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That the minutes of the Ordinary Council Meeting held on 21 July 2026 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
That the Mayor's Report be included in the minutes of the meeting.
Topic: Mayor's Report
1. That Council receive and note the contents of the Community Engagement Feedback and Approval - Yankalilla District Local Heritage – Stage 1 (Delamere, Normanville, Yankalilla) Code Amendment report. 2. That Council: a) Support the recommendations as identified in Attachment B (both Table 1 and Table 2). b) Delegate the Chief Executive Officer to prepare and submit the Engagement Report and Code Amendment package for approval to the Minister for Planning.
Topic: Community Engagement Feedback and Approval - Yankalilla District Local Heritage - Stage 1 (Delamere, Normanville, Yankalilla) Code Amendment
to remove 23 Jetty Road, Normanville (NOR04) from the Local Heritage Listing.
Topic: Community Engagement Feedback and Approval - Yankalilla District Local Heritage - Stage 1 (Delamere, Normanville, Yankalilla) Code Amendment
1. That Council receive and note the contents of the Community Engagement Feedback and Approval - Yankalilla District Local Heritage – Stage 1 (Delamere, Normanville, Yankalilla) Code Amendment report. 2. That Council: a) Support the recommendations as identified in Attachment B (both Table 1 and Table 2). b) Delegate the Chief Executive Officer to prepare and submit the Engagement Report and Code Amendment package for approval to the Minister for Planning. c) remove 23 Jetty Road, Normanville (NOR04) from the Local Heritage Listing.
Topic: Community Engagement Feedback and Approval - Yankalilla District Local Heritage - Stage 1 (Delamere, Normanville, Yankalilla) Code Amendment
1. That Council receives the Policy Review Project Update - August 2026 report. 2. That Council notes the updated project plan contained within the report. 3. That Council adopts the Community Garden Policy V1.0 as presented as Attachment 1 and Community Garden Guidelines V1.0 as presented as Attachment 2 to this report, subject to any further minor administrative amendments.
Topic: Policy Review Project Update - August 2026
1. That Council receives the DCY Community Engagement Policy - Consultation Outcomes & Policy Endorsement report. 2. That Council notes the results of the community engagement process undertaken between 25 June and 23 July 2026 on the Draft Community Engagement Policy and updated Connecting with Our Community Framework. 3. That Council adopts the DCY Community Engagement Policy as presented in Attachment 1, subject to any further minor administrative amendments. 4. That Council revokes the former Public Consultation Policy, with effect from the adoption of the DCY Community Engagement Policy. 5. That Council notes that further development and internal work will be undertaken to update the Connecting with Our Community Framework, informed by feedback received through the community consultation process, with the Framework to be presented to Council later in 2026.
Topic: DCY Community Engagement Policy - Consultation Outcomes & Policy Endorsement
1. That Council receives the Local Government Association – South Australian Regional Organisation of Councils (SAROC) Nomination report. 2. That Council endorse the nomination of Mayor Darryl Houston for a new term being two (2) years commencing at the conclusion of the 2026 Local Government Association Annual General Meeting until the conclusion of the 2028 Local Government Association Annual General Meeting (also subject to the outcome of the 2027 Local Government Elections).
Topic: Local Government Association – South Australian Regional Organisation of Councils (SAROC) Nomination
1. That Council receives the Fleurieu Peninsula Tourism Agreement Extension report. 2. That Council endorse the extension of the existing partnership agreement with Fleurieu Peninsula Tourism, in partnership with Alexandrina Council, City of Onkaparinga and City of Victor Harbor, for a further period of twelve (12) months from 1 July 2027 through to 30 June 2028, under the existing terms and conditions, inclusive of annual CPI adjustments in accordance with the current Funding Agreement. 3. That the Chief Executive Officer be authorised to execute and administer all necessary documentation to formalise the extension on behalf of Council.
Topic: Fleurieu Peninsula Tourism Agreement Extension
1. That Council receives the Sellicks Hill - Revocation of Community Land Classification for Old Closed Roads - Consultation Outcomes report. 2. That Council, having considered all submissions received as part of the community consultation undertaken between 19 March and 29 April 2026 (including late submissions received by 13 May 2026), resolves to proceed with the process to revoke the Community Land classification for Closed Roads C, D, E and F on Road Plan 1635. 3. That Council approves a submission to be forwarded to the Minister for Local Government seeking approval to revoke the Community Land classification over the subject land. 4. That Council receives a further report following the Minister's decision to enable Council to make a final determination on the revocation proposal.
Topic: Sellicks Hill - Revocation of Community Land Classification for Old Closed Roads - Consultation Outcomes
1. That Council receives the Carry Forward Capital Work in Progress Report.
Topic: Carry Forward Capital Work in Progress Report
1. That the report on the July 2026 Monthly Finance Reports be received.
Topic: Monthly Finance Report
1. That Council receives the Asset & Environment Update - August 2026 report.
Topic: Asset & Environment Update - August 2026
1. That Council received the Economy and Community Monthly Update - Activity in July 2026 report.
Topic: Economy and Community Monthly Update - Activity in July 2026
1. That Council received the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
1. That Council received the Council Committee Minutes report. 2. That Council notes the minutes of the Audit & Risk Committee meeting held 20 July 2026 as provided as Attachment 1 to this report. 3. That Council notes the Audit & Risk Committee Chair Summary Report as provided in Attachment 2 to this report.
Topic: Council Committee Minutes
1. That Council received the Minute Action Report report and notes the updates provided for outstanding Council resolutions as shown in Attachment 1 to this report.
Topic: Minute Action Report
That the comments from Cr Olsson relating to the resignation of Governance and Policy Officer - Michyla Lewis be recorded in the minutes.
Topic: Recording of comments on resignation of Governance and Policy Officer
1. That Council: receives the Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building report.
Topic: Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building
That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Confidential Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons Nathan Cunningham – Chief Executive Officer • Ben Thompson – Director Corporate Services • Mark McLaren - Chief Financial Officer • Darren Burgess – Acting Group Manager Economy & Community • Mark Gibson - Director Assets & Environment • Michyla Lewis – Governance and Policy Officer (Minute Taker) • Liz Soper - Strategic Communications Officer Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(a) & (b) of the Act, Council resolves that the information be received, discussed or considered in confidence is: (a) Information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead); (b) Information the disclosure of which i. Could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and ii. Would, on the balance, be contrary to the public interest. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to protect the reputation of the outgoing leaseholder and early consideration of the commercial terms or process matters so as not to confer any advantage or disadvantage on any party.
Topic: Confidential Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building
That having considered Agenda Item 17.1 Confidential Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building in confidence under Section 90(3) (a) & (b) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the: • agenda report; • related attachments; • discussion; • and minutes relative to Agenda Item 17.1 be kept confidential until a further order of Council. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate.
Topic: Retain in Confidence - Confidential Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building
This conservation and restoration program is designed to improve biodiversity across reservoir reserve sites while supporting broader environmental and community outcomes. The program begins at Myponga and Mount Bold reservoir reserves, where SA Water plans to restore 320 hectares of previously cleared land, reintroduce more than 130 native flora species - including 40 species of conservation significance - and create or enhance habitat for 15 threatened fauna species. It is also expected to generate around 67,000 Australian Carbon Credit Units over 25 years, with potential to produce more than 330,000 ACCUs across all sites if fully implemented. SA Water manages around 70,000 hectares of land overall, including 40,000 hectares surrounding reservoirs and bore fields, which shows the scale of the landscape involved.
Nil
Mr Ted Strudwicke addressed members and the gallery regarding Item 14.1 Community Engagement Feedback and Approval - Yankalilla District Local Heritage - Stage 1 (Delamere, Normanville, Yankalilla) Code Amendment and the inclusion of his property - 23 Jetty Road, Normanville in the listing of 'Local Heritage Places'.
Ms Zara Lupton on behalf of the Willunga Basin Trail inc. and Mr Rob Kirk - Local Historian addressed members and the gallery regarding Item 14.6 Sellicks Hill - Revocation of Community Land Classification for Old Closed Roads - Consultation Outcomes.
Nil
Background The June capital-project report described the $220,000 ERP system upgrade as "complete", while also stating that data transformation and General Ledger and Work Order design and mapping remained underway and that the project could not proceed until those components were completed. Question 1. Why was the ERP system upgrade classified as 'complete' when significant implementation work remained underway? 2. Of the $220,000 reported as spent: a. How much represented software purchase or implementation costs; b. How much represented annual license or subscription payments; and c. How much represented consultancy or data-conversion work? Response - Question 1 The question is correct in identifying that significant implementation work remains underway, with several milestones still to be completed on this multi-year project. The use of the term "complete" in the report was intended to convey that significant project milestones had been achieved or completed for the last Financial Year based on forecast expenditure for that year. The overall implementation project has not reached final completion, and this is a common query for multi-year projects based on the standard language in the reporting. It is acknowledged that the terminology used could have created ambiguity in this regard and efforts will be made to ensure greater clarity is provided on this, and similar size projects, moving forward. Response - Question 2 The information requested regarding the specific conditions and breakdown of costs associated with the active contract cannot be provided to the level of detail requested due to the commercial-in-confidence nature of the agreement. The contractual terms, including pricing, commercial arrangements and other conditions negotiated between the parties, are commercially sensitive and without activating Confidentiality provisions of S90 of the Local Government Act 1999, those details are unable to be published. Providing information regarding the general nature and purpose of the contract together with the outcomes being sought and broad relevant expenditure can appropriately be disclosed without compromising the commercial confidentiality of the agreement should there be further questions of this nature. Council remains committed to transparency and accountability in its procurement and contract management activities, while also ensuring that its contractual obligations and legitimate commercial confidentiality are appropriately respected.
Questions were asked and answered.
Nil The published proposed Motions on Notice from Cr Davina Quirke were withdrawn by Cr Quirke due to being an apology at this meeting. Cr Quirke proposes to bring these motions to the September ordinary meeting.
Nil
Moved: Cr David Olsson Seconded: {seconder}
Moved: Cr Simon Rothwell Seconded: Cr Wayne Gibbs
Moved: Cr Wayne Gibbs Seconded: Cr Simon Rothwell
Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke
Moved: Cr David Olsson Seconded: Cr Wayne Gibbs
Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke
Moved: Cr David Olsson Seconded: Cr Shane Grocke
Moved: Cr Wayne Gibbs Seconded: Cr Simon Rothwell
Moved: Cr Lawrie Polomka Seconded: Cr Wayne Gibbs
Moved: Cr Wayne Gibbs Seconded: Cr Lawrie Polomka
Moved: Cr Wayne Gibbs Seconded: Cr Lawrie Polomka
Moved: Cr Shane Grocke Seconded: Cr Wayne Gibbs
Moved: Cr David Olsson Seconded: Cr Simon Rothwell
Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke
Moved: Cr Wayne Gibbs Seconded: Cr Shane Grocke
Nil
Moved: Cr David Olsson Seconded: Cr Simon Rothwell Members, it's come to my attention that our Governance and Policy Officer Michyla Lewis is attending her last committee meeting tonight and shortly will leave the District Council of Yankalilla. On behalf of Elected Members, we would like to express our thanks to you for your dedication and professional commitment to your role and we wish you well with your venture to the good country of Western Australia. The Presiding Member called a short comfort break at 5:30 pm. The meeting recommenced at 5:39 pm
Moved: Cr Wayne Gibbs Seconded: Cr David Olsson
Moved: Cr David Olsson Seconded: Cr Wayne Gibbs
That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Confidential Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons Nathan Cunningham – Chief Executive Officer • Ben Thompson – Director Corporate Services • Mark McLaren - Chief Financial Officer • Darren Burgess – Acting Group Manager Economy & Community • Mark Gibson - Director Assets & Environment • Michyla Lewis – Governance and Policy Officer (Minute Taker) • Liz Soper - Strategic Communications Officer Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(a) & (b) of the Act, Council resolves that the information be received, discussed or considered in confidence is: (a) Information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead); (b) Information the disclosure of which i. Could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and ii. Would, on the balance, be contrary to the public interest. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to protect the reputation of the outgoing leaseholder and early consideration of the commercial terms or process matters so as not to confer any advantage or disadvantage on any party. Members of the public were excluded from the Gallery and the doors were closed at 6:06 pm
Moved: Cr Wayne Gibbs Seconded: Cr David Olsson That the public be readmitted to the meeting. The meeting was reopened to the public at 6:30 pm
The meeting closed at 6:30 pm Confirmed: As an accurate record on 15 September 2026 Chairperson
Mayor Darryl Houston Deputy Mayor David Olsson Cr Lawrie Polomka Cr Simon Rothwell Cr Wayne Gibbs Cr Shane Grocke
Nathan Cunningham - Chief Executive Officer Ben Thompson - Director Corporate Services Mark McLaren - Chief Financial Officer Darren Burgess - Acting Group Manager Economy & Community Mark Gibson - Director Assets & Environment Michyla Lewis - Minute Taker (Governance and Policy Officer) Liz Soper - Strategic Communications Officer Amber Nancarrow - Strategic Report and Engagement Officer
The meeting commenced at 4:00 pm.
The Mayor read aloud “We would like to begin by acknowledging the Traditional owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present".
Please note that this session is being audio and visually recorded for the purposes of record keeping, preparation of consultation outcomes and organisational accountability when the public and media are not lawfully excluded under Section 90 of the Local Government Act 1999. This recording may capture your image, voice and comments. By remaining in attendance, you acknowledge that recording is taking place and agree to comply by Council's Recording of Council Meeting Policy.
Cr Karin Hatch Cr Davina Quirke
Nil
Moved: Cr Shane Grocke Seconded: Cr Wayne Gibbs
Nil
Moved: Mayor Darryl Houston Seconded: Cr Wayne Gibbs That the Mayor's Report be included in the minutes of the meeting. July 14th Citizenship Ceremony 15th Mayor's Short Story Challenge Stories - Judging 17th Southern and Hills LGA - Special Board Meeting 20th Audit & Risk Committee Meeting 21st Pre-Council Meeting 21st FRAP Meeting 21st Ordinary Council Meeting 22nd Meeting with Moria Jenkins Victor Harbor 23rd SAROC Committee Meeting 24th Myponga Hall History Talk August 3rd Myponga Community Centre Meeting 3rd CEO Monthly Meeting 4th Census Video Filming 4th Info & Briefing Session 5th SA Water Presentation – Reservoirs for Nature – Myponga Hall 5th Myponga Progress Assoc & Hall Meeting 6th Fleurieu Brand Launch
I was honoured to officiate at the Australian Citizenship Ceremony held on 14 July 2026 at Yankalilla Council. We welcomed 3 new citizens from diverse backgrounds who have chosen to make our district their home. The ceremony reflected the values of respect, inclusion, and community that define our region and our nation. I congratulated each conferee, acknowledged the support of their families and friends, and want to thank the organising team for delivering a dignified and memorable event. We look forward to the contributions our newest citizens will make to the cultural, social, and economic life of our community.
We received entries from all three schools in our district, with a total of 196 stories submitted: Yankalilla Area School 124, Rapid Bay Primary School 15, and Myponga Primary School 57. This strong participation reflects our students' creativity and the support of teachers and families. Thank you to everyone involved; we look forward to celebrating the finalists and sharing these stories with the community.
I attended the Fleurieu Peninsula Tourism Brand Launch and Industry Networking Night, marking an important milestone for our region. The event unveiled the new Fleurieu regional brand and introduced Launchpad, a central industry support platform developed by Tourism Accelerator. As the official regional tourism organisation, Fleurieu Peninsula Tourism works closely with the South Australian Tourism Commission, our four local councils, and operators across the region to build a strong, resilient, and connected visitor economy. The evening provided a valuable opportunity to share the new brand direction, demonstrate how Launchpad will streamline engagement and resources for industry, and bring together tourism businesses and stakeholders from across the Fleurieu Peninsula to strengthen collaboration and future growth.
Our region has a proud history of working together through the Southern and Hills Local Government Association (S&HLGA). Across our six councils we already share a number of services, both formal and informal. Despite this foundation, there is significant untapped potential to deepen collaboration, improve efficiency, and strengthen service delivery for our communities. Purpose • Establish a structured, independently facilitated process to identify, assess, and prioritise shared service opportunities across the Southern and Hills region. • Build an agreed pipeline of initiatives ready for detailed business case development, pilot projects, and implementation. Why this matters now • Councils face sustained financial pressures, workforce challenges, growing community expectations, and expanding regulatory responsibilities. • A coordinated regional approach can reduce duplication, improve organisational capability, and deliver better-value outcomes for residents and ratepayers. How the project will proceed • Apply a transparent, evidence-based framework to evaluate candidate opportunities on benefits, risks, complexity, and implementation considerations. • Develop an agreed shortlist of priority projects with the support and feasibility to proceed to detailed business cases. • Establish a multi-year shared services work program for SHLGA to guide collaboration and capacity-building activities. • Position councils to secure external funding and investment for business case development, pilots, and implementation. Near-term activities • Preliminary assessment of identified opportunities across service areas. • Agreement on a prioritised shortlist for business case development. • Program planning for delivery over the coming years. Expected benefits for constituent councils • Stronger regional collaboration and trust between councils. • A clearer, purposeful regional agenda focused on practical outcomes for communities. • Reduced duplication of effort and more efficient use of resources. • Better understanding of where shared service models can drive service improvements. • A transparent, evidence-based process for evaluating opportunities. • Increased organisational capability to participate in regional initiatives. • Lower risk of councils independently pursuing initiatives better delivered collaboratively. • A durable regional framework for the ongoing identification and assessment of shared service opportunities. Next steps • Confirm the evaluation framework and timetable. • Engage council leadership and key operational staff to identify candidate opportunities. • Report back with a proposed shortlist and work program for endorsement, including pathways to funding and delivery.