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That Council Administration, subject to the November 2026 Local Government Election proceeding in its current proposed timeframes, write to all South Australian based non-resident ratepayers within the District Council of Yankalilla to advise of the opportunity to enrol to vote in the upcoming 2026 Local Government Election and allocates $5000 in FY 2025/26 to cover the specific costs of this mailout. Should the upcoming election be postponed, the cost of this mailout can be undertaken and costs included in a Budget Review across the 2026/27 FY depending on the new timings of the election.
Assigned to: Council Administration
The event organisers are to comply with Council’s Activity on Council Land Policy; provide satisfactory insurance; enter into a road repair agreement; confirm affected business owners and residents are aware of proposed road closures; provide written confirmation that resident and business concerns have been addressed and make best endeavours to arrange egress and ingress where possible; erect advance notice of road closures on affected roads at least three weeks prior to the event; and provide evidence of procedures enabling emergency services access at all times.
Assigned to: Event organisers
Undertake community consultation on the Draft DCY Community Engagement Policy and Updated Connecting with Our Community Framework in accordance with Sections 50 and 50A of the Local Government Act 1999 and the Community Engagement Charter, then provide a further report summarising feedback and recommending endorsement of a new Community Engagement Policy.
Assigned to: Council
Amend section 5.5.1 of the draft Recording of Council Meetings Policy to include 'in person'.
Assigned to: Not specified
That Council Administration, subject to the November 2026 Local Government Election proceeding in its current proposed timeframes, write to all South Australian based non-resident ratepayers within the District Council of Yankalilla to advise of the opportunity to enrol to vote in the upcoming 2026 Local Government Election and allocates $5000 in FY 2025/26 to cover the specific costs of this mailout.
Topic: Motions without Notice
That Council expresses its deepest sympathy for the passing of Don Clarke (1933 – 2026).
Topic: Vale Don Clarke
That Council adopts the Recording of Council Meetings Policy V1.0 (Attachment 1) subject to any further minor administrative amendments, and that section 5.5.1 of the draft policy be amended to include 'in person'.
Topic: Policy Review Project Update - June 2026
That Council endorses the Draft DCY Community Engagement Policy and Updated Connecting with Our Community Framework to proceed to community consultation; that the community consultation process is undertaken in accordance with Sections 50 and 50A of the Local Government Act 1999 and the Community Engagement Charter; and that Council receives a further report following the consultation period.
Topic: Draft DCY Community Engagement Policy & Updated Connecting with Our Community Framework
That Council notes and supports the Local Government Advice Scheme 2026–27 to 2029–30 Draft Framework and Approach – Consultation Response as Council’s formal submission to the Essential Services Commission of South Australia.
Topic: Submission to ESCOSA regarding LG Advice Scheme Second Cycle
That pursuant to Section 184 of the Local Government Act 1999, Council authorises the Chief Executive Officer and other delegated staff to proceed with the Legal investigation and future sale of land to recover its long-term rate debts against assessment number: A17722
Topic: Section 184 - Sale of land for non-payment of rates
That Council appoints Roberto Bria to the vacant position of Independent Audit & Risk Committee member for a three (3) year term commencing in July 2026.
Topic: Audit & Risk Independent Member Recruitment
That Council adopts the KPI’s for 2026-27 as recommended by the Chief Executive Officer Performance and Remuneration Review Committee at their meeting held 2 June 2026.
Topic: Chief Executive Officer Key Performance Indicators Summary 2025-2026 and Setting for 2026-2027
That Council resolves to approve the $48K additional contribution as required by the Fleurieu Regional Waste Authority.
Topic: Fleurieu Regional Waste Authority (FRWA) Budget Review 3
That Council provides consent for road closure orders in relation to the 2026 Flinders to Fleurieu Rally, subject to the requirements of Item 2 being undertaken, and confirms that the Chief Executive Officer may consider and determine proposals for changes to the road closures within the stated scope.
Topic: Flinders to Fleurieu Rally Road Closures
That having considered Agenda Item 17.1 Amendment of ANZ Bank Signatories in confidence under Section 90(3)(e) of the Local Government Act 1999, Council orders that the agenda report, related attachments, discussion and minutes be kept confidential until a further order of Council.
Topic: Amendment of ANZ Bank Signatories
That having considered Agenda Item 17.2 Council Committee Confidential Minutes in confidence under Section 90(3)(a) and Section 90(3)(d) of the Local Government Act 1999, Council orders that the related attachments be kept confidential until a further order of Council.
Topic: Council Committee Confidential Minutes
That having considered Agenda Item 17.3 CEO Performance and Remuneration Review Committee Consultant Input 2026-2028 in confidence under Section 90(3)(d) of the Local Government Act 1999, Council orders that the agenda report, related attachments, discussion and minutes be kept confidential until a further order of Council.
Topic: CEO Performance and Remuneration Review Committee Consultant Input 2026-2028
That having considered Agenda Item 17.4 Chief Executive Officer 2025-26 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update in confidence under Section 90(3)(a) of the Local Government Act 1999, Council orders that the agenda report, related attachments, discussion and minutes be kept confidential until a further order of Council.
Topic: Chief Executive Officer 2025-26 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update
That Council Administration, subject to the November 2026 Local Government Election proceeding in its current proposed timeframes, write to all South Australian based non-resident ratepayers within the District Council of Yankalilla to advise of the opportunity to enrol to vote in the upcoming 2026 Local Government Election and allocates $5000 in FY 2025/26 to cover the specific costs of this mailout. Should the upcoming election be postponed, the cost of this mailout can be undertaken and costs included in a Budget Review across the 2026/27 FY depending on the new timings of the election.
That having considered Agenda Item 17.4 Chief Executive Officer 2025-26 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update in confidence under Section 90(3)(a) of the Local Government Act 1999, the Council orders that agenda report, related attachments, discussion and minutes relative to Agenda Item 17.4 be kept confidential until a further order of Council.
C26112 Moved: Cr Shane Grocke Seconded: Cr Wayne Gibbs Cr Davina Quirke declared a Material Conflict of Interest in relation to item 14.1 Flinders to Fleurieu Rally Road Closures as her husband has a financial arrangement with MGA Whittles - the major sponsor of the event. Cr Davina Quirke left the meeting at 5:00 pm. 1. That Council receives the Flinders to Fleurieu Rally Road Closures report. 2. That, in relation to the 2026 Flinders to Fleurieu Rally, Council supports the event contingent on the organisers, to the satisfaction of the Chief Executive Officer: a. Complying with Council’s Activity on Council Land Policy, b. Providing evidence of satisfactory insurance to cover any damage to third party property caused by the event, c. Entering into a road repair agreement with Council to cover any rectification works required as a result of damage caused by the event, d. Providing confirmation that the affected business owners and residents are aware of the proposed road closures, e. Providing written confirmation that the concerns raised by affected residents and businesses have been addressed (noting that not all concerns can necessarily be addressed to the satisfaction of all residents and businesses) and that the event organisers will make their best endeavours to arrange for egress and ingress to those properties within the event where possible where a pressing need has been advised in advance, f. Providing written confirmation that the event organisers will erect advance notice of road closures on the affected roads, at least three weeks prior to the event, and g. Providing evidence of satisfactory procedures for enabling emergency services access to properties on the route at all times. 2. That subject to the requirements of Item 2 being undertaken, Council provides consent for road closure orders in relation to the event, to be held within the District on Friday 25 September 2026 as follows: a. SS42 Kemmiss Hill Road Stage Closure: 10:00 to 16:30 James Track (from the intersection of Springmount Road), Kemmiss Hill Road through to east of the intersection of Main Street, Yankalilla. b. SS43 Myponga Beach Closure: 10:30 to 17:00 Portion of Reservoir Road (from north of the dam wall), Sampson Road for its length to the intersection of Myponga Beach Road. c. SS44 Yankalilla Closure: 11:00 to 17:30 Wattle Flat Road (from intersection of Forktree Road), Smith Hill Road and Jervois Road to the Yankalilla Showgrounds. d. SS45 Mount Robinson Closure: 11:00 to 17:30 Taverner Road (from Stone Road intersection), Nosworthy Road and Mount Robinson Road. e. SS46 Tapanappa Closure: 11:30 to 18:00 Tapanappa Road. f. SS47 Callawonga Creek Closure: 11:30 to 18:30 Tunkalilla Road, Rymill Road, Tunk Head Road, Callawonga Creek Road, Bollaparudda Road, Maylands Road, Law Road and Mount Scrub Road. 3. That the Council confirms that the Chief Executive Officer may use existing powers under the delegation to consider and determine whether or not to provide consent to, any proposals for changes to the road closures in the lead up to the event, so long as the overall scope of the event road closures remains similar to the proposal described above. CARRIED UNANIMOUSLY
14.2 Policy Review Project Update - June 2026 Cr Davina Quirke returned to the meeting at 5:02 pm. C26113 Moved: Cr Karin Hatch Seconded: Cr David Olsson 1. That Council receives the Policy Review Project Update - June 2026 report. 2. That Council adopts the Recording of Council Meetings Policy V1.0 (Attachment 1) subject to any further minor administrative amendments. Cr Karin Hatch, with the consent of Cr David Olsson sought and was granted leave of the meeting to vary the motion as follows: That (as varied): 1. That Council receives the Policy Review Project Update - June 2026 report. 2. That Council adopts the Recording of Council Meetings Policy V1.0 (Attachment 1) subject to any further minor administrative amendments. 3. That section 5.5.1 of the draft policy be amended to include 'in person'. CARRIED UNANIMOUSLY
C26114 Moved: Cr Karin Hatch Seconded: Cr David Olsson 1. That Council receives the Draft DCY Community Engagement Policy & Updated Connecting with Our Community Framework report. 2. That Council endorses the Draft DCY Community Engagement Policy and Updated Connecting with Our Community Framework to proceed to community consultation. 3. That the community consultation process is undertaken in accordance with Sections 50 and 50A of the Local Government Act 1999 and the Community Engagement Charter. 4. That Council receives a further report following the consultation period and prior to the commencement of Caretaker Period connected with the 2026 Local Government Elections, summarising community feedback and recommending the endorsement of a new Community Engagement Policy with any amendments resulting from the engagement process. CARRIED UNANIMOUSLY
C26115 Moved: Cr David Olsson Seconded: Cr Davina Quirke 1. That Council receives the Submission to ESCOSA regarding LG Advice Scheme Second Cycle: Draft Framework and Approach Consultation Draft report. 2. That Council notes and supports the Local Government Advice Scheme 2026–27 to 2029–30 Draft Framework and Approach – Consultation Response, as provided at Attachment 1 to the agenda report, as Council’s formal submission to the Essential Services Commission of South Australia. CARRIED UNANIMOUSLY
C26116 Moved: Cr Wayne Gibbs Seconded: Cr Simon Rothwell 1. That Council receives the Section 184 - Sale of land for non-payment of rates report. 2. That pursuant to Section 184 of the Local Government Act 1999, Council authorises the Chief Executive Officer and other delegated staff to proceed with the Legal investigation and future sale of land to recover its long-term rate debts against assessment number: A17722 CARRIED
C26117 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That Council receive the Audit & Risk Independent Member Recruitment report. 2. That Council appoints Roberto Bria to the vacant position of Independent Audit & Risk Committee member for a three (3) year term commencing in July 2026. CARRIED UNANIMOUSLY
C26118 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That Council receives the Chief Executive Officer Key Performance Indicators Summary 2025-2026 and Setting for 2026-2027 report. 2. That Council acknowledges the achievements of the CEO in relation to the 2025-26 KPI’s as provided in Attachment 1 of this report and as presented to the Chief Executive Officer Performance and Remuneration Review Committee at their meeting held 2 June 2026. 3. That Council adopt the following KPI’s for 2026-27 as recommended by the Chief Executive Officer Performance and Remuneration Review Committee at their meeting held 2 June 2026; • KPI 1 – Undertake targeted discussions with Elected Members to work through the detail of the updated Asset Management Plans with consideration given to service standards and preparation of Asset Management Plans for adoption. • KPI 2 – Alignment between draft budgets, Long-Term Financial Plan (LTFP) and Asset Management Plans (AMP) with consideration of sustainability indicators. • KPI 3 – Delivery of the next phase of Service Reviews with an emphasis on, and communication of, savings and financial efficiencies. • KPI 4 – Demonstrated progress towards improved Council's long-term financial sustainability with respect to following definition of financial sustainability from the Local Government Finance Authority: Living within a long-term financial path that keeps services operating, renews infrastructure when needed, reduces debt over time, controls operating costs, and sets rates at a level that is necessary but still mindful of the community’s capacity to pay; • KPI 5 – Delivery of the election and successful Elected Member induction and training. • KPI 6 – Develop a user-friendly format for the Mid-Term Financial Plan suitable for presentation to the community. CARRIED UNANIMOUSLY
C26119 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That the report on the May 2026 Monthly Finance Reports be received. CARRIED UNANIMOUSLY
C26120 Moved: Cr Shane Grocke Seconded: Cr Davina Quirke 1. That Council received the Economy and Community Monthly Update - Activity in May 2026 report. CARRIED UNANIMOUSLY
C26121 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That Council receives the Asset & Environment Update - June 2026 report. CARRIED UNANIMOUSLY
C26122 Moved: Cr David Olsson Seconded: Cr Simon Rothwell 1. That Council receives the Chief Executive Officer Report. CARRIED UNANIMOUSLY
C26123 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That Council received the Council Committee Minutes report. 2. That Council notes the public minutes of the Chief Executive Officer Performance and Remuneration Review Committee meeting held 2 June 2026 as provided in Attachment 1 to this report. CARRIED UNANIMOUSLY
C26124 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That Council received the Minute Action Report report and notes the updates provided for outstanding Council resolutions as shown in Attachment 1 to this report. CARRIED UNANIMOUSLY
15.1 Fleurieu Regional Waste Authority (FRWA) Update Report June 2026 C26125 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch 1. That the Fleurieu Regional Waste Authority (FRWA) Update Report June 2026 be received. 2. That Council receives the summary report FRWA board meeting 20 May 2026 via attachment 1. CARRIED
C26126 Moved: Cr Wayne Gibbs Seconded: Cr David Olsson 1. That Council receives the Fleurieu Regional Waste Authority (FRWA) Budget Review 3 report. 2. That Council approves the Fleurieu Regional Waste Authority Budget Review 3 (BR3) as provided in Attachment 1. 3. That Council resolves to approve the $48K additional contribution as required by the Fleurieu Regional Waste Authority. CARRIED
C26127 Moved: Cr Shane Grocke Seconded: Cr Davina Quirke 1. That Council receive the minutes of the meeting of the Fleurieu Region Community Services Advisory Committee (FRCSAC) meeting held on 12 May 2026. CARRIED UNANIMOUSLY
C26128 Moved: Cr Karin Hatch Seconded: Cr David Olsson That Council: 1. Receives the Southern & Hill Local Government Association - Draft 2026/27 Annual Business Plan & Budget report. 2. Receives the Southern & Hills LGA Draft Annual Business Plan and Budget for the 2026-27 financial year as presented; and provides the following feedback to the Board and its Executive management for consideration in the finalisation and implementation the Draft Annual Business Plan and Budget 2026-27: i. that an administrative review be conducted of the document prior to publishing. CARRIED UNANIMOUSLY
Nil
The Presiding Member called a short comfort break at 6:29 pm. The meeting recommenced at 6:36 pm Following all items being moved into Confidence Members of the public were excluded from the Gallery and the doors were closed at 6:39 pm
Move into Confidence C26129 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Amendment of ANZ Bank Signatories. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons • Nathan Cunningham – Chief Executive Officer • Ben Thompson – Director Corporate Services • Mark McLaren – Chief Financial Officer • Lisa Pearson – Group Manager Economy & Community • Mark Gibson – Director Assets & Environment • Michyla Lewis – Governance and Policy Officer (Minute Taker) • Liz Soper – Strategic Communications Officer Having taken into account the relevant considerations contained in Section 90(2) and Sections Section 90(3)(e) of the Act, Council resolves that the information be received, discussed or considered in confidence is: Matters affecting the security of the council, members or employees of the council or council property, or the safety of any person. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential being information pertaining to Council’s bank account accesses. CARRIED C26133 CONFIDENTIAL RESOLUTION Retain in Confidence C26134 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch That having considered Agenda Item 17.1 Amendment of ANZ Bank Signatories in confidence under Section 90(3)(e) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, discussion and minutes relative to Agenda Item 17.1 be kept confidential until a further order of Council. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. That the public be readmitted to the meeting. CARRIED UNANIMOUSLY
Move into Confidence C26130 Moved: Cr Wayne Gibbs Seconded: Cr David Olsson That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.2 Council Committee Confidential Minutes. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons • Nathan Cunningham – Chief Executive Officer • Ben Thompson – Director Corporate Services • Lisa Pearson – Group Manager Economy & Community • Mark Gibson – Director Assets & Environment • Mark McLaren – Chief Financial Officer • Michyla Lewis – Governance and Policy Officer (Minute Taker) • Liz Soper – Strategic Communications Officer Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(a) and Section 90(3)(d) of the Act, Council resolves that the information be received, discussed or considered in confidence is: (a) Information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead). (d) Commercial information of a confidential nature (not being a trade secret) the disclosure of which – (i) Could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) (ii) Would, on balance be contrary to be public interest, being appointment and contract details of the Qualified Independent Consultant. The disclosure of this information would, on balance, be contrary to the public interest as it discusses specific proposed contractual terms and cost values not yet agreed upon to which may provide a commercial advantage on a third party should the Committee and the Council choose not to accept this proposal and proceed to a broader quotation/ expression of interest process. Accordingly, on this basis, the principle that meetings of the Committee should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED UNANIMOUSLY C26135 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That Council receives the Council Committee Confidential Minutes report. 2. That Council notes the confidential minutes of the Chief Executive Officer Performance and Remuneration Review Committee meeting held 2 June 2026 as provided in Attachment 1 to this report. CARRIED UNANIMOUSLY Retain in Confidence C26136 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch That having considered Agenda Item 17.2 Council Committee Confidential Minutes in confidence under Section 90(3)(a) and Section 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the related attachments relative to Agenda Item 17.2 be kept confidential until a further order of Council. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. That the public be readmitted to the meeting. CARRIED UNANIMOUSLY
Move into Confidence C26131 Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.3 CEO Performance and Remuneration Review Committee Consultant Input 2026-2028. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons • Nathan Cunningham – Chief Executive Officer • Ben Thompson – Director Corporate Services • Mark McLaren – Chief Financial Officer • Lisa Pearson – Group Manager Economy & Community • Mark Gibson – Director Assets & Environment • Michyla Lewis – Governance and Policy Officer (Minute Taker) • Liz Soper – Strategic Communications Officer Having taken into account the relevant considerations contained in Section 90(2) and Sections Section 90(3)(d) of the Act, Council resolves that the information be received, discussed or considered in confidence is: Commercial information of a confidential nature (not being a trade secret) the disclosure of which – (i) Could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) Would, on balance be contrary to be public interest. The disclosure of this information would, on balance, be contrary to the public interest as it discusses specific proposed contract terms and cost values not yet agreed to which may provide a commercial advantage on a third party should the committee and council choose not to accept this proposal and proceed to a tender process. Accordingly, on this basis, the principle that meetings of the Committee should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. CARRIED C26137 CONFIDENTIAL RESOLUTION Retain in Confidence C26138 Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke That having considered Agenda Item 17.3 CEO Performance and Remuneration Review Committee Consultant Input 2026-2028 in confidence under Section 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that agenda report, related attachments, discussion and minutes relative to Agenda Item 17.3 be kept confidential until a further order of Council. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. That the public be readmitted to the meeting. CARRIED UNANIMOUSLY
Move into Confidence C26132 Moved: Cr David Olsson Seconded: Cr Wayne Gibbs That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.4 Chief Executive Officer 2025-26 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons • Nathan Cunningham – Chief Executive Officer • Michyla Lewis – Governance and Policy Officer (Minute Taker) Having taken into account the relevant considerations contained in Section 90(2) and Sections Section 90(3)(a) of the Act, Council resolves that the information be received, discussed or considered in confidence is: Information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead). That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential as it is information that the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of the Chief Executive Officer, in that details of personal circumstances and performance will be discussed, which are sensitive and are opinion based or observations and are details known to those who are privy to the information. CARRIED C26139 CONFIDENTIAL RESOLUTION Retain in Confidence C26140 Moved: Cr Wayne Gibbs Seconded: Cr Karin Hatch That having considered Agenda Item 17.4 Chief Executive Officer 2025-26 Performance Review Survey Outcomes / Analysis, Remuneration and Contract Update in confidence under Section 90(3)(a) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that agenda report, related attachments, discussion and minutes relative to Agenda Item 17.4 be kept confidential until a further order of Council. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. That the public be readmitted to the meeting. CARRIED Cr David Olsson Called for a DIVISION The Mayor Declared the Vote Set Aside For: Cr Wayne Gibbs, Cr Shane Grocke, Cr Karin Hatch, Cr David Olsson, Mayor Darryl Houston, Cr Lawrie Polomka and Cr Simon Rothwell Against: Cr Davina Quirke The Mayor Declared the Motion CARRIED Following all listed items being heard in Confidence the meeting was reopened to the public at 6:58pm
The meeting closed at 6:59 pm Confirmed: As an accurate record on 21 July 2026. ................................................................................ Chairperson
Held on Tuesday 16 June 2026 at the Council Chambers 1 Charles Street, Yankalilla In Attendance Mayor Darryl Houston Field Ward Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Simon Rothwell Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Davina Quirke Light Ward STAFF Nathan Cunningham Chief Executive Officer Ben Thompson Director Corporate Services Mark McLaren Chief Financial Officer Lisa Pearson Group Manager Economy & Community Mark Gibson Director Assets & Environment Michyla Lewis Minute Taker (Governance and Policy Officer) Liz Soper Strategic Communications Officer Amber Nancarrow Strategic Reporting & Engagement Officer
The meeting commenced at 4:00 pm. Including recognition of the traditional landowners The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present".
Nil
Nil
4.1 Confirmation of Minutes C26106 Moved: Cr Karin Hatch Seconded: Cr Simon Rothwell That the minutes of the Ordinary Council Meeting held on 19 May 2026 as circulated to Councillors be confirmed as an accurate record of the proceedings of those meetings. CARRIED UNANIMOUSLY
Nil
6.1 Mayors Report C26107 Moved: Mayor Darryl Houston Seconded: Cr Wayne Gibbs That the Mayor’s Report be included in the minutes of the meeting. CARRIED UNANIMOUSLY May 15th S&HLGA Board Meeting – Minutes 15 May 2026 16th Ponga Fest – Heritage Fleurieu Coast Festival 17th Yankalilla Memorial Park Centenary Celebration 19th Pre Council Meeting 19th Ordinary Council Meeting 19th Public Meeting – Annual Business Plan & Budget 21st Audit & Risk Committee – New Member Selection 21st RSL Happy Hour 23rd Cape Jervis Fete & Cut it at the Cape. 23rd Yankalilla Youth Theatre – Tumbleweed Showing- Heritage Fleurieu Coast Festival 26th SAROC Mayors Review 27th National Simultaneous Reading Story Time Yankalilla Kindergarten 28th Mobile Abattoir Information Session 29th LGA OGM – draft Minutes 29 May 2026 30th Yankalilla Big Freeze – $53,000 30th RSL Gin Night - Fundraiser 31st Myponga Loop Presentations June 2nd CEO Performance Remuneration and Review Committee meeting 2nd IAMP Discussion – Mark McLaren 2nd YAS – Catering for Next Council Meeting 2nd Info & Briefing Session 3rd CEO Monthly Meeting 7th Attended Winter Medieval and Folk Fair at Wirrina 9th Meeting with Member for Mawson - Jenny Mitton 9th Alert SA - Filming Mobile Abattoir information session | Normanville Surf Lifesaving Club | 28 May 2026 RDA AHFKI and Livestock SA hosted Chris Balazs — CEO of Provenir and the pioneer behind Australia’s first mobile abattoir — to present the concept directly to local producers. Nearly 40 farmers attended the Normanville session, with more joining a session on Kangaroo Island the previous day. Interest was strong, with producers keen to explore how a mobile processing model could reduce transport costs, improve animal welfare, and create new opportunities to capture more value locally. The concept also opens the door to distinctive, branded regional products, giving producers greater control over how their livestock is marketed and sold — much like Fleurieu Milk has done for the dairy industry. This feasibility work has been funded through PIRSA’s Thriving Regions Fund and RDA AHFKI, and we’re committed to continuing advocacy and support for this key sector. Yankalilla Big Freeze What an incredible day taking part in this year’s DIY Big Freeze to help FightMND beat the Beast that is Motor Neurone Disease (MND). MND is a progressive disease that gradually robs a person of the use of their arms and legs, their ability to eat and swallow, their speech and ultimately their ability to breathe — often within an average of just 27 months. Congratulations to everyone involved on a fantastic effort, raising $53,000 for this most worthwhile cause. Your generosity fuels vital research, supports people living with MND, and brings us closer to a future free from this devastating disease.
This month, the CEO and I had the pleasure of meeting with Jenni Mitton MP to talk about how we can strengthen collaboration between the District Council of Yankalilla and all levels of government. Our conversation centred on financial sustainability and how we can better align future investment and decision-making with the priorities set out in Council’s adopted Strategic Community Plan 2030 and Partnership Prospectus. The Southern and Hills Region, which includes our district, sits within the Federal electorates of Mayo and Sturt. This gives us a fantastic opportunity to work together across council boundaries and levels of government to achieve shared regional outcomes. The Partnership Prospectus highlights projects that support sustainable growth, protect our environment, and strengthen the prosperity and liveability of our community. A key part of our discussion focused on our region’s Priority Budget Asks, developed alongside neighbouring councils and regional partners. These priorities include: • Community-ready growth infrastructure funding • Expanded wastewater infrastructure to unlock new housing opportunities. • Fairer and increased Commonwealth local roads funding • Investment in regional freight, transport, and digital connectivity • Long-term funding for climate resilience, coastal protection, and environmental response • Investment in regional jobs, health, ageing, arts, and local government sustainability These focus areas are about making sure our district and wider region are well placed for the future—creating opportunities for locals, supporting growth in the right places, and protecting what makes our district such a wonderful place to live. Council will continue working closely with State and Federal representatives to champion these priorities and ensure our community’s voice is heard in upcoming government planning and investment decisions and to get our fair share of Financial Assistance Grants.
This month's magazine showcased the District Council of Yankalilla as a community that rises together -with my forward below As Mayor of the District Council of Yankalilla, I’m continually reminded that the true strength of a community is revealed during challenging times. Over the past year, our district has faced several significant events. Severe storms in June 2025 caused major damage to the much-loved Normanville Jetty, removing large sections of the structure and closing an important gathering place for residents and visitors alike. Through strong collaboration between council, the state government and contractors, the jetty was repaired and reopened ahead of the summer holidays — a proud moment for our community. Not long after, our coastline experienced ongoing algal bloom events, creating uncertainty for residents, visitors and local businesses. Clear communication and support from council, tourism operators and our Visitor Information Centre helped ensure people could still enjoy the region safely. More recently, the Deep Creek bushfire again tested our community. Council staff worked closely with emergency services, including the South Australian Country Fire Service and Farm Firefighting Units providing local knowledge and supporting response and recovery efforts. What stood out most across these events was the spirit of our people. Neighbours helped neighbours, volunteers stepped forward and local businesses adapted with remarkable resilience. These moments remind us that local government is not just about infrastructure and services — it is about community and that community spirit continues to be our greatest strength.
A letter was received from Hon Emily Bourke MLC, Minister for Climate, Environment and Water, advising that $1 million has been allocated in the 2026–27 State Budget to support a statewide education campaign aimed at preventing batteries being disposed of in household bins (see Attachment 1). The campaign, to be delivered by Green Industries SA in partnership with the State Government, will focus on raising awareness of products containing embedded batteries and the risks associated with incorrect disposal. The Minister also noted ongoing work on legislative and regulatory reforms, as well as opportunities for local government to participate in expanding facilities for the safe disposal of batteries and other household hazardous materials.
The Southern and Hills Local Government Association (SHLGA) has prepared and issued the attached media release in response to the 2026–27 State Budget for publication on its website and across social media channels. The release outlines SHLGA’s position on the Budget, including key advocacy priorities and commentary on regional infrastructure and service needs. Provided for your information at Attachment 2.
I proudly attended the National Simultaneous Storytime, an annual initiative that promotes the importance of reading and literacy for young Australians. The event saw local children, families and educators come together to share in the reading of this year’s featured book, fostering a love of storytelling and community connection. It was pleasing to see strong participation across the district, highlighting the value of early learning and engagement within our community.
Cr Hatch provided a verbal update in regards to the local Harmful Algal Bloom(HAB) Monitoring Lab set up at Fleurieu Environment Centre.
8.1 Council Voters' Roll - Mr Greg Mackie OAM With the consent, prior to the meeting, of members and the deputation listed on the Agenda, the Mayor allowed the deputation from the Yankalilla Area School students to be heard first 8.3 Post Council Meeting Catering Members and the gallery received a presentation from Ms Belinda McEvoy and senior students Chloe and Charlee from Yankalilla Area School to discuss the work they have completed this term culminating in the catering for Council Members this evening as part of their Food & Hospitality studies. 8.1 Council Voters' Roll - Mr Greg Mackie OAM Mr Greg Mackie OAM addressed members and the gallery regarding enrolments on the Council Voters’ Roll ahead of the close of enrolments scheduled for 31 July 2026 and outlined suggestions to maximise opportunities for awareness and participation in the forthcoming LG Elections. C26108 Moved: Cr Wayne Gibbs Seconded: Cr Davina Quirke That the notes of Mr Greg Mackie's Deputation be included in the minutes. CARRIED UNANIMOUSLY Good Afternoon Councillors, community members in the public gallery - and council officers in attendance. For those whom I am yet to meet, I am a local government tragic - and former local government Elected Member, and a now-retired senior public administrator with a long track record of engaging constructively with local government. My intention today is to highlight an area of discretionary administrative process that has the potential to strengthen local democracy here in the Yankalilla district. By way of brief background, just over 30 years ago, my partner and I purchased a landholding at Silverton, our second in the district, and having undertaken extensive reforestation, we built our home there some 20 years ago. Notwithstanding the effects of the Deep Creek bushfires that raced through our property in early February, we remain committed to continuing our efforts. Like a very great many non-permanent residents, we have plans to enjoy more time here as we both move toward retirement. Accordingly, as a non-permanently-occupied rateable landholding, under the Local Government (Elections) Act we are entitled to register one of us as nominee to the Council Voter Roll. In the past, that franchise has been exercised by me - and with three elections campaigns and two terms of service as an Elected Member for the City of Adelaide, I was aware that, under legislation, all Council Voter Rolls are wiped ahead of every periodic election. While we contribute our rates every year, most people who do not reside in the district are completely unaware of their need to enrol by 31 July.
According to the 2021 census, there were some 4300 dwellings in the district council area. Of these, approximately 1300 are either not permanently occupied, or relate to separately rateable vacant land. Over 16 years ago, in response to amendments to the Local Government (Elections) Act, a previous Council administration decided it was not a sufficient priority to communicate directly via post with non-resident ratepayers. It follows that his current Council has inherited a practice that is, at best, a short-sighted blind spot - and at worst, a practice which has systematically made it much more onerous for non-resident ratepayers to enrol. In raising this concern I want to acknowledge that the District Council of Yankalilla and its administration are not an exception in this default approach. Along with commercial properties and business operators, most of the owners of non-permanently occupied dwellings and vacant rateable landholdings are unaware of their need to re-enrol before the 31 July deadline in order to exercise a vote. I acknowledge the efforts that Council has planned in support of raising local awareness of the forthcoming periodic election, however, there is clearly a shortcoming in the method of reaching this cohort of ratepayers. In this district, where almost a quarter of properties are collectively contributing greater a significant share of Council’s rates revenue - without an automatic listing on the voters’ roll, the question to be asked is “what might council reasonably do to encourage the greatest number of those ratepaying nominees onto its voters’ roll?” In a series of email exchanges with Council officers in recent weeks I have learned that the administration has only communicated directly via mail with the approximately 140 ratepayers who self-selected to enrol before the 2022 voter roll deadline. Regretfully, I did not make the deadline in 2022. Despite having voted in every other local government election in Yankalilla district over the past 30+ years, I therefore could not vote in November 2022. As a consequence, and along with some 1200 fellow ratepayers, I have received no direct written communication regarding the steps I need to take to get onto the voter roll and therefore participate. I believe it behoves Council to redouble its efforts by writing directly to the owners of these 1300 rateable properties and provide them with voter entitlement forms and very clear instructions regarding eligibility and inclusion. The vast majority have no idea about their need to re-enrol ahead of every periodic election - and likewise that the Council Voter Roll and State Electoral Rolls both close on 31 July. On behalf of the silent 1300 DCY ratepayers not residing permanently in the Yankalilla District, I remind Elected Members that it is a fundamental democratic right to participate in periodic elections - even though it is a non-compulsory ballot. As the sole owners of its ratepayer roll, Council can very easily fulfil its obligation to provide clear information to those ratepayers that, in order to be able to participate in the forthcoming election (whenever that might now occur) - and to furnish them with a voter registration form. I encourage you to change your communications practice in this regard and write to us all with a voter enrolment form to complete and to submit in good time for the 31 July deadline. Thank you for hearing me out.
Mr Tim Moffat addressed members and the gallery regarding the deputation from Mr Greg Mackie OAM in relation to the Council Voters' Roll. C26109 Moved: Cr Wayne Gibbs Seconded: Cr Davina Quirke That the notes from Mr Tim Moffat's deputation be included in the minutes. CARRIED UNANIMOUSLY I view this along the same lines as Mr Mackie and I would like to add some further thoughts. There is relevant legislation here. With my legal background (I am retired lawyer), I have asked myself the question whether section 12 b of the Local Government (Elections) Act actually provides a positive obligation on Council to do the direct mailout. In essence this section of the Act says that a Council is responsible for the provision of information to promote public participation in the electoral processes for its area. So, what that says is, that it is the "responsibility" of Council. Every potential vote is important and of equal value. The only way to ensure all ratepayers are informed and made aware of their right and privilege to vote, is to mail the enrolment forms to all, in a manner which is easily understood. I know from my own enquiries that people are unfamiliar with having to enrol repeatedly. Many ratepayers have been surprised, when looking to vote, to learn that they are not registered and therefore cannot vote. So past history, as we have heard from Mr Mackie, tells us that previous overtures have clearly failed. The only way to ensure everyone eligible receives notification is by direct mail. Administration and Elected Members may be concerned about the added cost of this process but in reality, 'no change' is false economy. Everyone's voice matters. There are likely sustainability challenges ahead for the district. We must have a fully engaged community and the first step towards this is for ratepayers to all be included in the electoral process. Electoral participation is not the same thing as commenting on a business plan. It is vastly more important. In the scheme of things any increased cost to reach this important ratepayer cohort is far outweighed by electoral participation, which is fundamental to our democracy. I see that Included later in today's agenda is an item regarding community engagement and a procedure to deliver a consistent and tightened approach relevant to that issue. With that in mind I ask, would the average person this it is more important to comment on policy and strategy or be invited to vote? I think the answer is clear. Participating in voting is vastly more important. If Council were to apply its own test to the matter of non-residential ratepayer participation, a change of practice as proposed by Mr Mackie follows. Aguably the existing practice is discriminatory. To be fit for the future, Council should redouble its efforts to strengthen participation in our local democracy. It is the reasonable and right thing to do.
Nil
10.0 Questions on Notice - Nil Nil
Nil Cr Karin Hatch left the meeting at 4:38 pm. Cr Karin Hatch returned to the meeting at 4:38 pm.
12.1 Vale Don Clarke - Mayor Darryl Houston & Cr Simon Rothwell 12.1 Vale Don Clarke - Mayor Darryl Houston & Cr Simon Rothwell C26110 Moved: Cr Simon Rothwell Seconded: Cr Davina Quirke 1. That Council expresses its deepest sympathy for the passing of Don Clarke (1933 – 2026). Background Taken from the Myponga Mudlark: ‘Don’ – Donald Stanley Clarke It is with great sadness that we share the tragic passing of Don, a much-loved member of our family, community, & all who knew him. Don was a devoted Father to Philip & Barry, Father-In-Law to Anthea & Merridie. He was a cherished Grandfather to seven, & proud Great Grandfather to seventeen. He was the loving husband of his late wife Dolly, and a treasured brother to his five siblings, Uncle to many, & a friend to many more. Also loved by all the In-Law & extended Families. Known for his caring nature, humility, kindness, and unwavering love for his family, Don touched the lives of all who knew him. He was a respected community man and a wonderful family man whose presence brought warmth and comfort to those around him. His loss is deeply felt by our family, friends, and the wider community. He will be remembered with love, gratitude, and respect, and his memory will live on in the hearts of all who had the privilege of knowing him. Forever loved, forever remembered, and deeply missed CARRIED UNANIMOUSLY
C26111 Moved: Cr David Olsson Seconded: Cr Davina Quirke That Council Administration, subject to the November 2026 Local Government Election proceeding in its current proposed timeframes, write to all South Australian based non-resident ratepayers within the District Council of Yankalilla to advise of the opportunity to enrol to vote in the upcoming 2026 Local Government Election and allocates $5000 in FY 2025/26 to cover the specific costs of this mailout. Should the upcoming election be postponed, the cost of this mailout can be undertaken and costs included in a Budget Review across the 2026/27 FY depending on the new timings of the election. FORMAL MOTION Moved: Cr Lawrie Polomka Seconded: Cr Karin Hatch That the motion be put. CARRIED UNANIMOUSLY The original motion C26115 was immediately put. CARRIED Cr David Olsson Called for a DIVISION The Mayor Declared the Vote Set Aside For: Cr Wayne Gibbs, Cr Shane Grocke, Cr David Olsson, Mayor Darryl Houston and Cr Davina Quirke Against: Cr Karin Hatch, Cr Lawrie Polomka and Cr Simon Rothwell The Mayor Declared the Motion CARRIED
14.1 Flinders to Fleurieu Rally Road Closures