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That the minutes of the Ordinary Council Meeting held on 18 August 2026 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting.
Topic: Confirmation of Minutes
That the Mayor’s Report be included in the minutes of the meeting.
Topic: Mayor's Report
That the short summary of the FERG meeting be placed in the minutes of this meeting.
Topic: Reports of Members - Cr Karin Hatch
That Council expresses its deepest sympathy for the passing of Graham Smith OAM (1945 – 2026).
Topic: Vale Graham Smith
That Council expresses its deepest sympathy for the passing of Brian Thorpe (1949 – 2026).
Topic: Vale Brian Thorpe
That Council expresses its deepest sympathy for the passing of Leonie Houston, wife of Mayor Darryl Houston on 14 September 2026.
Topic: Motions without Notice
That Council receives the Caretaker Policy Amendment report. That Council endorses the Caretaker Policy as presented as Attachment 1 to this report, subject to any minor administrative amendments.
Topic: Caretaker Policy Amendment
That Council receives the Carry Forward Capital Work In Progress Report. That Council notes the $50K carry forward of grant income received in April 2026 and not expended by 30 June 2026 for enhancements to the Rapid Bay Toilet Facilities.
Topic: Carry Forward Capital Work In Progress Report
That Council receives the Discretionary Rebates of Rate Application report. That Council provide the following discretionary rebate to the Yankalilla Rapid Bay & Myponga Agricultural and Horticultural Society Inc (Yankalilla Showgrounds) and Myponga Hall with this decision considering options but selecting one percentage.
Topic: Discretionary Rebates of Rate Application
That Council receives the 2026-2027 Community Grant Program report. That Council, in recognition of the overall available budget, endorse a maximum of $1,500 per grant application, and limit to one application per organisation or project for the 2026-27 grant round.
Topic: 2026-2027 Community Grant Program
That the Community Grants Assessment Panel for 2026-2027 comprise of: Mayor Darryl Houston, Deputy Mayor David Olsson, Councillor Shane Grocke and Councillor Davina Quirke and is supported by a team member of the Economy and Community Team.
Topic: Community Grants Assessment Panel for 2026-2027
That Council receives the Accessible Car Parking report. That Council receives the Accessible Car Park Review Report prepared by URPS and as discussed at the September 2026 Elected Member Information & Briefing Session (Attachment 1). That Council endorses the in-house development of a Disability Parking Modernisation Strategy to prioritise recommendations identified within the Accessible Car Parking Review; identify short, medium and long-term implementation actions; consider associated wayfinding and place-finding initiatives; align future works with the objectives of the Disability Access and Inclusion Plan 2026-2030; and provide a framework for future capital works and budget consideration.
Topic: Accessible Car Parking
That Council receives the Morgans Beach Community Consultation Report. That Council endorses the proposed community consultation process outlined within the report. That Council notes a further report to Council will be provided following completion of the consultation process detailing the feedback received and potential future management options for Morgans Beach
Topic: Morgans Beach Community Consultation
That Council receives the Economy and Community Monthly Update - Activity in August 2026 report.
Topic: Economy and Community Monthly Update - Activity in August 2026
That the report on the August 2026 Monthly Finance Reports be received.
Topic: Monthly Finance Report
That Council receives the Asset & Environment Update - September 2026 report.
Topic: Asset & Environment Update - September 2026
That Council received the Chief Executive Officer Report.
Topic: Chief Executive Officer Report
That Council receives the Minute Action Report report and notes the updates provided for outstanding Council resolutions as shown in Attachment 1 to this report.
Topic: Minute Action Report
That Council receives the Accessible Car Parking report. That Council receives the Accessible Car Park Review Report prepared by URPS and as discussed at the September 2026 Elected Member Information & Briefing Session (Attachment 1). That Council endorses the in-house development of a Disability Parking Modernisation Strategy to prioritise recommendations identified within the Accessible Car Parking Review; identify short, medium and long-term implementation actions; consider associated wayfinding and place-finding initiatives; align future works with the objectives of the Disability Access and Inclusion Plan 2026-2030; and provide a framework for future capital works and budget consideration.
Held on Tuesday 15 September 2026 at the Council Chambers 1 Charles Street, Yankalilla In Attendance Deputy Mayor David Olsson Field Ward Cr Lawrie Polomka Field Ward Cr Simon Rothwell Field Ward Cr Wayne Gibbs Light Ward Cr Shane Grocke Light Ward Cr Karin Hatch Light Ward Cr Davina Quirke Light Ward Staff Nathan Cunningham Chief Executive Officer Ben Thompson Director Corporate Services Mark McLaren Chief Financial Officer Mark Gibson Director Assets & Environment Michelle Wooldridge Minute Taker (Governance and Policy Officer) Liz Soper Strategic Communications Officer
Acknowledgement of Country We would like to begin by acknowledging the Traditional Owners of the land on which we meet today (the Kaurna, Ngarrindjeri and Ramindjeri people) and pay our respects to their elders past and present. Recording of Council Meetings Please note that this session is being audio and visually recorded for the purposes of record keeping, preparation of consultation outcomes and organisational accountability when the public and media are not lawfully excluded under Section 90 of the Local Government Act 1999. This recording may capture your image, voice and comments. By remaining in attendance, you acknowledge that recording is taking place and agree to comply by Council’s Recording of Council Meeting Policy.
Mayor Darryl Houston
Nil
4.1 Confirmation of Minutes C26190 Moved: Cr Simon Rothwell Seconded: Cr Shane Grocke That the minutes of the Ordinary Council Meeting held on 18 August 2026 as circulated to Councillors be confirmed as an accurate record of the proceedings of that meeting. CARRIED UNANIMOUSLY
Cr Davina Quirke declared a general conflict of interest in relation to agenda item 14.3 as a paid member of the Rapid Bay Yankalilla and Myponga Agricultural Society and will remain in the chambers for debate and vote on this agenda item.
6.1 Mayor's Report C26191 Moved: Cr David Olsson Seconded: Cr Simon Rothwell 1. That the Mayor’s Report be included in the minutes of the meeting. August 13th Meeting with Cape Jervis Progress Association - Julianne 13th RSL Dinner Yankalilla 14th S&HLGA Board meeting – minutes 15th SALA Exhibition 17th Meeting with Grant Gartrell – Delamere Cave System 18th Pre-Council Meeting 18th Ordinary Council Meeting 19th Service Review Working Group 21st Kick of Ya Boots – Yankalilla Lions Club event 25th YAS School Visit – Creating Change in Our Community 26th Meeting with Lora Kelly - Normanville 26th Parawa Progress Association- AGM – Council Presentation 28th LGA Presidents Webinar – Dr Lewis Behavioural Standards Panel 31st Yankalilla Kindy Visit – Answering Questions September 1st Info & Briefing Session 2nd Meeting with Michael Weatherall Parawa Progress Assoc 2nd Myponga Progress Association & Hall AGM 3rd CEO Monthly Meeting 3rd Meeting with Ken Harrison RSL 3rd Mayors Short Story Challenge - Presentations 4th 30th Celebration of Fleurieu Environment Centre - Normanville 7th Red Cross Morning Tea Mayor's Short Story Challenge Stories – Presentations I was proud to participate in the Mayors' Short Story Challenge 2026, presentations held on 3 September 2026 at Victor Harbor. The annual event celebrates young writers from across the Southern and Hills region, with students from Yankalilla Area School, Myponga Primary School and Rapid Bay Primary School submitting a combined total of 196 entries. As Mayor of Yankalilla and a member of the judging panel, I was delighted to represent our community alongside fellow judges Robert Bean and Kathy Robertson. The standard of entries was once again outstanding, with students demonstrating remarkable creativity, imagination, and storytelling skill. The report lists award winners by category, including Poppy Walker, Emmy McArdle, Jaxon Williams, Sophia Anderson and Cruz Stevens. The Overall Winner for the District Council of Yankalilla was Jaxon Williams from Myponga Primary School for the story The Competition I Was Never Supposed to Win. The school library at Myponga Primary School will receive a $1,000 voucher for new resources. Kick Off Ya Boots The "Kick Off Ya Boots" event hosted by the Yankalilla and District Lions Club was a successful community evening that combined a dinner and movie screening with a strong focus on rural wellbeing, social connection and community engagement. Fleurieu Environment Centre (FLEC) 30th Anniversary Celebration I was pleased to attend the Fleurieu Environment Centre (FLEC) 30th Anniversary Celebration and to acknowledge this significant milestone on behalf of the District Council of Yankalilla. The report recognises FLEC's contribution to the district and Council's partnership with the organisation, including the Demonstration Cottage Garden, Fleurieu Coast Community Plant Nursery, support for the Eco Store, and support for the Yankalilla Community Garden. CARRIED UNANIMOUSLY
7.1 Reports of Members - Cr Karin Hatch Cr Karin Hatch attended the Red Cross Morning Tea together with Mayor Houston. Cr Karin Hatch attended the FERG meeting 14 September 2026 and summarised key items from that meeting. C26192 Moved: Cr Karin Hatch Seconded: Cr Davina Quirke That the short summary of the FERG meeting be placed in the minutes of this meeting. CARRIED UNANIMOUSLY 7.2 Reports of Members - Cr Shane Grocke Cr Shane Grocke visited the Yankalilla Area School and met with the year 4/5 classes who shared their work and learnings with him. 7.3 Reports of Members - Cr David Olsson Cr David Olsson shared the recent successes of local sports teams within the district including the Yankalilla Netball and Hockey teams.
Nil
Nil
10.1 Forestry Logging within the District Background: The Second Valley Forest Estate occupies approximately 3,000 hectares within DCY. The vast bulk (ca 2,000 hectares) is used as a pine plantation (https://www.forestrysa.com.au/visit-our-forests/second-valley-forest/) at least some of which is operated by Forestry SA. In DCY, Range Road, Hayflat and Forest Roads, and Bedlam Flat Road serve as major eastern, western and southern transport routes respectively for logging trucks out of the district. The question sought clarification on Forestry SA rates, land use classification, heavy vehicle processes, use of rates for affected roads, and Council's options if maintenance and repair funds are inadequate. Response 1. Forestry SA is not entitled to a Rates Exemption as Part 5 Section 17(1) of the SA Forestry Corporations Act 2000 outlines that such an exemption does not apply for instrumentalities of the Crown that are operating commercially. 2. The pine plantations across the District have a Primary Production Land Use Classification applied. 3. Council receives applications from forestry operators where a permit is required under the Heavy Vehicle National Law (HVNL), administered by the National Heavy Vehicle Regulator (NHVR). These applications are typically associated with specific, non-routine movements, such as the transport of oversized logging machinery to or from forestry sites. The permit system does not regulate the routine operation of log haulage trucks as those are classified as standard heavy vehicles. Communication occurs between Council officers and Forestry SA regarding routes and timeframes desired by Forestry SA. 4. Under Part 5, Section 17(2) of the SA Forestry Corporations Act 2000 the Council must apply half of any amounts received from Rates towards the maintenance or upgrading of roads affected by Forestry SA’s operations. 5. The Council can look at the rate in the dollar applicable to Primary Production land use classifications and the Chief Executive Officer has recently met with Forestry SA outlining some concerns in relation to communication, short and long-term scheduling and overall asset impact. These conversations will continue. 10.2 Normanville Beach Cafe and Kiosk Lease Question The loss of the Café & Kiosk tenant at Normanville Beach is an issue of high interest within the Community and I am regularly facing discussions about the next steps to releasing the properties. Can the CEO please provide answers to the following questions: What is the anticipated process and time frame; is finding a new tenant the job of the Liquidator or Council; has there been interest in taking over the existing lease; does Council have the right to approve/decline a potential new lessee; and how will the loss affect Council's budget? Response Much of the questions above were covered in the two late reports provided to Council at its August 2026 Ordinary Meeting and discussed in detail throughout that meeting. These questions are also broadly covered in this month’s Assets & Environment Report however a simple summary is hereby provided; • A reassignment of lease through an expression of interest process has commenced and is being led by the liquidator. • That process (if successful) will deliver the shortest turnaround to a new tenant or tenants. If that process is not successful, the Council will need to undertake its own Expression of Interest process specifically targeting the leasing opportunities. • It is confirmed that there has been considerable interest expressed already in the now vacant tenancies with direct contact being made to Council via email since the days after the liquidation occurred. All parties who have made contact have now been connected with the liquidators as part of their process. • It is intended that the liquidator will help to shortlist prospective tenants for Council’s consideration and under the Lease, the Council needs to agree to any reassignment. • The operations of the liquidator are coming at no direct cost to Council, however, the Council will not receive rent until a new tenancy is in place. Should the liquidator-led process be unsuccessful, a budget allocation was confirmed at the August 2026 meeting for a Commercial Real Estate Agent to drive that process. 10.3 Enterprise Resource Planning (ERP) System Question Can the CEO please provide: a. a short (< 100 words) summary regarding the general nature and purpose of the Enterprise Resource Planning (ERP) System within Council; b. information as to general nature and purpose of the five-year (2025-26 through 2029-30) $1,100,000 contract together with the outcomes being sought and broad relevant expenditure that can appropriately be disclosed without compromising the commercial confidentiality of the agreement should there be further questions of this nature; -and- c. a short (< 100 words) explanation of the process for implementation, the expiration of the current contract, and any further contractual obligations Council may need to take on. Response a. An Enterprise Resource Planning (ERP) system is critical integrated business management software platform that enables an organisation to manage, coordinate and monitor its core corporate and operational functions through a single, connected system of information and processes. Within the Local Government sector, an ERP system provides the underlying corporate technology environment through which Council can manage its financial, workforce, procurement, asset and administrative activities. b. The District Council of Yankalilla (Council) ERP replacement expenditure is not simply the cost of purchasing new software. It encompasses the technology platform, implementation, data migration, integration, process redesign, significant training, change management, project governance, and transition to business-as-usual operations. Principal expenditure categories include software licensing; implementation and configuration; data migration; integration and interfaces; testing and quality assurance; training and change management; project management; and infrastructure and technology. c. The ERP replacement will create an ongoing financial commitment after the project is completed comprising ongoing annual software licensing/subscription fees, hosting or cloud infrastructure, system upgrades and enhancements, cybersecurity and related technology requirements, and periodic specialist consultancy or configuration support.
Nil
12.1 Vale Graham Smith - Deputy Mayor David Olsson C26193 Moved: Cr David Olsson Seconded: Cr Simon Rothwell Motion 1. That Council expresses its deepest sympathy for the passing of Graham Smith OAM (1945 – 2026). CARRIED UNANIMOUSLY 12.2 Vale Brian Thorpe - Deputy Mayor David Olsson C26194 Moved: Cr David Olsson Seconded: Cr Davina Quirke Motion 1. That Council expresses its deepest sympathy for the passing of Brian Thorpe (1949 – 2026). CARRIED UNANIMOUSLY
13.1 Motions without Notice C26195 Moved: Cr David Olsson Seconded: Cr Davina Quirke Motion 1. That Council expresses its deepest sympathy for the passing of Leonie Houston, wife of Mayor Darryl Houston on 14 September 2026. CARRIED UNANIMOUSLY
14.1 Caretaker Policy Amendment C26196 Moved: Cr Karin Hatch Seconded: Cr Davina Quirke 1. That Council receives the Caretaker Policy Amendment report. 2. That Council endorses the Caretaker Policy as presented as Attachment 1 to this report, subject to any minor administrative amendments. CARRIED UNANIMOUSLY 14.2 Carry Forward Capital Work In Progress Report C26197 Moved: Cr Simon Rothwell Seconded: Cr Shane Grocke 1. That Council receives the Carry Forward Capital Work In Progress Report. 2. That Council notes the $50K carry forward of grant income received in April 2026 and not expended by 30 June 2026 for enhancements to the Rapid Bay Toilet Facilities. CARRIED UNANIMOUSLY
Cr Davina Quirke declared a general conflict of interest in relation to agenda item 14.3 as a paid member of the Rapid Bay Yankalilla and Myponga Agricultural Society and will remain in the chambers for debate and vote on this agenda item. C26198 Moved: Cr Davina Quirke Seconded: 1. That Council receives the Discretionary Rebates of Rate Application report. 2. That Council provide the following discretionary rebate to the Yankalilla Rapid Bay & Myponga Agricultural and Horticultural Society Inc (Yankalilla Showgrounds) and Myponga Hall with this decision considering options but selecting one percentage. The Motion Lapsed for Want of a Seconder. Following the motion lapsing for Want of a Seconder, a motion was moved as below. C26199 Moved: Cr Simon Rothwell Seconded: Cr Karin Hatch 1. That Council receives the Discretionary Rebates of Rate Application report. 2. That Council provide the following discretionary rebate to the Yankalilla Rapid Bay & Myponga Agricultural and Horticultural Society Inc (Yankalilla Showgrounds) and Myponga Hall with this decision considering options but selecting one percentage. CARRIED UNANIMOUSLY
C26200 Moved: Cr Karin Hatch Seconded: Cr Davina Quirke 1. That Council receives the 2026-2027 Community Grant Program report. 2. That Council, in recognition of the overall available budget, endorse a maximum of $1,500 per grant application, and limit to one application per organisation or project for the 2026-27 grant round. CARRIED UNANIMOUSLY The Presiding Member called for nominations and sought expressions of interest from Members wishing to serve on the Community Grants Assessment Panel for 2026-2027. Two members indicated their interest. C26201 Moved: Cr Lawrie Polomka Seconded: Cr Simon Rothwell 1. That the Community Grants Assessment Panel for 2026-2027 comprise of: Mayor Darryl Houston, Deputy Mayor David Olsson, Councillor Shane Grocke and Councillor Davina Quirke and is supported by a team member of the Economy and Community Team. CARRIED UNANIMOUSLY
C26202 Moved: Cr Davina Quirke Seconded: Cr Karin Hatch 1. That Council receives the Accessible Car Parking report. 2. That Council receives the Accessible Car Park Review Report prepared by URPS and as discussed at the September 2026 Elected Member Information & Briefing Session (Attachment 1). 3. That Council endorses the in-house development of a Disability Parking Modernisation Strategy to: Prioritise recommendations identified within the Accessible Car Parking Review; a) Identify short, medium and long-term implementation actions; b) Consider associated wayfinding and place-finding initiatives; c) Align future works with the objectives of the Disability Access and Inclusion Plan 2026-2030; and d) Provide a framework for future capital works and budget consideration. CARRIED Division Cr Davina Quirke Called for a DIVISION The Presiding Member Declared the Vote Set Aside For: Cr Wayne Gibbs, Cr Shane Grocke, Cr Karin Hatch, Cr David Olsson, Cr Davina Quirke and Cr Simon Rothwell Against: Cr Lawrie Polomka The Presiding Member Declared the Motion Carried
C26203 Moved: Cr Karin Hatch 5.14pm Cr Davina Quirke left her seat in the meeting. Seconded: Cr Wayne Gibbs 1. That Council receives the Morgans Beach Community Consultation Report. 2. That Council endorses the proposed community consultation process outlined within the report. 3. That Council notes a further report to Council will be provided following completion of the consultation process detailing the feedback received and potential future management options for Morgans Beach CARRIED UNANIMOUSLY
C26204 Moved: Cr Shane Grocke Seconded: Cr Karin Hatch 5.19pm Cr Davina Quirke returned to her seat in the meeting. 1. That Council receives the Economy and Community Monthly Update - Activity in August 2026 report. CARRIED UNANIMOUSLY
C26205 Moved: Cr Karin Hatch Seconded: Cr Simon Rothwell 1. That the report on the August 2026 Monthly Finance Reports be received. CARRIED UNANIMOUSLY
C26206 Moved: Cr Karin Hatch Seconded: Cr Simon Rothwell 1. That Council receives the Asset & Environment Update - September 2026 report. CARRIED UNANIMOUSLY
C26207 Moved: Cr Karin Hatch Seconded: Cr Davina Quirke 1. That Council received the Chief Executive Officer Report. CARRIED UNANIMOUSLY
C26208 Moved: Cr Lawrie Polomka Seconded: Cr Davina Quirke 1. That Council receives the Minute Action Report report and notes the updates provided for outstanding Council resolutions as shown in Attachment 1 to this report. CARRIED UNANIMOUSLY
Nil
Cr Davina Quirke provided a verbal update.
Nil
The meeting closed at 5:46 pm Confirmed: As an accurate record on 15/09/2026 ................................................................................ Chairperson