Bypass, which would divert heavy vehicles away from suburban roads such as Portrush, Cross and Glen Osmond Roads, reducing congestion, improving safety and enhancing liveability in metropolitan areas. The initiative seeks to unite up to 30 councils across South Australia in urging the State and Federal Governments to commit funding and delivery of this strategic freight infrastructure. Council's endorsement is sought to demonstrate support for this coordinated advocacy and to authorise the Mayor and Chief Executive to co-sign the joint letter to the relevant Ministers and Department Heads. A copy of the correspondence is provided as Attachment A for Council's consideration.
Background As reported in the Advertiser newspaper on 1 October 2025, “Venues on the Fleurieu Peninsula, Yorke Peninsula and as far afield as the Limestone Coast are reporting lower than normal bookings.' https://www.adelaidenow.com.au/news/south-australia/algae-confusion-means-areas-normally-fully-booked-for-labour-day-long-weekend-holiday-are-offering-bargains/news-story/ab0be0e6748666623a760efaa3486988 This quote is in reference to October long weekend bookings. There is also reference to a slower than expected Christmas/January booking uptake. Question Can the CEO please present the current forward booking data for accommodation sites at the Normanville Jetty Holiday Park and camping sites at the Rapid Bay Campground for the period of 19 December 2025 through 27 January 2026? Response Administration requested and received forward booking reports from Belgravia Leisure for the dates specified in the Question. The data provided responds directly to the information requested and outlines current and future bookings for the BIG4 Normanville Jetty Holiday Park and Rapid Bay Campground. It is important to note that while the data supplied responds directly to the request, it does not offer any trend analysis or comparisons so it would be inappropriate to draw any performance-related conclusions from what is provided. Normanville Jetty Holiday Park: the data excludes Annual Licence Holders. The table on the following page shows what is in the forward booking system for the dates requested as of 10/10/2025. The table has comparatives for the 2025-26 Summer period vs the 2024-25 Summer period forward bookings. Belgravia informed Administration that the Summer School Holiday period is on par with the prior year however outside of those key dates future bookings are down almost across the board. Belgravia saw a similar pattern in the September holidays however they ended up performing well due to a lot of last-minute bookings. The table shows that despite the total future reservation numbers being lower, the number of nights is higher in the current (2025-26) Summer forward bookings. Rapid Bay Campground: As the Rapid Bay Campground was not previously managed on an electronic booking system, comparative data is unavailable. The table on the following page provides the 2025-26 Summer period forward bookings. [Table of Reservations & Nights] For commercial confidence, the forward revenue projections have been excluded from the report however Administration can report that the forward gross revenue projections are already higher in the period 19 December 2025 through 27 January 2026 than the same period in 2024-25. This increase is the combination of dynamic pricing, night numbers, and the type of accommodation being pre-booked.
Background In Special Meeting held on 5th November 2024 Council Resolution C24241 was passed as follows: 1. That subject to the achievement of a) or b) below, Council will then, if possible, accept the offer of $9,020 from the Yankalilla and Normanville Progress Association (YNPA) as generated by a community fundraiser to fund the repairs and anchor points of the Normanville Swimming Pontoon. Council recognises that additional funds of around $10,000 are required each year for installation, retrieval and general maintenance of the Normanville Swimming Pontoon. Council authorises the Chief Executive Officer (or delegate) to commence negotiations at the earliest opportunity with any/ all potential interested parties with a view to; a) Securing the additional funding or sponsorship (of around $10,000) each year to cover costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the Swimming Pontoon noting that Risk Assessment and Safety Compliance matters to are remain the responsibility of Council and/or b) Subject to relevant legislations or other approvals, gift the Swimming Pontoon to the community or an interested party therefore allowing it to be managed outside of Council without being lost to the community and; c) Undertaking these discussions with a view to seeing the Swimming Pontoon return to the waters during the 2024-25 summer if possible. In August 2025, while 3 Elected Members were absent, the following was passed Altered Motion (Motion without Notice) C25185 Moved Cr Rothwell Seconded Cr Olsson 1. That Council receives the Assets and Environment Update – August 2025 Report. 2. That Council acknowledges and accepts the offer from Belgravia (Management License holder of the Normanville Jetty Holiday Park) of $5K per annum, paid to Council upon request each year to sponsor the Normanville Pontoon. 3. That Council notes that the details of the agreement between Council and Belgravia will be formalised in writing which will outline that the sponsorship will be attributed to cover the costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the agreement (which is anticipated to align with the extent of the Management License Agreement term for the Normanville Jetty Holiday Park). 4. That Council, noting the contributions from Belgravia does not satisfy the full costs anticipated for installation and removal, depreciation and ongoing maintenance, hereby authorise Administration to cover remaining costs attributed to the annual installation and retrieval of the Normanville Pontoon from operational budget lines. Further, the Council notes that officers are continuing to explore and investigate sponsorship opportunities with other suitable parties to mitigate these costs. Despite emails requesting a detailed explanation of the Staff decision, there has been no explanation given other than 'that was the decision'. At the September 2025 meeting, the CEO revealed he had not made any effort to read the 2 resolutions in their entirety despite the obvious concerns of some Elected Members. He had instead relied entirely on the expertise of his staff to give adequate direction at the time of the Motion without Notice being received. Question 1. Could the CEO, using his experience and expertise in the Local Government Sector, please undertake the following: Read the Pontoon Motion from November 2024 (Resolution C24241) and, after also considering the meetings leading up to this meeting, provide a summary of his interpretation of this Motion. Read the Altered Motion Without Notice regarding the Pontoon from August 2025 (Resolution C25185) and provide a Summary of his interpretation of this Motion. Read the Local Government (Procedures at Meetings) Regulations 2013 (SA) regarding revoking or amending prior resolutions, specifically the following: (Part 2, Div 2 section 12): “3) A motion the effect of which, if carried, would be to revoke or amend a resolution passed since the last general election of the council must be brought by written notice of motion. 2. Can the CEO please provide his opinion on how the August 2025 Resolution does not amend or affect the September 2024 Resolution. 3. Can the CEO please confirm that, in his opinion, that Resolution C25185, passed in August 2025, is not an Illegal Motion based on LGA Procedures at Meetings Regulations. 4. Can the CEO please explain why, if the August 2025 resolution does not affect the September 2024 Resolution, what does the later resolution achieve? 5. Since August 2025, has the CEO discussed with the Governance staff or Council's Lawyers these Resolutions and the implication or interpretations of the LGA Meeting Regulations 2013 on these decisions? Response Firstly, it is noted that there are statements in the background that are not statements of fact. Secondly, significant time has been spent over several weeks outlining that it is the position of Administration that the two resolutions can co-exist. This was made clear ahead of the August 2025 decision being made. Such advice is designed to provide the requisite comfort regarding the decisions, and this advice has been provided through multiple emails and through questions both On Notice and Without Notice at the September 2025 Council Meeting. The role of Administration is to provide advice regarding whether Motions or potential Motions are valid. This has already occurred and the position provided from the professional and experienced officers is that there is specific language in the November 2024 resolution that leaves sufficient scope for the second resolution. It is the position of Administration that the August 2025 does not therefore revoke or amend the November 2024 decision as there is language in the November 2024 resolution which is considered enabling, and not all simply restrictive. Further, a Question on Notice cannot be used to direct the actions of any Council officer, (including the CEO), as this would be beyond the authority of an individual Elected Member. A request seeking to initiate or to direct a review is not a valid question. As previously advised on this and other matters, if Council as a body wishes to seek a legal review of a decision (or multiple decisions), this can be provided by resolution which will then be progressed together with appropriate resourcing. And finally, it is noted that all Elected Members present at the time of the decision in August 2025 had asked questions during the discussion on the very points being raised through email and through these (and previous) Questions on Notice. At the August 2025 meeting, Elected Members, armed with this advice, proceeded to vote on the matter to support the Motion.
Questions were asked and answered. Motion without Notice C25210 Moved Cr Rothwell Seconded Cr Olsson That the information provided to members via email regarding the travel vouchers be included in the minutes. CARRIED Unanimously As of Friday, the District Council of Yankalilla is leading the way in the voucher redemptions across the Fleurieu Peninsula. In fact, businesses within our district make up four of the top five most redeemed vouchers in the region. Top Redeeming Businesses: 1. Fleurieu Gin 2. McCracken Resort 3. Echo Holiday Parks (formally Beachside Holiday Park) 4. Links Lady Bay Resort 5. BIG4 Normanville Jetty Holiday Park Overall, 53% of all vouchers redeemed in the Fleurieu Peninsula have been used within the District Council of Yankalilla area. This is a strong testament to the proactive approach of our local businesses in responding to the Algal Bloom and highlights the enduring popularity of our coastline and visitor experiences.
Nil
A Motion without Notice was proposed by Cr Quirke, however the Mayor, after taking into consideration the Guiding Principles, refused the Motion without Notice. The Mayor has confirmed the subject matter has been discussed out of session with the CEO who had confirmed the matter could be dealt with outside of a Motion.
C25213 Moved Cr Hatch Seconded Cr Olsson 1. That Council receives the Delegations Update Report. CARRIED C25214 Moved Cr Hatch Seconded Cr Olsson Delegations under the Local Government Act 1999 2. That Council having conducted a further review of the powers and functions previously delegated to the Chief Executive Officer and others, in exercise of the power contained in Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power under S181(9) to remit any amount payable under S181(8), which includes fines & interest, to take effect from 22 October 2025. 3. That Council having conducted a further review of the powers and functions previously delegated to the Chief Executive Officer and others, in exercise of the power contained in Section 44 of the Local Government Act 1999, the Chief Executive Officer is delegated the power under S188(3), to take effect from 22 October 2025. 4. That having conducted a review of newly delegable items, identified on the regular reviews conducted by the LGA considering any changes in the act, that Council, in exercise of the power contained in Section 44 of the Local Government Act 1999 hereby delegate the powers under the following sections of the Local Government Act 1999 to the Chief Executive Officer, to take effect from 22 October 2025: Section 125(3) Section 126(9) CARRIED C25215 Moved Cr Hatch Seconded Cr Olsson Authorisation to prepare and endorse Traffic Impact Statements and to prepare Traffic Management Plans. 5. In accordance with the Instrument of General Approval and Delegation to Council (dated 22 August 2013) from the Minister for Transport and Infrastructure (General Approval) the council authorises the following person(s) pursuant to Clause A.7 of the General Approval to endorse Traffic Impact Statements for the purposes of Clause A of the General Approval provided that such person(s) shall take into account the matters specified in Clause A.7 of the General Approval in respect of Traffic Impact Statements: Scott Manning - Manager Assets & Infrastructure 6. In accordance with Clause A.7 of the General Approval, the council is of the opinion that the following person(s) is/are experienced traffic engineering practitioner(s) for the purposes of preparing a Traffic Impact Statement as required by Clause A.7 of the General Approval: Scott Manning – Manager Assets & Infrastructure 7. In accordance with Clause E.2 of the General Approval, the council is of the opinion that the following person(s) has (have) an appropriate level of knowledge and expertise in the preparation of Traffic Management Plans: Scott Manning – Manager Assets & Infrastructure CARRIED Unanimously
C25220 Moved Cr Hatch Seconded Cr Moffat 1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously The Presiding Member called a short comfort break at 6:15 pm. The Meeting resumed at 6:19 pm
Minister for Infrastructure and Transport and Minister for Autism Hon Emily Bourke MLC has written to me to confirm that the upgrade of the Cape Jervis and Penneshaw Ports has now been completed. These upgrades were designed improve safety and efficiency and better support ferry services between Kangaroo Island and the mainland. A copy of the letter is provided as Attachment B to this report.
Cr Quirke provided a verbal report on her attendance at the recent Cape Jervis DIT Masterplan Meeting. Also attended the YDRA Meeting / Sausage Sizzle and the AGM for the Yankalilla National Trust during the last month. Cr Quirke also promoted an event with the Chairperson of the Virtual War Museum being held at the Library on Saturday 8 November.
Cr Olsson provided a verbal report on his attendance at the Algal Bloom presentation held in Normanville Monday 20 October.
Question Please provide the $ dollar expended for the months of April, May, June, July, August, and September 2025 for anyone at the DCY to attend Seminars, Conferences, Dinners, and Events. I am asking what council has paid in those months not the attendance in those months Response In responding to this query, it is noted that the Council's financial system combines Training, Seminars, Conferences, Dinners, and Events (and any costs associated with attending – e.g travel & accommodation) into one expense code and one adopted budget line. As training costs are included in the same expense code in Council's financial system, the data has been analysed and training costs have been removed. The table below supplies the monthly totals for the combined expenditure on Seminars, Conferences, Dinners, and Events for the months requested. [Table of costs] Given the subjective nature of the definitions for Seminars, Conferences, Dinners, and Events, the following list provides a breakdown of each Conference, Award, or Event included in the expenditure table. Conferences: LGA OGM & Conference LGA Mayor and CEO Forum LG SA CEO Forum LG Chief Officers Group Forum PIA State Conference CEO Regional Development Aust Summit Awards LG Professionals SA Annual Leadership Awards UDIA Awards PIA Awards National Small Tourism Town Award Events Business VH: State of the Nation PIA SA event with Minister for Planning
C25221 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the October 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report. CARRIED Unanimously
C25208 Moved Cr Olsson Seconded Cr Hatch That the minutes of the meeting held on 16 September 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED Unanimously
C25209 Moved Mayor Houston Seconded Cr Rothwell 1. That the Mayor’s Report be included in the minutes of the meeting. 2. That Council supports the City of Burnside in its advocacy request regarding freight movements as per Attachment A to this report. CARRIED September 11th Mayors’ Short Story Challenge – Presentations at Strathalbyn 14th Tiny Home Opening – Coachman’s Rest – Pages Flat Rd 16th Pre Council Meeting 16th Elected Members Rate Review Workshop 16th Ordinary Council Meeting 17th Flinders to Fleurieu Rally 2026 Meeting 17th Australian Citizenship Day – Citizenship Ceremony 18th Meeting with Myponga Project Group 18th Meeting with Nick Hutchinson – Fleurieu Milk 25th Jetty Press Release 25th Meeting with Libby & Judith from the Arts advisory Group – Myponga Mural 29th ABC Radio Interview – Jetty Update 29th JOINT BRIEFING SESSION – Yankalilla, Victor Harbor & Alexandrina Council October 2nd Opening of Ponga Ponga – New shop in Myponga 2nd SAROC Meeting 2nd Service Review Working Group – Informal Meeting 2nd Fleurieu Coast Community Network Meeting 6th Opening Day Myponga Bowling Club 7th Info & Briefing Session – Inman Valley 9th Monthly Meeting with CEO
The Mayors' Short Story Challenge 2025 is an annual partnership between Alexandrina Council, City of Victor Harbor and the District Council of Yankalilla. The Challenge is about encouraging school children to let their imaginations run wild and share stories through creative writing. The winners of the 2025 Mayors' Short Story Challenge were announced at a celebration held at the Strathalbyn Library on September 11th. District Council of Yankalilla's over-all winner was Addi McArdle, Rapid Bay Primary School student with her story 'The Ride'. District Council of Yankalilla's Shortlisted and Section winners were: Years Reception – 2 Category: Shortlisted students: Abigail Nottle, Year Two, Yankalilla Area School, ‘The three cute dragons' Poppy Walker, Year One, Yankalilla Area School, ‘The magical bunny' Matilda Miller, Year Two, Yankalilla Area School, 'The Three Tigers!' Evelyn Johns, Year Two, Yankalilla Area School, 'Stinky RED Riding Hood' Category Winner: Abigail Nottle, Year Two, Yankalilla Area School, 'The three cute dragons' Years 3-4 Category: Shortlisted students: Matilda Graetz, Year Four, Yankalilla Area School, 'The Great Poet' Winnie Redenlinghuys, Year Four, Myponga Primary School, 'World's Youngest Astronaut' Joshua McCallum, Year Three, Yankalilla Area School, 'GUMNUT BOY' Freddy Oliver, Year Four, Myponga Primary School 'Jumbo's Story' Category Winner: Joshua McCallum, Year Three, Yankalilla Area School, ‘GUMNUT ΒΒΟΥ Years 5-7 Category: Shortlisted students: Addi McArdle, Year Six, Rapid Bay Primary School, 'The Ride' Xzhalia Stone, Year Six, Rapid Bay Primary School, ‘The Ride' Seth Scott, Year Six, Rapid Bay Primary School, 'The Dragon Hunter' Carson Mills, Year Six, Myponga Primary School, ‘Today's History' Billy Deed Cole, Year Six, Rapid Bay Primary School, 'The Funniest Trip Ever!!!' Carter Falkenbenberg, Year Six, Myponga Primary School, 'Shadow of the Village' Category Winner: Addi McArdle, Year Six, Rapid Bay Primary School, 'The Ride' Special Options: Shortlisted and joint winners Christopher Nemth, Year Five, Myponga Primary School “A great journey” Cruz Stevens, Year Six, Myponga Primary School “Room 13
Nil
Questions 1. Can the CEO assure the Community that Council is not building a new building in or around the Council Works Depot or adjacent Community Nursery, on Bartlett Place and Kemmiss Hill Road? 2. Can the CEO assure the Community that any new proposed building would come to the Elected Council before consideration by Council Staff. Response Critically, both the Council's adopted Strategic Plan and Long-Term Financial Plan make no reference to new buildings being developed by Council at either site. Such significant proposals or projects would absolutely need to be referenced in these key documents (which are adopted by the Council) for them to be initiated. While it is understood this question may have stemmed from visible evidence of some civil or potential building works occurring in the area near the Council Works Depot, these are not Council-owned or initiated and are not Council funded projects.
Context I understand that the State Government has engaged Artisan Stone Restorations to repair the Second Valley heritage listed jetty causeway/jetty. Question 1 Can the CEO please confirm the name of the stonemason provider and the proposed timetable for completion of the works? Response 1 This question was posed to the Department of Infrastructure and Transport, and the following information was provided: Artisan Stone Restorations has been engaged. Works have commenced on site but have been impacted by weather. The work will not be continuous, as it is dependent on varying weather conditions and tides. It is expected that the work is to be completed within the next couple of months. Question 2 Subject to the advice on the timetable of works can the CEO indicate what traffic management provisions will be in place to deal with the works disruption and the reduced parking in the Second Valley beach carpark during the busy summer period? Response 2 This question was posed to the Department of Infrastructure and Transport, and the following information was provided: A small area (about half that used by Maritime Constructions) has been fenced off, in the carpark for receipt of material deliveries etc. which is attempting to minimise any impact at the foreshore precinct.
C25211 Moved Cr Rothwell Seconded Cr Hatch 1. That Council receives the Policy Review Project Update – October 2025. 2. That Council notes the updated Project Plan contained within the report. CARRIED C25212 Moved Cr Rothwell Seconded Cr Olsson 3. That Council adopts the Public Art Policy V2.0 as presented as Attachment B to this report, subject to any further minor administrative amendments. CARRIED
C25216 Moved Cr Gibbs Seconded Cr Olsson 1. That Council receives the 2 Hobart Road corner Williss Drive Normanville - Community Land Status Revocation Report. 2. That Council determines the land at 2 Hobart Road corner Williss Drive Normanville is surplus to its requirements. 3. That Council resolves to commence the Community Land revocation process with a report under Section 194 of the Local Government Act 1999 to be presented to Council at a future meeting. Cr Olsson called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs, Cr Grocke, Cr Hatch, Cr Olsson, Mayor Houston, Cr Rothwell, Cr Moffat Against: Cr Quirke The Mayor declared the vote CARRIED
C25217 Moved Cr Hatch CEO Nathan Cunningham left the meeting at 5:21pm CEO Nathan Cunningham returned to the meeting at 5:24pm Seconded Cr Gibbs 1. That the report on the September 2025 Monthly Finance Reports be received. CARRIED Unanimously
Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Simon Rothwell Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Tim Moffat Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Jodie Summer Executive Manager Financial Sustainability Lisa Pearson Acting Director Corporate Services Mark Gibson Director Assets & Environment Darren Burgess Acting Group Manager Economy & Community Michyla Lewis Minute Taker (Governance and Policy Officer) Sophie Maclay-Ross Governance and Communications Support Officer Liz Soper Strategic Communications Officer
I would like to thank the Yankalilla Library our local judges, teachers, students and parents for supporting this program. The following item of business was one I was happy to support - 1. Transfer of Landscape Levy Collection Responsibility from Local Government to State Government (The Rural City of Murray Bridge) Ο Advocate for transferring the collection responsibility of the State Government Landscape Levy from local councils to RevenueSA or another state agency. Ο Consider modifying rates notices to distinguish the levy from council-imposed rates for transparency. This item aims to address the financial burden and administrative responsibilities placed on council collecting a State government Tax and was carried at the SAROC meeting to be discussed at the LGA AGM.
Background Each year SA Councils supply audited financial statements and Local Government Grants Commission Supplementary Returns (LGGCSR) to the State Government. These are compiled together into the “SA Local Government Grants Commission Database Reports'. One of the 'major functional' Council Expenditure groups in the LGGCSR is Economic Development. This group is broken into 5 purpose codes (Figure 1). Council Expenditure: Economic Development Purpose code 41 Employment Creation Programs 42 Regional Development 43 Support to Local Businesses 44 Tourism and regional promotion 34 Other Economic Development Figure 1. Council expenditure group Economic Development and associated Purpose Codes. Taken from the SA Model Financial Statements 2024. Question 1. For 2023-24, for the functional group Economic Development, can the CEO provide the full detail of expenses per purpose code, with each listed discrete expenditure item broken down to a minimum of $2000? So for example, if Employee Costs are over $2000, then which employee(s) (by title) and how much? If Materials/Contracts/Other is over $2000, then what are the details for that expenditure? 2. Could the CEO please provide the same information for 2024-25 if it is available at this time? Response OPERATING EXPENSES BY PURPOSE Please Note: Operating expenses by purpose may be considered immaterial if the Total expenses for a function amount to less than 1% of Total Expenses, or $50,000, whichever is the lesser. In which case, the immaterial data for the function may be (that is, it is not compulsory) included with another classification. [Table of expenses] 1. Expenditure that makes up the $1.391M includes the following: 1.1 Employee Costs: $540K direct employee costs which also includes the Group Manager (which might be inconsistent with other Councils reporting) and the remainder is an allocation of Council's administrative team who support all departments. 1.1.1 Full allocation of the following positions (noting that a number are part time): Group Manager Economic Tourism & Community, Economy Tourism and Community Support Officer, Agribusiness & Economic Engagement Officer, Economic Development Support Officer, Team Leader Tourism & Visitor Centre 1.1.2 Partial allocation of the following positions: Community Projects Officer(s) and Communications/Executive Administration Officer. 1.1.3 Attribution: an appropriate attribution of Council's Administration team who provide administrative support to all other departments. 1.1.4 It should be noted that upon review, the Tourism & Visitor Centre costs have been allocated to Other Economic Development rather than Tourism and Regional Promotion. 1.2 Grants to outside bodies / persons: $17,200 to the Rotary Club of Yankalilla, City of Marion Southern Business Mentoring Program and the Yankalilla and District Historical Society. They do however appear in the correct over-arching category of Economic Development. 1.3 Balance of materials / contracts & other expenses: $178K actual expenditure and $77K allocation of Council's administrative overheads (other than Employee Costs). The $178K is made up of approx. 540 transactions. Given the volume and the work necessary to summarise and explain these transactions, this task is not to be progressed via a Question on Notice. 1.4 Depreciation / amortisation & impairment: depreciation on the All-Terrain Wheelchairs. 2. The 2024-25 Grants Commission report has not yet been prepared, therefore the same information for the last Financial Year is not available at this time. It is worth noting that data provided to the South Australian Local Government Grants Commission is submitted using templates and classifications prescribed by the Commission. These categories are designed for state-wide comparability but it is evident that they do not always align precisely with Council's internal financial reporting structure. Administration applies professional judgement to map Council's financial and service data to the required categories as accurately as possible. However, due to variations in interpretation and the subjective nature of some definitions, inconsistency is likely and expected in how information is reported between councils across the state.
C25218 Moved Cr Olsson Seconded Cr Gibbs 1. That Council receives the Assets and Environment Update – October 2025 Report. 2. That Council notes the update to the Fleurieu Coast Environmental Reference Group (FERG) terms of reference. 3. That Council formally thank the local businesses; Belgravia Leisure, Forktree Brewing Co, Aqua Blue and Chief Catering for their wonderful contributions to support the Normanville Swimming Pontoon and commits to naming these businesses in local promotional material thanking them. CARRIED
C25219 Moved Cr Grocke Seconded Cr Hatch 1. That Council receives the Economy and Community Monthly Update – Activities in September 2025 report. CARRIED Unanimously
C25222 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the Quarterly Review of Confidential Items – October 2025. 2. That Council notes the updated Register of Confidential Items as of 1 October 2025 as presented as Attachment A to this report. CARRIED Unanimously