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1. That Council receives the Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve report. 2. That Council supports the direction and detail provided in the draft agreement between Council and the Yankalilla Districts Residents Association (Friends of Normanville / Yankalilla Dog Park Committee) and authorises the Chief Executive Officer to continue to work with the Committee on any minor final amendments (if necessary) to execute the agreement with confirmation that minor ongoing costs such as maintenance, insurance, and administrative support sit with the Council as part of normal obligations for facilities on Council land. 3. That Council commend the Friends of Normanville / Yankalilla Dog Park Committee for the hard work, commitment and funds generated in preparation to deliver a Dog Park for Yankalilla/ Normanville. 4. That Council authorises the Chief Executive Officer (or appropriate delegate) to undertake minor administrative amendments to the agreement, including updating the correct legal names of the parties, and proceed to execute the agreement on behalf of Council.
Topic: Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve
FORMAL MOTION that the Question be Adjourned – Cr Moffat
Topic: Adjournment of Rates Review - For Consultation
That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.
Topic: Adjournment of Rates Review - For Consultation
1. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 2. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 3.4. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 4. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026.
Topic: Rates Review - For Consultation
1. That Council receives the Establishment of Fleurieu Regional Building Fire Safety Committee Report. 2. That Council endorses the expansion of the regional Building Fire Safety Committee to now include City of Victor Harbor, Alexandrina Council and District Council of Yankalilla. 3. That Council adopts the Establishment and Terms of Reference for the Fleurieu Regional Building Fire Safety Committee, in accordance with Section 157(17) of the Planning, Development and Infrastructure Act 2016, for the term 1 January 2026 to 31 December 2029, and endorses that committee member appointments be determined by the Chief Executive Officers of the three participating Councils.
Topic: Establishment of Fleurieu Regional Building Fire Safety Committee
1. That the Community Grants Assessment Panel Recommendations report be received. 2. That in line with the Recommendations of the Community Grant Assessment Panel (established to review and recommend), the following Community Grant funding for the financial year of 2025/26 be provided at the amount requested: Ref Applicant Submission made for Recommended funding 5 Yankalilla Hockey Club Junior playing shirts $350 8 Second Valley Progress Association Second Valley Xmas Lights project $300 9 Cape Jervis Progress Association Leave Nothing but Footprints $1,000 11 Myponga Netball Club Equipment for the 2026 Season $405 12 Yankalilla Cricket Club Enhancing Cricket Facilities at the Yankalilla Memorial Park $330 15 Inman Valley Community & Memorial Hall Assoc. Community Hall Maintenance $1,500
Topic: Community Grants Assessment Panel Recommendations - Funding as Requested
1. That the report on the October 2025 Monthly Finance Reports be received.
Topic: Monthly Finance Reports (October 2025)
1. That Council receives the Economy and Community Monthly Update – Activities in October 2025 report.
Topic: Economy and Community Monthly Update – Activity in October 2025
1. That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
1. That Council receives the November 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
Topic: November 2025 Minute Action Report
1. That Council receives the FRWA – response to Questions throughout October 2025 Report.
Topic: FRWA – Response to Questions throughout October 2025
1. That Council receives the Council Committee Minutes Report. 2. That Council notes the Confidential Minutes of the Audit & Risk Committee meeting held Monday 27 October 2025 as provided in Attachment A.
Topic: Confidential Council Committee Minutes
That the public be readmitted to the meeting.
Topic: Readmission of Public
That the minutes of the meeting held on 21 October 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
That Councillor David Olsson's Report be included in the minutes of the meeting.
Topic: LGA Jetty Summit Attendance
1. That Council receives the Policy Review Project Update – November 2025. 2. That Council notes the updated Project Plan contained within the report.
Topic: Policy Review Project Update – November 2025
That the meeting be extended by 30 minutes to conclude at 7:30pm to allow for completion of the Agenda.
Topic: Extension of Meeting
4. That Council contact the groups below and advise the following: a) That Council advise Myponga Primary School, Yankalilla, Rapid Bay, Myponga Agricultural & Horticultural Society, Yankalilla RSL and Normanville Surf Life Saving Club that the Community Grant fund was oversubscribed for 2025/26 and their funding submissions (after weighted assessment and discussion by the Community Grants Assessment Panel) were not successful this year. b) The application from Myponga Primary School was not supported as it did not demonstrate a broad enough community benefit when assessed against other submissions. The panel suggests the school explore alternative funding sources such as local Op Shops or the Awesome Foundation. c) The panel did not support the application from the Yankalilla, Rapid Bay and Myponga Agricultural & Horticultural Society Inc. seeking funding for the planning process, as the project is not yet guaranteed and its community value is therefore difficult to quantify. d) While the panel values the rejuvenation efforts of the RSL, it was determined that Council was unable to contribute a significant financial amount towards this project. The panel is hopeful that the State Government or the Department of Veterans’ Affairs (DVA) may be able to provide support. e) Although the panel recognises the valuable work of the Normanville Surf Life Saving Club and agreed the proposed events are worthwhile initiatives, the application indicated that the events would proceed with or without grant funding. Given current budget constraints, the application was not successful. Council will, however, offer in-kind marketing support and access to the event trailer for the Pink Patrol and ‘Come and Sea’ Community Open Day 2026 events.
Topic: Community Grants Assessment Panel Recommendations - Unsuccessful Applications
1. That having considered Agenda Item 17.2 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the related attachments relative to Agenda Item 17.2 be kept confidential until the minutes of the Audit & Risk Committee Meeting held Monday 27 October 2025 are released from Confidence. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate.
Topic: Confidential Council Committee Minutes (Period of Confidentiality and Delegations)
That the Mayor's Report be included in the minutes of the meeting.
Topic: Mayor's Report
4. That Council adopts the Risk Management Framework V2.1 as presented as Attachment C to this report, subject to any further minor administrative amendments to Council for formal adoption.
Topic: Risk Management Framework V2.1
1. That Council receives and notes the LGA SA Annual General Meeting 2025 – Voting Preferences for Topics Report. 2. That Council endorses the voting preferences as presented in Attachment A to this report and supports the Mayor as Council’s Voting Delegate to be guided by this resolution and by information provided at the meeting or raised in the debate on the Motions.
Topic: LGA SA Annual General Meeting 2025 – Voting Preferences for Motions
1. That Council receives the Council Committee Minutes Report. 2. That Council receives the minutes of the Audit & Risk Committee Ordinary Meeting held Monday 27 October 2025 as provided in Attachment A to this report. 3. That Council receives the Audit & Risk Committee Chair Summary Report as provided in Attachment B.
Topic: Council Committee Minutes
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.2 Confidential Council Committee Minutes. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer – Executive Manager Financial Sustainability • Darren Burgess – Acting Group Manager Economy & Community • Mark Gibson - Director Assets & Environment • Michyla Lewis – Governance and Policy Officer (Minute Taker) • Liz Soper - Strategic Communications Officer • Sophie Maclay-Ross – Governance and Communications Support Officer • Nick Noack - Operations Business Manager
Topic: Confidential Council Committee Minutes (Move into Confidence)
1. That Administration prepare a business case to introduce township-based Christmas decorations starting in 2026 and continuing annually. The business case should include: • Scope of Decorations: Options for festive displays, from a single focal point (e.g. Village Green) to installations across multiple township locations. • Budget Requirements: Estimated costs for purchasing, installing, maintaining and storing decorations for reuse in future years. • Community Impact: How decorations can enhance the festive atmosphere, foster community engagement, and support local businesses. The findings should be presented to Council for consideration prior to the budget process, with the aim of implementing a sustainable and visually appealing Christmas decoration program from 2026 onwards.
Topic: Business Case for Township Based Christmas Decorations
1. That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1 Meeting Date and Type: 21/11/2023 – Council Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club Council Resolution: C23243 Items retained in confidence: Report and Attachments.
Topic: Release of Item Retained in Confidence – Cr Karin Hatch
3. That Council adopts Risk Management Policy V3.1 as presented as Attachment A to this report, subject to any further minor administrative amendments.
Topic: Risk Management Policy V3.1
5. That Council adopts the Risk Appetite Statements V1.5 as presented as Attachment E to this report, subject to any further minor administrative amendments to Council for formal adoption.
Topic: Risk Appetite Statements V1.5
1. That Council receives the Normanville New Years Eve Pageant Road Closures Report. 2. That Council supports the closure and restricted access on 31 December 2025: Between 7:00pm and 8:30pm • Katherine Drive, Normanville • Norman Avenue, between Katherine Drive and Edwards Avenue • Edwards Avenue, between Norman Avenue and Andrew Avenue • Andrew Avenue, between Edwards Avenue and Main Street • Main Street, between Andrew Avenue and Jetty Road Between 6:30pm and 11:00pm • Jetty Road, between Main Street and the Foreshore Carpark Restricted Access • Boat Ramp, Normanville Beach – closed to all vehicles from 6:30am • Jetty Road – no roadside parking from 6:30am • Normanville Foreshore Car Park o Closed from 6:30am to the public o Limited parking for Normanville SLSC and Aqua Blue patrons until 3:00pm (entrance manned by the organisers)
Topic: Normanville New Year’s Eve Pageant – Road Closures
1. That Council receives the Annual Report on Section 270 internal review application/s Report. 2. That Council note in 2024-25 there were zero (0) Section 270 internal review requests received and undertaken.
Topic: Annual Report on Section 270 Internal Review Application/s
3. That in line with the Recommendations of the Community Grant Assessment Panel (established to review and recommend), the following Community Grant funding for the financial year of 2025/26 be provided at a reduced amount: Ref Applicant Submission made for Recommended funding 2 Yankalilla Bowling Club Womens and Mens Amenities Improvement Project $750 3 Fleurieu Equestrian Clubs Dressage Arena upgrade $750 6 Myponga Cemetery Management Fencing for 2 sides of cemetery allotment $750 7 Yankalilla District Inter Church Council Breakfast club and welfare at the YAS and Myponga Primary school $750 13 Yankalilla Community Childrens Centre Yankalilla Community Childrens Centre Community Walks and Local Excursions. $622
Topic: Community Grants Assessment Panel Recommendations - Reduced Funding
1. That Council receives the report on the 2024-25 Annual Financial Statements and Annual Report. 2. That Council adopts the District Council of Yankalilla 2024-25 Annual Financial Statements and authorises the Mayor and Chief Executive Officer to sign the Certification of Financial Statements. Further, that the Chief Executive Officer is authorised to sign the Management Representation Letter (Attachment G). 3. That Council endorses the Presiding Member of the Audit & Risk Committee, together with the Chief Executive Officer, to authorise the Certification of Auditor Independence to be included with the Annual Financial Statements for the year ended 30 June 2025. 4. That Council adopts the contents of the 2024-25 District Council of Yankalilla Annual Report for publication and release (subject to minor administrative amendments, including but not limited to the inclusion of the signed certification of financial statements, inclusion of signed independent audit report and signed independent assurance report on internal controls) with the inclusion of the 2024-25 General Purpose Financial Statements, and the 2024-25 Southern and Hills Local Government Association (S&HLGA) Annual Report and 2024-25 Fleurieu Regional Waste Authority (FRWA) Annual Report, recognising that the final version will be graphically designed in line with Council's other strategic documents.
Topic: 2024-25 Annual Financial Statements and Annual Report
1. That Council receives the Update on Financial Sustainability and Levers Program report.
Topic: Update on Financial Sustainability and Levers Program
1. That Council receives the 2025-26 Budget Review 1 (BR1) Report. 2. That Council acknowledges the recommendation from the Audit & Risk Committee to adopt the budget revisions set out in this report (Attachment A) as the current Council budget. 3. That Council endorse the budget revisions set out in this report, as presented in Attachment A, and adopt 2025-26 Budget Review 1 (BR1) as the current Council budget.
Topic: 2025-26 Budget Review 1 (BR1)
1. That Council receives the Assets and Environment Update – November 2025 Report.
Topic: Assets and Environment Update – November 2025
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Council Banking Services – Tender Evaluation & Recommendation. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer – Executive Manager Financial Sustainability
Topic: Council Banking Services – Tender Evaluation & Recommendation (Move into Confidence)
1. That having considered Agenda Item 17.1 Council Banking Services – Tender Evaluation & Recommendation in confidence under Section 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, discussion and minutes relative to Agenda Item 17.1 be kept confidential until the tender is awarded and the contract is signed by both parties.
Topic: Council Banking Services – Tender Evaluation & Recommendation (Retain in Confidence)
That Administration prepare a business case to introduce township-based Christmas decorations starting in 2026 and continuing annually. The business case should include: Scope of Decorations: Options for festive displays, from a single focal point (e.g. Village Green) to installations across multiple township locations. Budget Requirements: Estimated costs for purchasing, installing, maintaining and storing decorations for reuse in future years. Community Impact: How decorations can enhance the festive atmosphere, foster community engagement, and support local businesses. The findings should be presented to Council for consideration prior to the budget process, with the aim of implementing a sustainable and visually appealing Christmas decoration program from 2026 onwards.
Topic: Business Case for Township Based Christmas Decorations
That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1, Meeting Date and Type: 21/11/2023 – Council, Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club, Council Resolution: C23243, Items retained in confidence: Report and Attachments.
Topic: Release of Item Retained in Confidence
That Council receives the Policy Review Project Update – November 2025. That Council notes the updated Project Plan contained within the report.
Topic: Policy Review Project Update – November 2025
That Council adopts Risk Management Policy V3.1 as presented as Attachment A to this report, subject to any further minor administrative amendments.
Topic: Policy Review Project Update – November 2025
That Council receives the Normanville New Years Eve Pageant Road Closures Report. That Council supports the closure and restricted access on 31 December 2025: Between 7:00pm and 8:30pm (Katherine Drive, Normanville; Norman Avenue, between Katherine Drive and Edwards Avenue; Edwards Avenue, between Norman Avenue and Andrew Avenue; Andrew Avenue, between Edwards Avenue and Main Street; Main Street, between Andrew Avenue and Jetty Road), Between 6:30pm and 11:00pm (Jetty Road, between Main Street and the Foreshore Carpark), Restricted Access (Boat Ramp, Normanville Beach - closed to all vehicles from 6:30am; Jetty Road - no roadside parking from 6:30am; Normanville Foreshore Car Park - Closed from 6:30am to the public, Limited parking for Normanville SLSC and Aqua Blue patrons until 3:00pm (entrance manned by the organisers)). That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 and Clause G of the General Approval of the Minister dated 22 August 2013 to: Pursuant to 33(1) of the Road Traffic Act 1961, declare that the event conducted, being the New Year’s Eve Pageant, is an event to which Section 33 of the Road Traffic Act 1961 applies, and Pursuant to Section 33 (1)(a) of the Road Traffic Act 1961, makes an order that the following roads in Normanville will be temporarily closed to traffic from 6.30pm to 8.30pm and 6.30pm to 11.00pm on Sunday 31 December 2025: 7.00pm to 8.30pm (Katherine Drive, Normanville; Norman Avenue, between Katherine Drive and Edwards Avenue; Edwards Avenue, between Norman Avenue and Andrew Avenue; Andrew Avenue, between Edwards Avenue and Main Street; Main Street, between Andrew Avenue and Jetty Road), Between 6:30pm and 11:00pm (Jetty Road, between Main Street and the Foreshore Carpark).
Topic: Normanville New Year's Eve Pageant – Road Closures
That Council receives the Update on Financial Sustainability and Levers Program report.
Topic: Update on Financial Sustainability and Levers Program
That Council receives the 2025-26 Budget Review 1 (BR1) Report. That Council acknowledges the recommendation from the Audit & Risk Committee to adopt the budget revisions set out in this report (Attachment A) as the current Council budget. That Council endorse the budget revisions set out in this report, as presented in Attachment A, and adopt 2025-26 Budget Review 1 (BR1) as the current Council budget.
Topic: 2025-26 Budget Review 1 (BR1)
That the report on the October 2025 Monthly Finance Reports be received.
Topic: Monthly Finance Reports
That Council receives the Assets and Environment Update – November 2025 Report.
Topic: Assets and Environment Update – November 2025
That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
That Council receives the November 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
Topic: November 2025 Minute Action Report
That Council receives and notes the LGA SA Annual General Meeting 2025 – Voting Preferences for Topics Report. That Council endorses the voting preferences as presented in Attachment A to this report and supports the Mayor as Council’s Voting Delegate to be guided by this resolution and by information provided at the meeting or raised in the debate on the Motions.
Topic: LGA SA Annual General Meeting 2025 – Voting Preferences for Motions
That the Rates Review - for Consultation report be received. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. That the proposed changes on which to consult include the following: Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026.
Topic: Rates Review - For Consultation
That the meeting be extended by 30 minutes to conclude at 7:30pm to allow for completion of the Agenda.
Topic: FORMAL MOTION – EXTENSION OF MEETING
That Council receives the Establishment of Fleurieu Regional Building Fire Safety Committee Report. That Council endorses the expansion of the regional Building Fire Safety Committee to now include City of Victor Harbor, Alexandrina Council and District Council of Yankalilla. That Council adopts the Establishment and Terms of Reference for the Fleurieu Regional Building Fire Safety Committee, in accordance with Section 157(17) of the Planning, Development and Infrastructure Act 2016, for the term 1 January 2026 to 31 December 2029, and endorses that committee member appointments be determined by the Chief Executive Officers of the three participating Councils.
Topic: Establishment of Fleurieu Regional Building Fire Safety Committee
That Council receives the Annual Report on Section 270 internal review application/s Report. That Council note in 2024-25 there were zero (0) Section 270 internal review requests received and undertaken.
Topic: Annual Report on Section 270 Internal Review Application/s
That Council receives the FRWA – response to Questions throughout October 2025 Report.
Topic: FRWA - Response to Questions throughout October 2025
That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Council Banking Services - Tender Evaluation & Recommendation. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer; Jodie Summer – Executive Manager Financial Sustainability; Darren Burgess – Acting Group Manager Economy & Community; Mark Gibson - Director Assets & Environment; Michyla Lewis – Minute Taker (Governance and Policy Officer); Liz Soper - Strategic Communications Officer; Sophie Maclay-Ross – Governance and Communications Support Officer; Nick Noack – Operations Business Manager. Having taken into account the relevant considerations contained in Section 90(2) and Sections 90(3)(b) and 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and would, on balance, be contrary to the public interest; Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and would, on balance, be contrary to the public interest; That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Topic: Council Banking Services – Tender Evaluation & Recommendation
That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.2 Confidential Council Committee Minutes. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer; Jodie Summer – Executive Manager Financial Sustainability; Darren Burgess – Acting Group Manager Economy & Community; Mark Gibson - Director Assets & Environment; Michyla Lewis – Governance and Policy Officer (Minute Taker); Liz Soper - Strategic Communications Officer; Sophie Maclay-Ross – Governance and Communications Support Officer; Nick Noack - Operations Business Manager. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which (iii) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (iv) would, on balance, be contrary to the public interest; Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which- (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. That Council receives the Council Committee Minutes Report. That Council notes the Confidential Minutes of the Audit & Risk Committee meeting held Monday 27 October 2025 as provided in Attachment A. That having considered Agenda Item 17.2 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(b) and Sections 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the related attachments relative to Agenda Item 17.2 be kept confidential until the minutes of the Audit & Risk Committee Meeting held Monday 27 October 2025 are released from Confidence. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate.
Topic: Confidential Council Committee Minutes
That the Community Grants Assessment Panel Recommendations report be received. That in line with the Recommendations of the Community Grant Assessment Panel (established to review and recommend), the following Community Grant funding for the financial year of 2025/26 be provided at the amount requested: Yankalilla Hockey Club: Junior playing shirts - $350 Second Valley Progress Association: Second Valley Xmas Lights project - $300 Cape Jervis Progress Association: Leave Nothing but Footprints - $1,000 Myponga Netball Club: Equipment for the 2026 Season - $405 Yankalilla Cricket Club: Enhancing Cricket Facilities at the Yankalilla Memorial Park - $330 Inman Valley Community & Memorial Hall Assoc.: Community Hall Maintenance - $1,500 Yankalilla Bowling Club: Womens and Mens Amenities Improvement Project - $750 Fleurieu Equestrian Clubs: Dressage Arena upgrade - $750 Myponga Cemetery Management: Fencing for 2 sides of cemetery allotment - $750 Yankalilla District Inter Church Council: Breakfast club and welfare at the YAS and Myponga Primary school - $750 Yankalilla Community Childrens Centre: Yankalilla Community Childrens Centre Community Walks and Local Excursions. - $622. That Council contact the groups below and advise the following: a) That Council advise Myponga Primary School, Yankalilla, Rapid Bay, Myponga Agricultural & Horticultural Society, Yankalilla RSL and Normanville Surf Life Saving Club that the Community Grant fund was oversubscribed for 2025/26 and their funding submissions (after weighted assessment and discussion by the Community Grants Assessment Panel) were not successful this year. b) The application from Myponga Primary School was not supported as it did not demonstrate a broad enough community benefit when assessed against other submissions. The panel suggests the school explore alternative funding sources such as local Op Shops or the Awesome Foundation. c) The panel did not support the application from the Yankalilla, Rapid Bay and Myponga Agricultural & Horticultural Society Inc. seeking funding for the planning process, as the project is not yet guaranteed and its community value is therefore difficult to quantify. d) While the panel values the rejuvenation efforts of the RSL, it was determined that Council was unable to contribute a significant financial amount towards this project. The panel is hopeful that the State Government or the Department of Veterans' Affairs (DVA) may be able to provide support. e) Although the panel recognises the valuable work of the Normanville Surf Life Saving Club and agreed the proposed events are worthwhile initiatives, the application indicated that the events would proceed with or without grant funding. Given current budget constraints, the application was not successful. Council will, however, offer in-kind marketing support and access to the event trailer for the Pink Patrol and ‘Come and Sea’ Community Open Day 2026 events.
Topic: Community Grants Assessment Panel Recommendations
That having considered Agenda Item 17.1 Council Banking Services – Tender Evaluation & Recommendation in confidence under Section 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, discussion and minutes relative to Agenda Item 17.1 be kept confidential until the tender is awarded and the contract is signed by both parties. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. That the public be readmitted to the meeting.
Topic: Council Banking Services – Tender Evaluation & Recommendation
That the minutes of the meeting held on 21 October 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
That the Mayor’s Report be included in the minutes of the meeting.
Topic: Mayor's Report
That Council adopts the Risk Appetite Statements V1.5 as presented as Attachment E to this report, subject to any further minor administrative amendments to Council for formal adoption.
Topic: Policy Review Project Update – November 2025
FORMAL MOTION that the Question be Adjourned – Cr Moffat. That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.
Topic: Rates Review - For Consultation
That Council receives the report on the 2024-25 Annual Financial Statements and Annual Report. That Council adopts the District Council of Yankalilla 2024-25 Annual Financial Statements and authorises the Mayor and Chief Executive Officer to sign the Certification of Financial Statements. Further, that the Chief Executive Officer is authorised to sign the Management Representation Letter (Attachment G). That Council endorses the Presiding Member of the Audit & Risk Committee, together with the Chief Executive Officer, to authorise the Certification of Auditor Independence to be included with the Annual Financial Statements for the year ended 30 June 2025. That Council adopts the contents of the 2024-25 District Council of Yankalilla Annual Report for publication and release (subject to minor administrative amendments, including but not limited to the inclusion of the signed certification of financial statements, inclusion of signed independent audit report and signed independent assurance report on internal controls) with the inclusion of the 2024-25 General Purpose Financial Statements, and the 2024-25 Southern and Hills Local Government Association (S&HLGA) Annual Report and 2024-25 Fleurieu Regional Waste Authority (FRWA) Annual Report, recognising that the final version will be graphically designed in line with Council’s other strategic documents.
Topic: 2024-25 Annual Financial Statements and Annual Report
That Council receives the Economy and Community Monthly Update – Activities in October 2025 report.
Topic: Economy and Community Monthly Update – Activity in October 2025
That Council adopts the Risk Management Framework V2.1 as presented as Attachment C to this report, subject to any further minor administrative amendments to Council for formal adoption.
Topic: Policy Review Project Update – November 2025
That Council receives the Council Committee Minutes Report. That Council receives the minutes of the Audit & Risk Committee Ordinary Meeting held Monday 27 October 2025 as provided in Attachment A to this report.
Topic: Council Committee Minutes
That the Mayor's Report be included in the minutes of the meeting.
Topic: Mayor's Report
That Administration prepare a business case to introduce township-based Christmas decorations starting in 2026 and continuing annually. The business case should include: Scope of Decorations: Options for festive displays, from a single focal point (e.g. Village Green) to installations across multiple township locations. Budget Requirements: Estimated costs for purchasing, installing, maintaining and storing decorations for reuse in future years. Community Impact: How decorations can enhance the festive atmosphere, foster community engagement, and support local businesses. The findings should be presented to Council for consideration prior to the budget process, with the aim of implementing a sustainable and visually appealing Christmas decoration program from 2026 onwards.
Topic: Business Case for Township Based Christmas Decorations
That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1 Meeting Date and Type: 21/11/2023 – Council Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club Council Resolution: C23243 Items retained in confidence: Report and Attachments.
Topic: Release of Item Retained in Confidence - Cr Karin Hatch
FORMAL MOTION that the Question be Adjourned – Cr Moffat That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.
Topic: Rates Review - For Consultation (Adjournment)
1. That the Rates Review - for Consultation report be received. 2. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 3. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 3.4. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 4. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026.
Topic: Rates Review - For Consultation
1. That the Community Grants Assessment Panel Recommendations report be received. 2. That in line with the Recommendations of the Community Grant Assessment Panel (established to review and recommend), the following Community Grant funding for the financial year of 2025/26 be provided at the amount requested: Yankalilla Hockey Club - Junior playing shirts - $350; Second Valley Progress Association - Second Valley Xmas Lights project - $300; Cape Jervis Progress Association - Leave Nothing but Footprints - $1,000; Myponga Netball Club - Equipment for the 2026 Season - $405; Yankalilla Cricket Club - Enhancing Cricket Facilities at the Yankalilla Memorial Park - $330; Inman Valley Community & Memorial Hall Assoc. - Community Hall Maintenance - $1,500; Yankalilla Bowling Club - Womens and Mens Amenities Improvement Project - $750; Fleurieu Equestrian Clubs - Dressage Arena upgrade - $750; Myponga Cemetery Management - Fencing for 2 sides of cemetery allotment - $750; Yankalilla District Inter Church Council - Breakfast club and welfare at the YAS and Myponga Primary school - $750; Yankalilla Community Childrens Centre - Yankalilla Community Childrens Centre Community Walks and Local Excursions - $622.
Topic: Community Grants Assessment Panel Recommendations
1. That Council receives the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
1. That Council receives the November 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
Topic: November 2025 Minute Action Report
1. That having considered Agenda Item 17.1 Council Banking Services – Tender Evaluation & Recommendation in confidence under Section 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, discussion and minutes relative to Agenda Item 17.1 be kept confidential until the tender is awarded and the contract is signed by both parties. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate.
Topic: Council Banking Services – Tender Evaluation & Recommendation (Retain in Confidence)
That Councillor David Olsson's Report be included in the minutes of the meeting.
Topic: LGA Jetty Summit Attendance
5. That Council adopts the Risk Appetite Statements V1.5 as presented as Attachment E to this report, subject to any further minor administrative amendments to Council for formal adoption.
Topic: Policy Review Project Update – Risk Appetite Statements V1.5
1. That Council receives the Establishment of Fleurieu Regional Building Fire Safety Committee Report. 2. That Council endorses the expansion of the regional Building Fire Safety Committee to now include City of Victor Harbor, Alexandrina Council and District Council of Yankalilla. 3. That Council adopts the Establishment and Terms of Reference for the Fleurieu Regional Building Fire Safety Committee, in accordance with Section 157(17) of the Planning, Development and Infrastructure Act 2016, for the term 1 January 2026 to 31 December 2029, and endorses that committee member appointments be determined by the Chief Executive Officers of the three participating Councils.
Topic: Establishment of Fleurieu Regional Building Fire Safety Committee
1. That Council receives the Annual Report on Section 270 internal review application/s Report. 2. That Council note in 2024-25 there were zero (0) Section 270 internal review requests received and undertaken.
Topic: Annual Report on Section 270 Internal Review Application/s
1. That Council receives the report on the 2024-25 Annual Financial Statements and Annual Report. 2. That Council adopts the District Council of Yankalilla 2024-25 Annual Financial Statements and authorises the Mayor and Chief Executive Officer to sign the Certification of Financial Statements. Further, that the Chief Executive Officer is authorised to sign the Management Representation Letter (Attachment G). 3. That Council endorses the Presiding Member of the Audit & Risk Committee, together with the Chief Executive Officer, to authorise the Certification of Auditor Independence to be included with the Annual Financial Statements for the year ended 30 June 2025. 4. That Council adopts the contents of the 2024-25 District Council of Yankalilla Annual Report for publication and release (subject to minor administrative amendments, including but not limited to the inclusion of the signed certification of financial statements, inclusion of signed independent audit report and signed independent assurance report on internal controls) with the inclusion of the 2024-25 General Purpose Financial Statements, and the 2024-25 Southern and Hills Local Government Association (S&HLGA) Annual Report and 2024-25 Fleurieu Regional Waste Authority (FRWA) Annual Report, recognising that the final version will be graphically designed in line with Council's other strategic documents.
Topic: 2024-25 Annual Financial Statements and Annual Report
1. That Council receives the Update on Financial Sustainability and Levers Program report.
Topic: Update on Financial Sustainability and Levers Program
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Council Banking Services - Tender Evaluation & Recommendation. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Executive Manager Financial Sustainability Darren Burgess – Acting Group Manager Economy & Community Mark Gibson - Director Assets & Environment Michyla Lewis – Minute Taker (Governance and Policy Officer) Liz Soper - Strategic Communications Officer Sophie Maclay-Ross – Governance and Communications Support Officer Nick Noack – Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Sections 90(3)(b) and 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which — (i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (ii) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which — (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Topic: Council Banking Services – Tender Evaluation & Recommendation (Move into Confidence)
1. That having considered Agenda Item 17.2 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the related attachments relative to Agenda Item 17.2 be kept confidential until the minutes of the Audit & Risk Committee Meeting held Monday 27 October 2025 are released from Confidence. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting.
Topic: Confidential Council Committee Minutes (Period of Confidentiality and Delegations)
1. That Council receives the Policy Review Project Update – November 2025. 2. That Council notes the updated Project Plan contained within the report.
Topic: Policy Review Project Update – November 2025
1. That Council receives and notes the LGA SA Annual General Meeting 2025 – Voting Preferences for Topics Report. 2. That Council endorses the voting preferences as presented in Attachment A to this report and supports the Mayor as Council's Voting Delegate to be guided by this resolution and by information provided at the meeting or raised in the debate on the Motions.
Topic: LGA SA Annual General Meeting 2025 – Voting Preferences for Motions
1. That Council receives the Assets and Environment Update – November 2025 Report.
Topic: Assets and Environment Update – November 2025
1. That Council receives the Economy and Community Monthly Update – Activities in October 2025 report.
Topic: Economy and Community Monthly Update – Activity in October 2025
1. That Council receives the Council Committee Minutes Report. 2. That Council receives the minutes of the Audit & Risk Committee Ordinary Meeting held Monday 27 October 2025 as provided in Attachment A to this report. 3. That Council receives the Audit & Risk Committee Chair Summary Report as provided in Attachment B.
Topic: Council Committee Minutes
1. That Council receives the FRWA – response to Questions throughout October 2025 Report.
Topic: FRWA - Response to Questions throughout October 2025
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.2 Confidential Council Committee Minutes 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Executive Manager Financial Sustainability Darren Burgess – Acting Group Manager Economy & Community Mark Gibson - Director Assets & Environment Michyla Lewis – Governance and Policy Officer (Minute Taker) Liz Soper - Strategic Communications Officer Sophie Maclay-Ross – Governance and Communications Support Officer Nick Noack - Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which (iii) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (iv) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which- (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Topic: Confidential Council Committee Minutes (Move into Confidence)
That the minutes of the meeting held on 21 October 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
1. That Council receives the Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve report. 2. That Council supports the direction and detail provided in the draft agreement between Council and the Yankalilla Districts Residents Association (Friends of Normanville / Yankalilla Dog Park Committee) and authorises the Chief Executive Officer to continue to work with the Committee on any minor final amendments (if necessary) to execute the agreement with confirmation that minor ongoing costs such as maintenance, insurance, and administrative support sit with the Council as part of normal obligations for facilities on Council land. 3. That Council commend the Friends of Normanville / Yankalilla Dog Park Committee for the hard work, commitment and funds generated in preparation to deliver a Dog Park for Yankalilla/ Normanville. 4. That Council authorises the Chief Executive Officer (or appropriate delegate) to undertake minor administrative amendments to the agreement, including updating the correct legal names of the parties, and proceed to execute the agreement on behalf of Council.
Topic: Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve
3. That Council adopts Risk Management Policy V3.1 as presented as Attachment A to this report, subject to any further minor administrative amendments.
Topic: Policy Review Project Update – Risk Management Policy V3.1
4. That Council adopts the Risk Management Framework V2.1 as presented as Attachment C to this report, subject to any further minor administrative amendments to Council for formal adoption.
Topic: Policy Review Project Update – Risk Management Framework V2.1
1. That Council receives the Normanville New Years Eve Pageant Road Closures Report. 2. That Council supports the closure and restricted access on 31 December 2025: Between 7:00pm and 8:30pm Katherine Drive, Normanville Norman Avenue, between Katherine Drive and Edwards Avenue Edwards Avenue, between Norman Avenue and Andrew Avenue Andrew Avenue, between Edwards Avenue and Main Street Main Street, between Andrew Avenue and Jetty Road Between 6:30pm and 11:00pm Jetty Road, between Main Street and the Foreshore Carpark Restricted Access Boat Ramp, Normanville Beach - closed to all vehicles from 6:30am Jetty Road no roadside parking from 6:30am Normanville Foreshore Car Park Closed from 6:30am to the public Limited parking for Normanville SLSC and Aqua Blue patrons until 3:00pm (entrance manned by the organisers) Subject to the event organisers: (a) Providing evidence of satisfactory insurance to cover any damage to third party property caused by the event; (b) Notifying all property owners along the route; (c) Erecting advance notices of road closures on the affected roads, at least 3 weeks prior to the event; (d) Assuming responsibility for any damage to the road and associated infrastructure resulting from the event; (e) Facilitating the road closure and assisting local residents and road users through the detours, using marshals and professional traffic management contractors; 3. That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 and Clause G of the General Approval of the Minister dated 22 August 2013 to: 3.1 Pursuant to 33(1) of the Road Traffic Act 1961, declare that the event conducted, being the New Year's Eve Pageant, is an event to which Section 33 of the Road Traffic Act 1961 applies, and 3.2 Pursuant to Section 33 (1)(a) of the Road Traffic Act 1961, makes an order that the following roads in Normanville will be temporarily closed to traffic from 6.30pm to 8.30pm and 6.30pm to 11.00pm on Sunday 31 December 2025: 7.00pm to 8.30pm Katherine Drive, Normanville Norman Avenue, between Katherine Drive and Edwards Avenue Edwards Avenue, between Norman Avenue and Andrew Avenue Andrew Avenue, between Edwards Avenue and Main Street Main Street, between Andrew Avenue and Jetty Road Between 6:30pm and 11:00pm Jetty Road, between Main Street and the Foreshore Carpark
Topic: Normanville New Year's Eve Pageant – Road Closures
That the meeting be extended by 30 minutes to conclude at 7:30pm to allow for completion of the Agenda.
Topic: Extension of Meeting
That Council contact the groups below and advise the following: a) That Council advise Myponga Primary School, Yankalilla, Rapid Bay, Myponga Agricultural & Horticultural Society, Yankalilla RSL and Normanville Surf Life Saving Club that the Community Grant fund was oversubscribed for 2025/26 and their funding submissions (after weighted assessment and discussion by the Community Grants Assessment Panel) were not successful this year. b) The application from Myponga Primary School was not supported as it did not demonstrate a broad enough community benefit when assessed against other submissions. The panel suggests the school explore alternative funding sources such as local Op Shops or the Awesome Foundation. c) The panel did not support the application from the Yankalilla, Rapid Bay and Myponga Agricultural & Horticultural Society Inc. seeking funding for the planning process, as the project is not yet guaranteed and its community value is therefore difficult to quantify. d) While the panel values the rejuvenation efforts of the RSL, it was determined that Council was unable to contribute a significant financial amount towards this project. The panel is hopeful that the State Government or the Department of Veterans' Affairs (DVA) may be able to provide support. e) Although the panel recognises the valuable work of the Normanville Surf Life Saving Club and agreed the proposed events are worthwhile initiatives, the application indicated that the events would proceed with or without grant funding. Given current budget constraints, the application was not successful. Council will, however, offer in-kind marketing support and access to the event trailer for the Pink Patrol and ‘Come and Sea' Community Open Day 2026 events.
Topic: Community Grants Assessment Panel Recommendations (Notifications)
1. That Council receives the 2025-26 Budget Review 1 (BR1) Report 2. That Council acknowledges the recommendation from the Audit & Risk Committee to adopt the budget revisions set out in this report (Attachment A) as the current Council budget. 3. That Council endorse the budget revisions set out in this report, as presented in Attachment A, and adopt 2025-26 Budget Review 1 (BR1) as the current Council budget.
Topic: 2025-26 Budget Review 1 (BR1)
1. That the report on the October 2025 Monthly Finance Reports be received.
Topic: Monthly Finance Reports
1. That Council receives the Council Committee Minutes Report. 2. That Council notes the Confidential Minutes of the Audit & Risk Committee meeting held Monday 27 October 2025 as provided in Attachment A.
Topic: Confidential Council Committee Minutes
1. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 2. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 3.4. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 4. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026.
1. That Administration prepare a business case to introduce township-based Christmas decorations starting in 2026 and continuing annually. The business case should include: • Scope of Decorations: Options for festive displays, from a single focal point (e.g. Village Green) to installations across multiple township locations. • Budget Requirements: Estimated costs for purchasing, installing, maintaining and storing decorations for reuse in future years. • Community Impact: How decorations can enhance the festive atmosphere, foster community engagement, and support local businesses. The findings should be presented to Council for consideration prior to the budget process, with the aim of implementing a sustainable and visually appealing Christmas decoration program from 2026 onwards.
That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.
Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve
That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.
That the Rates Review - for Consultation report be received. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. That the proposed changes on which to consult include the following: Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026.
That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1, Meeting Date and Type: 21/11/2023 – Council, Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club, Council Resolution: C23243, Items retained in confidence: Report and Attachments.
That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1 Meeting Date and Type: 21/11/2023 – Council Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club Council Resolution: C23243 Items retained in confidence: Report and Attachments.
That Council receives the Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve report. That Council supports the direction and detail provided in the draft agreement between Council and the Yankalilla Districts Residents Association (Friends of Normanville / Yankalilla Dog Park Committee) and authorises the Chief Executive Officer to continue to work with the Committee on any minor final amendments (if necessary) to execute the agreement with confirmation that minor ongoing costs such as maintenance, insurance, and administrative support sit with the Council as part of normal obligations for facilities on Council land. That Council commend the Friends of Normanville / Yankalilla Dog Park Committee for the hard work, commitment and funds generated in preparation to deliver a Dog Park for Yankalilla/ Normanville. That Council authorises the Chief Executive Officer (or appropriate delegate) to undertake minor administrative amendments to the agreement, including updating the correct legal names of the parties, and proceed to execute the agreement on behalf of Council.
That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.
1. That the Rates Review - for Consultation report be received. 2. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 3. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 3.4. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 4. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026.
Cr Quirke left the meeting at 7:11pm
Nil
The meeting closed at 7:15pm Confirmed: As an accurate record on 16 December 2025. Chairperson
Move into Confidence 1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Council Banking Services – Tender Evaluation & Recommendation. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer – Executive Manager Financial Sustainability • Darren Burgess – Acting Group Manager Economy & Community • Mark Gibson - Director Assets & Environment • Michyla Lewis – Minute Taker (Governance and Policy Officer) • Liz Soper - Strategic Communications Officer • Sophie Maclay-Ross – Governance and Communications Support Officer • Nick Noack – Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Sections 90(3)(b) and 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which (i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (ii) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Move into Confidence 1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.2 Confidential Council Committee Minutes 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer – Executive Manager Financial Sustainability • Darren Burgess – Acting Group Manager Economy & Community • Mark Gibson - Director Assets & Environment • Michyla Lewis – Governance and Policy Officer (Minute Taker) • Liz Soper - Strategic Communications Officer • Sophie Maclay-Ross – Governance and Communications Support Officer • Nick Noack - Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which (iii) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (iv) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which— (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Mayor Darryl Houston Deputy Mayor David Olsson Cr Lawrie Polomka Cr Wayne Gibbs Cr Shane Grocke Cr Karin Hatch Cr Tim Moffat Cr Davina Quirke STAFF Nathan Cunningham - Chief Executive Officer Jodie Summer - Executive Manager Financial Sustainability Darren Burgess - Acting Group Manager Economy & Community Mark Gibson - Director Assets & Environment Michyla Lewis - Minute Taker (Governance and Policy Officer) Sophie Maclay-Ross - Governance and Communications Support Officer Liz Soper - Strategic Communications Officer Nick Noack - Operations Business Manager
Nil
Cr Olsson declared a Material Conflict of Interest in relation to Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 as the Chairperson of the Second Valley Progress Association and will leave the meeting for recommendation 1 of the Agenda Item. Cr Hatch declared a General Conflict of interest in relation to Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 as a member of the Hockey Club Committee and will remain in the chamber, participate in the debate and vote on the item.
We took another step in our Rate Review journey with a presentation from UHY Haines Norton. A Rating Review offers council a valuable opportunity to ensure our rating structure remains fair, equitable and aligned with evolving community needs. While such reviews may result in only minor adjustments, they can also uncover significant opportunities for improvement, particularly when long-standing structures no longer reflect current demographics, land use or expectations.
At its October meeting, Council resolved to support the City of Burnside in its advocacy to the State and Federal Governments for further funding to progress the implementation of the Greater Adelaide Freight Bypass. Following this resolution, correspondence was sent. The City of Burnside has since acknowledged Council's support and advised that a revised joint letter, reflecting all confirmed participating councils, will be circulated in early November for final signatures.
Cr Quirke Provided a verbal report on her Attendances during the month including Community Grants Assessment Panel Meeting, Virtual War Memorial Talk at the Library and the Remembrance Day Ceremony at Yankalilla and November FRCSAC Meeting.
What a fantastic event! Yankalilla Youth Theatre and more than 100 locals enjoyed seeing their incredible production “Tumbleweed” on the big screen at Victa Cinemas. “Tumbleweed” is a joyful testament to the boundless creativity and imagination of young people. From concept to performance, the movie radiates originality — shaped by the voices, ideas, and energy of its talented young cast and creators. At a time when creative outlets for youth are more vital than ever, Yankalilla Youth Theatre reminds us of the power of community, collaboration, and imagination to roll forward — like a tumbleweed — gathering strength and possibility along the way. Congratulations to everyone involved in this enormous and inspiring project!
Following the previously granted change in the order of the proceedings sought by the Presiding Member, following consideration of Agenda Item 14.3 Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve, the meeting resumed the natural order as presented in the Agenda. The Presiding Member received and allowed a late request Deputation from Mr Gavin Denton.
Cr Hatch provided a verbal report on her attendance at the second day of the LGA Jetties Summit.
Questions were asked and answered.
Nil
Cr Olsson declared a Material Conflict of Interest for Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 and left the meeting at 6:47pm. Cr Hatch declared a General Conflict of Interest for Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 as a member of the Hockey Club Committee and remained in the chamber, participated in the debate and vote on the item.
Mr Gavin Denton addressed the Members and Gallery regarding the pedestrian safety crossing on Main South Road at Yankalilla (between Drakes Supermarket & Browse n Save)
Background Artificial Intelligence (AI) technologies are increasingly being adopted across various sectors, including local government, with the aim of enhancing service delivery, operational efficiency, and decision-making processes. As outlined in the AI Adoption Toolkit, councils are encouraged to transition from informal experimentation to a coordinated approach for ethical and effective AI adoption. Question Can the CEO please outline the current status of AI adoption (if any) across the operations of Council and provide some insights as to the role of the LGA (if any) and whether there are areas or functions of Council that are seen to be most likely to benefit from embracing the technology in a safe manner? Response The District Council of Yankalilla has an internal Organisational Generative AI Use Policy, initially endorsed by the Executive Leadership Team (ELT) in May 2024 and reviewed in August 2025. The revised policy was considered and then authorised by ELT earlier this month. Council's current use of AI is limited to controlled, internal applications that support efficiency and productivity — for example, document drafting, data summarisation, and research assistance — all within the safeguards outlined in the approved policy. No automated decision-making or customer-facing AI systems are in operation. In revising the internal policy (Aug 2025), Administration looked to the Local Government IT South Australia (LGITSA) initiative to develop a sector-wide AI Adoption Toolkit, which was formally endorsed and released in September 2025 with the support of the Local Government Association (LGA). While the Toolkit was finalised after the most recent internal review, Administration intends to use it to guide the next review of the internal policy. This is to ensure alignment with emerging sector standards and best practice recognising the rate at which the technology is emerging and being embraced.
The meeting commenced at 4.00pm.
The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present.”
Cr Simon Rothwell
That the minutes of the meeting held on 21 October 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
That the Mayor's Report be included in the minutes of the meeting. October 10th LGA Weekly Algal Bloom Briefing 17th Southern & Hills LGA Board Meeting 17th FRWA - Confidential Briefing 20th Algal Bloom Community Forum – Normanville 21st Pre Council Meeting 21st Citizen of the Year - Video Production 21st Community Grant Panel – Application Review 21st Ordinary Council Meeting 23rd Myponga Coffee Group 23rd Meeting with Karen Goldie – Yankalilla Surf Club President 25th Cape Jervis Community Club – AGM 27th Audit & Risk Committee Meeting 27th Yankalilla Youth Theatre - Tumbleweed Launch 31st Yankalilla Area School - Year 6 & Year 12 Graduation November 4th Elected Member Info & Briefing Session (attended online) 7th LGA Weekly Algal Bloom Briefing 11th Service Review Working Group (attended online) 12th Governance Pentagon (NW) - Meeting Procedures - Webinar 12th Monthly Meeting with CEO
A discussion paper was reviewed to support engagement with the Board and stakeholders of the Southern and Hills Local Government Association (SHLGA) in identifying shared regional priorities and informing the Association’s forward planning. The current SHLGA Four-Year Business Plan concludes in 2025, providing an opportunity to develop a new Plan that responds to contemporary challenges and aligns with the refreshed SHLGA purpose statement: We do this by: • Advocating: Influencing issues of significance to our region • Sharing: Collaborating on matters of common interest • Delivering: Coordinating the delivery of services or projects that meet regional needs or advance regional priorities The paper drew upon the Strategic Plans and Annual Business Plans of each member council to identify common issues and opportunities across the region. Six shared regional themes were identified as areas of common focus: 1. Managing Growth, Housing and Liveability 2. Infrastructure, Integrated Transport and Connectivity 3. Environment, Coast and Climate Resilience 4. Economic Development, Visitor Economy and Local Jobs 5. Community Wellbeing, Sport & Recreation, Arts & Culture 6. Financial Sustainability, Service Reviews and Organisational Capability These shared priorities provide a potential foundation for SHLGA’s regional advocacy, collaboration, and joint delivery initiatives over the next four years. The paper was prepared to stimulate ideas and discussion, rather than pre-determine future priorities. The Board and stakeholders were invited to consider: • Which of the identified themes are most critical to the region’s future? • What role should SHLGA play in advancing these priorities? • Where are the opportunities for regional advocacy, shared learning, or coordinated project delivery? Feedback from this engagement will help the SHLGA Board refine a clear, achievable set of priorities to guide the Association’s work over the next four years.
Ms Lorraine Felix, on behalf of the Friends of the Yankalilla/Normanville Dog Park Committee, addressed the members and gallery regarding Agenda Item 14.3 Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve. The Presiding Member sought and was granted leave of the meeting to change the order of the proceedings to consider Agenda Item 14.3 Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve to allow the matter to be discussed and considered whilst the person that provided the deputation relating to the item was present.
Note: Agenda Item 14.3 was considered directly after Agenda Item 8.1 – Deputation from Friends of the Yankalilla/Normanville Dog Park after the Presiding Member sought and was granted leave of the meeting to change the order of proceedings to consider Agenda Item 14.3 whilst the persons that provided the deputation were present.
The Presiding member called a short comfort break at 5:44 pm The meeting resumed at 5:50pm
I am pleased to report that, following a year of disciplined financial management, targeted efficiency measures, and a number of difficult but necessary decisions, the District Council of Yankalilla concluded the 2024–25 financial year in a stronger financial position than forecast at the budget adoption stage. This outcome reflects Council’s sustained focus and commitment to long-term financial sustainability. Pleasingly, Council achieved an Operating Surplus of $37,000, representing a significant turnaround from the originally budgeted operating deficit of $1.2 million. Throughout the year, successive Budget Reviews (BR1–BR3) progressively improved Council’s financial outlook, culminating in a positive Net Lending result of $1.426 million. This reflects a successful reduction in Council debt, with a further budgeted reduction of $610,000 planned for 2025 – 26. Achieving both an operating surplus and a meaningful reduction in debt is a significant and positive result, reinforcing the effectiveness of our financial strategy, the discipline of our operations, and the dedication of our staff and elected members in delivering sustainable outcomes for our community. Looking ahead, Council will continue to pursue a pathway toward a more financially sustainable future—reducing debt, streamlining services, and ensuring every dollar delivers maximum value for our community.
Written by Cr David Olsson – As I attended the LGA Jetty Summit on behalf of the DCY I provide the following written report for inclusion in the agenda for the November Council Meeting. Context In 2023, Hudson Howells were engaged by the LGA to conduct the “value of jetties study". The findings clearly demonstrate the immense value that jetties have for the South Australian community. The LGA Jetty Summit held in Adelaide on Thursday 6th November 2025 was an opportunity for South Australian council delegates to confirm a coordinated set of actions and advocacy messaging to take forward to the State Government as a collective. Key Actions & Advocacy Messaging • Adopt a statewide jetty strategy • Marine infrastructure is important to South Australia • Marine assets should be separate from the Dept of Infrastructure & Transport. Create a Dept of Marine Services or Ministry of Marine • Develop sustainable jetty lease terms and support long term funding. The financial burden of jetties should be shared fairly and not disproportionately borne by local governments. • Work with councils as a collective and develop sustainable long-term solutions I anticipate that an official communique will be released by the LGA to member councils in the near future.
Cr Moffat provided a verbal report relating to attendance at the FRCSAC Meeting, specifically the role of the Committee in Advanced Care Directives.
Cr Grocke provided a verbal report on his attendance and the privilege of laying a wreath at the Yankalilla Remembrance Day Ceremony
Nil
Officer's Recommendation 1. That the Rates Review - for Consultation report be received.
The meeting commenced at 4.00pm. Including recognition of the traditional landowners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present.”
We took another step in our Rate Review journey with a presentation from UHY Haines Norton. A Rating Review offers council a valuable opportunity to ensure our rating structure remains fair, equitable and aligned with evolving community needs. While such reviews may result in only minor adjustments, they can also uncover significant opportunities for improvement, particularly when long-standing structures no longer reflect current demographics, land use or expectations.
Cr Hatch provided a verbal report on her attendance at the second day of the LGA Jetties Summit.
C25227 Moved Cr Gibbs Seconded Cr Quirke 1. That Council receives the Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve report. 2. That Council supports the direction and detail provided in the draft agreement between Council and the Yankalilla Districts Residents Association (Friends of Normanville / Yankalilla Dog Park Committee) and authorises the Chief Executive Officer to continue to work with the Committee on any minor final amendments (if necessary) to execute the agreement with confirmation that minor ongoing costs such as maintenance, insurance, and administrative support sit with the Council as part of normal obligations for facilities on Council land. 3. That Council commend the Friends of Normanville / Yankalilla Dog Park Committee for the hard work, commitment and funds generated in preparation to deliver a Dog Park for Yankalilla/ Normanville. 4. That Council authorises the Chief Executive Officer (or appropriate delegate) to undertake minor administrative amendments to the agreement, including updating the correct legal names of the parties, and proceed to execute the agreement on behalf of Council. CARRIED Cr Quirke called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Quirke Cr Moffat Against: Cr Polomka The Mayor declared the vote CARRIED Following the previously granted change in the order of the proceedings sought by the Presiding Member, following consideration of Agenda Item 14.3 Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve, the meeting resumed the natural order as presented in the Agenda. The Presiding Member received and allowed a late request Deputation from Mr Gavin Denton.
Nil
C25228 Moved Cr Grocke Seconded Cr Quirke 1. That Administration prepare a business case to introduce township-based Christmas decorations starting in 2026 and continuing annually. The business case should include: • Scope of Decorations: Options for festive displays, from a single focal point (e.g. Village Green) to installations across multiple township locations. • Budget Requirements: Estimated costs for purchasing, installing, maintaining and storing decorations for reuse in future years. • Community Impact: How decorations can enhance the festive atmosphere, foster community engagement, and support local businesses. The findings should be presented to Council for consideration prior to the budget process, with the aim of implementing a sustainable and visually appealing Christmas decoration program from 2026 onwards. Motion LOST
Nil
C25235 Moved Cr Gibbs Seconded Cr Quirke 1. That Council receives the Normanville New Years Eve Pageant Road Closures Report. 2. That Council supports the closure and restricted access on 31 December 2025: Between 7:00pm and 8:30pm • Katherine Drive, Normanville • Norman Avenue, between Katherine Drive and Edwards Avenue • Edwards Avenue, between Norman Avenue and Andrew Avenue • Andrew Avenue, between Edwards Avenue and Main Street • Main Street, between Andrew Avenue and Jetty Road Between 6:30pm and 11:00pm • Jetty Road, between Main Street and the Foreshore Carpark Restricted Access • Boat Ramp, Normanville Beach - closed to all vehicles from 6:30am • Jetty Road - no roadside parking from 6:30am • Normanville Foreshore Car Park o Closed from 6:30am to the public o Limited parking for Normanville SLSC and Aqua Blue patrons until 3:00pm (entrance manned by the organisers) 3. That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 and Clause G of the General Approval of the Minister dated 22 August 2013 to: 3.1 Pursuant to 33(1) of the Road Traffic Act 1961, declare that the event conducted, being the New Year’s Eve Pageant, is an event to which Section 33 of the Road Traffic Act 1961 applies, and 3.2 Pursuant to Section 33 (1)(a) of the Road Traffic Act 1961, makes an order that the following roads in Normanville will be temporarily closed to traffic from 6.30pm to 8.30pm and 6.30pm to 11.00pm on Sunday 31 December 2025: 7.00pm to 8.30pm • Katherine Drive, Normanville • Norman Avenue, between Katherine Drive and Edwards Avenue • Edwards Avenue, between Norman Avenue and Andrew Avenue • Andrew Avenue, between Edwards Avenue and Main Street • Main Street, between Andrew Avenue and Jetty Road Between 6:30pm and 11:00pm • Jetty Road, between Main Street and the Foreshore Carpark CARRIED Unanimously
C25239 Moved Cr Hatch Seconded Cr Grocke 1. That Council receives the Establishment of Fleurieu Regional Building Fire Safety Committee Report. 2. That Council endorses the expansion of the regional Building Fire Safety Committee to now include City of Victor Harbor, Alexandrina Council and District Council of Yankalilla. 3. That Council adopts the Establishment and Terms of Reference for the Fleurieu Regional Building Fire Safety Committee, in accordance with Section 157(17) of the Planning, Development and Infrastructure Act 2016, for the term 1 January 2026 to 31 December 2029, and endorses that committee member appointments be determined by the Chief Executive Officers of the three participating Councils. CARRIED Unanimously
C25244 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the report on the 2024-25 Annual Financial Statements and Annual Report. 2. That Council adopts the District Council of Yankalilla 2024-25 Annual Financial Statements and authorises the Mayor and Chief Executive Officer to sign the Certification of Financial Statements. Further, that the Chief Executive Officer is authorised to sign the Management Representation Letter (Attachment G). 3. That Council endorses the Presiding Member of the Audit & Risk Committee, together with the Chief Executive Officer, to authorise the Certification of Auditor Independence to be included with the Annual Financial Statements for the year ended 30 June 2025. 4. That Council adopts the contents of the 2024-25 District Council of Yankalilla Annual Report for publication and release (subject to minor administrative amendments, including but not limited to the inclusion of the signed certification of financial statements, inclusion of signed independent audit report and signed independent assurance report on internal controls) with the inclusion of the 2024-25 General Purpose Financial Statements, and the 2024-25 Southern and Hills Local Government Association (S&HLGA) Annual Report and 2024-25 Fleurieu Regional Waste Authority (FRWA) Annual Report, recognising that the final version will be graphically designed in line with Council’s other strategic documents. CARRIED Unanimously
C25248 Moved Cr Hatch Seconded Cr Grocke 1. That Council receives the Assets and Environment Update – November 2025 Report. CARRIED Unanimously
C25253 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the FRWA – response to Questions throughout October 2025 Report. CARRIED Unanimously
Nil
Cr Quirke Provided a verbal report on her Attendances during the month including Community Grants Assessment Panel Meeting, Virtual War Memorial Talk at the Library and the Remembrance Day Ceremony at Yankalilla and November FRCSAC Meeting.
Questions were asked and answered.
C25229 Moved Cr Hatch Seconded Cr Quirke 1. That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1 Meeting Date and Type: 21/11/2023 – Council Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club Council Resolution: C23243 Items retained in confidence: Report and Attachments. CARRIED Cr Hatch called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Hatch Mayor Houston Cr Quirke Cr Moffat Against: Cr Grocke Cr Olsson Cr Polomka The Mayor declared the vote CARRIED
C25234 Moved Cr Olsson Seconded Cr Hatch 1. That Council receives and notes the LGA SA Annual General Meeting 2025 – Voting Preferences for Topics Report. 2. That Council endorses the voting preferences as presented in Attachment A to this report and supports the Mayor as Council’s Voting Delegate to be guided by this resolution and by information provided at the meeting or raised in the debate on the Motions. CARRIED Unanimously
C25246 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the 2025-26 Budget Review 1 (BR1) Report 2. That Council acknowledges the recommendation from the Audit & Risk Committee to adopt the budget revisions set out in this report (Attachment A) as the current Council budget. 3. That Council endorse the budget revisions set out in this report, as presented in Attachment A, and adopt 2025-26 Budget Review 1 (BR1) as the current Council budget. CARRIED Unanimously
C25250 Moved Cr Moffat Seconded Cr Olsson 1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously
Nil
C25257 Moved Cr Olsson Seconded Cr Hatch Move into Confidence 1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.2 Confidential Council Committee Minutes 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer – Executive Manager Financial Sustainability • Darren Burgess – Acting Group Manager Economy & Community • Mark Gibson - Director Assets & Environment • Michyla Lewis – Governance and Policy Officer (Minute Taker) • Liz Soper - Strategic Communications Officer • Sophie Maclay-Ross – Governance and Communications Support Officer • Nick Noack - Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which (iii) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (iv) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which- (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED Unanimously C25258 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the Council Committee Minutes Report. 2. That Council notes the Confidential Minutes of the Audit & Risk Committee meeting held Monday 27 October 2025 as provided in Attachment A. CARRIED Unanimously C25259 Moved Cr Gibbs Seconded Cr Olsson Period of confidentiality and delegations 1. That having considered Agenda Item 17.2 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the related attachments relative to Agenda Item 17.2 be kept confidential until the minutes of the Audit & Risk Committee Meeting held Monday 27 October 2025 are released from Confidence. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. CARRIED Unanimously
Cr Simon Rothwell
Cr Olsson declared a Material Conflict of Interest in relation to Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 as the Chairperson of the Second Valley Progress Association and will leave the meeting for recommendation 1 of the Agenda Item. Cr Hatch declared a General Conflict of interest in relation to Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 as a member of the Hockey Club Committee and will remain in the chamber, participate in the debate and vote on the item.
C25225 Moved Mayor Houston Seconded Cr Olsson That the Mayor’s Report be included in the minutes of the meeting. CARRIED Unanimously October 10th LGA Weekly Algal Bloom Briefing 17th Southern & Hills LGA Board Meeting 17th FRWA - Confidential Briefing 20th Algal Bloom Community Forum – Normanville 21st Pre Council Meeting 21st Citizen of the Year - Video Production 21st Community Grant Panel – Application Review 21st Ordinary Council Meeting 23rd Myponga Coffee Group 23rd Meeting with Karen Goldie – Yankalilla Surf Club President 25th Cape Jervis Community Club – AGM 27th Audit & Risk Committee Meeting 27th Yankalilla Youth Theatre - Tumbleweed Launch 31st Yankalilla Area School - Year 6 & Year 12 Graduation
C25225 Moved Mayor Houston Seconded Cr Olsson That the Mayor’s Report be included in the minutes of the meeting. CARRIED Unanimously October 10th LGA Weekly Algal Bloom Briefing 17th Southern & Hills LGA Board Meeting 17th FRWA - Confidential Briefing 20th Algal Bloom Community Forum – Normanville 21st Pre Council Meeting 21st Citizen of the Year - Video Production 21st Community Grant Panel – Application Review 21st Ordinary Council Meeting 23rd Myponga Coffee Group 23rd Meeting with Karen Goldie – Yankalilla Surf Club President 25th Cape Jervis Community Club – AGM 27th Audit & Risk Committee Meeting 27th Yankalilla Youth Theatre - Tumbleweed Launch 31st Yankalilla Area School - Year 6 & Year 12 Graduation November 4th Elected Member Info & Briefing Session (attended online) 7th LGA Weekly Algal Bloom Briefing 11th Service Review Working Group (attended online) 12th Governance Pentagon (NW) - Meeting Procedures - Webinar 12th Monthly Meeting with CEO Audit & Risk Committee – Annual Report I am pleased to report that, following a year of disciplined financial management, targeted efficiency measures, and a number of difficult but necessary decisions, the District Council of Yankalilla concluded the 2024-25 financial year in a stronger financial position than forecast at the budget adoption stage. This outcome reflects Council’s sustained focus and commitment to long-term financial sustainability. Pleasingly, Council achieved an Operating Surplus of $37,000, representing a significant turnaround from the originally budgeted operating deficit of $1.2 million. Throughout the year, successive Budget Reviews (BR1–BR3) progressively improved Council’s financial outlook, culminating in a positive Net Lending result of $1.426 million. This reflects a successful reduction in Council debt, with a further budgeted reduction of $610,000 planned for 2025 – 26. Achieving both an operating surplus and a meaningful reduction in debt is a significant and positive result, reinforcing the effectiveness of our financial strategy, the discipline of our operations, and the dedication of our staff and elected members in delivering sustainable outcomes for our community. Looking ahead, Council will continue to pursue a pathway toward a more financially sustainable future—reducing debt, streamlining services, and ensuring every dollar delivers maximum value for our community.
A discussion paper was reviewed to support engagement with the Board and stakeholders of the Southern and Hills Local Government Association (SHLGA) in identifying shared regional priorities and informing the Association’s forward planning. The current SHLGA Four-Year Business Plan concludes in 2025, providing an opportunity to develop a new Plan that responds to contemporary challenges and aligns with the refreshed SHLGA purpose statement: The Southern and Hills Local Government Association exists to enable our constituent councils to work together to improve the quality of life for our communities, enhance regional prosperity, and strengthen organisational performance. We do this by: • Advocating: Influencing issues of significance to our region • Sharing: Collaborating on matters of common interest • Delivering: Coordinating the delivery of services or projects that meet regional needs or advance regional priorities The paper drew upon the Strategic Plans and Annual Business Plans of each member council to identify common issues and opportunities across the region. Six shared regional themes were identified as areas of common focus: 1. Managing Growth, Housing and Liveability 2. Infrastructure, Integrated Transport and Connectivity 3. Environment, Coast and Climate Resilience 4. Economic Development, Visitor Economy and Local Jobs 5. Community Wellbeing, Sport & Recreation, Arts & Culture 6. Financial Sustainability, Service Reviews and Organisational Capability These shared priorities provide a potential foundation for SHLGA’s regional advocacy, collaboration, and joint delivery initiatives over the next four years. The paper was prepared to stimulate ideas and discussion, rather than pre-determine future priorities. The Board and stakeholders were invited to consider: • Which of the identified themes are most critical to the region’s future? • What role should SHLGA play in advancing these priorities? • Where are the opportunities for regional advocacy, shared learning, or coordinated project delivery? Feedback from this engagement will help the SHLGA Board refine a clear, achievable set of priorities to guide the Association’s work over the next four years.
Cr Grocke provided a verbal report on his attendance and the privilege of laying a wreath at the Yankalilla Remembrance Day Ceremony
Mr Gavin Denton addressed the Members and Gallery regarding the pedestrian safety crossing on Main South Road at Yankalilla (between Drakes Supermarket & Browse n Save)
Background Artificial Intelligence (AI) technologies are increasingly being adopted across various sectors, including local government, with the aim of enhancing service delivery, operational efficiency, and decision-making processes. As outlined in the AI Adoption Toolkit, councils are encouraged to transition from informal experimentation to a coordinated approach for ethical and effective AI adoption. Question Can the CEO please outline the current status of AI adoption (if any) across the operations of Council and provide some insights as to the role of the LGA (if any) and whether there are areas or functions of Council that are seen to be most likely to benefit from embracing the technology in a safe manner? Response The District Council of Yankalilla has an internal Organisational Generative AI Use Policy, initially endorsed by the Executive Leadership Team (ELT) in May 2024 and reviewed in August 2025. The revised policy was considered and then authorised by ELT earlier this month. Council’s current use of AI is limited to controlled, internal applications that support efficiency and productivity – for example, document drafting, data summarisation, and research assistance – all within the safeguards outlined in the approved policy. No automated decision-making or customer-facing AI systems are in operation. In revising the internal policy (Aug 2025), Administration looked to the Local Government IT South Australia (LGITSA) initiative to develop a sector-wide AI Adoption Toolkit, which was formally endorsed and released in September 2025 with the support of the Local Government Association (LGA). While the Toolkit was finalised after the most recent internal review, Administration intends to use it to guide the next review of the internal policy. This is to ensure alignment with emerging sector standards and best practice recognising the rate at which the technology is emerging and being embraced.
Officer’s Recommendation 1. That the Rates Review - for Consultation report be received. 2. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 3. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 150% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 4. That the Rates Review be endorsed for public consultation as per the Community Engagement Plan, subject to minor administrative amendments, which will be held over the period Thursday 20 November 2025 to Tuesday 17 February 2026. Motion As Moved by Member C25236 Moved Cr Hatch FORMAL MOTION that the Question be Adjourned – Cr Moffat C25237 Moved Cr Moffat Seconded Cr Gibbs That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision. Motion LOST Cr Moffat Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Quirke Cr Moffat Against: Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka The Mayor declared the Motion LOST Following the Formal Motion being declared Lost, debate resumed on the motion on the table – C25236 Seconded Cr Polomka 1. That the Rates Review - for Consultation report be received. 2. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 3. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 3.4. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 4. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026. CARRIED Cr Olsson called for a DIVISION The Mayor declared the vote set aside For: Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka Against: Cr Gibbs Cr Quirke Cr Moffat The Mayor declared the vote CARRIED
C25240 Moved Cr Olsson Seconded Cr Hatch 1. That Council receives the Annual Report on Section 270 internal review application/s Report. 2. That Council note in 2024-25 there were zero (0) Section 270 internal review requests received and undertaken. CARRIED Unanimously
Cr Olsson declared a Material Conflict of Interest for Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 and left the meeting at 6:47pm. Cr Hatch declared a General Conflict of Interest for Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 as a member of the Hockey Club Committee and remained in the chamber, participated in the debate and voted on the item. C25241 Moved Cr Quirke Seconded Cr Grocke 1. That the Community Grants Assessment Panel Recommendations report be received. 2. That in line with the Recommendations of the Community Grant Assessment Panel (established to review and recommend), the following Community Grant funding for the financial year of 2025/26 be provided at the amount requested: Ref Applicant Submission made for Recommended funding 5 Yankalilla Hockey Club Junior playing shirts $350 8 Second Valley Progress Association Second Valley Xmas Lights project $300 9 Cape Jervis Progress Association Leave Nothing but Footprints $1,000 11 Myponga Netball Club Equipment for the 2026 Season $405 12 Yankalilla Cricket Club Enhancing Cricket Facilities at the Yankalilla Memorial Park $330 15 Inman Valley Community & Memorial Hall Assoc. Community Hall Maintenance $1,500 CARRIED Unanimously Cr Olsson returned to the meeting 6:48pm C25242 Moved Cr Grocke Seconded Cr Hatch 3. That in line with the Recommendations of the Community Grant Assessment Panel (established to review and recommend), the following Community Grant funding for the financial year of 2025/26 be provided at a reduced amount: Ref Applicant Submission made for Recommended funding 2 Yankalilla Bowling Club Womens and Mens Amenities Improvement Project $750 3 Fleurieu Equestrian Clubs Dressage Arena upgrade $750 6 Myponga Cemetery Management Fencing for 2 sides of cemetery allotment $750 7 Yankalilla District Inter Church Council Breakfast club and welfare at the YAS and Myponga Primary school $750 13 Yankalilla Community Childrens Centre Yankalilla Community Childrens Centre Community Walks and Local Excursions. $622 CARRIED Unanimously C25243 Moved Cr Grocke Seconded Cr Hatch 4. That Council contact the groups below and advise the following: a) That Council advise Myponga Primary School, Yankalilla, Rapid Bay, Myponga Agricultural & Horticultural Society, Yankalilla RSL and Normanville Surf Life Saving Club that the Community Grant fund was oversubscribed for 2025/26 and their funding submissions (after weighted assessment and discussion by the Community Grants Assessment Panel) were not successful this year. b) The application from Myponga Primary School was not supported as it did not demonstrate a broad enough community benefit when assessed against other submissions. The panel suggests the school explore alternative funding sources such as local Op Shops or the Awesome Foundation. c) The panel did not support the application from the Yankalilla, Rapid Bay and Myponga Agricultural & Horticultural Society Inc. seeking funding for the planning process, as the project is not yet guaranteed and its community value is therefore difficult to quantify. d) While the panel values the rejuvenation efforts of the RSL, it was determined that Council was unable to contribute a significant financial amount towards this project. The panel is hopeful that the State Government or the Department of Veterans' Affairs (DVA) may be able to provide support. e) Although the panel recognises the valuable work of the Normanville Surf Life Saving Club and agreed the proposed events are worthwhile initiatives, the application indicated that the events would proceed with or without grant funding. Given current budget constraints, the application was not successful. Council will, however, offer in-kind marketing support and access to the event trailer for the Pink Patrol and ‘Come and Sea’ Community Open Day 2026 events. CARRIED Unanimously
C25247 Moved Cr Hatch Seconded Cr Gibbs 1. That the report on the October 2025 Monthly Finance Reports be received. CARRIED Unanimously
C25249 Moved Cr Grocke Seconded Cr Hatch 1. That Council receives the Economy and Community Monthly Update – Activities in October 2025 report. CARRIED Unanimously
C25252 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the November 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report. CARRIED Unanimously
C25224 Moved Cr Hatch Seconded Cr Polomka That the minutes of the meeting held on 21 October 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED Unanimously
What a fantastic event! Yankalilla Youth Theatre and more than 100 locals enjoyed seeing their incredible production “Tumbleweed” on the big screen at Victa Cinemas. “Tumbleweed” is a joyful testament to the boundless creativity and imagination of young people. From concept to performance, the movie radiates originality — shaped by the voices, ideas, and energy of its talented young cast and creators. At a time when creative outlets for youth are more vital than ever, Yankalilla Youth Theatre reminds us of the power of community, collaboration, and imagination to roll forward — like a tumbleweed — gathering strength and possibility along the way. Congratulations to everyone involved in this enormous and inspiring project!
At its October meeting, Council resolved to support the City of Burnside in its advocacy to the State and Federal Governments for further funding to progress the implementation of the Greater Adelaide Freight Bypass. Following this resolution, correspondence was sent. The City of Burnside has since acknowledged Council’s support and advised that a revised joint letter, reflecting all confirmed participating councils, will be circulated in early November for final signatures.
C25226 Moved Cr Olsson Seconded Cr Quirke That Councillor David Olsson’s Report be included in the minutes of the meeting. CARRIED Unanimously Written by Cr David Olsson – As I attended the LGA Jetty Summit on behalf of the DCY I provide the following written report for inclusion in the agenda for the November Council Meeting. Context In 2023, Hudson Howells were engaged by the LGA to conduct the “value of jetties study”. The findings clearly demonstrate the immense value that jetties have for the South Australian community. The LGA Jetty Summit held in Adelaide on Thursday 6th November 2025 was an opportunity for South Australian council delegates to confirm a coordinated set of actions and advocacy messaging to take forward to the State Government as a collective. Key Actions & Advocacy Messaging • Adopt a statewide jetty strategy • Marine infrastructure is important to South Australia • Marine assets should be separate from the Dept of Infrastructure & Transport. Create a Dept of Marine Services or Ministry of Marine • Develop sustainable jetty lease terms and support long term funding. The financial burden of jetties should be shared fairly and not disproportionately borne by local governments. • Work with councils as a collective and develop sustainable long-term solutions I anticipate that an official communique will be released by the LGA to member councils in the near future.
Cr Moffat provided a verbal report relating to attendance at the FRCSAC Meeting, specifically the role of the Committee in Advanced Care Directives.
Ms Lorraine Felix, on behalf of the Friends of the Yankalilla/Normanville Dog Park Committee, addressed the members and gallery regarding Agenda Item 14.3 Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve. The Presiding Member sought and was granted leave of the meeting to change the order of the proceedings to consider Agenda Item 14.3 Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve to allow the matter to be discussed and considered whilst the person that provided the deputation relating to the item was present.
C25230 Moved Cr Olsson Seconded Cr Hatch 1. That Council receives the Policy Review Project Update – November 2025. 2. That Council notes the updated Project Plan contained within the report. CARRIED Unanimously C25231 Moved Cr Olsson Seconded Cr Hatch 3. That Council adopts Risk Management Policy V3.1 as presented as Attachment A to this report, subject to any further minor administrative amendments. CARRIED Unanimously C25232 Moved Cr Gibbs Seconded Cr Olsson 4. That Council adopts the Risk Management Framework V2.1 as presented as Attachment C to this report, subject to any further minor administrative amendments to Council for formal adoption. CARRIED Unanimously C25233 Moved Cr Gibbs Seconded Cr Olsson 5. That Council adopts the Risk Appetite Statements V1.5 as presented as Attachment E to this report, subject to any further minor administrative amendments to Council for formal adoption. CARRIED Unanimously
Note: Agenda Item 14.3 was considered directly after Agenda Item 8.1 – Deputation from Friends of the Yankalilla/Normanville Dog Park after the Presiding Member sought and was granted leave of the meeting to change the order of proceedings to consider Agenda Item 14.3 whilst the persons that provided the deputation were present.
C25238 Moved Mayor Houston Seconded Cr Olsson That the meeting be extended by 30 minutes to conclude at 7:30pm to allow for completion of the Agenda. CARRIED Unanimously
C25245 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the Update on Financial Sustainability and Levers Program report. CARRIED Unanimously
C25251 Moved Cr Hatch Cr Quirke left the meeting at 7:11pm Seconded Cr Gibbs 1. That Council receives the Council Committee Minutes Report. 2. That Council receives the minutes of the Audit & Risk Committee Ordinary Meeting held Monday 27 October 2025 as provided in Attachment A to this report.
C25254 Moved Cr Gibbs Seconded Cr Grocke Move into Confidence 1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Council Banking Services - Tender Evaluation & Recommendation. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer – Executive Manager Financial Sustainability • Darren Burgess – Acting Group Manager Economy & Community • Mark Gibson - Director Assets & Environment • Michyla Lewis – Minute Taker (Governance and Policy Officer) • Liz Soper - Strategic Communications Officer • Sophie Maclay-Ross – Governance and Communications Support Officer • Nick Noack – Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Sections 90(3)(b) and 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which (i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (ii) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED Unanimously Members of the public were excluded from the Gallery and the doors were closed at 7:12pm C25255 CONFIDENTIAL RESOLUTION C25256 Moved Cr Gibbs Seconded Cr Olsson Retain in Confidence 1. That having considered Agenda Item 17.1 Council Banking Services – Tender Evaluation & Recommendation in confidence under Section 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, discussion and minutes relative to Agenda Item 17.1 be kept confidential until the tender is awarded and the contract is signed by both parties. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting. CARRIED Unanimously
Cr Quirke returned to the meeting at 7:15pm The meeting was reopened to the public at 7:15pm The meeting closed at 7:15pm Confirmed: As an accurate record on 16 December 2025. Chairperson
Cr Hatch provided a verbal report on her attendance at the second day of the LGA Jetties Summit.
Ms Lorraine Felix, on behalf of the Friends of the Yankalilla/Normanville Dog Park Committee, addressed the members and gallery regarding Agenda Item 14.3 Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve. The Presiding Member sought and was granted leave of the meeting to change the order of the proceedings to consider Agenda Item 14.3 Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve to allow the matter to be discussed and considered whilst the person that provided the deputation relating to the item was present.
Mr Gavin Denton addressed the Members and Gallery regarding the pedestrian safety crossing on Main South Road at Yankalilla (between Drakes Supermarket & Browse n Save)
Nil
Officer's Recommendation 1. That the Rates Review - for Consultation report be received. 2. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 3. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 150% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 4. That the Rates Review be endorsed for public consultation as per the Community Engagement Plan, subject to minor administrative amendments, which will be held over the period Thursday 20 November 2025 to Tuesday 17 February 2026. Motion As Moved by Member C25236 Moved Cr Hatch FORMAL MOTION that the Question be Adjourned – Cr Moffat C25237 Moved Cr Moffat Seconded Cr Gibbs That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision. Motion LOST Cr Moffat Called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Quirke Cr Moffat Against: Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka The Mayor declared the Motion LOST Following the Formal Motion being declared Lost, debate resumed on the motion on the table – C25236 Seconded Cr Polomka 1. That the Rates Review - for Consultation report be received. 2. That the Review of the Basis of Rating Consultation Paper provided by UHY Haines Norton accurately captures the discussions that took place at the 2 Rating Review workshops attended by Elected Members. 3. That the proposed changes on which to consult include the following: 3.1. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. 3.2. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. 3.3. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The costs for waste (approximately $1.2 million) would be removed from the total rates required and charged separately. 3.4. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 4. That the Rates Review – For Consultation report be updated by the consultant to align with the revised positions outlined in Recommendation 3.1 to 3.4 and based on those changes it is endorsed for public consultation as per the Community Engagement Plan, subject to any further minor administrative amendments, with the consultation period to be held over the period Thursday 27 November 2025 to Tuesday 17 February 2026. CARRIED Cr Olsson called for a DIVISION The Mayor declared the vote set aside For: Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Polomka Against: Cr Gibbs Cr Quirke Cr Moffat The Mayor declared the vote CARRIED FORMAL MOTION – EXTENSION OF MEETING C25238 Moved Mayor Houston Seconded Cr Olsson That the meeting be extended by 30 minutes to conclude at 7:30pm to allow for completion of the Agenda. CARRIED Unanimously
C25239 Moved Cr Hatch Seconded Cr Grocke 1. That Council receives the Establishment of Fleurieu Regional Building Fire Safety Committee Report. 2. That Council endorses the expansion of the regional Building Fire Safety Committee to now include City of Victor Harbor, Alexandrina Council and District Council of Yankalilla. 3. That Council adopts the Establishment and Terms of Reference for the Fleurieu Regional Building Fire Safety Committee, in accordance with Section 157(17) of the Planning, Development and Infrastructure Act 2016, for the term 1 January 2026 to 31 December 2029, and endorses that committee member appointments be determined by the Chief Executive Officers of the three participating Councils. CARRIED Unanimously
C25244 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the report on the 2024-25 Annual Financial Statements and Annual Report. 2. That Council adopts the District Council of Yankalilla 2024-25 Annual Financial Statements and authorises the Mayor and Chief Executive Officer to sign the Certification of Financial Statements. Further, that the Chief Executive Officer is authorised to sign the Management Representation Letter (Attachment G). 3. That Council endorses the Presiding Member of the Audit & Risk Committee, together with the Chief Executive Officer, to authorise the Certification of Auditor Independence to be included with the Annual Financial Statements for the year ended 30 June 2025. 4. That Council adopts the contents of the 2024-25 District Council of Yankalilla Annual Report for publication and release (subject to minor administrative amendments, including but not limited to the inclusion of the signed certification of financial statements, inclusion of signed independent audit report and signed independent assurance report on internal controls) with the inclusion of the 2024-25 General Purpose Financial Statements, and the 2024-25 Southern and Hills Local Government Association (S&HLGA) Annual Report and 2024-25 Fleurieu Regional Waste Authority (FRWA) Annual Report, recognising that the final version will be graphically designed in line with Council's other strategic documents. CARRIED Unanimously
C25247 Moved Cr Hatch Seconded Cr Gibbs 1. That the report on the October 2025 Monthly Finance Reports be received. CARRIED Unanimously
C25251 Moved Cr Hatch Cr Quirke left the meeting at 7:11pm Seconded Cr Gibbs 1. That Council receives the Council Committee Minutes Report. 2. That Council receives the minutes of the Audit & Risk Committee Ordinary Meeting held Monday 27 October 2025 as provided in Attachment A to this report. 3. That Council receives the Audit & Risk Committee Chair Summary Report as provided in Attachment B. CARRIED Unanimously
Cr Grocke provided a verbal report on his attendance and the privilege of laying a wreath at the Yankalilla Remembrance Day Ceremony
C25228 Moved Cr Grocke Seconded Cr Quirke 1. That Administration prepare a business case to introduce township-based Christmas decorations starting in 2026 and continuing annually. The business case should include: • Scope of Decorations: Options for festive displays, from a single focal point (e.g. Village Green) to installations across multiple township locations. • Budget Requirements: Estimated costs for purchasing, installing, maintaining and storing decorations for reuse in future years. • Community Impact: How decorations can enhance the festive atmosphere, foster community engagement, and support local businesses. The findings should be presented to Council for consideration prior to the budget process, with the aim of implementing a sustainable and visually appealing Christmas decoration program from 2026 onwards. Motion LOST
C25253 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the FRWA – response to Questions throughout October 2025 Report. CARRIED Unanimously
C25226 Moved Cr Olsson Seconded Cr Quirke That Councillor David Olsson's Report be included in the minutes of the meeting. CARRIED Unanimously Written by Cr David Olsson – As I attended the LGA Jetty Summit on behalf of the DCY I provide the following written report for inclusion in the agenda for the November Council Meeting. Context In 2023, Hudson Howells were engaged by the LGA to conduct the “value of jetties study”. The findings clearly demonstrate the immense value that jetties have for the South Australian community. The LGA Jetty Summit held in Adelaide on Thursday 6th November 2025 was an opportunity for South Australian council delegates to confirm a coordinated set of actions and advocacy messaging to take forward to the State Government as a collective. Key Actions & Advocacy Messaging • Adopt a statewide jetty strategy • Marine infrastructure is important to South Australia • Marine assets should be separate from the Dept of Infrastructure & Transport. Create a Dept of Marine Services or Ministry of Marine • Develop sustainable jetty lease terms and support long term funding. The financial burden of jetties should be shared fairly and not disproportionately borne by local governments. • Work with councils as a collective and develop sustainable long-term solutions I anticipate that an official communique will be released by the LGA to member councils in the near future.
Cr Quirke Provided a verbal report on her Attendances during the month including Community Grants Assessment Panel Meeting, Virtual War Memorial Talk at the Library and the Remembrance Day Ceremony at Yankalilla and November FRCSAC Meeting.
Cr Moffat provided a verbal report relating to attendance at the FRCSAC Meeting, specifically the role of the Committee in Advanced Care Directives.
Background Artificial Intelligence (AI) technologies are increasingly being adopted across various sectors, including local government, with the aim of enhancing service delivery, operational efficiency, and decision-making processes. As outlined in the AI Adoption Toolkit, councils are encouraged to transition from informal experimentation to a coordinated approach for ethical and effective AI adoption. Question Can the CEO please outline the current status of AI adoption (if any) across the operations of Council and provide some insights as to the role of the LGA (if any) and whether there are areas or functions of Council that are seen to be most likely to benefit from embracing the technology in a safe manner? Response The District Council of Yankalilla has an internal Organisational Generative AI Use Policy, initially endorsed by the Executive Leadership Team (ELT) in May 2024 and reviewed in August 2025. The revised policy was considered and then authorised by ELT earlier this month. Council’s current use of AI is limited to controlled, internal applications that support efficiency and productivity — for example, document drafting, data summarisation, and research assistance — all within the safeguards outlined in the approved policy. No automated decision-making or customer-facing AI systems are in operation. In revising the internal policy (Aug 2025), Administration looked to the Local Government IT South Australia (LGITSA) initiative to develop a sector-wide AI Adoption Toolkit, which was formally endorsed and released in September 2025 with the support of the Local Government Association (LGA). While the Toolkit was finalised after the most recent internal review, Administration intends to use it to guide the next review of the internal policy. This is to ensure alignment with emerging sector standards and best practice recognising the rate at which the technology is emerging and being embraced.
C25229 Moved Cr Hatch Seconded Cr Quirke 1. That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1 Meeting Date and Type: 21/11/2023 – Council Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club Council Resolution: C23243 Items retained in confidence: Report and Attachments. CARRIED Cr Hatch called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Hatch Mayor Houston Cr Quirke Cr Moffat Against: Cr Grocke Cr Olsson Cr Polomka The Mayor declared the vote CARRIED
C25230 Moved Cr Olsson Seconded Cr Hatch 1. That Council receives the Policy Review Project Update – November 2025. 2. That Council notes the updated Project Plan contained within the report. CARRIED Unanimously C25231 Moved Cr Olsson Seconded Cr Hatch 3. That Council adopts Risk Management Policy V3.1 as presented as Attachment A to this report, subject to any further minor administrative amendments. CARRIED Unanimously C25232 Moved Cr Gibbs Seconded Cr Olsson 4. That Council adopts the Risk Management Framework V2.1 as presented as Attachment C to this report, subject to any further minor administrative amendments to Council for formal adoption. CARRIED Unanimously C25233 Moved Cr Gibbs Seconded Cr Olsson 5. That Council adopts the Risk Appetite Statements V1.5 as presented as Attachment E to this report, subject to any further minor administrative amendments to Council for formal adoption. CARRIED Unanimously
C25234 Moved Cr Olsson Seconded Cr Hatch 1. That Council receives and notes the LGA SA Annual General Meeting 2025 – Voting Preferences for Topics Report. 2. That Council endorses the voting preferences as presented in Attachment A to this report and supports the Mayor as Council's Voting Delegate to be guided by this resolution and by information provided at the meeting or raised in the debate on the Motions. CARRIED Unanimously
C25235 Moved Cr Gibbs Seconded Cr Quirke 1. That Council receives the Normanville New Years Eve Pageant Road Closures Report. 2. That Council supports the closure and restricted access on 31 December 2025: Between 7:00pm and 8:30pm • Katherine Drive, Normanville • Norman Avenue, between Katherine Drive and Edwards Avenue • Edwards Avenue, between Norman Avenue and Andrew Avenue • Andrew Avenue, between Edwards Avenue and Main Street • Main Street, between Andrew Avenue and Jetty Road Between 6:30pm and 11:00pm • Jetty Road, between Main Street and the Foreshore Carpark Restricted Access • Boat Ramp, Normanville Beach - closed to all vehicles from 6:30am • Jetty Road no roadside parking from 6:30am • Normanville Foreshore Car Park o Closed from 6:30am to the public o Limited parking for Normanville SLSC and Aqua Blue patrons until 3:00pm (entrance manned by the organisers) Subject to the event organisers: (a) Providing evidence of satisfactory insurance to cover any damage to third party property caused by the event; (b) Notifying all property owners along the route; (c) Erecting advance notices of road closures on the affected roads, at least 3 weeks prior to the event; (d) Assuming responsibility for any damage to the road and associated infrastructure resulting from the event; (e) Facilitating the road closure and assisting local residents and road users through the detours, using marshals and professional traffic management contractors; 3. That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 and Clause G of the General Approval of the Minister dated 22 August 2013 to: 3.1 Pursuant to 33(1) of the Road Traffic Act 1961, declare that the event conducted, being the New Year's Eve Pageant, is an event to which Section 33 of the Road Traffic Act 1961 applies, and 3.2 Pursuant to Section 33 (1)(a) of the Road Traffic Act 1961, makes an order that the following roads in Normanville will be temporarily closed to traffic from 6.30pm to 8.30pm and 6.30pm to 11.00pm on Sunday 31 December 2025: 7.00pm to 8.30pm Katherine Drive, Normanville Norman Avenue, between Katherine Drive and Edwards Avenue Edwards Avenue, between Norman Avenue and Andrew Avenue Andrew Avenue, between Edwards Avenue and Main Street Main Street, between Andrew Avenue and Jetty Road Between 6:30pm and 11:00pm Jetty Road, between Main Street and the Foreshore Carpark CARRIED Unanimously The Presiding member called a short comfort break at 5:44 pm The meeting resumed at 5:50pm
C25246 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the 2025-26 Budget Review 1 (BR1) Report 2. That Council acknowledges the recommendation from the Audit & Risk Committee to adopt the budget revisions set out in this report (Attachment A) as the current Council budget. 3. That Council endorse the budget revisions set out in this report, as presented in Attachment A, and adopt 2025-26 Budget Review 1 (BR1) as the current Council budget. CARRIED Unanimously
C25248 Moved Cr Hatch Seconded Cr Grocke 1. That Council receives the Assets and Environment Update – November 2025 Report. CARRIED Unanimously
C25249 Moved Cr Grocke Seconded Cr Hatch 1. That Council receives the Economy and Community Monthly Update – Activities in October 2025 report. CARRIED Unanimously
C25252 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the November 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report. CARRIED Unanimously
C25254 Moved Cr Gibbs Seconded Cr Grocke Move into Confidence 1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Council Banking Services - Tender Evaluation & Recommendation. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer – Executive Manager Financial Sustainability • Darren Burgess – Acting Group Manager Economy & Community • Mark Gibson - Director Assets & Environment • Michyla Lewis – Minute Taker (Governance and Policy Officer) • Liz Soper - Strategic Communications Officer • Sophie Maclay-Ross – Governance and Communications Support Officer • Nick Noack – Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Sections 90(3)(b) and 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which — (i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (ii) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which — (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED Unanimously Members of the public were excluded from the Gallery and the doors were closed at 7:12pm C25255 CONFIDENTIAL RESOLUTION C25256 Moved Cr Gibbs Seconded Cr Olsson Retain in Confidence 1. That having considered Agenda Item 17.1 Council Banking Services – Tender Evaluation & Recommendation in confidence under Section 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, discussion and minutes relative to Agenda Item 17.1 be kept confidential until the tender is awarded and the contract is signed by both parties. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. CARRIED Unanimously
C25227 Moved Cr Gibbs Seconded Cr Quirke 1. That Council receives the Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve report. 2. That Council supports the direction and detail provided in the draft agreement between Council and the Yankalilla Districts Residents Association (Friends of Normanville / Yankalilla Dog Park Committee) and authorises the Chief Executive Officer to continue to work with the Committee on any minor final amendments (if necessary) to execute the agreement with confirmation that minor ongoing costs such as maintenance, insurance, and administrative support sit with the Council as part of normal obligations for facilities on Council land. 3. That Council commend the Friends of Normanville / Yankalilla Dog Park Committee for the hard work, commitment and funds generated in preparation to deliver a Dog Park for Yankalilla/ Normanville. 4. That Council authorises the Chief Executive Officer (or appropriate delegate) to undertake minor administrative amendments to the agreement, including updating the correct legal names of the parties, and proceed to execute the agreement on behalf of Council. CARRIED Cr Quirke called for a DIVISION The Mayor declared the vote set aside For: Cr Gibbs Cr Grocke Cr Hatch Cr Olsson Mayor Houston Cr Quirke Cr Moffat Against: Cr Polomka The Mayor declared the vote CARRIED Following the previously granted change in the order of the proceedings sought by the Presiding Member, following consideration of Agenda Item 14.3 Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve, the meeting resumed the natural order as presented in the Agenda. The Presiding Member received and allowed a late request Deputation from Mr Gavin Denton.
Questions were asked and answered.
Nil
Note: Agenda Item 14.3 was considered directly after Agenda Item 8.1 – Deputation from Friends of the Yankalilla/Normanville Dog Park after the Presiding Member sought and was granted leave of the meeting to change the order of proceedings to consider Agenda Item 14.3 whilst the persons that provided the deputation were present.
C25240 Moved Cr Olsson Seconded Cr Hatch 1. That Council receives the Annual Report on Section 270 internal review application/s Report. 2. That Council note in 2024-25 there were zero (0) Section 270 internal review requests received and undertaken. CARRIED Unanimously
Cr Olsson declared a Material Conflict of Interest for Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 and left the meeting at 6:47pm. Cr Hatch declared a General Conflict of Interest for Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 as a member of the Hockey Club Committee and remained in the chamber, participated in the debate and voted on the item. C25241 Moved Cr Quirke Seconded Cr Grocke 1. That the Community Grants Assessment Panel Recommendations report be received. 2. That in line with the Recommendations of the Community Grant Assessment Panel (established to review and recommend), the following Community Grant funding for the financial year of 2025/26 be provided at the amount requested: Ref Applicant Submission made for Recommended funding 5 Yankalilla Hockey Club Junior playing shirts $350 8 Second Valley Progress Association Second Valley Xmas Lights project $300 9 Cape Jervis Progress Association Leave Nothing but Footprints $1,000 11 Myponga Netball Club Equipment for the 2026 Season $405 12 Yankalilla Cricket Club Enhancing Cricket Facilities at the Yankalilla Memorial Park $330 15 Inman Valley Community & Memorial Hall Assoc. Community Hall Maintenance $1,500 CARRIED Unanimously Cr Olsson returned to the meeting 6:48pm C25242 Moved Cr Grocke Seconded Cr Hatch 3. That in line with the Recommendations of the Community Grant Assessment Panel (established to review and recommend), the following Community Grant funding for the financial year of 2025/26 be provided at a reduced amount: Ref Applicant Submission made for Recommended funding 2 Yankalilla Bowling Club Womens and Mens Amenities Improvement Project $750 3 Fleurieu Equestrian Clubs Dressage Arena upgrade $750 6 Myponga Cemetery Management Fencing for 2 sides of cemetery allotment $750 7 Yankalilla District Inter Church Council Breakfast club and welfare at the YAS and Myponga Primary school $750 13 Yankalilla Community Childrens Centre Yankalilla Community Childrens Centre Community Walks and Local Excursions. $622 CARRIED Unanimously C25243 Moved Cr Grocke Seconded Cr Hatch 4. That Council contact the groups below and advise the following: a) That Council advise Myponga Primary School, Yankalilla, Rapid Bay, Myponga Agricultural & Horticultural Society, Yankalilla RSL and Normanville Surf Life Saving Club that the Community Grant fund was oversubscribed for 2025/26 and their funding submissions (after weighted assessment and discussion by the Community Grants Assessment Panel) were not successful this year. b) The application from Myponga Primary School was not supported as it did not demonstrate a broad enough community benefit when assessed against other submissions. The panel suggests the school explore alternative funding sources such as local Op Shops or the Awesome Foundation. c) The panel did not support the application from the Yankalilla, Rapid Bay and Myponga Agricultural & Horticultural Society Inc. seeking funding for the planning process, as the project is not yet guaranteed and its community value is therefore difficult to quantify. d) While the panel values the rejuvenation efforts of the RSL, it was determined that Council was unable to contribute a significant financial amount towards this project. The panel is hopeful that the State Government or the Department of Veterans' Affairs (DVA) may be able to provide support. e) Although the panel recognises the valuable work of the Normanville Surf Life Saving Club and agreed the proposed events are worthwhile initiatives, the application indicated that the events would proceed with or without grant funding. Given current budget constraints, the application was not successful. Council will, however, offer in-kind marketing support and access to the event trailer for the Pink Patrol and ‘Come and Sea' Community Open Day 2026 events. CARRIED Unanimously
C25245 Moved Cr Hatch Seconded Cr Gibbs 1. That Council receives the Update on Financial Sustainability and Levers Program report. CARRIED Unanimously
C25250 Moved Cr Moffat Seconded Cr Olsson 1. That Council receives the Chief Executive Officer Report. CARRIED Unanimously
Nil
C25257 Moved Cr Olsson Seconded Cr Hatch Move into Confidence 1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.2 Confidential Council Committee Minutes 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: • Nathan Cunningham – Chief Executive Officer • Jodie Summer – Executive Manager Financial Sustainability • Darren Burgess – Acting Group Manager Economy & Community • Mark Gibson - Director Assets & Environment • Michyla Lewis – Governance and Policy Officer (Minute Taker) • Liz Soper - Strategic Communications Officer • Sophie Maclay-Ross – Governance and Communications Support Officer • Nick Noack - Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which (iii) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (iv) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which- (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED Unanimously C25258 Moved Cr Gibbs Seconded Cr Hatch 1. That Council receives the Council Committee Minutes Report. 2. That Council notes the Confidential Minutes of the Audit & Risk Committee meeting held Monday 27 October 2025 as provided in Attachment A. CARRIED Unanimously C25259 Moved Cr Gibbs Seconded Cr Olsson Period of confidentiality and delegations 1. That having considered Agenda Item 17.2 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the related attachments relative to Agenda Item 17.2 be kept confidential until the minutes of the Audit & Risk Committee Meeting held Monday 27 October 2025 are released from Confidence. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting. Cr Quirke returned to the meeting at 7:15pm The meeting was reopened to the public at 7:15pm CARRIED Unanimously
The meeting closed at 7:15pm Confirmed: As an accurate record on 16 December 2025. Chairperson
Cr Simon Rothwell
We took another step in our Rate Review journey with a presentation from UHY Haines Norton. A Rating Review offers council a valuable opportunity to ensure our rating structure remains fair, equitable and aligned with evolving community needs. While such reviews may result in only minor adjustments, they can also uncover significant opportunities for improvement, particularly when long-standing structures no longer reflect current demographics, land use or expectations.
What a fantastic event! Yankalilla Youth Theatre and more than 100 locals enjoyed seeing their incredible production “Tumbleweed” on the big screen at Victa Cinemas. “Tumbleweed” is a joyful testament to the boundless creativity and imagination of young people. From concept to performance, the movie radiates originality — shaped by the voices, ideas, and energy of its talented young cast and creators. At a time when creative outlets for youth are more vital than ever, Yankalilla Youth Theatre reminds us of the power of community, collaboration, and imagination to roll forward — like a tumbleweed gathering strength and possibility along the way. Congratulations to everyone involved in this enormous and inspiring project!
The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present.”
Nil
4th Elected Member Info & Briefing Session (attended online) 7th LGA Weekly Algal Bloom Briefing 11th Service Review Working Group (attended online) 12th Governance Pentagon (NW) - Meeting Procedures - Webinar 12th Monthly Meeting with CEO
I am pleased to report that, following a year of disciplined financial management, targeted efficiency measures, and a number of difficult but necessary decisions, the District Council of Yankalilla concluded the 2024-25 financial year in a stronger financial position than forecast at the budget adoption stage. This outcome reflects Council's sustained focus and commitment to long-term financial sustainability. Pleasingly, Council achieved an Operating Surplus of $37,000, representing a significant turnaround from the originally budgeted operating deficit of $1.2 million. Throughout the year, successive Budget Reviews (BR1–BR3) progressively improved Council's financial outlook, culminating in a positive Net Lending result of $1.426 million. This reflects a successful reduction in Council debt, with a further budgeted reduction of $610,000 planned for 2025-26. Achieving both an operating surplus and a meaningful reduction in debt is a significant and positive result, reinforcing the effectiveness of our financial strategy, the discipline of our operations, and the dedication of our staff and elected members in delivering sustainable outcomes for our community. Looking ahead, Council will continue to pursue a pathway toward a more financially sustainable future-reducing debt, streamlining services, and ensuring every dollar delivers maximum value for our community.
A discussion paper was reviewed to support engagement with the Board and stakeholders of the Southern and Hills Local Government Association (SHLGA) in identifying shared regional priorities and informing the Association's forward planning. The current SHLGA Four-Year Business Plan concludes in 2025, providing an opportunity to develop a new Plan that responds to contemporary challenges and aligns with the refreshed SHLGA purpose statement: The Southern and Hills Local Government Association exists to enable our constituent councils to work together to improve the quality of life for our communities, enhance regional prosperity, and strengthen organisational performance.
At its October meeting, Council resolved to support the City of Burnside in its advocacy to the State and Federal Governments for further funding to progress the implementation of the Greater Adelaide Freight Bypass. Following this resolution, correspondence was sent. The City of Burnside has since acknowledged Council's support and advised that a revised joint letter, reflecting all confirmed participating councils, will be circulated in early November for final signatures.
The meeting commenced at 4.00pm.
C25224 Moved Cr Hatch Seconded Cr Polomka That the minutes of the meeting held on 21 October 2025 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED Unanimously
Cr Olsson declared a Material Conflict of Interest in relation to Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 as the Chairperson of the Second Valley Progress Association and will leave the meeting for recommendation 1 of the Agenda Item. Cr Hatch declared a General Conflict of interest in relation to Agenda Item 14.8 Community Grants Assessment Panel Recommendations – Recommendation 1 as a member of the Hockey Club Committee and will remain in the chamber, participate in the debate and vote on the item.
C25225 Moved Mayor Houston Seconded Cr Olsson That the Mayor's Report be included in the minutes of the meeting. CARRIED Unanimously October 10th LGA Weekly Algal Bloom Briefing 17th Southern & Hills LGA Board Meeting 17th FRWA - Confidential Briefing 20th Algal Bloom Community Forum – Normanville 21st Pre Council Meeting 21st Citizen of the Year - Video Production 21st Community Grant Panel – Application Review 21st Ordinary Council Meeting 23rd Myponga Coffee Group 23rd Meeting with Karen Goldie – Yankalilla Surf Club President 25th Cape Jervis Community Club – AGM 27th Audit & Risk Committee Meeting 27th Yankalilla Youth Theatre - Tumbleweed Launch 31st Yankalilla Area School - Year 6 & Year 12 Graduation
Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Tim Moffat Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Jodie Summer Executive Manager Financial Sustainability Darren Burgess Acting Group Manager Economy & Community Mark Gibson Director Assets & Environment Michyla Lewis Minute Taker (Governance and Policy Officer) Sophie Maclay-Ross Governance and Communications Support Officer Liz Soper Strategic Communications Officer Nick Noack Operations Business Manager
• Advocating: Influencing issues of significance to our region • Sharing: Collaborating on matters of common interest • Delivering: Coordinating the delivery of services or projects that meet regional needs or advance regional priorities The paper drew upon the Strategic Plans and Annual Business Plans of each member council to identify common issues and opportunities across the region. Six shared regional themes were identified as areas of common focus: 1. Managing Growth, Housing and Liveability 2. Infrastructure, Integrated Transport and Connectivity 3. Environment, Coast and Climate Resilience 4. Economic Development, Visitor Economy and Local Jobs 5. Community Wellbeing, Sport & Recreation, Arts & Culture 6. Financial Sustainability, Service Reviews and Organisational Capability These shared priorities provide a potential foundation for SHLGA's regional advocacy, collaboration, and joint delivery initiatives over the next four years. The paper was prepared to stimulate ideas and discussion, rather than pre-determine future priorities. The Board and stakeholders were invited to consider: • Which of the identified themes are most critical to the region's future? • What role should SHLGA play in advancing these priorities? • Where are the opportunities for regional advocacy, shared learning, or coordinated project delivery? Feedback from this engagement will help the SHLGA Board refine a clear, achievable set of priorities to guide the Association's work over the next four years.