When each topic was last discussed and its outcome — including individual topics contained inside report sections.
This website includes AI-generated summaries of District Council of Yankalilla Council Meeting materials using publicly available information sourced from the official Council website. These summaries are provided for general informational purposes only and do not constitute official records. For accurate and authoritative information, please refer to the official meeting documents published by the District Council of Yankalilla.
SA Water's Reservoirs for Nature initiative
Reports of Members, Delegates and Working Parties
Deputations
approval
Mr Ted Strudwicke regarding Item 14.1 Yankalilla District Local Heritage
amendment
Mr Ted Strudwicke regarding Item 14.1 Yankalilla District Local Heritage
Ms Zara Lupton & Mr Rob Kirk regarding Item 14.6 Sellicks Hill - Revocation of Community Land Classification for Old Closed Roads - Consultation Outcomes.
Petitions
Questions on Notice
report
Status and Cost of the ERP System Upgrade - Cr Karin Hatch
Questions without Notice
motion
Motions on Notice
meeting
Motions on Notice
Motions without Notice
Reports of Officers
Community Engagement Feedback and Approval - Yankalilla District Local Heritage - Stage 1 (Delamere, Normanville, Yankalilla) Code Amendment
Amendment
Motion as Amended
Policy Review Project Update - August 2026
DCY Community Engagement Policy - Consultation Outcomes & Policy Endorsement
Local Government Association – South Australian Regional Organisation of Councils (SAROC) Nomination
Fleurieu Peninsula Tourism Agreement Extension
Sellicks Hill - Revocation of Community Land Classification for Old Closed Roads - Consultation Outcomes
Carry Forward Capital Work in Progress Report
Monthly Finance Report
Asset & Environment Update - August 2026
Economy and Community Monthly Update - Activity in July 2026
Chief Executive Officer Report
Council Committee Minutes
Minute Action Report
Regional Subsidiaries and other Organisations/Entities
policy
Other Business/Admission of Late Items
committee
Other Business/Admission of Late Items
Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building
Confidential Items
Confidential Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building
agenda
Move into Confidence
CONFIDENTIAL RESOLUTION
In Attendance
Including recognition of the traditional landowners
Apologies
Leave of Absence
Confirmation of Minutes
Declaration of Interest
Mayor's Report
board
Mayor's Report
Citizenship Ceremony
Mayor's Short Story Challenge Stories – Judging
Fleurieu Brand Launch + Industry Networking Night
Recording of comments on resignation of Governance and Policy Officer
That the comments from Cr Olsson relating to the resignation of Governance and Policy Officer - Michyla Lewis be recorded in the minutes.
Retain in Confidence - Confidential Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building
That having considered Agenda Item 17.1 Confidential Commercial Tenancies Update at Normanville Surf Life Saving Club Cafe & Kiosk Building in confidence under Section 90(3) (a) & (b) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the: • agenda report; • related attachments; • discussion; • and minutes relative to Agenda Item 17.1 be kept confidential until a further order of Council. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate.
2 Apologies
3 Leave of Absence
4 Declaration of Interest
5 Deputations
6 Reports of Officers
budget
6.2 Community Engagement – 2026-27 Annual Business Plan, Budget, 2026-36 Long-Term Financial Plan & Summary Asset Management Plan
decision
6.2 Community Engagement – 2026-27 Annual Business Plan, Budget, 2026-36 Long-Term Financial Plan & Summary Asset Management Plan
finance
6.4 Final Annual Business Plan and Budget 2026/2027, LTFP 2026-2036 & Summary AMP for Adoption
9. Adoption of Valuations
11. Differential Rate
12. Discretionary rebates – Primary Production
13. No maximum increase in General Rates
15. Declaration of Annual Service Charges – Waste Service Charge
resolution
16. Payment of General Rates
17. Fees and Charges
7 Confidential Items
Annual Business Plan & Budget
C26146, 5. Annual Business Plan & Budget
Long Term Financial Plan
C26147, 6. Long Term Financial Plan
Summary Asset Management Plan
C26149, 8. Summary Asset Management Plan
Payment of General Rates
C26150, 16. Payment of General Rates
Community Engagement – 2026-27 Annual Business Plan, Budget, 2026-36 Long-Term Financial Plan & Summary Asset Management Plan
C26142 Moved: Cr David Olsson Seconded: Cr Karin Hatch 1. That Council receives the Community Engagement – 2026-27 Annual Business Plan, Budget, 2026-36 Long-Term Financial Plan & Summary Asset Management Plan report. 2. That Council formally receives the Community Engagement Feedback and thanks the community for their contributions. 3. That Council refers to the information in this report and the attachment when considering any further decisions in relation to report 6.4 of this Agenda.
Chief Executive Officer Statement of Financial Sustainability
C26143 Moved: Cr Karin Hatch Seconded: Cr Davina Quirke 1. That Council receives the Chief Executive Officer Statement of Financial Sustainability report.
Final Annual Business Plan and Budget 2026/2027, LTFP 2026-2036 & Summary AMP for Adoption
C26144 Moved: Cr Karin Hatch Seconded: Cr Wayne Gibbs 1. That the report titled Final Annual Business Plan and Budget 2026/2027, LTFP 2026-2036 & Summary AMP for Adoption be received.
Annual Business Plan & Budget (Motion C26146)
C26146 Moved: Cr Karin Hatch Seconded: Cr Lawrie Polomka 5. Annual Business Plan & Budget 5.1. That having considered the report, and all relevant information in the possession of the Council, and in accordance with section 123 of the Local Government Act 1999, Council adopts the 2026-27 Annual Business Plan (Attachment 1) and authorises the Chief Executive Officer to make any necessary typographical corrections or minor editorial adjustments or graphical presentation alterations to the Annual Business Plan prior to formal publication. 5.2. That having considered the report, and all relevant information in the possession of the Council, and in accordance with section 123 of the Local Government Act 1999, Council adopts the 2026-27 Budget (Attachment 1 – Appendix 1), (which the Council has determined to be consistent with its Annual Business Plan, as amended and adopted), which includes the following: a) Statement of Comprehensive Income; b) Statement of Cash Flows; c) Balance Sheet; d) Uniform Presentation of Finances e) Statement of Changes in Equity; and f) All other statements and information in accordance with Part 2 of the Local Government (Financial Management) Regulations 2011 for the financial year 2026-27 be adopted, including: (i) Total estimated Operating Income of $20,620,951; (ii) Total estimated Operating Expenditure of $21,009,683; (iii) Total amount to be raised from General Rates of $15,489,012; (iv) Total Capital Expenditure of $3,346,603;
Long Term Financial Plan (Motion C26147)
C26147 Moved: Cr Karin Hatch Seconded: Cr Lawrie Polomka 6.1. That having considered the report, and all relevant information in the possession of the Council, and in accordance with section 122 of the Local Government Act 1999, Council adopts the 2026-36 Long Term Financial Plan (Attachment 2) prepared in accordance with Section 122(1a) of the Local Government Act 1999 which includes information and is accompanied by the statement required by regulation 5 of the Local Government (Financial Management) Regulations 2011, whilst recognising that the full impact of the proposed depreciation adjustments resulting from updated Asset Condition Audits and Asset Valuations across Council's asset portfolio are not yet fully known and therefore not incorporated. 6.2. In recognising the recommendation from Council's Audit & Risk Committee, that Council requests Administration to present a revised Long-Term Financial Plan within nine (9) months of adoption of the 2026–2036 Long-Term Financial Plan, incorporating the outcomes of the asset valuation review, asset management plans, and subsequent updated depreciation forecasts once they are complete. This timeframe also allows for appropriate community engagement on the updated plans prior to finalisation. It is further noted that this recommendation is directly in line with a newly adopted CEO Key Performance Indicator for FY2026-27.
Annual Business Plan & Budget Summary
C26148 Moved: Cr David Olsson Seconded: Cr Wayne Gibbs 7.1. That pursuant to Section 123(9-12) of the Local Government Act 1999 Council approves the 2026-27 Annual Business Plan & Budget Summary (Attachment 3), subject to any necessary typographical corrections or minor editorial adjustments or graphical presentation alterations (which the Chief Executive Officer is hereby authorised to make), to accompany the first Rates Notice sent to ratepayers after the declaration of its rates for the financial year.
Summary Asset Management Plan (Motion C26149)
C26149 Moved: Cr David Olsson Seconded: Cr Simon Rothwell 8.1. That having considered the report, and all relevant information in the possession of the Council, and in accordance with section 122 Strategic Management Plans of the Local Government Act 1999, Council adopts the Summary Asset Management Plan (Attachment 4) as part of its Council's overall infrastructure and management plan. 8.2. That in accordance with section 122(1b) of the Local Government Act 1999 Council confirms that the financial projections in the Long-Term Financial Plan adopted by Council are consistent with those in the Summary Asset Management Plan which has been the subject of public consultation and now adopted by Council.
Adoption of Valuations
9.1. Pursuant to Section 167(2)(a) of the Local Government Act 1999, Council adopts the most recent valuations of Capital Value (of all land) made by the Valuer General and available to the Council in relation to the area of the Council for rating purposes for the year ending 30 June 2027 being $4,569,310,666, and notes that the total value of all rateable land within the area of the Council is $4,667,053,640.
Declaration of Differential General Rate (including-Fixed Charge)
10.1. That in order to raise the amount of rates revenue required for the 2026-27 adopted Budget that pursuant to Sections 152(1)(c), 153(1)(b) and 156(1)(a) of the Local Government Act 1999, the Council having adopted its Annual Business Plan & Budget for the 2026-27 financial year and the capital valuations that are to apply to land within its area for rating purposes for the 2026-27 financial year, declares a general rate which consists of two components, one being based on the value of the land and the other being a fixed charge, as follows: 10.2. Fixed Charge The fixed charge component of the general rate is $200 for all rateable land.
Discretionary rebates – Primary Production
12.1 That pursuant to and in accordance with Section 166(1)(b) of the Local Government Act 1999, Council continue to provide a 9% rebate of rates to any piece of land with a land use attribution of Primary Production, and any single farm enterprise, greater than 35 hectares, where the land is, 12.1.1. Not subject to notional valuation.
No maximum increase in General Rates
13.1. That pursuant to section 153(3) of the Local Government Act 1999, the Council determines not to fix a maximum increase in the general rate to be charged on any rateable land within its area that constitutes the principal place of residence of a principal ratepayer.
Declaration of Separate Rate – Hills & Fleurieu Regional Landscapes Levy
14.1. That in exercise of the powers contained in Section 69 of the Landscapes South Australia Act 2019 and Section 154 of the Local Government Act 1999, and in order to reimburse to the Council the amount the Council contributes to the Hills and Fleurieu Landscape Board being $392,778, a separate rate of 0.008621 cents in the dollar, based on the Capital Value of rateable land, is declared on all rateable land in the Council area in respect of the 2026-27 financial year.
Declaration of Annual Service Charges – Waste Service Charge
15.1. That pursuant to Section 155 of the Local Government Act 1999, and subject to the sliding scale for services not provided at the land in regulation 13 of the Local Government (General) Regulations 2013, the Council resolves to impose annual Waste Service Charges to cover the costs of collection and treatment of waste, based on the nature of the service, on land (including non-rateable land), as follows: 15.2. An annual service charge of $267.75 with respect to all land to which the Council provides or makes available a three-bin collection service; 15.3. An annual service charge of $201.75 with respect to all land to which the Council provides or makes available a two-bin collection service.
Fees and Charges
17.1. That the proposed 2026-27 Fees and Charges Schedule as attached in the 2026-27 Annual Business Plan (Attachment 1, Appendix 2) together with statutory charges for 2026-27 which have yet to be prescribed under legislation, be adopted in accordance with Section 188 of the Local Government Act 1999.
15 Regional Subsidiaries and other Organisations/Entities
16 Other Business/Admission of Late Items
17 Confidential Items
9 Petitions
5 Declaration of Interest
vote
14.2 2 Hobart Road, corner Williss Drive, Normanville – Consultation Outcomes of Potential Revocation
election
Reports of Officers
13 Motions without Notice
11 Questions without Notice
Other Business/Admission of Late Items
10.3 Service Review - Cr Karin Hatch
7.3 Councillors Report – Cr Rothwell
10.2 Main South Road Overtaking Lanes - Cr David Olsson
10.4 Vehicle Speed Finniss Vale Drive Second Valley - Cr Davina Quirke
Heritage Fleurieu Coast Opening – Second Valley
2 Hobart Road, corner Williss Drive, Normanville – Consultation Outcomes of Potential Revocation
1. That Council receives the 2 Hobart Road, corner Williss Drive, Normanville – Consultation Outcomes of Potential Revocation report. 2. That Council, having taken into consideration public submissions received as part of the community consultation process undertaken between 12 February and 25 March 2026, resolves to proceed with the process to revoke the Community Land classification for the whole parcel of land situated at 2 Hobart Road corner of Williss Drive Normanville, described as Allotment 28 in Deposited Plan 6561 comprised in Certificate of Title Volume 5553 Folio 730. 3. That Council approves a submission to be forwarded to the Minister for Local Government seeking approval to revoke the subject Reserve at 2 Hobart Road, corner of Williss Drive Normanville from community land classification. 4. That Council receives a further report following the receipt of the Minister's decision to enable Council to make a final determination on the revocation proposal.
FRWA Risk Management Consideration - Final Report
1. That Council receives the FRWA Risk Management Consideration - Final Report. 2. That Council, following the Fleurieu Regional Waste Authority (FRWA) Risk Management Structured Governance Workshop held 5 May 2026, advise the Audit & Risk Committee that Council is satisfied with the management of risks by the FRWA in its operations.
Policy Review Project Update
1. That Council receives the Policy Review Project Update - May 2026 report. 2. That Council notes the endorsement of the Audit & Risk Committee for Caretaker Policy V5.0 (A2662) albeit without the inclusion of Section 8 – Public Meeting of Candidates. 3. That Council adopts the Caretaker Policy V5.0 as presented as Attachment 1 to this report, subject to any further minor administrative amendments. 4. That Council authorises the Mayor, as the Principal Member of Council to sign the statement under Section 8 – Public Meeting of Candidates in the Caretaker Policy as required by Section 91B(4)(b) of the Local Government (Elections) Act 1999. 5. That Council adopts the Road and Public Place Naming Policy V5.0 as presented as Attachment 4 to this report, subject to any further minor administrative amendments. 6. That Council approaches the Yankalilla and District Historical Society to provide ongoing operational support with future road and place name options.
Ownership, status and management of Robert Norman burial site
1. That Council receives the Ownership, status and management of Robert Norman burial site report. 2. That Council Administration are encouraged to engage a law firm to undertake research to provide Council with options to consider, with a view to land potentially being transferred to Council’s ownership or care and control. 3. That Council receives a further report upon receipt of the legal advice with a view to potentially obtaining the land under Council’s ownership or care and control should it ultimately wish to do so.
Progress Report - Delivery on Strategic Community Plan VISION 2030
1. That Council receives the Progress Report - Delivery on Strategic Community Plan VISION 2030 report.
Encumbrance Waiver - 23 Parrumba Drive, Normanville
1. That Council receives the Encumbrance Waiver - 23 Parrumba Drive, Normanville report. 2. That Council as administrator of the Encumbrance (7880439) a. Agrees to waive clause 1 (iii) of the Encumbrance to enable external wall heights exceeding three (3) metres at Number 23 Allotment 61 in Deposited Plan 41942 Parrumba Drive, Normanville.
Audit & Risk Committee - Terms of Reference Review
1. That Council receives the Audit & Risk Committee - Terms of Reference Review report. 2. That Council notes the recommendation from the Audit & Risk Committee (A2664) to Council to adopt the Audit & Risk Committee Terms of Reference V1.4. 3. That Council adopts the Audit & Risk Committee Terms of Reference V1.4, as presented as Attachment 1 to this report, subject to any further minor administrative amendments.
Asset & Environment Update - May 2026
1. That Council receives the Asset & Environment Update - May 2026 report. 2. That Council resolves to support the Local Government Association SA statewide campaign in advocating to the State Government to protect South Australia's coastal Jetties.
Economy and Community Monthly Update - Activity in April 2026
1. That Council received the Economy and Community Monthly Update - Activity in April 2026 report.
Aggregation of Administration Functions across the Fleurieu
1. That Council, subject to the support being given by City of Victor Harbor (CVH) and the Alexandrina (AC) Councils, resolves to request administration provide advice to Council Members on the scope of commissioning an independent report to investigate the savings or otherwise to be had if the back office administration of the 3 Councils were to be aggregated to one provider of the service. 2. That Council, subject to consideration of the above, request the Mayor and CEO convene a meeting with CVH and AC to discuss the merits of preparing a scope for such a report to be commissioned that would provide further advice to Council Members of all three Councils as to the merits of such an initiative.
LGA SA Ordinary General Meeting 2026 - DCY Voting Preferences for Motions
1. That Council receives the LGA SA Ordinary General Meeting 2026 - DCY Voting Preferences for Motions report. 2. That Council endorses the voting preferences as presented as Attachment 1 to this report and supports the Mayor as Council's voting delegate to exercise discretion and be guided by information presented and the debate at the meeting.
Debt Structure Report
1. That Council receives the Debt Structure Report. 2. That Council endorses the application to the LGFA to seek the individual extension of CA 100 maturing on 15/07/26 for a 1 year period. A Deed of Variation will be prepared by LGFA for the extension if approved by senior LGFA staff. 3. That Council authorises the Mayor and Chief Executive Officer to sign and affix the Common Seal of Council to the relevant loan documentation.
Budget Review 3 (BR3)
1. That Council receives the Budget Review 3 (BR3) report. 2. That Council receives the Audit & Risk Committee's recommendation and resolve to adopt Budget Review 3 revisions as set out in this report, as presented in Attachment 1, as the current Council budget.
Policy Review Project Update - May 2026
1. That Council receives the Policy Review Project Update - May 2026 report.2. That Council notes the endorsement of the Audit & Risk Committee for Caretaker Policy V5.0 (A2662) albeit without the inclusion of Section 8 – Public Meeting of Candidates.3. That Council adopts the Caretaker Policy V5.0 as presented as Attachment 1 to this report, subject to any further minor administrative amendments.4. That Council authorises the Mayor, as the Principal Member of Council to sign the statement under Section 8 – Public Meeting of Candidates in the Caretaker Policy as required by Section 91B(4)(b) of the Local Government (Elections) Act 1999.5. That Council adopts the Road and Public Place Naming Policy V5.0 as presented as Attachment 4 to this report, subject to any further minor administrative amendments.6. That Council approaches the Yankalilla and District Historical Society to provide ongoing operational support with future road and place name options.
14 Reports of Officers
7 Reports of Members, Delegates and Working Parties
8 Deputations
10 Questions on Notice
12 Motions on Notice
procedure
14.1 Policy Review Project Update - April 2026
8.1 Development of a Design and Consultation Plan for Infrastructure on the Wirrina Foreshore
nomination
14.6 Nomination for Dog & Cat Management Board
4 Confirmation of Minutes
6 Mayor's Report
Motions on Notice
Draft Annual Business Plan and Budget 2026-2027, LTFP 2026-2036, Summary AMP for Consultation
1. That Council receives the Draft Annual Business Plan and Budget 2026-2027, LTFP 2026-2036, Summary AMP for Consultation report. 2. That Council receives the Audit & Risk Committee report (Attachment 1), the observations raised in this report, and recognises that the proposed plans will result in the draft 2026-36 Long-Term Financial Plan deviating from the previously adopted 2025-35 Long-Term Financial Plan and the 3-year Mid-Term Financial Plan. 3. That Council notes the inclusion of a $200 fixed charge and a separate Waste Service Charge in the 2026–27 financial year as per the Review of the Basis of Rating (Rating Review) completed during 2025-26. 4. That Council approves the revised schedule of 2026–27 Fees and Charges for inclusion in the Annual Business Plan & Budget for the purposes of public consultation. 5. That Council approves the revised Rating Policy for inclusion in the Annual Business Plan & Budget for the purposes of public consultation. 6. That Council recognises that the draft Annual Business Plan and Budget, Draft 2026-36 Long-Term Financial Plan, and Draft Summary Asset Management Plan are in draft form and may be subject to minor administrative amendments or any resolutions of Council prior to their release for public consultation. 7. That Council approves the draft 2026–27 Annual Business Plan & Budget (Attachment 2), draft 2026-36 Long-Term Financial Plan (Attachment 3), and draft Summary Asset Management Plan (Attachment 4) subject to minor administrative amendments or any resolutions of Council prior to their release for public consultation, for the purposes of public consultation in accordance with the Community Engagement Plan (Attachment 5), to be undertaken from 23 April 2026 to 19 May 2026. 8. That Council notes that following the public consultation period, revised versions of the draft 2026-27 Annual Business Plan & Budget, draft 2026-36 Long-Term Financial Plan, and draft Summary Asset Management Plan will be presented to the Audit & Risk Committee Special Meeting provisionally scheduled for 15 June 2026, and subsequently to Council for consideration at a Special Council Meeting provisionally scheduled for 30 June 2026.
Sanding and Oiling of Posts in Post and Rail Fencing
That the process of sanding and reoiling the posts in the post and rail fencing around parks be discontinued.
Future Options for the Visitor Information Centre (VIC)
That the CEO or Nominee bring a report to the July 2026 Council Meeting discussing options for the future of the Visitor Information Centre (VIC). The report should include, but not be limited to, the following: Current income sources and total income received each year for the past 3 years; Current expenses including allocations for wages, building costs etc for the past 3 years; Report on what other Councils have undertaken to improve income/reduce costs of VIC; Possible alternative sites for the VIC to operate from to share staffing and facilities; Benefits/risks of reducing the VIC operating hours; Options to improve potential income sources or overall benefit to the Community; Potential ideas for alternative uses for the current VIC building that may offer an income; Maintaining/improving the Museum area.
Proposed Amendments to the Draft 2026/27 Annual Budget
That Council: a. Re-instate its 2025-26 budgetary separate funding arrangement with 5CY (The five churches of Yankalilla) to the amount of $3,000 within the Operating Projects in the draft 2026-27 budget that is being presented for approval by Elected Members in these agenda papers to go to community consultation; and b. Provides the $3,000 funding by way of a decrease of $3,000 from the Operating Projects line item "Building backlog Tier 1 assets" which would decrease that line item from $20,000 to $17,000, or 15%. c. Reduce the Operating Projects line item “Major events and festival sponsorship" from $10,000 to $3,000 and designate the line item as: “Fleurieu Food Festival” sponsorship. d. Provide $10,000 funding as a separate funding agreement for the 2027 Festival Fleurieu by way of the remaining $7,000 from the reduction of the "Major events and festival sponsorship line item” and an additional $3,000 from the line item "Building backlog Tier 1 assets".
Draft Annual Business Plan and Budget 2026/27, LTFP 2026-2036, Summary AMP for Consultation
That Council: 1. receives the Draft Annual Business Plan and Budget 2026-2027, LTFP 2026-2036, Summary AMP for Consultation report. 2. receives the Audit & Risk Committee report (Attachment 1), the observations raised in this report, and recognises that the proposed plans will result in the draft 2026-36 Long-Term Financial Plan deviating from the previously adopted 2025-35 Long-Term Financial Plan and the 3-year Mid-Term Financial Plan. 3. notes the inclusion of a $200 fixed charge and a separate Waste Service Charge in the 2026–27 financial year as per the Review of the Basis of Rating (Rating Review) completed during 2025-26. 4. approves the revised schedule of 2026–27 Fees and Charges for inclusion in the Annual Business Plan & Budget for the purposes of public consultation. 5. approves the revised Rating Policy for inclusion in the Annual Business Plan & Budget for the purposes of public consultation. 6. recognises that the draft Annual Business Plan & Budget, Draft 2026-36 Long-Term Financial Plan, and Draft Summary Asset Management Plan are in draft form and may be subject to minor administrative amendments or any resolutions of Council prior to their release for public consultation. 7. approves the draft 2026–27 Annual Business Plan & Budget (Attachment 2), draft 2026-36 Long-Term Financial Plan (Attachment 3), and draft Summary Asset Management Plan (Attachment 4) subject to minor administrative amendments or any resolutions of Council prior to their release for public consultation, for the purposes of public consultation in accordance with the Community Engagement Plan (Attachment 5), to be undertaken from 23 April 2026 to 19 May 2026. 8. notes that following the public consultation period, revised versions of the draft 2026-27 Annual Business Plan & Budget, draft 2026-36 Long-Term Financial Plan, and draft Summary Asset Management Plan will be presented to the Audit & Risk Committee Special Meeting provisionally scheduled for 15 June 2026, and subsequently to Council for consideration at a Special Council Meeting provisionally scheduled for 30 June 2026.
Minute Action Report - April 2026
That Council received the Minute Action Report - April 2026 report and notes the updates provided for outstanding Council resolutions as shown in Attachment 1 to this report.
Asset & Environment Update - April 2026
That Council received the Asset & Environment Update - April 2026 report.
Fleurieu Region Community Services Advisory Committee Meeting Minutes
That Council receive the minutes of the meeting of the Fleurieu Region Community Services Advisory Committee (FRCSAC) meeting held on 10 March 2026.
Fleurieu Regional Waste Authority (FRWA) Business Plan 2024-27 (2026-27 update) and Board meeting update
1. That the Fleurieu Regional Waste Authority (FRWA) Update Report April 2026 be received. 2. That Council receives the summary report FRWA board meeting 25 March 2026 via attachment 1. 3. That the District Council of Yankalilla approve the draft FRWA Business Plan 2024-27 (2026-27 update) and Budget and Long-Term Financial Plan 2026-27 to 2035-36 included as attachments 2 and 3. 4. That Council approve the FRWA Chief Executive Officer or his delegate to apply for a Cash Advance Debenture Loan up to $2.5M based on the cash flow requirements of the year.
Southern & Hills Local Government Association Audit Committee Exemption Application
1. Receives the Southern & Hills Local Government Association Audit Committee Exemption Application report. 2. Supports the Southern & Hills Local Government Association (S&HLGA) applying to the Minister for an exemption from the requirement to establish an Audit Committee pursuant to Regulation 18 of the Local Government (Financial Management) Regulations 2011; and 3. Authorises the Chief Executive Officer to provide written confirmation of this resolution to S&HLGA to support its application.
Fleurieu Regional Waste Authority (FRWA) Strategic Plan 2026-2036
1. That Council receives the Fleurieu Regional Waste Authority (FRWA) Strategic Plan 2026-2036 report. 2. That the District Council of Yankalilla approve the draft FRWA Strategic Plan 2026-2036 included as Attachment 2.
Economy and Community Monthly Update - Activity in March 2026
That Council received the Economy and Community Monthly Update - Activity in March 2026 report.
2026-2027 Fees and Charges
1. That Council receives the 2026-2027 Fees and Charges report. 2. That Council receives the Audit & Risk Committee recommendations (A2643) to adopt the Fees & Charges Policy V1.0, the Dog & Cat Registration Fees Schedule 2026-27, the waiver of 2025-26 Fees for New Dog and Cat Registrations received during the month of June 2026, and the Fees & Charges schedule for 2026-27. 3. That Council adopts the Fees & Charges Policy V1.0, as presented as Attachment 2 to this report, subject to any further minor administrative amendments to Council for formal adoption. 4. That Council adopts the proposed Dog & Cat Registration Fees Schedule 2026-27 as presented in the revised Fees & Charges schedule for 2026-27. 5. That Council approves the waiver of 2025-26 Fees for New Dog and Cat Registrations received during the month of June 2026. 6. That Council adopts the revised Fees & Charges schedule for 2025-26 aligned with CR 2019/61 South Australian Councils - GST treatment of fees and charges imposed as provided via Attachment 3 to this report.
Deputation from Ms Jane Power
That the deputation from Ms Power be included in the minutes
Funding for Normanville Tennis Club Resurfacing
1. That Council approves a contribution of $20,000 in the 2025–26 financial year toward the resurfacing of four (4) dual-purpose tennis and pickleball Council owned courts at the Normanville Tennis Club and that the contribution be funded from identified savings within the 2025–26 budget and incorporated into Budget Review 3, along with the final allocation between capital renewal and repairs and maintenance expenditure to be confirmed. 2. That Council notes that the contribution from Council forms part of the total funding required for the project, with additional funding secured through grant funding and other sources, and that the total cost (not just Council's contribution) of the improvement to this Council asset will impact the life of the asset and future depreciation expense. 3. That Council requests the Normanville Tennis Club to provide an invoice for the approved contribution prior to 30 June 2026 to enable the expenditure to be recognised in the 2025–26 financial year.
Disability Access & Inclusion Plan (DAIP) 2026-2030
1. That Council receives the Disability Access & Inclusion Plan (DAIP) 2026-2030 - Consultation outcomes and final draft report. 2. That Council endorse the District Council of Yankalilla Disability Access and Inclusion Plan 2026-2030 and associated documents.
Nomination for Dog & Cat Management Board
1. That Council receives the Nomination for Dog & Cat Management Board report. 2. Endorses the nomination of Nick Noack, Operations Business Manager, as a local government representative for consideration to the Dog and Cat Management Board for a term commencing 1 July 2026 and concluding 30 June 2029; and 3. Resolves to submit the nomination to the Local Government Association of South Australia in accordance with the Call for Nominations.
Marrata Street - Support for Conservation Protection
1. That Council receives the Marrata Street - Support for Conservation Protection report. 2. That Council notes the correspondence from the Fleurieu Coast Environment Reference Group regarding the future of Section 1018 in Hundred of Yankalilla comprised in Certificate of Title Volume 5715 Folio 813 and known as Lot 1018 Marrata Street, Normanville. 3. That Council authorises the Mayor and/or Chief Executive Officer to write to the Minister for Climate, Environment and Water, and any other relevant Ministers, advocating for State ownership of the land and outlining Council's support for its long-term conservation.
Deputation regarding Wirrina Foreshore
That the deputation from Ms Power be included in the minutes
Policy Review Project Update - April 2026
1. That Council receives the Policy Review Project Update - April 2026 report. 2. That Council notes the endorsement of the Audit & Risk Committee for the Rating Policy V3.0 (A2640) and the Discretionary Rebate of Rates Procedure V1.1 (A2641) 3. That Council adopts the Rating Policy V3.0 as presented as Attachment 1 to this report, subject to any further minor administrative amendments. 4. That Council adopts the Discretionary Rebate of Rates Procedure V1.1 as presented as Attachment 3 to this report, subject to any further minor administrative amendments.
Cr Polomka returned to the chamber.
7.2 Councillor's Report – Cr Quirke
Cr Polomka declared a general conflict of interest as he has a preexisting relationship with the principal in relation to item 14.7 External Audit Contract Renewal and left the chamber for the item and did not participate
Establishment of a DCY Infrastructure & Heavy Plant Advisory Group (IHP Advisory Group)
That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: • Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; • Review, and provide input into, prioritisation methodologies and long-term financial planning it relates to roads; • Make recommendations to Council on matters within the Advisory Group's delegated scope; • Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; • Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and • Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: • Council's Governance Framework and relevant policies; and • Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations.
Rating Review - Consultation Feedback and Further Decision
That Council receives the Rating Review - Consultation Feedback and Further Decision report. 2. After considering the community feedback received through the community engagement period Thursday 27 November 2025 to Tuesday 17 February 2026, Council resolves to proceed with implementation of the proposed changes to the District Council of Yankalilla Rating structure for the 2026-27 financial year as follows: a. Increase the Differential for Vacant Land to 200% compared to the Rate in the Dollar (RID) for Residential properties. b. Increase the Differential for Commercial Other and Industry Other properties to 135% compared to the RID for Residential properties. c. Introduce a Waste Charge to cover the costs of collection and treatment of waste. The actual costs for household waste services would be removed from the total rates required and charged separately. d. Introduce the application of a Fixed charge of $200 per rateable property, to replace the Minimum rates charge. 3. That Council recognises the administrative work required to implement the adopted change to the rating structure, noting that Council has operated under the same rating structure for more than 10 years and that implementing the required changes will require specialist expertise (as was the case in developing the proposal), and approves an additional budget of $7,000 for external consultants to support the implementation of changes to the District Council of Yankalilla's rating structure for the 2026–27 financial year. This change in budget will be shown in the next Budget Review process.
Establishment of a DCY Infrastructure & Heavy Plant Advisory Group
That Council: 1. Authorises the Chief Executive Officer to establish an 'Infrastructure & Heavy Plant Advisory Group' (IHP Advisory Group) to support the decision-making of Council. 2. Endorses that the purpose of the IHP Advisory Group is to: Provide strategic advice and oversight in relation to Council's road infrastructure planning, renewal, and maintenance programs; Review, and provide input into, prioritisation methodologies and long-term financial planning as it relates to roads; Make recommendations to Council on matters within the Advisory Group's delegated scope; Evaluate tenders and procurement submissions, relative to the scope of the Advisory Group, and in accordance with Council's established Procurement Policy; Provide recommendations to the Chief Executive Officer and/or the Council (as required by delegation and legislative thresholds); and Ensure transparency, probity, and compliance with legislative and policy requirements. 3. Authorises the Chief Executive Officer to prepare: 4. The Terms of Reference for the IHP Advisory Group to include meeting frequency and administrative arrangements as well as membership composition, including Elected Members, relevant staff and community representatives, the latter with a demonstrated interest in the agriculture, transport, and/ or tourism industries; 5. Commence an Expression of Interest process seeking appropriately skilled, experienced, or interested community members to sit on the IHP Advisory Group; noting that the role would not attract a sitting fee. 6. Authorises Administration to prepare a report to Council which provides the Terms of Reference and membership composition recommendations for adoption. 7. Notes that the IHP Advisory Group will operate in accordance with: Council's Governance Framework and relevant policies; and Any applicable provisions of the Local Government Act 1999 (SA) and associated regulations.
Township Parking during Summer Peak Periods
That the CEO or delegate undertake a desktop survey of regulatory activities during peak periods (Summer Holidays, Weekends & Public Holidays) and provide a report back to Council detailing how similar sized and resourced Councils are operating and include any options to increase our regulatory activities during these peak periods without incurring additional costs, if any exist.
Myponga Loop Event Road Closure & Traffic Changes
That Council receives the Myponga Loop Event Road Closure & Traffic Changes Report. 2. Supports the temporary closure and detour of the following roads for the purpose of staging the 2026 Myponga Loop, subject to the conditions in Resolution 3: • Main South Road (B23) - from Hansen Street, Myponga to Reservoir Road, Myponga (half road closure, northbound/eastbound direction); • Main South Road (B23) - from Forktree Road to Myponga Reservoir Track 22 (half road closure); • Reservoir Road - from Main South Road to Forktree Road and Sampson Road (managed via traffic controllers and portable traffic signals); • Hansen Street - from Main South Road to Myponga Reservoir Entry; • Affected side roads and intersections as detailed in the Instatraffic TGS, Scheme ID 961. 3. Approves the event subject to the Traffic Guidance Scheme prepared by Instatraffic, Job No. 961, dated 23 February 2026, and requires the event organiser to: • Provide evidence of public liability insurance coverage of not less than $20 million, prior to the event; • Notify all property owners along the route and in Hansen Street, Myponga, in writing, at least three weeks prior to the event; • Erect advance notices of road closures on the affected roads, at least three weeks prior to the event; • Assume responsibility for any damage to road infrastructure resulting from the event; • Facilitate road closures and assist local residents and road users through detours using marshals and professional traffic management contractors accredited under the South Australian Workzone Traffic Management Standard and AS 1742.3:2019; • Advertise the road closure, no less than two weeks before the event; • Obtain all required approvals from DIT and SA Water prior to event staging; • Ensure a certified Traffic Management Planner is available and contactable during the event, as required by the Instatraffic TGS. 4. Exercises the power pursuant to Section 33 of the Road Traffic Act 1961 (SA) and Clause G of the General Approval of the Minister to: • Declare that the 2026 Myponga Loop is an event to which Section 33 of the Road Traffic Act 1961 (SA) applies; and • Make an order that the roads identified in Resolution 2 above will be temporarily closed or subject to changed traffic conditions from 6:00 am to 2:00 pm on Sunday, 31 May 2026. 5. Authorises the Chief Executive Officer or delegate to impose any additional conditions considered necessary to ensure public safety, operational compliance, and Council's legislative obligations are met. 6. Supports Great Southern Runs' application to DIT to close the following sections of Main South Road (B23): • From Hansen Street to Reservoir Road; and • From Forktree Road to Myponga Reservoir Track 22.
Arts Advisory Framework Consultation
That Council: 1. Receive the Arts Advisory Framework Consultation Report. 2. Endorse the District Council of Yankalilla Community and Public Art Framework 2026 – 2030 (provided in Attachment 2) for public consultation to be conducted by the Yankalilla Arts and Cultural Advisory Group with support from Council administration from Wednesday 18th March until Wednesday 15th April 2026. 3. Note the Yankalilla Arts and Cultural Advisory group will attend the Elected Member Information and Briefing session on 5 May 2026 to share the consultation findings. 4. Note that a further report will be presented to Council at the May or June 2026 Ordinary Council Meeting to consider adoption of the Community and Public Art Framework.
Revocation of Community Land Classification for Old Closed Roads - Sellicks Hill
That Council receives the Revocation of Community Land Classification for Old Closed Roads - Sellicks Hill report. 2. That Council determines the land comprising Closed Roads C, D, E and F on Road Plan 1635 is surplus to its requirements. 3. That Council approves the revocation report in relation to the land comprising Closed Roads C, D, E and F on Road Plan 1635, and the commencement of the process to revoke the community land classification by undertaking public consultation. 4. That Council note the public consultation will commence Thursday 19 March 2026 for 6 weeks concluding Wednesday 29 April 2026. 5. That Council authorise the Chief Executive Officer or his delegate to sign the Applications for Document of Title in Road Plan 1635. 6. That a further report will be presented to Council following the outcome of the public consultation phase of the revocation process.
Road Process Order - Unmade Road at 279 Sampson Road Myponga Beach
That Council receives the Road Process Order - Unmade Road at 279 Sampson Road Myponga Beach report. 2. That Council raise a Road Process Order pursuant to the Roads (Opening and Closing) Act 1991 to close and merge the land marked 'B' in Preliminary Plan No. 25/0030 (Attachment 1) with the adjoining Allotment comprising Pieces 47 and 48 in Deposited Plan 56120 contained in Certificate of Title Volume 5852 Folio 789. 3. That subject to the closure of the unmade road identified in Preliminary Plan No. 25/0030, the closed road be sold to the owner of Certificate of Title Volume 5852 Folio 789 for the amount of $48,000 plus GST together with all fees and charges associated with the road closure process. 4. That Council authorise the Mayor and Chief Executive Officer to implement the above decisions and to sign and seal all necessary documentation to complete the road closure process.
Asset & Environment Update - March 2026
That Council received the Asset & Environment Update - March 2026 report.
Quarterly Review of Confidential Items
That Council receives the Quarterly Review of Confidential Items report. 2. That Council notes the updated Register of Confidential Items as at 10 March 2026 as presented as Attachment 1 to this report.
Fleurieu Region Community Services Advisory Committee Membership
That Council receives the Fleurieu Region Community Services Advisory Committee Membership report. 2. That Council acknowledges the Committee vacancy triggered by the resignation of Cr Tim Moffat and thanks him for his service to the role. 3. That Council appoints Cr Shane Grocke as Council's Elected Member Representative to FRCSAC for the remainder of this Council Term.
Resignation of Councillor Tim Moffat
That Council receives the Resignation of Councillor Tim Moffat report. 2. That Council takes this opportunity to thank former Councillor Tim Moffat for his time and services as Light Ward Councillor since being elected in 2022. 3. That Council notes that the required notice will be published in the Government Gazette dated 19 March 2026. 4. That Council notes that in line with Section 6(2) of the Local Government (Elections) Act 1999 that as the vacancy has occurred within 12 months before the polling day of a periodic election, a supplementary election will not be held to fill this vacancy. 5. That Council note that outgoing costs associated with this vacancy will be limited to Government Gazette publishing charges.
Service Review Business Case
That Council receives the Service Review Business Case report. 2. That Council notes the Audit & Risk Committee's feedback regarding their support for the ongoing investment and resourcing in Service Reviews and their request for a post implementation report measuring the financial and non-financial benefits. 3. That Council allocates $20K through this resolution to fund (in the current Financial Year) progress of the Service Review project outcomes by engaging specialist procurement and contract management expertise to carry out the work identified in the Service Review Business Case. 4. That Council approves an additional $20K budget for the next 3 financial years (2026-27, 2027-28 & 2028-29) to ensure the Service Review Projects identified by the consultant and the Service Review Working Group as part of the structured Service Review Program have initial funds allocated for implementation.
Request to Close and Purchase Unmade Roads - Sellicks Hill
That Council receives the Request to Close and Purchase Unmade Roads - Sellicks Hill report. 2. That Council commence the road closing process (including public notification) for the unmade roads marked A, B, C and D, as shown in the Preliminary Plan at Attachment A, in accordance with Section 5 of the Roads (Opening and Closing) Act 1991. 3. That Council authorise the Mayor and Chief Executive Officer to sign and seal all necessary documentation to complete the road closure process. 4. That Council authorises the Administration to negotiate an agreement with the owner of the adjoining land to determine the terms of the Road Closure and transfer, with the sale price to be determined by an independent valuation and all associated costs with the closure, including the cost of the valuation, to be met by the owner. 5. That Council approves the procurement of a single valuation to establish market value. 6. That Council approves, subject to the outcome of the road closure process, that the unmade roads marked A and C be merged with Allotment comprising Pieces 21, 22, 23, 24 & 25 in Filed Plan 208306 contained in Certificate of Title Volume 5490 Folio 498, the unmade road marked B be merged with Section 547 contained in Certificate of Title Volume 6050 Folio 813 and the unmade road marked D be merged with Allotment 2 in Deposited Plan 12393 contained in Certificate of Title Volume 5349 Folio 765. 7. That Council approves, subject to the outcome of the road closure process, that the unmade roads be excluded from the Community Land classification in accordance with Section 193(4a) of the Local Government Act 1999. 8. A further report will be submitted to Council including the outcome of the public notification process and recommending whether a Road Process Order should be made.
External Audit Contract Renewal
That Council receives the External Audit Contract Renewal report. 2. That Council receives the Audit & Risk Committee recommendation and resolves to exercise the option to extend the appointment of Galpins as Council's external auditor for a further two years, being the 2025–26 and 2026–27 financial years, in accordance with the original Council resolution of March 2023 (C23057). 3. That Council receives the Audit & Risk Committee recommendation and resolves to authorise the Chief Executive Officer to finalise the contractual arrangements necessary to give effect to the 2-year extension for the appointment of Galpins as Council's external auditor.
Economy and Community Monthly Update - Activity in February 2026
That Council received the Economy and Community Monthly Update - Activity in February 2026 report.
FORMAL MOTION - Extension of Meeting
That the meeting be extended by 40 minutes to conclude at 7:30pm to allow for completion of the Agenda.
Fleurieu Regional Waste Authority (FRWA) Board Update
That Council received the Fleurieu Regional Waste Authority (FRWA) Board Update report. 2. That the District Council of Yankalilla receives the FRWA Board recommendation and understand that the request is to refinance existing variable Cash Advance Debentures to Fixed Interest Credit Foncier loans and that no additional funding is requested. Based on this understanding, Council approves the Fleurieu Regional Waste Authority Chief Executive Officer or his delegate to apply for a: a) Fixed Interest Debenture (Credit Foncier) Loan Facility for $1,103,719.88 over a 4-year period to refinance Cash Advance Debenture Loan #6 (LGFA ref 64684), terminating Loan #6 early and as soon as practical. b) Fixed Interest Debenture (Credit Foncier) Loan Facility for $774,588.60 over a 4-year period to refinance Cash Advance Debenture #11 (LGFA ref 64679), terminating Loan #11 early and as soon as practical. c) Fixed Interest Debenture (Credit Foncier) Loan Facility for $2,153,809.00 over a 7-year period to refinance Cash Advance Debenture Loan #15 (LGFA ref 64682) terminating Loan #15 early and as soon as practical.
FRWA Risk Management Consideration
That Council receives the FRWA Risk Management Consideration report. 2. That Council, on the recommendation of the Audit & Risk Committee (A263), convene a structured governance workshop involving Council, the FRWA Board Chair, FRWA WHS & Risk Coordinator and FRWA Chief Executive Officer and others as appropriate.
FRWA Budget Review 2
That Council receives the FRWA Budget Review 2 report. 2. That Council approves the Fleurieu Regional Waste Authority Budget Review 2 (BR2) as provided in Attachment 2.
FRWA Board Appointment
That Council receives the FRWA Board Appointment report. 2. That the District Council of Yankalilla (DCY) appoints Mark Gibson (Director Assets & Environment) to the position of Board Member as the DCY representative on the Fleurieu Regional Waste Authority Board.
Leave Liability
That Council receives the Leave Liability report.
Budget Review 2 (BR2) and updated Long-Term Financial Plan (LTFP)
That Council receives the Budget Review 2 (BR2) and updated Long-Term Financial Plan (LTFP) report. 2. That Council receive the Audit & Risk Committee's recommendation and resolve to adopt the second budget revisions set out in this report, as presented in Attachment 1, as the current Council budget.
Extension of Meeting
That the meeting be extended by 40 minutes to conclude at 7:30pm to allow for completion of the Agenda.
Policy Review Project Update - March 2026
1. That Council receives the Policy Review Project Update - March 2026 report. 2. That Council notes the endorsement and recommendations from the Audit & Risk Committee for Annual Business Plan and Budget Policy V1.5 (A2614) and Prudential Management Policy V4.1 (A2615) 3. That Council adopts the Annual Business Plan and Budget Policy V1.5 as presented as Attachment 1 to this report, subject to any further minor administrative amendments. 4. That Council adopts the Prudential Management Policy V4.1 as presented as Attachment 3 to this report, subject to any further minor administrative amendments.
Club Fleurieu - 5CY Fundraiser – The Mayor is Cooking
Australia Day Event
10.3 Vehicle Signwriting
Deep Creek Fires
Southern & Hills Local Government Association
Land Management Agreement Waiver - 5A View Court, Carrickalinga
1. That Council receives the Land Management Agreement Waiver - 5A View Court, Carrickalinga report. 2. That the Council, as a party to the Land Management Agreement Dealing Number 8974038, agrees to waive: • Clause 2.1.1, so as to enable the total height of any cut to exceed 1.5 metres from the new benched level of the natural ground level at the top of the cut; and • Clause 2.2, so as to enable a dwelling greater than one storey and 5 metres in height to be constructed on allotment 50.
Community Engagement Feedback Forms
That before consultation and feedback forms are released to the Community the copy (document the community will fill out) needs to be supplied to Elected Members.
Ownership, Status and Management of Robert Norman's Gravesite
1. That Council seeks a report regarding ownership, status and management of the burial site of Robert Norman, with wife Sarah and son Lionel at Limited Certificate of Title Volume 5697 Folio 46 (better known as 2A Robert Norman Street, Normanville). 2. The report can explore the option of Council pursuing care and control under Section 192(1) of the Local Government Act 1999 in recognition of the historical significance of the burial site but also outline how the site has been managed (if known) over recent years and how the site is impacted (if at all) by the current Yankalilla District Local Heritage Code Amendment.
Update to Delegations under the PDI Act 2016
1. That Council receives the Update to Delegations under the PDI Act 2016 report. 2. In exercise of the power contained in Section 44 of the Local Government Act 1999 the powers and functions under the Planning, Development and Infrastructure Act 2016 and statutory instruments made thereunder contained in the proposed Instrument of Delegation (provided as Attachment 1 to the report dated 17 February 2026 and entitled Updated Instrument A of the PDI Act 2016 as at February 2026 and marked 14.2.1) are hereby delegated this 17 of February 2026 to the person occupying or acting in the office of CEO of the Council subject to the conditions and/or limitations, if any, specified herein or in the Schedule of Conditions in the proposed Instrument of Delegation. 3. Such powers and functions may be further delegated by the CEO in accordance with Sections 44 and 101 of the Local Government Act 1999 as the CEO sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation.
2026-27 Proposed Budget Timeline and Key Financial Assumptions
1. That Council receives the 2026-27 Proposed Budget Timeline and Key Financial Assumptions report. 2. That Council adopt the assumptions previously provided for the mid-term financial plan (Attachment 1) in the development of the 2026-27 draft budget and 2026-2036 Long-Term Financial Plan. 3. That Council adopt the inclusion of the updated information in this report into the body of the Long-Term Financial Plan 2026-2036. 4. That Council adopt the proposed timeline for the preparation and consultation of the 2026-27 Annual Business Plan & Budget. 5. That Council understands that the annual review of the relevant policies associated with the Annual Business Plan & Budget will occur in March 2026, following the 23 Feb 2026 Audit & Risk Committee meeting where the policies will be reviewed by the committee before being recommended to Council.
Policy Review Project Update - February 2026
1. That Council receives the Policy Review Project Update - February 2026 report. 2. That Council notes the amended 2026 Project Plan contained within the report. 3. That Council adopts the CHSP Client Contribution Policy V2.2 as presented as Attachment 1 to this report, subject to any further minor administrative amendments.
Year ahead 2025-26 in Council Reports
1. That Council receives the Year ahead 2025-26 in Council Reports report.
Economy and Community Monthly Update - Activity in January 2026
1. That Council receives the Economy and Community Monthly Update - Activity in January 2026 report.
Asset & Environment Update - February 2026
1. That Council received the Asset & Environment Update - February 2026 report. 2. That Council thanks neighbouring Councils; City of Onkaparinga, City of Victor Harbor and Alexandrina Council for their support and assistance through the Deep Creek Bushfire.
12.2 Traffic Management Advocacy for Cape Jervis
10.2 Rapid Bay Campground Conditions
10.5 Roadside Slashing for Fire Prevention
2026/27 Council Festive Season Partial Closure
Changes to Traffic Conditions - Hewett Crescent, Myponga Beach
That Council request Administration provide a report on the suitability and process required to amend Hewett Crescent, Myponga Beach to one-way access and/or with a lowered speed limit, considered to be 'walking pace'.
Review of Water Usage for Council's Township Reserves
That Council: 1. Schedules a review of Council’s Township Reserves (Class 1-5) outlined within the 2019 Community Land Management Plan, 2. Review and consider potential amendments to service levels (particularly in relation to irrigation) in the Reserve Maintenance Standards document with respect to Council’s Township Reserves (Class 1-5), and 3. Endorses community consultation as part of this review process acknowledging that community feedback will form a key component of any review of service standards affecting the district.
Disability Access & Inclusion Plan (DAIP) 2026-2030 - Draft and Engagement Plan
1. That Council receive the Disability Access & Inclusion Plan (DAIP) 2026-2030 - Draft and Engagement Plan report. 2. That the Disability Access and Inclusion Plan 2026-2030 (provided in Attachment 1) be endorsed for public consultation as per the Community Engagement Plan (provided in Attachment 3), to be conducted from Thursday 29 January to Friday 27 February 2026.
Policy Review Project Update - January 2026
1. That Council receives the Policy Review Project Update - January 2026 report. 2. That Council notes the projected Project Plan for 2026 contained within the report. 3. That Council adopts the Activity on Council Land Policy V4.0 as presented as Attachment 1 to this report, subject to any further minor administrative amendments.
Asset & Environment Update - January 2026
That Council received the Asset & Environment Update - January 2026 report.
Economy and Community Monthly Update - Activity in December 2025
That Council receives the Economy and Community Monthly Update - Activity in December 2025 report.
Traffic Management Advocacy for Cape Jervis
That Council advocate to the Department of Infrastructure and Transport for a range of traffic management measures to be implemented at Cape Jervis in line with the request received from the Cape Jervis Progress Association (Refer Attachment 1).
Local Government Electoral Reform
That Council receives the Local Government Electoral Reform report.
Asset Management for Heavy Plant 2026-2027
That Council receives the Asset Management for Heavy Plant 2026-2027 report.
Mid-Term Financial Plan (3-years)
1. That Council receives the Mid-Term Financial Plan (3-years) report. 2. That Council adopts the Mid-Term Financial Plan (Refer Attachment 2) as a guiding document for financial decision-making beyond the adopted Annual Budget recognising the Annual Budget has its own legislative processes. 3. That Council confirms that the Annual Business Plan and Budget and the 10-Year Long-Term Financial Plan remain the required statutory financial documents, and will continue to be prepared, consulted on and adopted annually in line with the legislative processes. 4. That Council confirms the intent of the Mid-Term Financial Plan is to support greater community awareness and understanding of how Council plans, prioritises and funds services and projects over a three-year horizon. 5. That Council empowers Administration to prepare the Mid-Term Financial Plan (based on the detail in Attachment 2) in a user-friendly format to assist with improved community engagement and understanding in line with Audit & Risk Committee Resolution A25064 (2 June 2025). 6. That Council note Year 2 of the Mid-Term Financial Plan provides the target numbers to commence the Elected Member Budget Workshops for the initial Draft 2026-27 Annual Budget.
2 Hobart Road, corner Williss Drive, Normanville - Community Land Revocation
1. That Council receives the 2 Hobart Road, corner Williss Drive, Normanville – Community Land Revocation report. 2. That Council approves the revocation report in relation to the land comprised in Certificate of Title Volume 5553 Folio 730 and the commencement of the process to revoke the land from its community land classification by undertaking public consultation. 3. That a further report be presented to Council following the outcome of the public consultation phase of the revocation process.
Response to Audit & Risk Committee regarding FRWA Risk Management
1. That Council receives the Response to Audit & Risk Committee regarding FRWA Risk Management report. 2. That Council received the question from the Audit & Risk Committee October 2025 meeting in report 14.16 of the November 2025 Council Agenda. 3. That Council received an update from the FRWA CEO advising of the Authority's risk management processes in report 15.2 of the December 2025 Council Agenda. 4. That after considering the information presented over the years in FRWA update reports, and the specific information received from the FRWA CEO, Council provides the following response to the Audit & Risk Committee: Council, having reviewed FRWA's risk management and strategy for addressing its negative equity position and its potential impact on the District Council of Yankalilla, is NOT satisfied with FRWA's approach and endorses its continued vigilance in respect to both its risk management and financial sustainability practices, and seeks further improvement on both strategies.
Traffic Conditions - Hewett Crescent, Myponga Beach
That Council request Administration provide a report on the suitability and process required to amend Hewett Crescent, Myponga Beach to one-way access and/or with a lowered speed limit, considered to be 'walking pace'.
FRWA Risk Management
1. That Council receives the Response to Audit & Risk Committee regarding FRWA Risk Management report. 2. That Council received the question from the Audit & Risk Committee October 2025 meeting in report 14.16 of the November 2025 Council Agenda. 3. That Council received an update from the FRWA CEO advising of the Authority's risk management processes in report 15.2 of the December 2025 Council Agenda. 4. That after considering the information presented over the years in FRWA update reports, and the specific information received from the FRWA CEO, Council provides the following response to the Audit & Risk Committee: Council, having reviewed FRWA's risk management and strategy for addressing its negative equity position and its potential impact on the District Council of Yankalilla, is NOT satisfied with FRWA's approach and endorses its continued vigilance in respect to both its risk management and financial sustainability practices, and seeks further improvement on both strategies.
Proposed Agreement for the Community-Led Construction of a Dog Park in Bungala Reserve
Rates Review - For Consultation
That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.
Release of Item Retained in Confidence
That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1, Meeting Date and Type: 21/11/2023 – Council, Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club, Council Resolution: C23243, Items retained in confidence: Report and Attachments.
Release of Item Retained in Confidence - Cr Karin Hatch
That Council makes an order to release the following items as detailed in the District Council of Yankalilla – Register of Confidential Items (last updated 01/10/2025) from confidentiality after the publication of the minutes from this meeting: Item Number: 17.1 Meeting Date and Type: 21/11/2023 – Council Item/Report Name: Execution of Leases for Tenancies within the Normanville Surf Life Saving Club Council Resolution: C23243 Items retained in confidence: Report and Attachments.
Rates Review - For Consultation (Adjournment)
That Agenda Item 14.5 Rates Review – For Consultation be adjourned to allow for further discussion of the Rates Review Report (Attachment A to the Agenda Item) at the 2 December 2025 Elected Member Information & Briefing Session, with the Agenda Item to return to the 16 December 2025 Ordinary Council Meeting for consideration and decision.
Business Case for Township Based Christmas Decorations
That Administration prepare a business case to introduce township-based Christmas decorations starting in 2026 and continuing annually. The business case should include: Scope of Decorations: Options for festive displays, from a single focal point (e.g. Village Green) to installations across multiple township locations. Budget Requirements: Estimated costs for purchasing, installing, maintaining and storing decorations for reuse in future years. Community Impact: How decorations can enhance the festive atmosphere, foster community engagement, and support local businesses. The findings should be presented to Council for consideration prior to the budget process, with the aim of implementing a sustainable and visually appealing Christmas decoration program from 2026 onwards.
Policy Review Project Update – November 2025
That Council receives the Policy Review Project Update – November 2025. That Council notes the updated Project Plan contained within the report.
Normanville New Year's Eve Pageant – Road Closures
That Council receives the Normanville New Years Eve Pageant Road Closures Report. That Council supports the closure and restricted access on 31 December 2025: Between 7:00pm and 8:30pm (Katherine Drive, Normanville; Norman Avenue, between Katherine Drive and Edwards Avenue; Edwards Avenue, between Norman Avenue and Andrew Avenue; Andrew Avenue, between Edwards Avenue and Main Street; Main Street, between Andrew Avenue and Jetty Road), Between 6:30pm and 11:00pm (Jetty Road, between Main Street and the Foreshore Carpark), Restricted Access (Boat Ramp, Normanville Beach - closed to all vehicles from 6:30am; Jetty Road - no roadside parking from 6:30am; Normanville Foreshore Car Park - Closed from 6:30am to the public, Limited parking for Normanville SLSC and Aqua Blue patrons until 3:00pm (entrance manned by the organisers)). That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 and Clause G of the General Approval of the Minister dated 22 August 2013 to: Pursuant to 33(1) of the Road Traffic Act 1961, declare that the event conducted, being the New Year’s Eve Pageant, is an event to which Section 33 of the Road Traffic Act 1961 applies, and Pursuant to Section 33 (1)(a) of the Road Traffic Act 1961, makes an order that the following roads in Normanville will be temporarily closed to traffic from 6.30pm to 8.30pm and 6.30pm to 11.00pm on Sunday 31 December 2025: 7.00pm to 8.30pm (Katherine Drive, Normanville; Norman Avenue, between Katherine Drive and Edwards Avenue; Edwards Avenue, between Norman Avenue and Andrew Avenue; Andrew Avenue, between Edwards Avenue and Main Street; Main Street, between Andrew Avenue and Jetty Road), Between 6:30pm and 11:00pm (Jetty Road, between Main Street and the Foreshore Carpark).
Update on Financial Sustainability and Levers Program
That Council receives the Update on Financial Sustainability and Levers Program report.
2025-26 Budget Review 1 (BR1)
That Council receives the 2025-26 Budget Review 1 (BR1) Report. That Council acknowledges the recommendation from the Audit & Risk Committee to adopt the budget revisions set out in this report (Attachment A) as the current Council budget. That Council endorse the budget revisions set out in this report, as presented in Attachment A, and adopt 2025-26 Budget Review 1 (BR1) as the current Council budget.
Monthly Finance Reports
That the report on the October 2025 Monthly Finance Reports be received.
Assets and Environment Update – November 2025
That Council receives the Assets and Environment Update – November 2025 Report.
November 2025 Minute Action Report
That Council receives the November 2025 Minute Action Report and notes the updates provided for outstanding Council resolutions as shown in Attachment A to this report.
LGA SA Annual General Meeting 2025 – Voting Preferences for Motions
That Council receives and notes the LGA SA Annual General Meeting 2025 – Voting Preferences for Topics Report. That Council endorses the voting preferences as presented in Attachment A to this report and supports the Mayor as Council’s Voting Delegate to be guided by this resolution and by information provided at the meeting or raised in the debate on the Motions.
FORMAL MOTION – EXTENSION OF MEETING
That the meeting be extended by 30 minutes to conclude at 7:30pm to allow for completion of the Agenda.
Establishment of Fleurieu Regional Building Fire Safety Committee
That Council receives the Establishment of Fleurieu Regional Building Fire Safety Committee Report. That Council endorses the expansion of the regional Building Fire Safety Committee to now include City of Victor Harbor, Alexandrina Council and District Council of Yankalilla. That Council adopts the Establishment and Terms of Reference for the Fleurieu Regional Building Fire Safety Committee, in accordance with Section 157(17) of the Planning, Development and Infrastructure Act 2016, for the term 1 January 2026 to 31 December 2029, and endorses that committee member appointments be determined by the Chief Executive Officers of the three participating Councils.
Annual Report on Section 270 Internal Review Application/s
That Council receives the Annual Report on Section 270 internal review application/s Report. That Council note in 2024-25 there were zero (0) Section 270 internal review requests received and undertaken.
FRWA - Response to Questions throughout October 2025
That Council receives the FRWA – response to Questions throughout October 2025 Report.
Council Banking Services – Tender Evaluation & Recommendation
That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Council Banking Services - Tender Evaluation & Recommendation. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer; Jodie Summer – Executive Manager Financial Sustainability; Darren Burgess – Acting Group Manager Economy & Community; Mark Gibson - Director Assets & Environment; Michyla Lewis – Minute Taker (Governance and Policy Officer); Liz Soper - Strategic Communications Officer; Sophie Maclay-Ross – Governance and Communications Support Officer; Nick Noack – Operations Business Manager. Having taken into account the relevant considerations contained in Section 90(2) and Sections 90(3)(b) and 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and would, on balance, be contrary to the public interest; Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and would, on balance, be contrary to the public interest; That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Confidential Council Committee Minutes
That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.2 Confidential Council Committee Minutes. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer; Jodie Summer – Executive Manager Financial Sustainability; Darren Burgess – Acting Group Manager Economy & Community; Mark Gibson - Director Assets & Environment; Michyla Lewis – Governance and Policy Officer (Minute Taker); Liz Soper - Strategic Communications Officer; Sophie Maclay-Ross – Governance and Communications Support Officer; Nick Noack - Operations Business Manager. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which (iii) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (iv) would, on balance, be contrary to the public interest; Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which- (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential. That Council receives the Council Committee Minutes Report. That Council notes the Confidential Minutes of the Audit & Risk Committee meeting held Monday 27 October 2025 as provided in Attachment A. That having considered Agenda Item 17.2 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(b) and Sections 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the related attachments relative to Agenda Item 17.2 be kept confidential until the minutes of the Audit & Risk Committee Meeting held Monday 27 October 2025 are released from Confidence. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate.
Community Grants Assessment Panel Recommendations
That the Community Grants Assessment Panel Recommendations report be received. That in line with the Recommendations of the Community Grant Assessment Panel (established to review and recommend), the following Community Grant funding for the financial year of 2025/26 be provided at the amount requested: Yankalilla Hockey Club: Junior playing shirts - $350 Second Valley Progress Association: Second Valley Xmas Lights project - $300 Cape Jervis Progress Association: Leave Nothing but Footprints - $1,000 Myponga Netball Club: Equipment for the 2026 Season - $405 Yankalilla Cricket Club: Enhancing Cricket Facilities at the Yankalilla Memorial Park - $330 Inman Valley Community & Memorial Hall Assoc.: Community Hall Maintenance - $1,500 Yankalilla Bowling Club: Womens and Mens Amenities Improvement Project - $750 Fleurieu Equestrian Clubs: Dressage Arena upgrade - $750 Myponga Cemetery Management: Fencing for 2 sides of cemetery allotment - $750 Yankalilla District Inter Church Council: Breakfast club and welfare at the YAS and Myponga Primary school - $750 Yankalilla Community Childrens Centre: Yankalilla Community Childrens Centre Community Walks and Local Excursions. - $622. That Council contact the groups below and advise the following: a) That Council advise Myponga Primary School, Yankalilla, Rapid Bay, Myponga Agricultural & Horticultural Society, Yankalilla RSL and Normanville Surf Life Saving Club that the Community Grant fund was oversubscribed for 2025/26 and their funding submissions (after weighted assessment and discussion by the Community Grants Assessment Panel) were not successful this year. b) The application from Myponga Primary School was not supported as it did not demonstrate a broad enough community benefit when assessed against other submissions. The panel suggests the school explore alternative funding sources such as local Op Shops or the Awesome Foundation. c) The panel did not support the application from the Yankalilla, Rapid Bay and Myponga Agricultural & Horticultural Society Inc. seeking funding for the planning process, as the project is not yet guaranteed and its community value is therefore difficult to quantify. d) While the panel values the rejuvenation efforts of the RSL, it was determined that Council was unable to contribute a significant financial amount towards this project. The panel is hopeful that the State Government or the Department of Veterans' Affairs (DVA) may be able to provide support. e) Although the panel recognises the valuable work of the Normanville Surf Life Saving Club and agreed the proposed events are worthwhile initiatives, the application indicated that the events would proceed with or without grant funding. Given current budget constraints, the application was not successful. Council will, however, offer in-kind marketing support and access to the event trailer for the Pink Patrol and ‘Come and Sea’ Community Open Day 2026 events.
2024-25 Annual Financial Statements and Annual Report
That Council receives the report on the 2024-25 Annual Financial Statements and Annual Report. That Council adopts the District Council of Yankalilla 2024-25 Annual Financial Statements and authorises the Mayor and Chief Executive Officer to sign the Certification of Financial Statements. Further, that the Chief Executive Officer is authorised to sign the Management Representation Letter (Attachment G). That Council endorses the Presiding Member of the Audit & Risk Committee, together with the Chief Executive Officer, to authorise the Certification of Auditor Independence to be included with the Annual Financial Statements for the year ended 30 June 2025. That Council adopts the contents of the 2024-25 District Council of Yankalilla Annual Report for publication and release (subject to minor administrative amendments, including but not limited to the inclusion of the signed certification of financial statements, inclusion of signed independent audit report and signed independent assurance report on internal controls) with the inclusion of the 2024-25 General Purpose Financial Statements, and the 2024-25 Southern and Hills Local Government Association (S&HLGA) Annual Report and 2024-25 Fleurieu Regional Waste Authority (FRWA) Annual Report, recognising that the final version will be graphically designed in line with Council’s other strategic documents.
Economy and Community Monthly Update – Activity in October 2025
That Council receives the Economy and Community Monthly Update – Activities in October 2025 report.
Council Banking Services – Tender Evaluation & Recommendation (Retain in Confidence)
1. That having considered Agenda Item 17.1 Council Banking Services – Tender Evaluation & Recommendation in confidence under Section 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, discussion and minutes relative to Agenda Item 17.1 be kept confidential until the tender is awarded and the contract is signed by both parties. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate.
LGA Jetty Summit Attendance
That Councillor David Olsson's Report be included in the minutes of the meeting.
Policy Review Project Update – Risk Appetite Statements V1.5
5. That Council adopts the Risk Appetite Statements V1.5 as presented as Attachment E to this report, subject to any further minor administrative amendments to Council for formal adoption.
Council Banking Services – Tender Evaluation & Recommendation (Move into Confidence)
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Council Banking Services - Tender Evaluation & Recommendation. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Executive Manager Financial Sustainability Darren Burgess – Acting Group Manager Economy & Community Mark Gibson - Director Assets & Environment Michyla Lewis – Minute Taker (Governance and Policy Officer) Liz Soper - Strategic Communications Officer Sophie Maclay-Ross – Governance and Communications Support Officer Nick Noack – Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Sections 90(3)(b) and 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which — (i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (ii) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which — (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Confidential Council Committee Minutes (Period of Confidentiality and Delegations)
1. That having considered Agenda Item 17.2 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(b) and 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the related attachments relative to Agenda Item 17.2 be kept confidential until the minutes of the Audit & Risk Committee Meeting held Monday 27 October 2025 are released from Confidence. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting.
Confidential Council Committee Minutes (Move into Confidence)
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.2 Confidential Council Committee Minutes 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Executive Manager Financial Sustainability Darren Burgess – Acting Group Manager Economy & Community Mark Gibson - Director Assets & Environment Michyla Lewis – Governance and Policy Officer (Minute Taker) Liz Soper - Strategic Communications Officer Sophie Maclay-Ross – Governance and Communications Support Officer Nick Noack - Operations Business Manager 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(b) Information the disclosure of which (iii) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (iv) would, on balance, be contrary to the public interest Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which- (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Policy Review Project Update – Risk Management Policy V3.1
3. That Council adopts Risk Management Policy V3.1 as presented as Attachment A to this report, subject to any further minor administrative amendments.
Policy Review Project Update – Risk Management Framework V2.1
4. That Council adopts the Risk Management Framework V2.1 as presented as Attachment C to this report, subject to any further minor administrative amendments to Council for formal adoption.
Community Grants Assessment Panel Recommendations (Notifications)
That Council contact the groups below and advise the following: a) That Council advise Myponga Primary School, Yankalilla, Rapid Bay, Myponga Agricultural & Horticultural Society, Yankalilla RSL and Normanville Surf Life Saving Club that the Community Grant fund was oversubscribed for 2025/26 and their funding submissions (after weighted assessment and discussion by the Community Grants Assessment Panel) were not successful this year. b) The application from Myponga Primary School was not supported as it did not demonstrate a broad enough community benefit when assessed against other submissions. The panel suggests the school explore alternative funding sources such as local Op Shops or the Awesome Foundation. c) The panel did not support the application from the Yankalilla, Rapid Bay and Myponga Agricultural & Horticultural Society Inc. seeking funding for the planning process, as the project is not yet guaranteed and its community value is therefore difficult to quantify. d) While the panel values the rejuvenation efforts of the RSL, it was determined that Council was unable to contribute a significant financial amount towards this project. The panel is hopeful that the State Government or the Department of Veterans' Affairs (DVA) may be able to provide support. e) Although the panel recognises the valuable work of the Normanville Surf Life Saving Club and agreed the proposed events are worthwhile initiatives, the application indicated that the events would proceed with or without grant funding. Given current budget constraints, the application was not successful. Council will, however, offer in-kind marketing support and access to the event trailer for the Pink Patrol and ‘Come and Sea' Community Open Day 2026 events.
C25145
6.1 Chief Executive Officers Statement of Financial Sustainability
6.2 Audit & Risk Committee Report on the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan 2025-35
2025-26 Annual Business Plan & Budget, Long-Term Financial Plan, and Summary Asset Management Plan
Adoption of the 2025-26 Annual Business Plan & Budget, Long-Term Financial Plan 2025-35 and Summary Asset Management Plan Report, incorporating proposed changes and considering specific matters, including rates, valuations, and fees.
2025-26 Annual Business Plan & Budget
Adoption of the 2025-26 Annual Business Plan & Budget, Long-Term Financial Plan 2025-35 and Summary Asset Management Plan Report, incorporating proposed changes and considering specific matters.
Chief Executive Officer's Statement on Financial Sustainability
That Council receives the Chief Executive Officer's Statement on Financial Sustainability 2025-2026 report.
Audit & Risk Committee Report
That Council receives the Audit & Risk Committee Report on the 2025-26 Annual Business Plan & Budget and Long-Term Financial Plan 2025-35.
Deputation by Mr Des Gubbin
That a copy of the deputation be attached to the minutes.
Capital Projects Update
1. That Council receives the Capital Projects Update Report.
7.1 Councillor's Report – Cr David Olsson
13 Motions Without Notice
Rating Review 2025/26
1. That Council prioritise a Rating Review in the 2025-2026 financial year to examine and recommend changes that improve the equity of ratepayer contributions to Council services, in accordance with Section 150 (Principles of Taxation) and Section 153 (Basis of Rating) of the Local Government Act 1999 (SA). 2. That Council requests a cost estimate for the Rating Review to be presented at the 15 April 2025 Ordinary Council Meeting for possible inclusion in the 2025-2026 Annual Business Plan and Budget. 3. That components of the Rate Review should include at a minimum: a) Analysis of variations to the current differential rating structure under Section 156 of the Local Government Act 1999 (SA). b) Evaluation of a fixed charge model versus the current minimum rate model, assessing impacts on equity across land use categories (Section 152 of the Local Government Act 1999 (SA)). c) An assessment of how the rating system aligns with the principles of equity, efficiency, and simplicity in taxation. 4. That all components of the rating review process, including briefing sessions to inform Elected Members of the process, the report production, community consultation, consideration of the summary report of the community consultation results and Council decision on any changes at an ordinary or special Council meeting are completed by March 2026, in time for any changes to be in place for the 2026-2027 budget.
March 2025 Policy Reviews
1. That Council receives the March 2025 Policy Reviews report. 2. That Council notes the updated workplan for the Policy Review Project. 3. That Council acknowledges the recommendations to Council for adoption from the Audit & Risk Committee for: a. Annual Business Plan and Budget Policy V1.4 (A25014) b. Treasury Management Policy V4.1 (A25015) 4. That Council adopts the Annual Business Plan and Budget Policy V1.4, as set out in Attachment B, subject to any further minor administrative amendments. 5. That Council adopts the Treasury Management Policy V4.1, as set out in Attachment D, subject to any further minor administrative amendments.
Drought Relief – Additional Discretionary Rate Rebate
1. That Council prioritise the option to provide an additional discretionary rate rebate of 5% for the 2025-2026 financial year through the preparation of the Annual Business Plan and Budget. 2. If adopted for inclusion in the final Annual Business Plan and Budget, the discretionary rates rebate would be available by application to ratepayers who meet both of the following criteria: a. Primary production properties of 35 hectares or greater; and b. That are owner-occupied (as evidenced by electoral roll address or alternative method deemed administratively efficient by the CEO).
Expenditure Details
That the financial information for all costs and expenses for the 2025/2026 budget be fully broken down to individual items for clear transparent decision making.
Audit & Risk Committee Terms of Reference Review
1. That Council receives the Audit & Risk Committee Terms of Reference Review report. 2. That Council acknowledges the recommendation from the Audit & Risk Committee per Committee Resolution A25004 that Council adopt the proposed Draft Terms of Reference V1.3. 3. That Council adopt the Audit & Risk Committee Terms of Reference V1.3, as provided in Attachment A to this report, subject to any minor administrative amendments. 4. That Council recommends to the Audit & Risk Committee for the 2026 Annual Review of the Terms of Reference that they consider the following changes / additions under item 3. Membership: That if only one Council Member sits on the Committee, it is not necessary to be the Mayor. That appointment of the Elected Member(s) be for a term of two (2) years. The appointee(s) may be reappointed for another term which cannot exceed the term of Council. An Elected Member of Council shall not be a continuous member of the Committee for more than six (6) years. That Council may choose to appoint one proxy member for the Elected Member(s). In the event that the Elected Member(s) are unavailable, they may request the proxy member to attend a specific meeting on their behalf. Independent Members are to be paid a sitting fee as determined by Council for attendance at meetings and authorised training sessions. There are no associated sitting fees for Elected Members or Mayors appointed to the Audit and Risk Committee.
Representation Review – Final Approval and Submission to Electoral Commissioner
1. That Council receives and notes the Representation Review – Final Approval and Submission to Electoral Commissioner Report. 2. That Council notes the submissions received during the Public Consultation process undertaken in accordance with Section 12(7) of the Local Government Act 1999 ('the Act'). 4. That Council endorses and finalises the Representation Review Report (as set out in Attachment A to this report) in accordance with Section 12(11) of the Act. 5. That Council authorises the Chief Executive Officer to refer the Representation Review Report to the Electoral Commissioner for certification in accordance with Section 12(12) of the Act and, as appropriate, take all other necessary steps to enable the proposal set out in the Representation Review Report to take effect.
Confidential Council Committee Minutes - Period of confidentiality and delegations
1. That having considered Agenda Item 17.1 Confidential Council Committee Minutes in confidence under Sections 90(2) and Sections 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report and related attachments relative to Agenda Item 17.1 be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order, in part or in whole, to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting.
Confidential - Chief Executive Officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant - Move into Confidence
1. Pursuant to section 90(2) and 90(3)(d) of the Local Government Act 1999 (the Act) the Council orders that members of the public be excluded from attendance at that part of the meeting relating to Agenda Item 6.1 – CONFIDENTIAL - Chief Executive Officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant, except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Lisa Pearson – Group Manager Economy & Community Mark Gibson - Director of Assets & Environment Michyla Lewis – Governance and Policy Officer (Minute Taker) Liz Soper - Media and Communications Officer Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which— (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
FRWA Board Update, CAD Application and 2024-25 Mid-Year Budget Review
1. That Council receives the FRWA Board Update, CAD application and 2024-25 Mid-Year Budget Review Report. 2. That Council approve the FRWA 2024-25 Mid-Year Budget Review. 3. That Council approve the Fleurieu Regional Waste Authority Executive Officer or his delegate to apply for a variable loan of $2,200,000 with the LGFA for a maximum of a 7-year period, for the completion of the 2024/25 capital program and reimbursement of the ACM CAD loans facility.
Fleurieu Region Community Services Advisory Committee
1. That Council receive the minutes of the meeting of the Fleurieu Region Community Services Advisory Committee (FRCSAC) meeting held on 11 March 2025.
Confidential Council Committee Minutes - Move into Confidence
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Confidential Council Committee Minutes 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Lisa Pearson – Group Manager Economy & Community Mark Gibson - Director of Assets & Environment Michyla Lewis – Governance and Policy Officer (Minute Taker) Liz Soper – Media and Communications Officer Marni Pritchard – Customer Experience Officer 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(d) of the Act, Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which— (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest; 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Confidential - Chief Executive Officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant - Period of confidentiality and delegations
1. That having considered Agenda Item 6.1 – CONFIDENTIAL - Chief Executive officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant in confidence under Sections 90(2) and Sections 90(3)(d) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that the agenda report, related attachments, minutes and discussion relative to Agenda Item 6.1 – CONFIDENTIAL - Chief Executive officer 2024-2025 Performance and Remuneration Review Process and Selection of Consultant be kept confidential until a further order of Council. 2. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct an annual review of the confidentiality order to the Chief Executive Officer, or their sub-delegate. 3. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order in whole or part to the Chief Executive Officer, or their sub-delegate. 4. That the public be readmitted to the meeting.
Extension of Meeting Time
That the meeting be extended to conclude at 7:30pm to allow for the completion of the Agenda.
2025-26 Budget Timeline and Annual Budget / LTFP Assumptions
1. That Council receive the 2025-26 Budget Timeline and Annual Budget and Long-Term Financial Plan Assumptions Report. 2. That Council adopt the assumptions for use in the development of the 2025-26 draft budget and 2025-2035 Long-Term Financial Plan. 3. That Council adopt the inclusion of the information in this report into the body of the Long-Term Financial Plan that will now be developed as a separate strategic report (previously part of the Annual Business Plan and Budget). 4. That Council adopt draft timeline for the preparation and consultation of the 2025-26 Annual Business Plan & Budget.
Council Name Change Proposal
3. That Council determines that the proposal to change the name of the Council in accordance with Section 12(2)(b)(i) will not proceed at this time.
CEO Performance and Remuneration Review Committee - Key Performance Indicators Summary
1. That the CEO Performance and Remuneration Review Committee - 13 March 2025 – Key Performance Indicators Summary report be received. 2. That Council note the Chief Executive Officer Key Performance Indicators Summary mid-year update (July 2024 to February 2025).
2024-25 Mid-Year Budget Review (BR 2)
1. That Council receives the 2024-25 Mid-Year Budget Review (BR 2) Report 2. That Council acknowledges the Audit & Risk Committee recommendation, endorses the budget revisions set out in the report as presented in Attachment A, and adopts BR2 as the current Council budget. 3. That Council acknowledges the changes that flow through from the mid-year budget review to the Long-Term Financial Plan.
BIG4 Normanville Jetty Holiday Park Q2 2024-25
1. That Council receives the BIG4 Normanville Jetty Holiday Park Quarter 2 2024-25 Financial Report.
Councillor's Report – Cr David Olsson
That Councillor Olsson's Report be included in the minutes of the meeting.
Management Licence Agreement and Service Agreement Update (NJHP & RBCG)
1. That Council receives the Management Licence Agreement and Service Agreement Update (NJHP & RBCG) Report.
14.13 Chief Executive Officer Report
The Mayor is Cooking - Club Fleurieu - 5CY Fundraiser - 18 January 2025
FRWA Summer Peak Collection
1. That Council requests that Administration provide a report to Council no later than the April 2025 Ordinary Council Meeting that provides the following: a) Confirms the current cost to residents of having kerbside waste collection service from mid-December to the end of January that includes: • Weekly collection of Co-mingled recycling • Weekly collection of Food Organics Green Organics (FOGO) in the current FOGO collection areas • Fortnightly collection of General waste (Note that the future ongoing costs to DCY residents for this service were estimated as a recurrent budget of $10,733 per year, as in the May 2022 Ordinary Council meeting agenda.) b) Reports on the cost to residents of the FRWA-employed additional staff and additional trucks required in the 2024/2025 six-week holiday period to collect public litter bins across the regions. c) Reports on the cost to residents in the 2024/2025 period if the mid-December to the end of January kerbside waste collection service included: • Fortnightly collection of Co-mingled recycling • Weekly collection of Food Organics Green Organics (FOGO) in the current FOGO collection areas • Weekly collection of General waste d) Reports on the cost to residents in the 2024/2025 period if the mid-December to the end of January kerbside waste collection service included: • Weekly collection of Co-mingled recycling • Weekly collection of Food Organics Green Organics (FOGO) in the current FOGO collection areas • Weekly collection of General waste
Normanville Swimming Pontoon Reinstallation (Amendment)
With regard to the concerns of safety, and concern of future net cost to Council ratepayers as the external funding has been exhausted to the level at which it is insufficient to redeploy the pontoon, that we delay the reinstallation of the pontoon until the CEO provides an updated Risk Management Plan to Council Members via email ahead of the reinstallation of the Pontoon.
Proposed Road Naming Request Normanville
1. That Council receives the Proposed Road Naming Request Normanville report. 2. That Council adopts the proposed road to be named Fowler (Name) Place (Suffix) in accordance with Councils Road Naming Policy. 3. That Council authorise the Chief Executive Officer to take the appropriate steps to under Section 219 of the Local Government Act and to Gazette the proposed road as Fowler Place.
Yankalilla Dog Park Proposal
1. That Council receives the Yankalilla Dog Park Proposal - Consideration of Development and Ongoing Responsibilities Report. 2. That Council notes the results from the public consultation received for the proposed Dog Park at Bungala Reserve, Normanville. 3. That Council authorises the Chief Executive Officer to commence discussions with Friends of Normanville/ Yankalilla Dog Park Committee on suitable agreement models and explore in more detail the likely responsibilities and project costings for the proposed dog park at Bungala Reserve, Normanville. 4. That the Administration works with its lawyers and/ or insurers to investigate suitable agreement models on how responsibility for these tasks on Council land can be transferred and that results of this review (and the discussions with Friends of Normanville/ Yankalilla Dog Park Committee) be reported back to Council for approval at a future date. 5. Any agreement model must include explicit statement(s)/sections that recognise that any and all costs related to the establishment and ongoing operations will not be at net cost to Council and must be borne by the committee responsible for the dog park.
Normanville Swimming Pontoon Reinstallation
With regard to the concerns of safety, and concern of future net cost to Council ratepayers as the external funding has been exhausted to the level at which it is insufficient to redeploy the pontoon, that we delay the reinstallation of the pontoon until the CEO provides an updated Risk Management Plan to Council Members via email ahead of the reinstallation of the Pontoon.
Meeting Extension
That the meeting be extended to conclude at 7:30pm to allow for the completion of the Agenda.
Proposed ABP + Budget Timeline 2025-26
1. That Council receives the Proposed ABP + Budget Timeline 2025-26 Report. 2. The Council notes the attached Draft Budget Timetable and recognises that it will be finalised and returned to Council in March after consideration by the Council's Audit and Risk Committee.
February 2025 Policy Reviews
1. That Council receives the February 2025 Policy Reviews Report. 2. That Council revokes the Control of Election Signs Policy (for Federal, State and Local Government Elections, Referenda and Polls) V1.1, as set out in Attachment A.
Questions without Notice (Normanville Swimming Pontoon)
That the Questions without Notice relating to the safety and re-installation of the Normanville Swimming Pontoon and the responses to these questions are recorded in the minutes.
By-Law No. 8 Miscellaneous Amendment By-Law 2025
1. That Council receives the By-Law No 8. Miscellaneous Amendment By-Law 2025 Report. 2. That the Chief Executive Officer be authorised to refer By-Law No 8. Miscellaneous Amendment By-Law 2025 as attached to the report By-Law No 8. Miscellaneous Amendment By-Law 2025 to the Dog and Cat Management Board for comment in accordance with Section 90(5)(a)-(b) of the Dog and Cat Management Act 1995. 3. That the Council endorse the following Draft By-laws for the purposes of public consultation in accordance with Section 249 of the Local Government Act 1999. Such consultation will commence 21 days after the Chief Executive Officer has complied with resolution No 2 (above). 4. That the Chief Executive Officer be authorised to make the draft By-laws available for public inspection without charge at the principal office of the Council during ordinary office hours for 21 days after complying with resolution No 2 and No 3. 5. That the Chief Executive Officer be authorised to publish notice, informing the public of the availability of the draft By-laws in Yankalilla News after complying with resolution No 2 and No 3.
Request to Close and Purchase Unmade Road at 279 Sampson Road, Myponga Beach
1. That Council receives the request to close and purchase unmade road at 279 Sampson Road Myponga Beach report. 2. That Council commence the road closing process (including public notification) for the unmade road marked B, as shown in the Preliminary Plan at Attachments A and B in accordance with Section 5 of the Roads (Opening and Closing) Act 1991. 3. That Council authorise the Mayor and Chief Executive Officer to sign and seal all necessary documentation to complete the road closure process. 4. That Council authorises the administration to negotiate an agreement with the owner of the adjoining land to determine the terms of the Road Closure and transfer, with the sale price to be determined by an independent valuation and all associated costs with the closure, including the cost of the valuation, to be met by the owner. 5. That Council approves the procurement of a single valuation to establish market value. 6. That Council approves, subject to the outcome of the road closure process, that the Closed Road marked B be merged with Allotment comprising Pieces 47 and 48 in Deposited Plan 56120 contained in Certificate of Title Volume 5852 Folio 789. 7. That Council approves, subject to the outcome of the road closure process, that the Road be excluded from the Community Land classification in accordance with Section 193(4a) of the Local Government Act 1999. 8. That Council acknowledge that a further report will be submitted tabling the outcomes of the public consultation period which at that time will recommend whether a road process order should be made.
Audit & Risk Committee Independent Member and Chair Appointment
1. That Council receives the Audit & Risk Committee Independent Member and Chair Appointment - Feb 2025 Report. 2. That Council re-appoint Christine Hahn the Independent Presiding Member (Chair) of the District Council of Yankalilla Audit & Risk Committee for a period of a further two (2) years beyond her current term.
Council Submission on Draft Accommodation Diversity Code Amendment
1. That Council receives the Council Submission on Draft Accommodation Diversity Code Amendment Report. 2. That Council endorses the letter as contained in Attachment A to this report as a suitable response to the Draft Accommodation Diversity Code Amendment as proposed by the Designated Entity, the State Planning Commission.
Submission of Draft Assessment Improvements Code Amendment
1. That Council receives the Submission on Draft Assessment Improvements Code Amendment Report. 2. That Council endorses the letter as contained in Attachment A to this report as a suitable response to the draft Assessment Improvements Code Amendment as proposed by the Designated Entity, the State Planning Commission.
2025/26 Council Festive Season Partial Closure
1. That Council receives the 2025/26 Council Festive Season Partial Closure Report. 2. That Council approves the following changes to Service Openings and Provisions: a. Civic Centre – Closed from 5pm (Close of Business) Tuesday 23 December 2025 and reopening at 9:00am Friday 2 January 2026. b. The Yankalilla Library – Closed from 5pm (Close of Business) Tuesday 23 December 2025 and reopening at 10:00am on Saturday 27 December 2025. With the exception of designated Public Holidays, the Library will resume ordinary hours from its reopening on 27 December 2025. C. The Fleurieu Coast Visitor Information Centre will be open daily excluding Christmas Day and Boxing Day to maximise service offerings through the peak visitor period and to support any other customers seeking service by Council. d. The Depot will be closed from 5pm (Close of Business) Tuesday 23 December 2025 and reopening at 8:00am on Friday 2 January 2026. The Depot will continue to operate through this closure period on an 'On-Call' Roster as well as an additional roster of staff to cover any emergencies beyond the on-call service. 3. That Administration provides clear notification to the community on the updated services arrangements for the 2025/26 Council Festive Partial Closure via the following means: a. Council Website b. Signage at Council Buildings i.e. Civic Centre, Library and Visitor Information Centre C. Links in Administration's Email Signatures throughout December d. Social Media i.e. Council's Facebook Page e. Print Media including: i. In the Loop (Council Newsletter) ii. Yankalilla Regional News iii. Myponga Mudlark
Second Valley Soldiers Memorial Hall Facility User Agreement
Fleurieu Regional Waste Authority (FRWA) 1st Quarter 2024-25 Activities
Aged Care & Housing (ACH) Transfer of Ownership to Edenfield Family Care, 175 Main South Road, Yankalilla
Ten Year Financial History (C24226)
Review of Confidential Items
Citizen of the Year Awards 2025
Motions Without Notice
Resilient Hills and Coasts Regional Climate Action Plan and Climate Change Sector Agreement
Vale Bill Verwey – Cr Gibbs
Bin Bank Removal and Relocation Report
Sale / Transfer of Former Community Land to the ACH Group
1. That the Council authorise the Chief Executive Officer to source any and all documents in relation to the Transfer of land, which was formerly Community Land at 175 Main South Road, Yankalilla including but not limited to: Certificate/s of Title; Previous Council Agendas or Minutes; Heads of Agreement; Contract of Sale; Memorandum of Transfer; and Letters, emails and other relevant documents, digital or hard copy which can be sourced reasonably quickly. 2. That those documents be reviewed by the Chief Executive Officer at the earliest opportunity and that Elected Members be advised by email as soon as such review in completed of any issues noted or any enduring legal or equitable interest that Council may have in the land that is triggered by the current sale/transfer from ACH Group to Edenfield Family Care. Further, that this more detailed summary then returns to Council in the form of a detailed Council Report to the next available Ordinary Meeting of Council (not later than 21 January 2025) or at a Special Meeting of Council if called earlier. 3. That the Chief Executive Officer be encouraged to seek a legal review should this be considered necessary, nothing that this will be dependent on what is found in the various documents.
Representation Review
1. That Council receives the Representation Review Report. 2. That Council endorses the Draft Representation Review Report prepared by Norman Waterhouse to proceed to Community Consultation on the following proposal as shown in Section 9 of the Norman Waterhouse Report: a. The Council will continue to be a district Council; b. The principal member of the Council will be a Mayor, elected by the community at Council-wide elections as a representative of the council area as a whole; c. The Council will comprise nine ward councillors, plus the popularly elected Mayor; d. The Council will continue to divide its area into two wards, with five councillors representing Light Ward and four representing Field Ward; e. It is not proposed there be any changes to the internal ward boundaries of the existing wards. f. Elector ratio details for this proposal are as follows: Ward Councillors Electors Elector Ratio Variance Field 4 2,090 1:522 + 0.19% Light 5 2,600 1:520 - 0.21% Total 9 4,690 1:521 - g. The Council also proposes that its name be altered to 'Fleurieu Coast Council', to take effect from the publication of the notice required under Section 12(1) of the Local Government Act 1999 in the Gazette. 3. That Council authorises Administration to commence Community Consultation from 19 December 2024 for a period of six (6) weeks, concluding 31 January 2025 and that the consultation materials include the slides from Norman Waterhouse presentation to the 3 December 2024 Elected Member Information and Briefing Session which outlines the pros and cons of each option, which were analysed ahead of the Recommended Proposal.
Treasury Management Policy – Review Cycle
That Council propose to the Audit and Risk Committee to reduce the timeframe for the review cycle of its Treasury Management Policy from every 4 years to every 2 years.
Vale Bill Verwey
That Council acknowledge the sad passing of former Elected Member Bill Verwey on 11 December 2024. Bill resigned from his role as an Elected Member in March of this year to focus on his health and it is sad to see he lost this battle. Bill will be remembered for his community spirit which was evident throughout his four-year tenure as an Elected Member with the District Council of Yankalilla during which time represented Council on multiple committee(s). Council offers its sincerest condolences to Bill's family and friends at this time. Vale Bill Verwey.
Period of confidentiality and delegations regarding Normanville Jetty Holiday Park Management Licence Agreement & Rapid Bay Campground Operations Report
Recommendation 3 - Period of confidentiality and delegations
Move into Confidence for Normanville Jetty Holiday Park Management License Agreement & Rapid Bay Campground Operations
Recommendation 1 - Move into Confidence
Cr Moffat, with the consent Cr Quirke, agreed to vary the motion as follows: That (as varied):
Normanville Pontoon Offer of Community Funds for Repairs and Reinstatement (Varied Motion)
That subject to the achievement of a) or b) below, Council will then, if possible, accept the offer of $9,020 from the Yankalilla and Normanville Progress Association (YNPA) as generated by a community fundraiser to fund the repairs and anchor points of the Normanville Swimming Pontoon. Council authorises the Chief Executive Officer (or delegate) to commence negotiations at the earliest opportunity with any/ all potential interested parties with a view to; a) Securing the additional funding or sponsorship (of around $10,000) each year to cover costs associated with the repairs, installation, removal, depreciation, and ongoing maintenance for the life of the Swimming Pontoon noting that Risk Assessment and Safety Compliance matters to are remain the responsibility of Council and/or b) Subject to relevant legislations or other approvals, gift the Swimming Pontoon to the community or an interested party therefore allowing it to be managed outside of Council without being lost to the community and; c) Undertaking these discussions with a view to seeing the Swimming Pontoon return to the waters during the 2024-25 summer if possible.
Normanville Pontoon Offer of Community Funds for Repairs and Reinstatement
That Council receives the Normanville Pontoon Offer of Community Funds for Repairs and Reinstatement Report; thanks the Yankalilla and Normanville Progress Association for their passion and drive in undertaking the fundraising, and in turn, thanks the community for their contribution to this asset; accepts the funds raised as offered through the letter received from the Yankalilla and Normanville Progress Association (Attachment A); authorises the undertaking of the appropriate repairs to have the installation of the pontoon in the waters north of the Normanville Jetty at the earliest opportunity within the Summer of 2024-2025; recognises an annual allocation sits in the operational budget to install and remove the pontoon from the water, and that the additional funding offered from the Yankalilla and Normanville Progress Association is sufficient to repair and therefore reinstall the Pontoon as confirmed through a recent updated quotation received; and that Administration and Councillors investigate all options to further fund the installation, removal, maintenance and engineering reports annually, with administration to report findings back to Council prior to 2025 budget discussions.
Inclusion of Des Gubbin's notes
That Des Gubbin's notes be included in the minutes of the meeting.
Building Height of 9 Gold Coast Drive
That the response to the question raised by Mr Trevor Gadd in relation to an update on the ERD Court Order to lower the height of 9 Gold Coast Drive, Carrickalinga be noted in the minutes.
Suspension of Meeting Procedures
That the meeting procedures be suspended pursuant to Regulations 20(1) of the Local Government (Procedures at Meetings) Regulations 2013, for 15 minutes, to facilitate informal discussion in relation to this agenda item.
Recording of Public Meetings of Council
1. That Council Administration investigates the costs and ability to record all public Council meetings with the recordings stored for the public to access. 2. That the following information be brought to a future Elected Member Information & Briefing Session for discussion: Consideration of both full video or audio only posting of public meetings. Methods investigated should include YouTube posting, Facebook posting, or simple audio recording posting. Costs for any additional equipment required. Estimated cost for staff time to manage the recordings. Estimated IT capacity, storage space required and potential costs. Estimated cost of changes required to the Council's Website. Any other risks or issues that could be apparent.
Ten Year Financial history
That the CEO prepare and tables a report to November 2024 meeting of Council addressing the following questions: 1.1 With regard to the forecast rate increases of 4% above CPI for the next 4 years, advise the following for the past 10 years: a. Amount of Annual Inflation per year b. Amount of Sustainability or Additional Increases above CPI per year 1.2 With regard to the Asset Renewal amounts to cover repairs and maintenance of roads and other Council assets: a. In the past 10 years, what has been the budgeted amount each year for Asset Renewal and the actual Asset Renewal Ratio achieved? b. Given the LGA's recommendation of a minimum of 90% being reinvested in Asset Maintenance Renewal, can a dollar figure be put on the shortfall? 1.3 With regard to staff salary increases over the last 10 years, what has been the Enterprise Bargaining Agreement Salary Increases for both the Municipal Officers Award and the Local Government Employee Award. Additionally, were there any productivity increases that have resulted from the Enterprise Bargaining Agreements and if so, what were they?
Local Government Grants Commission
That the CEO contacts the Grants Commission to request a visit to the Yankalilla District by Senior Executives to have an open discussion with Elected Members and Staff about the level of Grant Funding currently being offered to District Council of Yankalilla.
CEO Performance and Remuneration Review Panel replacement
Cr Hatch replace Cr Rowlands on the CEO Performance and Remuneration Review Panel.
Agribusiness Officer
1. That Council receives the Agribusiness Officer report. 2. That Council not continue the Agri Business Officer's role. 3. That Council not engage a consultant and therefore not continue with Agfest.
Resignation of Councillor Glen Rowlands
1. That Council receives the Resignation of Councillor Glen Rowlands report. 2. That Council takes this opportunity to thank Councillor Glen Rowlands for his time and services as Light Ward Councillor since being elected in 2014. 3. That Council notes that the required notice was published in the Government Gazette dated 26 September 2024 page number 3852. 4. That Council note the process for filling the vacancy created by the resignation of Cr Glen Rowlands, will be conducted by the Electoral Commission of South Australia and as the vacancy has occurred in Light Ward that has recently held a Supplementary Election, another will not be required and the vacancy will be filled by a ‘Countback' of the previous Supplementary Election votes. 5. That Council note the advice from ECSA confirming that costs incurred from the countback process will not be on charged to Council and that costs for filling this vacancy will be limited to Government Gazette publishing charges and onboarding of a new member.
Suspension of standing orders
That Council Suspends standing orders for 10 minutes.
Confidential Review of Confidential Items (Retain in Confidence)
1. That Council receives the Review of Confidential Items report. 2. That Council note pursuant to section 91(9) of the Local Government Act 1999, a review has been conducted of Agenda Item 12.2 Rights of Citizens (Ordinary Council Meeting 15 October 2019) and found that the non-disclosure of the report, attachments to the report and minutes are still valid in line with Section 90(2) and 90(3)(a) of the Local Government Act 1999.
Fleurieu Regional Waste Authority Annual Report 2023-24 and September 2024 Board Update
1. That Council receive the Fleurieu Regional Waste Authority Annual Report 2023-2024 and September 2024 Board Update report. 2. That Council accepts the Fleurieu Regional Waste Authority Annual Report 2023-24, including the audited financial statements of the subsidiary for insertion into District Council of Yankalilla Annual Report 2023-24.
Confidential Review of Confidential Items (Move into Confidence)
1. That pursuant to Section 90(2) of the Local Government Act 1999 (the Act), the Council considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence Agenda Item 17.1 Review of Confidential Items. 2. That the Council orders that all members of the public be excluded from attendance at the meeting except the following persons: Nathan Cunningham – Chief Executive Officer Jodie Summer -Director Corporate Services Lisa Pearson – Group Manager Economy & Community Ross Whitfield - Director of Assets & Environment Liz Soper – Minute Taker (Communications Officer) Michelle Wooldridge – Executive Assistant to CEO & Mayor 3. Having taken into account the relevant considerations contained in Section 90(2) and Section 90(3)(a) Council resolves that the information to be received, discussed or considered in confidence is: Section 90(3)(a) Information the disclosure or which - would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead); 4. That the Council is satisfied that the principle that meetings of the Council be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Confidential Review of Confidential Items (Period of confidentiality and delegations)
1. That having considered Agenda Item 17.1 Review of Confidential Items in confidence under Sections 90(2) and Section 90(3)(a) of the Local Government Act 1999, the Council, under the provisions of sections 91(7) and (9) of the Local Government Act 1999 orders that: 1.1. The agenda report, related attachments, and minutes relative to the report for Agenda Item 12.2 Rights of Citizens (Ordinary Council Meeting 15 October 2019) be kept confidential until a further order of Council. 1.2. The agenda report, related attachments, and discussion relative to Agenda Item 17.1 Review of Confidential Items be kept confidential until a further order of Council. 2. That the minutes relating to this report being 17.1 Review of Confidential Items not be retained in confidence. 3. That, pursuant to section 91(9)(a) of the Local Government Act 1999, Council delegates the duty to conduct a review of the confidentiality order once in every year to the Chief Executive Officer, or their sub-delegate. 4. That, pursuant to section 91(9)(c) of the Local Government Act 1999, Council delegates the power to revoke the confidentiality order to the Chief Executive Officer, or their sub-delegate. 5. That the public be readmitted to the meeting.
Council Banking Service Provider
That a report be brought to the February 2025 meeting of Council on moving all Council Banking to Bendigo Bank.
Morgans Beach Controls
1. That Council receives the Morgans Beach Controls Report. 2. That Council directs the administration to undertake further community consultation, building on the outcome from the Community Township Planning consultation works. This consultation is to look at the current controls supplementary to the By-laws to allow the community to provide feedback on the current access to and use of the beach.
Bullaparinga and Yankalilla Cemetery Progress
That Council receives the Bullaparinga and Yankalilla Cemetery Progress Report.
CEO Report
That Council receives the Chief Executive Officer Report.
Tree Management Policy
Altered Motion Moved Cr Quirke Seconded Cr Gibbs 1. That Council receives the Tree Management Policy Report. 2. That section 5. Tree Risk Management of the draft Tree Management Policy 2024 be amended to exclude the paragraph struck out below: "Council recognises that the benefits provided by trees require continued public provision and that appropriate measures are necessary to effectively manage associated risk. Tree risk management needs to be adequately resourced to ensure administrative processes, inspection schedules and maintenance programs are effective in managing risks associated with trees. Council will ensure appropriate resources are allocated to tree management so that Council will meet its strategic and legislative obligations. Priority will be given to tree maintenance works involving trees assessed as having highest risk to public or property." 3. That Council adopts the Tree Management Policy 2024 as set out in Attachment A (including the change adopted in recommendation 2), subject to any further minor administrative amendments.
Discretionary Rebates of Rates Applications
1. That the Discretionary Rebates of Rates Applications Report be received. 2. That Council provide a 75% $4,560.20 discretionary rebate to the Yankalilla Rapid Bay & Myponga Agricultural and Horticultural Society Inc (Yankalilla Showgrounds) for the 2024/25 financial year. 3. That Council provide a 75% $926.05 discretionary rebate to the Myponga Hall Inc for the 2024/25 financial year.
Normanville Pontoon Repairs and Reinstatement
1. That Council receives the Normanville Pontoon Repairs and Reinstatement Report. 2. That Council authorises the undertaking of the appropriate repairs to have the installation of the pontoon in the waters north of the Normanville Jetty for the Summer of 2024-2025. 3. That Council recognises the additional $19,000 in funding will be required to complete the necessary works in 2024-25 and an ongoing annual budget of $11,000 will be required to cover the recurring costs from 2025-26 until such time that the pontoon reaches its end of useful lief (as an asset) and is removed or replaced entirely. 4. That the CEO ensures the $19,000 required to complete the necessary works in 2024-25 will not increase the overall 2024-25 budget operating deficit with relevant savings to be outlined through the Budget Review processes across the year.
Amendment to Road Name - Cheesman Street Normanville - Cr Olsson
In accordance with the DCY Road Naming Policy, the Council requests that the Chief Executive Officer initiate steps to address the error in the spelling of Cheesman Street, Normanville based on the body of evidence presented by the Cheesman family. In addition, that Council, through its Administration, provide written notice to all relevant parties of the process towards this change.
Civic Awards Policy, Terms of Reference and Assessment Panel
1. That Council receives the Civic Awards Policy, Terms of Reference and Assessment Panel report. 2. That Council adopts the Civic Awards Policy V3.0, as set out in Attachment B, subject to any minor administrative amendments. 3. That Council endorses the Terms of Reference for the Citizen of the Year Awards Assessment Panel as per Attachment C.
Request for Memorial - Grantley Pember
1. That Council receives the Request for Memorial – Grantley Pember Report. 2. That Council permits the memorial plaque for Grantley Pember to be designed and installed subject to any regulatory conditions on or near the Second Valley Jetty, in line with the request from the Pember family. 3. That the Council's Cemeteries Operating Policy be reviewed to broaden its scope for the inclusion of memorial plaques in additional appropriate locations across the District.
Australian Local Government Association National General Assembly Resolutions
1. That Council receives the Australian Local Government Association National General Assembly 2024 Resolutions Report.
Dog and Cat By-law Review
1. That Council receives the Dog and Cat By-law Review Report. 2. That pursuant to Section 246 of the Local Government Act 1999: 2.1 there being at least two-thirds of the member of Council present; and 2.2 having considered the: a. By-law No 5 Dogs, b. By-law No 7 Cats, (together, the By-laws) reproduced at Attachments A and B to Item 14.9 on the agenda for the meeting of Council held on 17 September 2024 in light of the National Competition Policy and the Report prepared on the National Competition Policy with respect to the By-laws (reproduced at Attachments A and B to Item 14.9 on the agenda for the meeting of 17 September 2024); 3. That the Chief Executive Officer be authorised to sign the By-laws as made by Council. 4. That the Chief Executive Officer be authorised to publish notice of the making of the By-laws On Councils Website and circulated within a local newspaper. 5. That the Chief Executive Officer be authorised to arrange for the By-laws to be published in the Government Gazette. 6. That the report to the Legislative Review Committee on the By-laws (reproduced at Attachments A - B to Item 14.8 on the agenda for the meeting of Council held on 19 December 2023), be adopted and be signed by the Chief Executive Officer on Council's behalf. 7. That the Chief Executive Officer be authorised to arrange for the By-laws and all other necessary documentation to be provided to the Legislative Review Committee.
Parawa Progress Association Recommendations to Council
The Attendees recommend to Council- A) Rate Review immediately to limit future rate increases to within 2% of CPI inclusive of growth. B) Take notice of Public Consultation C) Cost cutting programme to be enacted as recommended by ESCOSA D) Elected Councillors to take control of spending of staff movements including machinery purchases.
Yankalilla Dog Park Proposal – Progress to Broad Community Consultation
1. That Council receives the Yankalilla Dog Park Proposal – Progress to broad community consultation Report. 2. That Council approve the commencement of a community and stakeholder engagement process for the proposed dog park at Bungala Reserve, Normanville. 3. That Council encourage the Friends of Normanville / Yankalilla Dog Park Committee to support stakeholder engagement efforts and to continue to work with Administration on key elements of design, delivery, cost, compliance obligations, tenure and ongoing responsibilities and that the project return to Council to consider all these elements together with the community feedback at a later date.
Feedback on Dog and Cat Management (Cat Management) Amendment Bill 2024
1. That Council receives the Feedback on Dog and Cat Management (Cat Management) Amendment Bill 2024 Report. 2. That Council endorse the letter of feedback titled 'Submission to the Department for Environment and Water Cat management : Updating the Dog and Cat Management Act 1995' as at Attachment A. 3. That the letter of feedback is provided to the Department of Environment and Water for consideration as part of their consultation on the proposed Dog and Cat Management (Cat Management) Amendment Bill 2024.
Meeting Adjournment
That the meeting be adjourned.
A subcommittee of interested local people willing to work together will be formed to assist in coordinating and managing the initiative.
A Community Projects Officer from District Council of Yankalilla will be liaising between the Council and the Cape Jervis Progress Association.
A final list of community projects will be determined.
3 community consultation opportunities at The Club.
An inventory of all useable timbers will be created in order to prevent any unauthorized use of the timbers; also, to determine the suitability of the timbers for particular projects.
All Community Groups in Cape Jervis are invited to submit ideas.
The Cape Jervis Progress Association (CJPA) will oversee the jetty timber initiative in collaboration with the DCY.
All ideas collated and a portfolio of possible projects to be created and presented to Council.
Capital Projects Update Report
That Council receives the Capital Projects Update Report.
Volunteer Policy Review
1. That Council receives the Volunteer Policy Review Report. 2. That Council adopts the Volunteer Policy V4.0, as set out in Attachment B, subject to any further minor administrative amendments.
Burial on Private Land Policy
1. That Council receives the Burial on Private Land Policy report. 2. That Council adopts the Burial on Private Land Policy V1.0 as set out in Attachment A, subject to any minor administrative amendments.
Community Grants Assessment Panel
1. That Council receives the Community Grants Assessment Panel report. 2. That Council endorses the Terms of Reference for the Community Grants Assessment Panel as per Attachment A. 3. That the Community Grants Assessment Panel for 2024/2025 comprise of: 2.1 Mayor Darryl Houston 2.2 Deputy Mayor David Olsson 2.3 Cr Polomka and Cr Quirke and is supported by the Group Manager Economy & Community.
Asbestos Contaminated Materials – Question Regarding Liability (Procedural Confidentiality)
1. Pursuant to Sections 90(2) and 90(3)(b)(h) of the Local Government Act 1999, the Council orders that all members of the public except: be excluded from attendance at the meeting for Agenda item 17.1 Asbestos Contaminated Materials – Question regarding Liability, except for the following persons: Nathan Cunningham – Chief Executive Officer Ritu Datta – Acting Director Corporate Services Lisa Pearson – Group Manager Economy & Community Damien Cross - Acting Director of Assets & Environment Scott Gavillett - Governance & Communications Coordinator Liz Soper - Minute Taker (Communications Officer) Michelle Wooldridge – Executive Assistant to CEO & Mayor to enable the Council to consider item 17.1 in confidence on the basis the Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating item 17.1; Information the disclosure of which — (i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (ii) would, on balance, be contrary to the public interest Legal advice. 2. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Privacy Policy Review
1. That Council receives the Privacy Policy Review report. 2. That Council adopts the Privacy Policy V3.0, as set out in Attachment B, subject to any further minor administrative amendments.
Temporary Road Closure – Main Road, Normanville
1. That Council receives the Temporary Road Closure – Main Road, Normanville Report. 2. That Council supports the closure of Main Road, Normanville, between the intersections of Cheesman Street/Edwards Avenue and Edmund Street for the filming of Tumbleweed by the Yankalilla Youth Theatre on Wednesday 11 September 2024 or Wednesday 18 September 2024 subject to the event organisers: (a) Providing evidence of satisfactory insurance to cover any damage to third party property caused by the event; (b) Notifying all property owners along the route, in writing; (c) Erecting advance notices of road closures on the affected roads, at least 3 weeks prior to the event; (d) Assuming responsibility for any damage to the road and associated infrastructure resulting from the event; (e) Facilitating the road closure and assisting local residents and road users through the detours, using marshals and accredited traffic management contractors; (f) Advertising the road closure in the Yankalilla Regional News (September edition). 3. That Council exercise the power pursuant to Section 33 of the Road Traffic Act 1961 ("the Act") and Clause G of the General Approval of the Minister dated 22 August 2013 to: 3.1 Declare that the event being conducted, the Tumbleweed Film, is an event to which sub-section 33 of the Act applies; and 3.2 Make an order that Main Road, Normanville, between the intersections of Cheesman Street/Edwards Avenue and Edmund Street shall be temporarily closed to traffic between 9.30 am and 12.30 pm on Wednesday 11 September 2024 or Wednesday 18 September 2024.
Confidentiality of 17.1 Asbestos Contaminated Materials documents
1. Pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that the following document(s) (or part) shall be kept confidential, being document(s) (or part) relating to a matter dealt with on a confidential basis under Sections 90(2) and 90(3)(b)(h) of the Act: (i) The Report related to Agenda Item 17.1 Asbestos Contaminated Materials – Question regarding Liability (ii) Minutes relating to 17.1 Asbestos Contaminated Materials – Question regarding Liability can be released after any legal advice obtained and if deemed by the Chief Executive Officer to no longer be outside of the public interest. on the grounds that the document(s) (or part) relates to: Information the disclosure of which — (i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and (ii) would, on balance, be contrary to the public interest Legal advice.
Independent Audit & Risk Committee Member Appointment
1. That Council receives the Independent Audit & Risk Committee Member Report. 2. That Council appoints Vicki Tomlinson to the vacant position of Independent Audit & Risk Committee member for a three (3) year term.
Confidentiality and Public Readmission for Independent Audit & Risk Committee Member
1. That having considered Agenda Item 14.4 Independent Audit & Risk Committee Member in confidence under Sections 90(2) and 90(3)(a) of the Local Government Act 1999, the Council: i. Pursuant to Section 91(7 and 9) of the Act orders that the minutes be retained in confidence until the matter has been resolved or a time determined by the Chief Executive Officer; and ii. The public be readmitted to the meeting.
CEO Performance and Remuneration Review Committee Summary Report on Key Performance Indicators, Performance Review Survey and Employment Contract Matters
The ORIGINAL MOTION (C24143) was put.
Chief Executive Officer's Statement of Financial Sustainability 2024-25
That having considered the Chief Executive Officer's Statement of Financial Sustainability 2024-2025, the Council receives and notes the report.
CEO Performance and Remuneration Review Committee Summary Report on Key Performance Indicators, Performance Review Survey and Employment Contract Matters (Procedure)
That the original motion be put.
CEO Performance and Remuneration Review Committee Summary Report on Key Performance Indicators, Performance Review Survey and Employment Contract Matters (Amendment)
That recommendation 2g. be replaced with the following: 2g. In light of the current financial conditions of Council, that there be no increase in the CEO's wage package.
Audit & Risk Committee Report on the 2024-25 Annual Business Plan & Budget and Long-Term Financial Plan 2024-34
That Council receives the Audit & Risk Committee Report on the 2024-25 Annual Business Plan & Budget and Long-Term Financial Plan 2024-34.
Adoption of the 2024-25 Annual Business Plan & Budget and Long-Term Financial Plan 2024-34
1. That the Report be received. 2. That Council note the following proposed budget changes in the 2024-25 Annual Business Plan & Budget including Long Term Financial Plan presented for consideration at this meeting, when compared to the revised draft documents that went out to consultation as triggered by consultation feedback and updated information: Budget Description Amount Operating Project Expense Cultural projects - working towards reconciliation action plan -$3,500 Operating Project Expense Community, Arts and Creativity Program +$3,000 Operating Project Expense Economic development strategy implementation -$4,500 Operating Project Expense Major event & festival sponsorship -$5,000 Operating Project Expense Fleurieu Festival direct allocation $10,000 It is also proposed that a revision of the funds allocated to Myponga Memorial Community Centre & Yankalilla Memorial Park Sport Facilities and a Green Waste Trial would be discussed and resolved via the quarterly strategic financial workshops across the 2024-25 Financial Year. 3. That Council indicates it has taken into account the following matters (without limitation) in the course of now considering whether to adopt the 2024-25 Annual Business Plan & Budget including Long Term Financial Plan, and to declare rates and charges, in the terms presented for consideration at this meeting: 3.1. All submissions made to the Council during the public consultation period with respect to the draft Annual Business Plan & Budget including the Long-Term Financial Plan, including at the public meeting held on 7 June 2024 and including submissions received in writing and those received outside of the nominated engagement channels (all of which are summarised in Attachment C); 3.2. All information in the possession of the Council that is relevant to the material contained in the draft Annual Business Plan & Budget and Long-Term Financial Plan; 3.3. The sustainability of the council's long-term financial performance and position; 3.4. The capital valuation of all land in the area of the Council as set by the Valuer General of South Australia; 3.5. The relationship of the amount of rates needed to meet the objectives of the Council's Strategic 2030 Vision, and the Annual Business Plan 2024-25 (including Budget, Long Term Financial Plan and Rating Strategy); 3.6. District Council of Yankalilla's Rating Strategy and Structure proposed to be adopted as part of this report; 3.7. The relevant principles in section 8 of the Local Government Act 1999; 3.8. The general principles of rating set out in section 150 of the Local Government Act 1999; 3.9. Issues of consistency and comparability across council areas in the imposition of rates on various sectors of the business and wider community in accordance with section 153(2) of the Local Government Act 1999; and 3.10. The equity of the proposed rating structure. 4. That Council previously approved a draft, and then superseded this with a revised draft 2024-25 Annual Business Plan & Budget including Long Term Financial Plan and followed the relevant steps set out in the Council's own public consultation policy, taking into account the requirements of section 123 (4) & (5) and 122 (6) of the Local Government Act 1999 being; 4.1. The publication of a notice informing the public of the preparation of the draft annual business plan in a newspaper, on the Council website, on Council's social media, and in Council's newsletter ‘In the Loop', 4.2. A public meeting was held in relation to the 2024-25 Annual Business Plan & Budget including Long Term Financial Plan on 7 June 2024 which was at least 21 days after the publication of the notice, and the meeting exceeded 1 hour in duration, 4.3. The additional opportunity to supply feedback and written submissions was supplied through Q&A drop in sessions, an online Zoom meeting, via YourSay, via letter and via email, 4.4. Copies of the draft 2024-25 Annual Business Plan & Budget including Long Term Financial Plan were available at the consultation meetings and at Council's office, the Fleurieu Coast Visitor Centre, and the Yankalilla Library. 5. That having considered Item 6.2 ‘Adoption of the 2024-25 Annual Business Plan and Budget and 2024-34 Long Term Financial Plan', and all relevant information in the possession of the Council, and in accordance with section 123 of the Local Government Act 1999, Council adopts the; 5.1. 2024-25 Annual Business Plan (Attachment A) and authorises the Chief Executive Officer to make any necessary typographical corrections or minor editorial adjustments or graphical presentation alterations to the Annual Business Plan prior to formal publication; 5.2. 2024-25 Budget Statutory Financial Statements (Attachment A – Appendix 1), which includes the following: a) Statement of Comprehensive Income; b) Statement of Cash Flows; c) Balance Sheet; d) Uniform Presentation of Finances e) Statement of Changes in Equity; and f) All other statements and information in accordance with Part 2 of the Local Government (Financial Management) Regulations 2011 for the financial year 2024-25 be adopted, including: (i) Total estimated Operating Income of $18,635,438; (ii) Total estimated Operating Expenditure of $19,896,622; (iii) Total amount to be raised from General Rates of $ 14,414,156; (iv) Total Capital Expenditure of $3,569,720; 5.3. 2024-34 Long Term Financial Plan (Attachment A – Appendix 3) prepared in accordance with Section 122(1a) of the Local Government Act 1999 and includes information and is accompanied by the statement required by regulation 5 of the Local Government (Financial Management) Regulations 2011 6. Adoption of Valuations 6.1. Pursuant to Section 167(2)(a) of the Local Government Act 1999, Council adopts the most recent valuations of Capital Value (of all land) made by the Valuer General and available to the Council in relation to the area of the Council for rating purposes for the year ending 30 June 2025, and specifies that the total value of all rateable land within the area of the Council is $3,817,033,669. 7. Declaration of Differential General Rate and Minimum Rate 7.1. That in order to raise the amount of rates revenue required for the 2024-25 adopted Budget that pursuant to Sections 152(1)(a) and 153(1)(b) of the Local Government Act 1999, the Council having adopted its Annual Business Plan & Budget for the 2024-25 financial year and the capital valuations that are to apply to land within its area for rating purposes for the 2024-25 financial year, declares differential general rates on rateable land within its area for the 2024-25 financial year, differentiating according to the use of the land in accordance with section 156(1)(a) of the Local Government Act 1999 and regulation 14 of the Local Government (General) Regulations 1999, as follows: 7.1.1. Residential A differential General Rate of $0.00374173 cents in the dollar on the value of residential rateable land within the District Council of Yankalilla for the 2024-25 financial year 7.1.2. Commercial-Shop A differential General Rate of $0.00374173 cents in the dollar on the value of commercial-shop rateable land within the District Council of Yankalilla for the 2024-25 financial year 7.1.3. Commercial-Office A differential General Rate of $0.00374173 cents in the dollar on the value of commercial office rateable land within the District Council of Yankalilla for the 2024-25 financial year 7.1.4. Commercial-Other A differential General Rate of $0.00374173 cents in the dollar on the value of commercial other rateable land within the District Council of Yankalilla for the 2024-25 financial year 7.1.5. Industry-Light A differential General Rate of $0.00374173 cents in the dollar on the value of industry-light rateable land within the District Council of Yankalilla for the 2024-25 financial year 7.1.6. Industry-Other A differential General Rate of $0.00374173 cents in the dollar on the value of industry-other rateable land within the District Council of Yankalilla for the 2024-25 financial year 7.1.7. Primary Production A differential General Rate of $0.00374173 cents in the dollar on the value of primary production rateable land within the District Council of Yankalilla for 2024-25 financial year 7.1.8. Vacant Land A differential General Rate of $0.00505133 cents in the dollar on the value of vacant rateable land within the District Council of Yankalilla for the 2024-25 financial year 7.1.9. Other A differential General Rate of $0.00374173 cents in the dollar on the value of other rateable land within the District Council of Yankalilla for the 2024-25 financial year 8. Minimum amount payable 8.1. That pursuant to Section 158(1) (a) of the Local Government Act 1999, a minimum amount payable by way of general rate in respect of rateable land in the Council area be fixed at $1,100. 9. Discretionary rebates – Primary Production 9.1. That Pursuant to and in accordance with Section 166(1)(b) of the Local Government Act 1999, discretionary rebates, Council continue to provide a 9% rebate of rates to Primary Producers on greater than 35 hectares where the assessment is, 9.1.1. Not subject to notional valuation. 9.1.2. Not owned by a Government entity or an entity owned by a Government entity. 10. Discretionary rebates – Capping 10.1. With respect to any rateable land which has experienced a rapid change in valuation such that the amount payable by way of general rates in respect of the land for the 2024-25 financial year is (or would, but for this rebate) more than 20% greater than the amount payable in the 2023-24 financial year, the Council will pursuant to and in accordance with Section 166(1)(I) of the Local Government Act 1999 grant a rebate of rates for the financial year ending 30 June 2025 to be calculated such that amount payable by way of general rates does not exceed a 20% increase on the general rates raised for the 2023-24 financial year, provided that: 10.1.1. the increase in valuation is not as a result of development or capital works; 10.1.2. there has not been a change in the land use category attaching to the land; and 10.1.3. if the application of the rebate would result in a liability that is less than the minimum amount fixed by the Council by way of rates (being $1,100), the minimum amount will be payable. 11. Maximum Increase in General Rates 11.1. That pursuant to Section 153(3) of the Local Government Act 1999, the Council resolves not to fix a maximum increase as a dollar figure in the general rate to be charged on any rateable land within its area that constitutes the principal place of residence of a principal ratepayer, noting however that an automatic discretionary rebate may apply (by virtue of the above resolution) in cases where the amount payable by way of general rates has increased more than 20%. 12. Declaration of Separate Rate – Hills & Fleurieu Regional Landscapes Levy 12.1. That in exercise of the powers contained in Section 69 of the Landscapes South Australia Act 2019 and Section 154 of the Local Government Act 1999, and in order to reimburse to the Council the amount the Council contributes to the Hills and Fleurieu Landscape Board being $377,454.00, a separate rate of 0.009921 cents in the dollar, based on the Capital Value of rateable land, is declared on all rateable land in the Council area in respect of the 2024-25 financial year. The Net amount raised by the separate rate is $377,451.70, after taking into account any rebates or remissions to be granted by the council. 13. Payment of General Rates 13.1. That all rates (general and separate) declared by these resolutions, be payable in four equally or approximately equal quarterly instalments (unless otherwise agreed with the Principal Ratepayer) due on the: 13.1.1. Second day of September 2024, 13.1.2. Second day of December 2024, 13.1.3. Third day of March 2025, and 13.1.4. Second day of June 2025, provided that in cases where the initial account requiring payment of rates is not sent at least 30 days prior to this date, or an amended account is required to be sent, subject to Section 181 of the Local Government Act 1999, authority to fix the date by which rates must be paid in respect of those assessments affected is hereby delegated (pursuant to Section 44 of the Act) to the Chief Executive Officer. 13.2. That pursuant to Section 44 of the Local Government Act 1999 the Chief Executive Officer is delegated the power to enter into agreements with Principal Ratepayers, in accordance with Section 181(4)(b) of the Act, relating to the timing of payment of rates in any case where the Chief Executive Officer considers it necessary or desirable to do so. 13.3. That pursuant to Section 44 of the Local Government Act 1999 in order to address issues of hardship, the Chief Executive Officer is delegated all powers under sections 182(1) and (2) and section 182A of the Local Government Act 1999 to enter into agreements with Principal Ratepayers regarding the grant of a remission or postponement of rates, in accordance with the Rating Strategy included within the Annual Business Plan.
Disability Access Parking
That Council review the provision of Disability Access Car Parking throughout the District and prepare a report to Council early in the 2024-25 Financial Year on possible disabled parks in the area.
Retain Confidentiality of Rapid Bay Campground Management Contract Update
Pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that the following document(s) (or part) shall be kept confidential, being document(s) (or part) relating to a matter dealt with by the Committee on a confidential basis under Sections 90(2) and 90(3)(d) of the Act: (i) The Report and attachments related to Agenda Item 17.1 CONFIDENTIAL – Rapid Bay Campground Management Contract update. (ii) The minutes can be released after any potential negotiations have been finalised. 7. on the grounds that the document(s) (or part) relates to: (i) Commercial information of a confidential nature (not being a trade secret) the disclosure of which – (ii) Could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (iii) Would, on balance, be contrary to be public interest. 8. This order shall operate for a period as determined by the Chief Executive Officer and pursuant to Section 91(9)(d) of the Local Government Act 1999 will be reviewed at least once in every year. 9. Pursuant to Section 91(9)(c) of the Local Government Act 1999, the Council delegates to the Chief Executive Officer the power to revoke this order in whole. 10. The public be re-admitted to the meeting.
Carrickalinga Foreshore Shared Use Path – Update
That Council receives the Carrickalinga Foreshore Shared Use Path Update report.
Quarter 3 2023-24 BIG4 Normanville Jetty Holiday Park Financial Performance
That Council receives the Quarter 3 2023-24 BIG4 Normanville Jetty Holiday Park Financial Performance Report.
Third Quarter Budget Review 2023-24
1. That the Third Quarter Budget Review 2023-24 Report be received. 2. The budget revisions set out in this report, and budget shown in Attachment A, be adopted as the current budget.
Request for New Cash Advance Debenture Facility
1. That Council receives the Request for New Cash Advance Debenture Facility Report. 2. That Council endorses the application for a Cash Advance Debenture up to $1,500,000 to support operational cash flow management. 3. That pursuant to s38 and s44 of the Local Government Act, Council authorises the Mayor and Chief Executive Officer to sign and seal the relevant loan documentation.
The Edge, Youth Drop In Zone - Yankalilla Youth Theatre
1. That Council receives the 'The Edge'(C24016) Youth drop in Zone - Yankalilla Youth Theatre Report. 2. That Council resolves ‘The Edge' remain as a Class 7 storage-type building at this time.
Revocation of the 'Policy on Interaction of the Development Act, State Records Act and Freedom of Information Act with The Copyright Act
1. That Council receives the Revocation of the 'Policy on Interaction of the Development Act, State Records Act and Freedom of Information Act with the Copyright Act' Report. 2. That Council revokes the Policy on Interaction of the Development Act, State Records Act and Freedom of Information Act with the Copyright Act V1.0 as set out in Attachment A.
Declaration of Prescribed Officers
1. That Council receives the Declaration of Prescribed Officers Report. 2. That Council having reviewed the classification of 'Prescribed Officers', declares that prescribed officers within the District Council of Yankalilla for the purposes of section 111(b) of the Local Government Act 1999 (Register of Interests), be applied to all Executives, Managers and Team Leaders/Staff (including new positions within that class, as appointed from time to time) that have the following; Financial delegation of or above $10,000; and/or Influence of staff recruitment; and/or Influence over selling or disposing of Council assets; and/or Influence over payments and receipts; and/or Involvement in Procurement contract and tendering; and/or Banking authorisation. effective from 30 June 2024. 3. That Council declares pursuant to section 111(b) of the Local Government Act 1999, the positions listed in Attachment A as 'Prescribed Officers' effective from 30 June 2024 until further declaration is made.
Cemeteries Review
1. That Council receives the Cemeteries Review Report. 2. That Council note the recommendations outlined in Attachment A of the report and seek an implementation and costing plan to be developed by Administration so as to outline the delivery stages across the years ahead.
Rapid Bay District Cricket Club Lease
1. That Council receives the Rapid Bay District Cricket Club Lease Report. 2. Council proposes a 20-year lease to the Rapid Bay District Cricket Club for the use of the Rapid Bay Recreation Ground. 3. Council undertakes the necessary public consultation process triggered by a lease beyond five years. 4. That a further report on the Rapid Bay District Cricket Club Lease return to Council following any necessary public consultation.
Audit & Risk Committee Terms of Reference
1. That Council receives the Audit & Risk Committee Terms of Reference Report. 2. That Council adopts the revised Audit and Risk Committee Terms of Reference V1.2 as set out in Attachment A, and endorsed by the Audit and Risk Committee, subject to any further minor administrative amendments. 3. That the Council recommend a change to the Audit & Risk Committee Terms of Reference (clause 2.8) to enable the extension of a committee member's term beyond the current two successive terms (of three years for each term), should it be considered appropriate by Council.
Normanville Jetty Holiday Park Community Land Management Plan Consultation Feedback
1. That Council receives the Normanville Jetty Holiday Park Community Land Management Plan Consultation Feedback Report. 2. That Council note the contributions received during the required consultation program. 3. That Council support the removal of 'BIG4' from the title of the Community Land Management Plan to maintain flexibility in operations. 4. That Council endorse the proposed changes to the Community Land Management Plan as outlined in the updated CLMP as seen in Attachment B of this report.
Little Gorge Shacks - Extension of Section 221 Authorisation
1. That Council receives the Little Gorge Shacks – Extension of S221 Authorisation Report. 2. That Council note the provision of satisfactory Environmental Risk Assessment and Structural integrity reports provided by all three shack owners in compliance with the authorisation requirements of 2nd right of renewal. 3. That the Council authorise the Chief Executive to execute the Authorisation under Section 221 of the Local Government Act 1999 in relation the "beach shack" known as the "Dickson Shack" at Lady Bay for a further three years (the 2nd right of renewal expiring 30 April 2027) on the same terms and conditions as the previous Section 221 authorisations. 4. That the Council authorise the Chief Executive to execute the Authorisation under Section 221 of the Local Government Act 1999 in relation the "beach shack" known as the "Fry Shack" at Lady Bay for a further three years (the 2nd right of renewal expiring 30 April 2027) on the same terms and conditions as the previous Section 221 authorisations. 5. That the Council authorise the Chief Executive to execute the Authorisation under Section 221 of the Local Government Act 1999 in relation the "beach shack" known as the "Raven Shack" at Lady Bay for a further three years (the 2nd right of renewal expiring 30 April 2027) on the same terms and conditions as the previous Section 221 authorisations.
Rapid Bay Campground Management Contract Update - Move into Confidence
1. Pursuant to section 90(2) and 90(3)(d) of the Local Government Act 1999 the Council orders that the public be excluded from attendance at that part of the meeting relating to agenda item 17.1 CONFIDENTIAL – Rapid Bay Campground Management Contract update. 2. To enable Council to consider item 17.1 in confidence on the basis Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating item 17.1 Commercial information of a confidential nature (not being a trade secret) the disclosure of which; (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to be public interest. Accordingly, on this basis, the principle that meetings of Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Consultation on Proposed Changes to the Community Engagement Charter
1. That Council receives the Consultation on Proposed Changes to the Community Engagement Charter Report. 2. That Council notes the information provided in the report regarding the proposed changes to the State's Community Engagement Charter and endorses the letter at Attachment A as a submission to the State Planning Commission outlining concerns about the proposed streamlined engagement process for 'Complying' Code Amendments.
Rating Policy Review
1. That Council receives the Rating Policy Review Report. 2. That Council adopts the Rating Policy V2.0 as set out in Attachment A, endorsed by the Audit and Risk Committee, subject to any further minor administrative amendments. 3. That Council adopts the Discretionary Rebate of Rates Procedure V1.0 as set out in Attachment C, endorsed by the Audit and Risk Committee, subject to any further minor administrative amendments. 4. That Council revoke the following Policies as now captured in the Rating Policy V2.0 Discretionary Rebate of Rates Policy V2.0 Postponement of Rates Policy V1.1
Transition of Wirrina Water Scheme Customers to SA Water
1. That Council receives the Transition of Wirrina Water Scheme Customers to SA Water Report. 2. That Council support the transition of the 69 customers who remain of the Council Wirrina water scheme to SA Water (as the lawful owners/ operators of the water service). 3. That Council, with the support of SA Water, close the Wirrina Water Scheme and communicate the reason for the closure subject to any amounts owing to Council.
Yankalilla Memorial Park Redevelopment Project
That Council confirms its commitment to support and collaborate with the Yankalilla Memorial Park Committee in working collectively towards an upgrade through the redevelopment project. (with the amendment: At this stage there is no financial commitment.)
Dog and Cat Registration Fees 2024-2025
That Council receives the Dog and Cat Registration Fees 2024-2025 Report. That Council retains the proposed Dog and Cat Registration Fees at the 2023/24 Financial Year level. That Council approves the waiver of 2023/24 Fees for New Dog and Cat Registrations received during the month of June 2024.
Draft 2024-25 Annual Business Plan and Budget and Long-Term Financial Plan for Consultation
FRCSAC Membership Update
1. That Council receives the Fleurieu Region Community Services Advisory Committee Membership Update Report. 2. That Council appoints Cr Quirke as an Elected Member representative on the Fleurieu Region Community Services Advisory Committee.
Ancillary Accommodation and Student Accommodation Definitions Review Code Amendment
1. That Council receives the Ancillary Accommodation and Student Accommodation Definitions Review Code Amendment Report. 2. That Council approves the draft letter addressed to the Chief Executive, Department for Trade and Investment, in Attachment A, as the Council submission regarding the Ancillary Accommodation and Supported Accommodation Definitions Review Code Amendment, subject to minor administrative amendments.
Netball Ring Options – Lion's Youth Park
1. That Council explore the feasibility of installing a netball ring at the Lions Youth Park (Yankalilla), either on the existing basketball court or in close proximity, and; 2. That a report be presented at an upcoming Council meeting outlining potential options along with associated initial and ongoing expenses.
Fleurieu Regional Waste Authority (FRWA) Second Quarter Budget Review 2023-24
1. That the Council receives the Fleurieu Regional Waste Authority (FRWA) Second Quarter Budget Review Report. 2. That Council approves the Fleurieu Regional Waste Authority (FRWA) Second Quarter Budget Review for the Financial Year 2023-24.
Normanville Jetty Holiday Park Management Licence Agreement – Commencement of Tender
CONFIDENTIAL RESOLUTION
Casual Vacancy – Supplementary Election 2024
1. That the Casual Vacancy - Supplementary Election 2024 Report be received. 2. That Council note the timeline of events to occur in relation to filling the casual vacancy triggered by the recent resignation Councillor Bill Verwey as outlined in Attachment B and Attachment C.
Disability Parking at Normanville Shopping Centre
1. That Council receives the Disability Parking Options at the Normanville Shopping Centre Report. 2. That Council support the addition of a further one (1) disability carparking space at the Normanville shopping centre to proceed to a phase of consultation with stakeholders, including individuals with disabilities, local businesses and local community members, to gather input and feedback on the selected location and ensure that stakeholder needs are understood and addressed.
Cape Jervis Harbour Precinct Master Plan Submission
1. That Council receives the Cape Jervis Harbour Precinct Master Plan Submission Report. 2. That Council endorses the Draft Submission on the Cape Jervis Harbour Precinct Master Plan (as seen in Attachment A) – supporting Option 2, to be sent to the Department of Infrastructure & Transport subject to any minor administrative amendments, including the co-signature of CEO and Mayor. 3. That Council forward the final Submission on the Cape Jervis Harbour Precinct Master Plan (as seen in Attachment A), to Ms Rebekah Sharkie MP (Federal Member for Mayo), the Hon Leon Bignell MP (Member for Mawson), the Hon Zoe Bettison MP (Minister for Tourism), the Hon Nick Champion MP (Minister for Planning), the Hon Katrine Hildyard MP (Minister for Recreation, Sport and Racing), the Hon Tom Koutsantonis MP (Minister for Infrastructure and Transport), the Hon Joe Szakacs MP (Minister for Local Government), the Cape Jervis Progress Association, the Cape Jervis Community Club and the Cape Jervis Coastal Community Group.
Fleurieu Regional Waste Authority (FRWA) Business Plan 2024-27 & Budget 2024-25
1. That the Fleurieu Regional Waste Authority (FRWA) Business Plan 2024-27 & Budget 2024-25 Report be received. 2. That the District Council of Yankalilla approves the Fleurieu Region Waste Authority (FRWA) draft 2024-27 Business Plan and draft 2024-25 Budget.
Risk Management Policy and Framework
1. That Council receives the Risk Management Policy and Framework Report. 2. That Council adopts the Risk Management Policy V3.0 as set out in Attachment A and Risk Management Framework V2.0 as set out in Attachment B, subject to any minor administrative amendments.
Scheduled Elected Member Information and Briefing Session Topics 2024
1. That Council receives the Scheduled Elected Member Information & Briefing Session Topics 2024 Report.
Council Service Centre Opening Hours for Festive Period of 2024-2025
1. That the Council Service Centre Opening Hours for Festive Period of 2024-2025 Report be received. 2. That Council confirms that in line with the standard annual process, all Council Offices / sites will be closed from 12noon on Monday 23 December 2024. The Civic Centre will reopen at 9.00am on Thursday 2 January 2025. 3. The Yankalilla Library will be closed from 12noon on Monday 23 December 2024, reopening at 10.00am on Friday 27 December 2024. 4. The Fleurieu Coast Visitor Information Centre will be open daily with exception of Christmas Day so as to maximise service offering through the peak visitor period and to support any other customers seeking service. 5. The Depot will be closed from 12noon on Monday 23 December 2024, reopening at 8.00am on Thursday 2 January 2025. The Depot will be operational on an on-call roster as well as an additional roster of staff to cover any emergencies beyond the on-call service. 6. That based on the success of its increased communications in 2023, Council confirms its intention for clear notification of the updated service arrangements be provided on the Council website, through links from Administration email signatures through December, communicated via In The Loop publication, distributed through Council's Facebook page and advertised in the Yankalilla Regional News as well as the Myponga Mudlark to reach the wider Community.
CEO Performance and Remuneration Review Committee – 26 March 2024 – Key Performance Indicators Summary
1. That the CEO Performance and Remuneration Review Committee – 26 March 2024 – Key Performance Indicators Summary report be received. 2. That Council note the Chief Executive Officer Key Performance Indicators Summary mid-year update (July 2023 to 26 March 2024).
Normanville Jetty Holiday Park Management Licence Agreement – Commencement of Tender (Move into Confidence)
1. Pursuant to section 90(2) and 90(3)(d) of the Local Government Act 1999 Council orders that the public be excluded from attendance at that part of the meeting relating to agenda item 17.1 Normanville Jetty Holiday Park Management Licence Agreement Update and attachments, except for the following persons; Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Ross Whitfield - Director Assets & Environment Lisa Pearson – Group Manager Economy, Tourism and Community Michelle Wooldridge – EA to the CEO and Mayor Liz Soper - Minute Taker – Communication and Executive Administration Officer 2. To enable Council to consider item 17.1 in confidence on the basis Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating item 17.1. Commercial information of a confidential nature (not being a trade secret) the disclosure of which (i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to be public interest. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Retain in Confidence Period for Normanville Jetty Holiday Park Management Licence Agreement
1. Pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that the following document(s) (or part) shall be kept confidential, being document(s) (or part) relating to a matter dealt with by the Committee on a confidential basis under Sections 90(2) and 90(3)(d) of the Act: (i) The Report and attachments related to Agenda Item 17.1 Normanville Jetty Holiday Park Management Licence Agreement – Commencement of Tender (ii) The minutes (only) can be released after any potential negotiations have been finalised. 3. This order shall operate for a period as determined by the Chief Executive Officer and pursuant to Section 91(9)(d) of the Local Government Act 1999 will be reviewed at least once in every year. 4. Pursuant to Section 91(9)(c) of the Local Government Act 1999, the Council delegates to the Chief Executive Officer the power to revoke this order in whole. 5. The public be-readmitted to the meeting.
Encumbrance Waiver – Mitchell Heights, Normanville
1. That Council receives the Encumbrance Waiver- Mitchell Heights, Normanville Report. 2. That Council as the administrator of the Encumbrance 8686834 agrees to waive clause 6.1 to allow the use of the external wall material Sycon Linea as shown on the elevation plans forming Attachment B at Number 3 Allotment 320 in Deposited Plan 52117 Mitchell Heights, Normanville.
Economic Development Strategy 2020-2024 – Implementation Plan Annual Update
1. That Council receives the Economic Development Strategy 2020-2025 – Implementation Plan Annual Update Report. 2. That Council note the year-to-date progress report (1 June 2023 to 31 March 2024) on implementation of the Economic Development Strategy 2020-2025.
Updated Terms of Reference of CEO Performance and Remuneration Review Committee
1. That Council receives the Updated Terms of Reference of CEO Performance and Remuneration Review Committee Report. 2. That Council adopts the revised Terms of Reference as set out in Attachment A, subject to any further minor administrative amendments.
BIG4 Normanville Jetty Holiday Park Community Land Management Plan Update and Consultation
1. That Council receives the BIG4 Normanville Jetty Holiday Park Community Land Management Plan Update and Consultation Report. 2. That Community Consultation be conducted in accordance with Council's Public Consultation Policy and s202(2) of the Local Government Act. 3. That a report be presented to Council following the completion of the community consultation for the revised Community Land Management Plan to table the consultation feedback for consideration.
Potential Yankalilla Dog Park Budget and Location Considerations
1. That the report be received. 2. That Council Encourages the Dog Park Committee and thank them for their dedication to build a dog park in DCY. 3. That in line with the Dog Park Committee's request, the land for the dog park be under the care and control of DCY. 4. That Council ask the Dog Park Committee to present their recommendation to the September Council Forum.
Resignation of Councillor Bill Verwey
1. That Council receives the Resignation of Councillor Bill Verwey Report. 2. That Council takes this opportunity to thank Cr. Verwey for his time and service as a Light Ward Councillor since being elected in 2020. 3. That Council note a further report is to be provided at the earliest opportunity advising of the legislative or policy guidance in how a vacancy of this nature is to be managed.
Elected Members' Allowances and Benefits Policy
1. That Council receives the Elected Members' Allowances and Benefits Policy Report. 2. That Council adopts the Elected Members' Allowances and Benefits Policy V3.3, subject to any further minor administrative amendments and subsequently revokes the Computer Systems Usage Policy V1.0.
Mid-Year Budget Review 2023-24
1. That the Mid-Year Budget Review 2023-24 Report be received. 2. That Council acknowledge and support the deferral of the identified Operating and Capital Projects to aid in restoring financial sustainability to the 2023-24 budget. 3. That Council acknowledge the Audit & Risk Committee endorsement to approve and adopt the updated Long Term Financial Plan and the 2023-24 Mid-Year Budget revisions as the current (updated) budget. 4. That Council approves the 2023-24 mid-year budget revisions set out in this report, and budget shown in Attachment B, to be adopted as their current budget. 5. That Council approves the 2023-24 updated Long Term Financial Plan and acknowledges that the Long-Term Financial Plan continues to be a working and live document that guides financially sustainable decision making.
CHSP Client Contribution Policy Review
1. That Council receives the CHSP Client Contribution Policy Review Report. 2. That Council revoke the CHSP Client Contribution Policy V2.0 as per Attachment A. 3. That Council adopts the CHSP Client Contribution Policy V2.1 as per Attachment B subject to any further minor administrative amendments. 4. That the Chief Executive Officer continue to be authorised to waive or reduce a fee based on individual circumstances, in accordance with the terms and conditions on the Commonwealth Home Support Program (CHSP) funding agreement.
Fleurieu Regional Waste Authority (FRWA) 2ND Quarter 2023-24 Activities
1. That the Report on the Fleurieu Regional Waste Authority (FRWA) 2nd Quarter 2023-24 Activities be received. 2. That the Council receives the 21 February 2024 Board meeting summary and associated responses to a motion from Alexandrina Council.
Retain in Confidence period
1. Pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that the following document(s) (or part) shall be kept confidential, being document(s) (or part) relating to a matter dealt with by the Committee on a confidential basis under Sections 90(2) and 90(3)(g, h, i, j) of the Act: (i) The Report, attachments and minutes related to Agenda Item 17.1 Confidential TTEG Electricity legal update. 2. on the grounds that the document(s) (or part) relates to 90(3): (g) matters that must be considered in confidence in order to ensure that the council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty. (h) legal advice; (i) information relating to actual litigation, or litigation that the council or council committee believes on reasonable grounds will take place, involving the council or an employee of the council; (j) information the disclosure of which— (i) would divulge information provided on a confidential basis by or to a Minister of the Crown, or another public authority or official (not being an employee of the council, or a person engaged by the council); and would, on balance, be contrary to the public interest 3. This order shall operate for a period as determined by the Chief Executive Officer and pursuant to Section 91(9)(d) of the Local Government Act 1999 will be reviewed at least once in every year. 4. Pursuant to Section 91(9)(c) of the Local Government Act 1999, the Council delegates to the Chief Executive Officer the power to revoke this order in whole. 5. The public be-readmitted to the meeting.
Quarter 2 2023-24 BIG4 Normanville Jetty Holiday Park Financial Performance
1. That Council receives the Quarter 2 2023-24 BIG4 Normanville Jetty Holiday Park Financial Performance Report.
Department of Infrastructure and Transport – Communication
1. That Council write to the Department of Infrastructure and Transport (DIT) and the appropriate Minister to express District Council of Yankalilla's disappointment in the lack of communication and the lack of a true partnership approach in the development and notification on the previous and the current Cape Jervis Port Master Plan. 2. That the CEO present a report to Council on the Council's current and future options and responsibilities within the Cape Jervis Port Precinct and that the letter from Part 1 of this Motion ensure that DIT are advised that District Council of Yankalilla are exploring all future options on the appropriate level of care and control exercised by Council within this precinct.
Prudential Management and Treasury Policy Reviews
1. That Council receives the Policy Reviews Report. 2. That Council adopts the Prudential Management Policy V4.0, subject to any further minor administrative amendments and subsequently revokes the Prudential Management Policy V3.0. 3. That Council adopts the Treasury Management Policy V3.0, subject to any further minor administrative amendments and subsequently revokes the Treasury Management Policy V2.3.
Confidential TTEG Electricity Legal Update
1. Pursuant to section 90(2) and 90(3)(g, h, i & j) of the Local Government Act 1999 Council orders that the public be excluded from attendance at that part of the meeting relating to agenda item 17.1 Confidential TTEG Electricity legal update and attachments, except for the following persons; Nathan Cunningham – Chief Executive Officer Jodie Summer – Director Corporate Services Ross Whitfield - Director Assets & Environment Lisa Pearson – Group Manager Economy, Tourism and Community Scott Gavillett – Governance & Communications Coordinator Michelle Wooldridge – EA to the CEO and Mayor Liz Soper - Minute Taker - Communication and Executive Administration Officer 2. To enable Council to consider item 17.1 in confidence on the basis Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating item 17.1. Pursuant to Section 90(3) of the Local Government Act 1999 - g) matters that must be considered in confidence in order to ensure that the council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty; (h) legal advice; (i) information relating to actual litigation, or litigation that the council or council committee believes on reasonable grounds will take place, involving the council or an employee of the council; (j) information the disclosure of which— (i) would divulge information provided on a confidential basis by or to a Minister of the Crown, or another public authority or official (not being an employee of the council, or a person engaged by the council); and (ii) would, on balance, be contrary to the public interest Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Annual Business Plan & Budget Policy
1. That the Report be received. 2. That the revised Annual Business Plan and Budget Policy be adopted.